Download Minutes - Ramapo Indian Hills High School District

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Download Minutes - Ramapo Indian Hills High School District

RAMAPO INDIAN HILLS REGIONAL HIGH SCHOOL DISTRICTBOARD OF EDUCATIONOakland, New JerseyREGULAR PUBLIC MEETING MINUTESSeptember 24, 2012Ramapo High School, LibraryRoll CallUpon roll call at 7:30 P.M., the Board members responded as follows: Mmes. Budd,Castor, Lanini, Pierce, Quinlan, and Strauss. Messrs. Belsky, Bunting, and Gebhard.Dr. C. Lauren Schoen, Superintendent of Schools; and Mr. Frank C. Ceurvels, BusinessAdministrator/Board Secretary; were also present.The meeting was called to order by the Board president at 7:30 P.M. Mr. Belskyannounced that adequate notice of the meeting has been posted and published asrequired by law.A motion was made by Mrs. Lanini and seconded by Mrs. Quinlan and unanimouslycarried to move into Closed Session for the purpose of discussing personnel andlitigation matters. Information from the Closed Session will be made public at thediscretion of the Board or as otherwise authorized by law.Roll CallUpon roll call at 8:05 P.M. Board members responded as follows: Mmes. Budd, Castor,Lanini, Pierce, Quinlan, and Strauss. Messrs. Belsky, Bunting, and Gebhard. Dr. C.Lauren Schoen, Superintendent of Schools; Mr. Frank Ceurvels, BusinessAdministrator/Board Secretary; Mrs. Beverly MacKay, Director of Curriculum; andwere also present.Mr. Belsky read a public statement advising the public to be aware that employees ofthe Ramapo Indian Hills Regional High School District retain the right of privacy andshall retain all rights regarding defamation and slander according to the laws of NewJersey. He further stated that the Board shall not be held liable for comments made bymembers of the public and, in order to protect the privacy rights of employees in theDistrict, the Board shall not respond to statements made by the public of or aboutDistrict employees.BOARD PRESIDENT’S REPORTMr. Belsky thanked the members of the public for attending this evening’s Boardmeeting. He announced that the Board will be recognizing the new staff membersduring the meeting. Mr. Belsky asked Dr. Moore, RHS, Principal, and Mr. Evangelista,IHHS, Principal, to introduce the new staff members. After the new staff memberswere introduced to the Board of Education, Mr. Belsky welcomed them to the districtand wished them a successful school year.RecessUpon motion by Mrs. Castor, seconded by Mrs. Quinlan, the Board recessed at 8:35P.M. to meet the district’s new staff members.ReconveneUpon motion by Mrs. Quinlan, seconded by Mr. Bunting, Mr. Belsky reconvened theRegular Public Meeting at 8:45 P.M.Mr. Belsky invited the Student Board Representatives to provide their student reports.Ms. McWha stated that: 1) a Pep Rally is scheduled on October 17; and 2) a blood drivewas held today and many IHHS students participated. Ms. Topfer stated that: 1) SpiritWeek was scheduled during the week of September 17, and a pep rally was held duringSpirit Week; 2) RHS clubs are meeting; and 3) CERT, a new program at RHS, has begunfor the RHS student body.SUPERINTENDENT’S REPORTDr. Schoen reported that after meeting with district administrators to discuss the starttimes of the June 2013 graduation ceremonies, district administration has scheduled the


Ramapo Indian Hills Board of Education – September 24, 2012 2graduation ceremonies as follows: the RHS Graduation is scheduled at 4:30 P.M., andthe IHHS Graduation is scheduled at 6:30 P.M.Dr. Schoen provided the Board with an status report of several district initiatives asfollows: 1) on Monday, September 17, the Stronge Effectiveness PerformanceEvaluation System training session was held for district administrators, supervisors,and teachers. A second training session for district teachers is scheduled on Monday,January 21, 2013. 2) the September 13 Back-to-School Night at RHS was a verysuccessful event for all who attended. 3) the IHHS Back to School Night is scheduled onThursday, September 27.Dr. Schoen invited Mrs. Beverly MacKay and Mr. Michael Marano to present thedistrict’s test scores. A brief question and answer session followed the presentation.Dr. Schoen thanked both Mrs. MacKay and Mr. Marano for their presentation.BUSINESS ADMINISTRATOR’S REPORTMr. Ceurvels reported that the Indian Hills High School Masonry Wall project isprogressing and should be completed by early October.PUBLIC DISCUSSION OF AGENDA AND NON-AGENDA ITEMSA. Moved by QUINLAN Seconded LANINI to open the meeting to publicdiscussion.A member of the public addressed the Board regarding scheduling an opportunityfor juniors, following the AP exams, to be given time to focus on writing collegeessays. Dr. Schoen thanked her for her comments and will follow up withadministrators.A member of the public thanked both Mrs. MacKay and Mr. Marano for theirpresentation.B. Moved by BUDD Seconded GEBHARD to close public discussion of agendaitems and to re-enter the Regular Public Meeting.ACTION ITEMS - = YesThe following motion was approved by roll call:Moved by: QUINLAN Seconded: STRAUSSTo approve Closed and Work Session/Regular Public Meeting Minutes of August 27,2012.RC): Bunting , Castor , Gebhard , Lanini , Pierce ,Quinlan , Strauss , Budd ABSTAIN, Belsky ABSTAINThe following motions were approved by roll call: P1 – F9Moved by: QUINLAN Seconded: STRAUSSPERSONNELP1. That as recommended by the superintendent of schools, the following person beappointed to fill the position for the length of time and with the compensationnoted, subject to all federal, state, county and local regulations, governing saidemployment; and further that the president and secretary, as proper officers of theBoard of Education, be authorized and directed to issue the proper contract for the2012-13 School Year; and move to approve applicant’s attestation that she have notbeen convicted of any disqualifying crime pursuant to the provisions of N.J.S.A.18A:6-7.1 et seq., N.J.S.A. 18A:39-17 et seq., or N.J.S.A. 18A:6-4.13 et seq., asapplicable:


Ramapo Indian Hills Board of Education – September 24, 2012 3Name Position DegreeCarolyn Barrett Guidance/ MA,RHS 1Step 51 Replacement for Kelly Reidel2 Pro-ratedBasis of EmploymentEmployment Date10 months 10/8/12 –6/30/13AnnualSalary$53,200 2P2. To amend the teaching assignment for Diana Silva, IHHS, from English Teacher,MA, Step 7, $57,042, to Guidance Counselor, MA, Step 7, $57,042, effective for theperiod September 1, 2012 – June 30, 2013.P3. To approve the salary adjustments for achieving a higher degree level for districtstaff effective for the 2012-13 School Year as follows:Name Degree Salary Effective DateElisa Britnell MA to MA+15 $64,393 to $65,745 September 1, 2012Jae Chang BA to BA+15 $50,389 to $51,392 September 1, 2012Kimberly LoBello BA to BA+15 $55,066 to $57,071 September 1, 2012Erika McGavin MA+15 to MA+30 $81,894 to $87,075 September 1, 2012Cherie McLaughlin MA to MA+15 $64,393 to $65,745 September 1, 2012Hugo Ospina MA to MA+15 $62,833 to $64,153 September 1, 2012P4. To approve the appointment of Fall Drama Production Staff, as recommended bythe superintendent of schools, subject to all federal, state, county, and localregulations, governing said employment, for the 2012-13 School Year; and move toapprove the applicants’ attestation that he has not been convicted of anydisqualifying crime pursuant to the provisions of N.J.S.A. 18A:6-7.1 et seq., N.J.S.A.18A:39-17 et seq., or N.J.S.A. 18A:6-4.13 et seq., as follows:Indian Hills High SchoolName Position StipendPeter Colletto IHHS, Lighting Design $1,400Ramapo High SchoolName Position StipendAdam Nemeth RHS, Lighting Design $1,400P5. That as recommended by the superintendent of schools, the following persons beapproved as a special school advisors, with the compensation noted, subject to allfederal, state, county and local regulations, governing said employment; andfurther that the president and secretary, as proper officers of the Board ofEducation, be authorized and directed to issue the proper contracts for the 2012-13School Year; and move to approve applicants’ attestation that he/she has not beenconvicted of any disqualifying crime pursuant to the provisions of N.J.S.A. 18A:6-7.1 et seq., N.J.S.A. 18A:39-17 et seq., or N.J.S.A. 18A:6-4.13 et seq., as applicable.Indian Hills High SchoolName Position Step StipendAndrea Boffa Drama Assistant N/A $2,116Lauren Lewandowski Student Council 1 5,009Indian Hills High SchoolName Position Step StipendDianna Peller Literary Magazine/Editorial Coadvisor1 $1,340Dan KeyserLiterary Magazine/Editorial Coadvisor1 1,340Dianna Peller Literary Magazine/Production Coadvisor1 1,022.50Dan KeyserLiterary Magazine/Production Coadvisor1 1,022.50Jutta Gonzalez Freshman Class Co-advisor 1 1,340Courtney Daly Freshman Class Co-advisor 1 1,340Anna Mingos Junior Class 2 5,237


Ramapo Indian Hills Board of Education – September 24, 2012 4Jennifer Broekman Robotics Club 1 2,045Danielle McCartan Italian Club Co-advisor 1 704.50P6. To amend the assignment for Elisa Britnell, IHHS, from Italian Club Advisor, Step3, $1,541, to Italian Club Co-Advisor, Step 3, $770.50, effective for the 2012-13School Year.P7. To amend the assignment for Nicholas Latora, IHHS, from Asst. Girls’ Fencingcoach, Step 4, $5,871, to Girls’ Fencing Coach, Step 4, $8,437, effective for the 2012-13 School Year.P8. To approve the appointment of district staff to serve as mentors for the 2012-13School Year in accordance with the Agreement between the RIHEA and the Board ofEducation, stipend to be pro-rated up to $450 for the full term of the mentorship, asfollows:Staff Member/DepartmentRamapo High SchoolAllison Lombardi/MathematicsJill Sheridan/Special EducationSteven Zimmerman/MusicMentorJohn GaccioneKathleen SmithJacqueline SarraccoStaff Member/DepartmentIndian Hills High SchoolChristopher Anzano, Physical EducationScott Caffrey, Special EducationChristine Kelly, Special EducationLeAnn Tavtagian, Social StudiesElizabeth Wentworth, MathMonica Tarnawski, EnglishAmanda Lentino, EnglishMentorMark AramburuAngela FunkMichelle ClancyIvy UrdangSarah McGowanMargaret StanczakKaren DavidsonP9. To approve the following individuals listed below as substitute teachers for the2012-13 School Year; and move to approve applicants’ attestation that he/she hasnot been convicted of any disqualifying crime pursuant to the provisions ofN.J.S.A. 18A:6-7.1 et seq., N.J.S.A. 18A:39-17 et seq., or N.J.S.A. 18A:6-4.13 et seq., asapplicable:NameStephen HarveyLocationDistrictP10. To approve the placement of Matthew O’Neill as a Student Teacher Candidate,Ramapo College, at Ramapo High School, Math Department, effective for theperiod September 6 – December 7, 2012.P11. To accept, with regret, the resignations of district athletic coaches, effectiveimmediately, as follows:NameChris CornettoBrian HayesSportIHHS, Girls’ Fencing CoachIHHS, Asst. Ice HockeyP12. To accept, with regret, the resignations of district special school advisors, effectiveimmediately, as follows:NameEd HaddadEd HaddadEd HaddadSue HoytActivityIHHS, Jazz Band EnsembleIHHS, Music Co-DirectorRHS, Fall Drama AssistantIHHS, Physics II LeagueP13. To accept the retirement, with regret, effective March 1, 2013 as follows:WHEREAS, Luis Hidalgo has dedicated himself to the Ramapo Indian Hills Regional HighSchool District for thirty years and seven months as a Building Foreman and Custodian;


Ramapo Indian Hills Board of Education – September 24, 2012 5displaying an unselfish commitment to our children; exemplifying the ideals ofprofessionalism and the standard of excellence, andWHEREAS, the Ramapo Indian Hills Regional High School District Board of Education,together with its citizens, wishes to acknowledge exemplary service that Luis Hidalgo hasprovided our children,NOW, THEREFORE, BE IT RESOLVED THAT the Ramapo Indian Hills Regional HighSchool District Board of Education does hereby extend its appreciation and gratitude toLuis Hidalgo in recognition of his exemplary service to our school district.EDUCATIONE1. To approve in accordance with Chapter 46, Title 18A, New Jersey Statutes and onthe recommendation of the superintendent of schools and the District’s ChildStudy Teams tuition be paid for students to attend the schools indicated at thetuition cost indicated for the 2012-13 School Year as follows:Student No. Placement Tuition042097 Fair Lawn Public Schools $28,576.00070995 Shepard School 48,297.36032894 The Bleshman School 66,600.00090991 The Center for Discovery, Inc. 110,500.00041894 Visions Program 52,740.00012696 Pascack Valley Regional High School District 31,484.00032796 Pascack Valley Regional High School District 31,484.00413544 Bonnie Brae 62,100.00010998 Visions Program 52,740.00E2. To approve home instruction for a district student, at the contracted hourly rate, asfollows:Student No. School Grade414497 Indian Hills 11E3. To approve a district student field trips scheduled for the 2012-13 School Year asfollows:Location Group/Teacher Date(s) CostGlen RockChamber Choir/ October 15, 2012 $0CommunityChurchHeeremaBoys/Girls Club of DECA/Fanale October 16, 2012 0CliftonBronx Zoo Anthropology/Anson October 22, 2012 0Pyramid Mountain Geography/DelBuono October 23, 20112Merrill Creek, Engineering/Drobinske October 25, 2012 385Washington, NJHorace Mann Model UN/Laner October 27, 2012 650School, NYCWashington, D.C. UP – ISB 11/Leggour November 13-16, 2012 3,450RutgersModel UN/November 13-18, 2012 440LewandowskiFDU, Hackensack IT UP/Greene November 15, 2012 275UN, NYC Project Idea/Mathias November 19, 2012 650Radio City, NYC Chamber Choir/ November 29, 2012 400HeeremaUnited Methodist Chamber Choir/ January 21, 2013 110ChurbHeeremaAstor Theatre Project Idea/Mathias February 14, 2013 0E4. To approve (for insurance purposes only and at no additional cost to the Board ofEducation) the student trip scheduled for the 2012-13 School Year. Any school dayabsences will be counted toward the 15 days permitted in a school year:


Ramapo Indian Hills Board of Education – September 24, 2012 6Location Group/Teacher Date(s)Walt Disney WorldSports Complex,Orlando, FLIHHS Softball/Leicht March 19 – 23, 2013E5. To approve the Annual Contract for Home/Hospital Instruction with Bergen CountySpecial Services School District for the 2012-13 School Year.E6. To approve the District’s Chemical Hygiene Plan as per the U.S. Department ofLabor Occupational Safety and Health Administration’s “Occupational Exposuresto Hazardous Chemicals in Laboratories” (Code of Federal Regulations, 29 CFR1910.1450).OPERATIONSOP1. To approve the use of the Ramapo Indian Hills Regional High School Districtfacilities for the date(s) indicated in accordance with the rules and regulationsgoverning said use as follows:Indian Hills High SchoolBCWCASoccer Tournaments; (County; Quarter Finals &Finals) Quarter Finals: October 14, 2012; 9:30 A.M.– 8 P.M.; Finals: October 28, 2012; 11 A.M. – 3 P.M.Ramapo High SchoolBorough of Franklin Lakes TV Studio; 2012-13 School Year (as needed)Ridgewood Performing Auditorium; Rehearsals: May 30 & 31, 2013; 4 – 11Arts CenterP.M.; June 1, 2013; 1 – 11 P.M.; June 2, 2013; 9 A.M.– 10:30 P.M.; Performances: June 8 & 9, 2013; 9A.M. – 10:30 P.M.Grace & Truth Chapel Cafeteria & Classrooms; Bible Conference;January 5, 2013; 8 A.M. – 7 P.M.OP2. To accept the report of bus evacuation drills that were conducted in the Districtduring the 2012-13 School Year:Drills were conducted on September 7, 2012 in front of Ramapo High Schoolduring each period and the entire student body participated. Mr. Paul Heenehan,RHS Physical Education Head Teacher, supervised the drills.Drills were conducted on September 11, 2012 in front of Indian Hills High Schoolduring each period and the entire student body participated. Ms. Diane Pevny,IHHS Physical Education Head Teacher, supervised the drills.OP3. To approve the Uniform State Memorandum of Agreement between the RamapoIndian Hills Regional High School District Board of Education and the LawEnforcement Officials effective for the 2012-13 School Year.OP4. To approve the resolution as follows:WHEREAS, the Ramapo Indian Hills Regional High School District Board ofEducation (hereinafter referred to as the “Board”) desires to accept a Proposal forAsbestos Safety Control Monitoring Services by RK Occupational &Environmental Analysis, Inc. to provide abatement design, management, andmonitoring for the project at Ramapo High School, 200 Wing, as it relates to theWindow Replacement Project; andWHEREAS, the Agreement with RK Occupational & Environmental Analysis, Inc.,may be awarded without public bidding as a contract for professional servicespursuant to N.J.S.A. 18:18A-5(a)(1), and;NOW, THEREFORE, BE IT RESOLVED by the Ramapo Indian Hills Regional HighSchool District that the Board president and secretary are hereby authorized anddirected to enter into an Agreement with RK Occupational & EnvironmentalAnalysis, Inc., as outlined in the proposal.


Ramapo Indian Hills Board of Education – September 24, 2012 7BE IT FURTHER RESOLVED that a brief notice of this action shall be printed oncein the Board’s official newspaper stating its nature, duration, service, and amountand that the resolution and contract shall be on file and available for publicinspection in the Board Office, in the following form:LEGAL NOTICERAMAPO INDIAN HILLS REGIONAL HIGH SCHOOL DISTRICTBOARD OF EDUCTIONCOUNTY OF BERGEN, STATE OF NEW JERSEYNOTICE OF AWARD OF PROFESSIONAL SERVICES CONTRACTPLEASE TAKE NOTICE that on September 24, 2012 the Board of Educationauthorized the Board president and secretary to enter into an Agreement forprofessional Asbestos Safety Control Monitoring Services with RK Occupational &Environmental Analysis, Inc., 403 St. James Avenue, Philipsburg, New Jersey08865 with regard to the evaluation of the Ramapo High School, 200 Wing, as itrelates to the window replacement particularly set forth in the proposal datedAugust 24, 2012.This Agreement is available for public inspection during regular business hours atthe Board of Education Office located at 131 Yawpo Avenue, Oakland, New Jersey07436.OP5. To approve the resolution as follows:WHEREAS, N.J.S.A. 18A:18B-1, et. seq. enables school districts to cooperate witheach other to make the most efficient use of their powers and resources on a basisof mutual advantage in the areas of insurance and self-insurance and relatedservices; andWHEREAS, the Ramapo Indian Hills Regional High School District Board ofEducation desires to secure protection, services, and savings relating to insuranceand self-insurance for itself and its departments and employees; andWHEREAS, the Ramapo Indian Hills Regional High School District Board ofEducation finds that the best and most efficient way of securing this protection andservices is by cooperating with other school districts across the State of NewJersey;WHEREAS, the Ramapo Indian Hills Regional High School District Board of theEducation, under its obligations as a member of the New Jersey School BoardsAssociation Insurance Group, does allow for safety inspections of its properties, topay contributions in a timely fashion, and to comply with the bylaws andstandards of participation in this Group;NOW, THEREFORE BE IT RESOLVED by the Ramapo Indian Hills Regional HighSchool District Board of Education:THAT the Ramapo Indian Hills Regional High School District Board of Educationjoins with other school districts in organizing and becoming members of the NewJersey School Boards Association Insurance Group, and;THAT by adoption and signing of this resolution, the Ramapo Indian HillsRegional High School District Board of Education is hereby joining the New JerseySchool Boards Association Insurance Group in accordance with the terms of theattached Indemnity and Trust Agreement, effective July 1, 2012 for the followingtypes of insurances:PropertyEDPEquip BreakdownAutomobile LiabilityAuto Physical DamageUmbrella/ExcessGeneral LiabilityErrors OmissionsCrime/BondsWorkers’ Compensation


Ramapo Indian Hills Board of Education – September 24, 2012 8OP6. To approve the resolution as follows:WHEREAS, the Ramapo Indian Hills Regional High School District has resolved tojoining the New Jersey School Boards Association Insurance Group (ERICNorth/NJSBAIG Sub Fund) following a detailed analysis; andWHEREAS, the Bylaws of NJSBAIG require that each entity may designate a RiskManagement Consultant/Broker to perform various professional services in theBylaws and Risk Management Plan; andWHEREAS, the Bylaws indicate that NJSBAIG shall pay each Risk ManagementConsultant/Broker a fee to be established annually by the Board of Trustees;NOW, THEREFORE BE IT RESOLVED that the Ramapo Indian Hills RegionalHigh School District Board of Education does hereby appoint G.R. Murray as itsRisk Management Consultant/Broker in accordance with the Fund’s Bylaws. Thisappointment will run concurrent with the July 1, 2012 – June 30, 2015 threememberships with NJSBAIG (Eric North/NJSBAIG Sub Fund).OP7. To approve the resolution as follows:New Jersey School Boards Insurance Group Indemnity and Trust RenewalAgreement. THIS Agreement made this first day of July 2012 in the County ofBergen, State of New Jersey by an between New Jersey School Boards AssociationInsurance Group, hereinafter referred to as “NJSBAIG”, and the Ramapo IndianHills Regional High School district, hereinafter referred to as “EducationalInstitution”;WHEREAS, the NJSBAIG seeks to provide its members with protection, services,and savings relating to insurance and self insurance;WHEREAS, two or more education institutions have collectively formed a jointinsurance fund as is authorized and described in N.J.S.A. 18A:18B-1, et. seq., andthe regulations promulgated pursuant thereto;WHEREAS, the Educational Institution has resolved to apply for and/or renew itsmembership with NJSBAIG;NOW, THEREFORE, it is agreed as follows:1. The Educational Institution hereby establishes/renews its membership withNJSBAIG for a three-year period, beginning July 1, 2012 and ending July 1, 2015at 12:01 A.M. Eastern Standard Time.2. The Educational Institution agrees to participate in NJSBAIG with respect tothe types of coverage stated in the Renewal of Membership resolution.3. The Education Institution hereby ratifies and affirms the Bylaws and otherorganizational and operational documents of NJSBAIG and as from time totime amended by NJSBAIG and/or Department of Banking and Insurance inaccordance with the applicable statutes and regulations as if each and everyone of said documents were re-executed contemporaneously herewith.4. The Educational Institution agrees to be a participating member of NJSBAIGfor the period herein provided for and to comply with all of the rules andregulations and obligations associated with said membership.5. In consideration of membership in NJSBAIG, the Educational Institution agreesthat for those types of coverage in which it participates, the EducationalInstitution shall jointly and severally assume and discharge the liability of eachand every member of NJSBAIG all of whom, as a condition of membership inNJSBAIG, shall execute a verbatim counterpart to the Agreement. By executionhereof the full faith and credit of the Educational Institution is pledged to thepunctual payment of any sums, which shall become due to NJSBAIG inaccordance with the Bylaws thereof, this Agreement or any applicable statuteor regulation.6. If NJSBAIG, in the enforcement of any part of this Agreement, shall incurnecessary expense or become obligated to pay attorney’s fees and/or court


Ramapo Indian Hills Board of Education – September 24, 2012 9costs, the Educational Institution agrees to reimburse NJSBAIG for all suchreasonable expenses, fees, and costs on demand.7. The Educational Institution and NJSBAIG agree that NJSBAIG shall hold allmonies paid by the Educational Institution to NJSBAIG as fiduciaries for thebenefit of NJSBAIG claimants all in accordance with applicable statutes and/orregulations.8. NJSBIAG shall establish and maintain Trust Accounts in accordance withN.J.S.A. 18A:18B-1 et. seq. and such other statutes and regulations as may beapplicable.9. The Business Official designated in the resolution to renew membership ishereby authorized to execute the Agreement to renew membership.FINANCEF1. That the financial report of the business administrator and the treasurer of schoolmonies for the month of July 2012, including a cash report for that period, beapproved and ordered filed.F2. To authorize approval of the Committed Purchase Order Status Report for the monthof August 2012 and further move that the following bills drawn on the currentaccount in September in the total amount of $426,459.24 (includes Delta Dental,Athletic Account, and the August 31, 2012 Payroll), for materials received and/orservices rendered, having been duly audited by the business administrator and thechairperson of the Finance Committee, and previously paid, be ratified by theBoard.F3. That the following bills drawn on the current account in the month of September2012 in the total amount of $3,146,439.59 (includes the September 15, 2012 Payroll)for materials received and/or services rendered, having been duly audited by thebusiness administrator and the chairperson of the Finance Committee be ratifiedby the Board.F4. To approve transfers and to authorize the superintendent and businessadministrator/board secretary to make additional transfers that would beratified at the next Board meeting as necessary to comply with State requirementsin accordance with Policy 3160 as per the attached Expense Account AdjustmentAnalysis for the month of August 2012.F5. That pursuant to N.J.A.C. 6:23A-16.10(c)4, we certify that as of August 31, 2012after review of the Secretary's monthly financial report (appropriations section)and upon consultation with the appropriate District officials, to the best of ourknowledge no major account or fund has been overexpended in violation ofN.J.A.C. 6:23A-16.10(b) and that sufficient funds are available to meet the District'sfinancial obligations for the remainder of the fiscal year.F6. To adopt the following resolution:Receipt of Certification from Board SecretaryPursuant to N.J.A.C. 6:23A-16.10(c)4, I, Frank C. Ceurvels, certify that as of August31, 2012, no budgetary line item account has obligations or payments (contractualorders) which in total exceeds the amount appropriated by the District Board ofEducation pursuant to N.J.S.A. 18A:22-8 and N.J.S.A. 18A22-8.1.F7. To approve the resolution as follows:WHEREAS, district employees and members of the Board of Education listed onAttachment No. 1 are attending conferences, conventions, staff training, seminars,or workshops; andWHEREAS, the attendance at stated functions were previously approved by thechief school administrator and school business administrator as work related andwithin the scope of the work responsibilities of the attendees; and


Ramapo Indian Hills Board of Education – September 24, 2012 10WHEREAS, the attendance at the functions were approved as promoting deliveryof instruction or furthering efficient operation of the district; and fiscally prudent,andWHEREAS, the travel and related expenses particular to attendance at thesefunctions are within state travel guidelines established by the Department ofTreasury in NJOMB circular letter;BE IT RESOLVED, that the Board of Education finds the travel and related expenseparticular to attendance at these previously approved functions;BE IT RESOLVED, that the expenses are justified and therefore reimbursable.F8. To approve the resolution as follows:WHEREAS, N.J.A.C. 6A:23A-5.2 of the New Jersey’s Fiscal Accountability,Efficiency and Budgeting Procedures (hereinafter referred to as the“Accountability Regulations”) requires the Ramapo Indian Hills Regional HighSchool District Board of Education (hereinafter referred to as the “Board”) toestablish policies designed to minimize the cost of professional services, includingprocedures to ensure the efficient use of legal services by employees and Boardmembers as well as the tracking of said services; andWHEREAS, in accordance therewith, the Board has developed Bylaw 0174, LegalServices, which identifies the individuals authorized to initiate contact with theBoard’s contracted legal counsel, and outlines the procedures whereby the Board,through its school business administrator/board secretary, shall review and verifyall documented legal counsel contract; andWHEREAS, the May 2012 Taxpayer Guide to Education Spending indicates thatfor the 2010-11 Fiscal Year, the Board accrued legal costs in the amount of EightyDollars ($80.00) per pupil, which exceeds 130% of the 2010-11 Statewide per pupilaverage of Thirty Seven Dollars ($37.00); andWHEREAS, in circumstances where legal costs exceed 130% of the Statewideaverage per pupil amount, N.J.A.C. 6A:23A-5.2(a)(3), Bylaw 0174, and the 2010-11Fiscal Accounting for New Jersey School Districts, i.e. the “Audit Program”recommend that school districts so effected establish and implement certainprocedures and controls enumerated in N.J.A.C. 6A:23A-5.2(a)(3) in an effort toreduce legal costs; andWHEREAS, the District has already implemented certain procedures and controlsenumerated in N.J.A.C. 6A:23A-5.2(a)(3) in an effort to reduce legal costs,including limiting the number of contact persons with the authority to requestservices or advice from legal counsel to the following persons: (1) thesuperintendent of schools or his/her designee; (2) the school businessadministrator/board secretary; (3) the Board president; and (4) the districtsupervisor of special services; andWHEREAS, the designated contact person(s) ensure that contracted legal counselis not used unnecessarily for management decisions or readily availableinformation contained in District materials such as policies, administrativeregulations, or guidance available through professional source materials; andWHEREAS, the excess legal costs incurred have been the result of a high volumeof litigation, grievances, protracted negotiations, and due process hearingsinitiated against the District, which the District has been compelled to defend.NOW, THEREFORE, BE IT RESOLVED, the District hereby recognizes that thelegal costs for the 2010-11 Fiscal Year exceeded 130% of the Statewide per pupilaverage and has determined that implementation of the further proceduresoutlined in N.J.A.C. 6A:23A-5.2(a)(3) beyond those already implemented wouldnot significantly reduce legal costs, as evidenced by the fact that the excess legalcosts incurred are the result of a high volume of litigation, grievances, protracted


Ramapo Indian Hills Board of Education – September 24, 2012 11negotiations, and due process hearings initiated against the District, which theDistrict has been compelled to defend over which the District has no control.F9. To accept the gift to Ramapo High School of the Gravitron 2000 Pull-Up/DipMachine (pre-owned, state-of-the-art), valued at $700, received by King’s CourtHealth Club, Lyndhurst, New Jersey.P1 – F9RC): Bunting , Castor , Gebhard , Lanini , Pierce ,Quinlan , Strauss , Budd , Belsky COMMITTEE REPORTSMrs. Quinlan reported that Dr. Richard Heflich will be retiring from the Oakland SchoolDistrict effective January 1, 2013.PUBLIC DISCUSSIONA. Moved by LANINI Seconded BUNTING to open the meeting to publicdiscussion.No discussion.B. Moved by QUINLAN Seconded GEBHARD to re-enter the Regular PublicMeeting.ANTICIPATED FUTURE MEETING DATESMr. Belsky announced anticipated future meeting dates as follows:Monday, October 8, 2012, Work Session, 8 P.M., District Conference RoomMonday, October 22, 2012, Regular Public Meeting, 8 P.M., District Conference RoomRecessUpon motion by Mrs. Quinlan, seconded by Mr. Bunting, the Board recessed at 8 P.M.to enter into Executive Session.ADJOURNMENTMoved by QUINLAN Seconded: LANINI to adjourn at 10:15 P.M.Ira BelskyBoard PresidentFrank CeurvelsBusiness Administrator/Board Secretary

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