PGR handbook - University of Salford

POSTGRADUATE RESEARCH DEGREEPROGRAMMESSCHOOL OF NURSING, MIDWIFERY AND SOCIAL WORKHANDBOOKYEAR 2012/13Version – 3.0Date: 31/01/20131

WelcomeWelcome to the School of Nursing, Midwifery and Social Work Postgraduate Research StudentCommunity. The School is home to internationally renowned research groups and their work wasranked as of international standard in the most recent UK Research Assessment Exercise. Aspostgraduate research students you are a key component of our research success and we aim toprovide an excellent support and work environment for you to flourish.The School has world class facilities for research including a patient simulation laboratory, clinicalpractice wards, and a range of skills rooms. Depending on your research, you will be based ineither the Allerton or Mary Seacole building.The School expects all first year postgraduate research students to complete the CollegeResearch Methods module and to fully exploit the training available through the SalfordPostgraduate Research Training (SPoRT) Programme. Students are also encouraged to participatein University wide events such as SPARC (Salford Postgraduate Annual Research Conference)which provides an opportunity for research students to present talks or posters and publish theirwork.Research in the School is focussed in 11 areas within 3 key themes:Family & Life Course1. Advancing midwifery practice led by Prof Caroline Hollins-Martin2. Research with children, young people and families led by Prof Tony Long3. End of life care led by Prof Martin Johnson and Natalie Yates-BoltonHealth & Social Inequality4. Citizenship and social inequality led by Prof Peter Dwyer5. Health technologies and evidence led by Prof Nick Hardiker and Dr. Alison Brettle6. Public engagement in research and education led by Dr. Tracey Williamson and Dr. JulieWray7. Supporting people with long-term conditions led by Prof Paula OrmandyHealth & Social Care Service Development8. Acute care led by Dr. Ian Jones9. Education for practice and health (Health Care) led by Dr. Nancy-Jane Smith10. Knowledge for professional practice (Social Work) led by Prof Steven Shardlow11. Mental wellbeing led by Prof Tony Warne and Dr. Sue McAndrewYou can find details of the international research being pursued by these centres from the Schoolweb site: http://www.salford.ac.uk/nmsw/research/programmesThere is a Research Office dedicated to supporting postgraduate research students. This is basedin room AD101 in Allerton Building. You should contact the Research Office in the first instance ifyou have general queries – if they can’t help, they will be able to direct you to someone who can –and of course your supervisor(s) will be there to work with you on academic and researchmatters and your Personal Tutor is available if you have any non-academic issues.We wish you well in your research careers hereProf Nick HardikerProf Tony WarneAssociate Head Research and InnovationHead of School3

Using this HandbookThis handbook aims to provide advice and guidance to facilitate supervision of postgraduateresearch (PGR) students. It will inform students and supervisors/advisors alike of rules andregulations, support mechanisms, the quality processes that need to be followed and will provideguidance through any administrative hurdles from your application through to your award.The Handbook is written with the student as the focus, but there are some sections which areaimed specifically at staff, for example ‘selections and admissions’ and ‘supervisor training andsupport’.The term ‘supervisor’ applies throughout this Handbook to the person undertaking the mainsupervisor’s role in the supervisory team, unless explicitly stated otherwise. The handbook reflectsthe University of Salford’s Code of Practice for the conduct of Postgraduate Research DegreeProgrammes but also incorporates additional information as required by the School of Nursing,Midwifery and Social Work.The full Code of Practice for the conduct of Postgraduate Research Degree Programmes can befound at:http://www.governance.salford.ac.uk/cms/resources/uploads/File/CoP%202012-13%20%20issued%20October%202012.pdf4

We are the College of Health & Social CareWhere we fit in…The University of SalfordOur Dean is Professor Maggie PearsonSchoolsThere are 2 Schools in the College of Health & Social CareSchool of Health SciencesHead of School:Prof Sue BraidSchool of Nursing,Midwifery & Social WorkHead of School:Prof Tony Warne4 CollegesArts and Social SciencesBusiness and LawHealth & Social CareScience & Technology5

What sort of material should be included as an appendix? ........................................................................... 28Should I get my thesis proof-read? .......................................................................................................................... 28How (and where) can I get my thesis bound?...................................................................................................... 28Can I request a moratorium be imposed on access to my thesis? ............................................................... 29Can I submit an E-Thesis? ........................................................................................................................................... 29What will my final Viva Voce be like? ..................................................................................................................... 29How are examiners selected? .......................................................................................................... 30External Examiners ………………………………………………………………………………………31The role of the Independent Chair at the Viva ............................................................................. 31Student progress: monitoring and review ............................................................................... 33What forms do I need to fill in and when? ................................................................................................................. 33Attendance monitoring for International Students .................................................................................................. 33Can I interrupt if I need to? ........................................................................................................................................... 34Withdrawal from Studies ................................................................................................................................................ 34What happens if I think that I need an extension of candidature? ....................................................................... 34What if I want to submit my thesis earlier than the minimum period of candidature? ................................... 35Appeals .............................................................................................................................................. 35Academic appeals: Submission of an appeal ............................................................................................................... 35Complaints Procedure .................................................................................................................................................... 37Skills training & development ..................................................................................................... 38Personal Development Plan (PDP)............................................................................................................................... 38SPoRT Programme ........................................................................................................................................................... 38Other training opportunities within the university I .............................................................................................. 39Advice and Support .......................................................................................................................... 40Academic Support ........................................................................................................................................................ 40Accommodation Student Accommodation ................................................................................................................ 40Careers & Employability. ................................................................................................................................................ 40Chaplaincy .......................................................................................................................................................................... 40College Research Office ................................................................................................................................................. 40Computing .......................................................................................................................................................................... 41Council tax ......................................................................................................................................................................... 41Counselling & Wellbeing ................................................................................................................................................. 41Disability Service ............................................................................................................................................................... 41Student Life ....................................................................................................................................................................... 41Emergencies ....................................................................................................................................................................... 42Equality and Diversity Office.......................................................................................................................................... 42Information Technology Services (ITS)....................................................................................................................... 427

The Library ......................................................................................................................................................................... 42MathScope .......................................................................................................................................................................... 42Medical Conditions, Disabilities and Specific Requirements .................................................................................. 43Registering with a Doctor .............................................................................................................................................. 43Photocopying ..................................................................................................................................................................... 43Safety ................................................................................................................................................................................... 43School Information ........................................................................................................................................................... 43Students’ Union Advice Centre .................................................................................................................................... 44Support Programmes for international students ...................................................................................................... 44Student Life ........................................................................................................................................................................ 44Fees, Funding and Financial Support .............................................................................................. 44Frequently Asked Questions ........................................................................................................... 46Supervisor Training and Support .................................................................................................... 51Supervisor Training .......................................................................................................................................................... 51Supervisor and Advisor Support ................................................................................................................................... 51Health and Safety .............................................................................................................................................................. 51Disability Discrimination Act ......................................................................................................................................... 51Harassment and Discrimination .................................................................................................................................... 51Multicultural issues ........................................................................................................................................................... 52How many research students should I have? ............................................................................................................. 52What should I do if I am concerned about my students’ wellbeing? ................................................................... 52Record Keeping ................................................................................................................................ 53Forms: what do I complete and when? ....................................................................................................................... 538

The College PGR OfficeThe College has a Research Support Office which is the central contact point for researchstudents. The Office can be found in AD101, Allerton Building and is open from 8.00am to 4.00pmMonday to Friday throughout the year (except when the University is closed)The Research Support Officer for the School of Nursing Midwifery and Social Work is:Name Role Ext Location E-MailRachelShuttleworthResearch SupportOfficer57016 AllertonAD101r.shuttleworth@salford.ac.uk9

You and Your Research DegreeAs a Postgraduate Research Student (PGR) within the College of Health & Social Care your aim isto produce a thesis on a subject you have proposed.The next section of this Handbook focuses on you and your research degree, with information onthe PhD itself; getting started; your responsibilities as a research student; your supervisory team;the MPhil/PhD milestones; and progress monitoring.In addition to this Handbook you should also access a copy of the University of Salford ResearchAwards Regulations (2012-13), which includes the University’s Code of Practice for the conduct ofPostgraduate Research Degree Programmes. You can access the Regulations and Code of Practiceon-line. Go to:http://www.salford.ac.uk/university/governance/policies-and-procedures/browse-by-theme/2which contains the Regulations in full and a link to the Code of Practice.10

The degrees of MPhil and PhDThe MPhil and PhD are higher degrees, involving a programme of research training andsupervision, and leading to the production of a thesis.The MPhil and PhD are two separate, distinct awards, with the MPhil differing from the PhD interms of the scope, rigour and depth of study required, and the extent of the original personalcontribution to knowledge.What is an MPhil?The MPhil is an award of considerable distinction in its own right, and is awarded for thesuccessful completion of a substantial element of research or equivalent enquiry. The MPhil differsfrom the PhD only in terms of the scope of study required, demonstrated by the shorter wordlimit of 50,000, and the extent of the original personal contribution to knowledge.More specifically, for the award of MPhil, you must have demonstrated:a) a systematic understanding of knowledge, and a critical awareness of current problemsand/or new insights, much of which is at, or informed by, the forefront of your academicdiscipline, field of study, or area of professional practice;b) originality in the application of knowledge, together with a practical understanding of howestablished techniques of research and enquiry are used to create and interpret knowledgein the discipline;c) conceptual understanding that enables you to: evaluate critically current research and advanced scholarship in the discipline;and evaluate methodologies and develop critiques of them and, where appropriate, topropose new hypotheses;d) a comprehensive understanding of techniques applicable to your own research or advancedscholarshipHow long will it take?The minimum period of candidature for an MPhil is:Full-time candidates: not less than 12 monthsPart-time candidates: not less than 24 monthsThis refers to the period spent in supervised study. In practice your period of candidature will belonger, however, it should not exceed 24 months for full-time candidates and 48 months for parttimecandidates.What is a PhD?For the award of PhD, you must have demonstrated:a) the creation and interpretation of new knowledge through original research or otheradvanced scholarship, or of a quality to satisfy peer review, extend the forefront of thediscipline and merit publication;11

) a systematic acquisition and understanding of a substantial body of knowledge which is atthe forefront of an academic discipline or an area of professional practice;c) the general ability to conceptualise, design and implement a project for the generation ofnew knowledge, applications or understanding at the forefront of the discipline, and toadjust the project design in the light of unforeseen problems; andd) a detailed understanding of applicable techniques for research and advanced academicenquiry.The length of a PhD thesis at the University of Salford is limited to 100,000 wordsHow long will it take?The minimum period of candidature for a PhD is:Full-time candidates: not less than 36 monthsPart-time candidates:not less than 60 monthsThis refers to the period spent in supervised study, in practice your period of candidature will belonger, however, it should not exceed 48 months for full-time candidates and 84 months for parttimecandidates.What is an MRes or an MSc by Research?For the award of MRes or and MSc by Research, you must have demonstrated:a) a satisfactory knowledge and understanding of existing studies relevant to the subject ofthe thesis;b) that your thesis: gives evidence of sufficient experience in methods of research andcontains a satisfactory statement of the purpose of your investigation and a criticaldiscussion of the results;c) that you possess a satisfactory knowledge and understanding of existing studies relevant tothe subject of the thesis. There must also be evidence of sufficient experience in methodsof research, a satisfactory statement of the purpose of the investigation and a criticaldiscussion of the results.How long will it take?The minimum period of candidature is:Full-time candidates: not less than 12 monthsPart-time candidates:not less than 24 monthsThe length of an MRes or MSc thesis at the University of Salford is limited to 40,000 wordsWhat are we looking for when considering your application?The University states that only appropriately qualified and prepared students will be admitted toresearch programmes. Applicants must demonstrate:12

What happens when a student wishes to transfer from another Institution?Candidates may be admitted from another University to complete their MPhil/PhD at Salford, withor without their supervisor. If they are transferring with their supervisor, they need to providethe following from their previous institution:a. an official release together with details of the duration of the candidate's previousresearch study;b. a brief progress report approved by an appropriate officer or committee at theprevious institution;c. confirmation as to whether the candidate has upgraded from MPhil to PhD or not; andd. details of that process if it has taken place.If appropriate we may re-assess the candidate’s English language proficiency in order to ensure theUniversity of Salford's English language requirements are being met.Applications relating to candidates wishing to transfer to Salford independently of their previoussupervisor and institution are subject to the satisfactory provision of the information describedabove, but also:e. two academic references relating to recent previous study (required of all postgraduateapplicants);f. copies of regular progress reports (preferably annual reports) from the previousinstitution as far as possible;g. a clear recommendation from the selector, following an interview with the candidate,explaining why the candidate wants to transfer institution, and why it is felt thatprospects for successful completion will be better at the University of Salford.All such applications are subject to confirmation by the Dean or nominee on behalf of the College,ensuring that satisfactory arrangements for supervision have been approved and that the College issatisfied as to the arrangements for financial support for the candidate and facilities for the project- including the provision of any additional support strategies, specialist equipment or assistivetechnology required by disabled students.For any candidate accepted for transfer, there would normally be a minimum of 12 monthsbetween the date of transfer and submission of the thesis even if the candidate has alreadyupgraded from MPhil to PhD at his or her previous institution.Decisions on applications for transfer to the University are made by the Dean or nominee onbehalf of the College.Accreditation of Prior LearningProcess and requirements currently under review14

Applicants who disclose a Criminal ConvictionAs part of its duty of care, the University asks all applicants with unspent criminal convictions todisclose them and to provide further information were needed. A criminal conviction is not initself an automatic cause for rejection. Applicants to programmes involving interaction withchildren and/or vulnerable adults must obtain enhanced Criminal Records Bureau (CRB) clearance.This requires that all criminal convictions, including spent sentences, cautions and bind over ordersare declared.Further details can be found in the University’s Policy on Safeguarding Children and VulnerableAdults.Fraudulent applicationsThe University reserves the right to cancel or withdraw any offer made on the basis of anapplication that has been found to contain fraudulent, false or misleading information or which issupported by fraudulent documents including references and qualifications certificates. Any studentwho has been admitted on the basis of fraudulent, false or misleading applications may have theirregistration cancelled. International students who have been admitted on the basis of fraudulentinformation may be reported to the relevant government agency.15

o Provide an annual Self Evaluation on progress to the School to enable monitoring andreview procedures (refer to page 24 of this Handbook for further details)o Take the initiative in raising problems or difficulties with your supervisor, Personal Tutorand, if necessary the College PGR Coordinator (refer to page 37 of this handbook forfurther information)o Participate in staff/student seminars and attend conferences as appropriate in order todisseminate your research to a wider audience; and to participate in Salford’s AnnualResearch Conference (SPARC). Please see http://www.salford.ac.uk/research/postgraduateresearch/sparcfor detailso Ensure that you conform to any Intellectual Property (IP) issues that may be/becomeassociated with your project and make sure that you are aware of your responsibilities inrelation to IPIn the later stages of supervision, you should:o Decide when to submit your thesis, after taking advice from your supervisory team andwith due consideration of the time-frame set by the Universityo Take the initiative and raise any concerns about not being able to submit your thesis ontime so that if an extension is required a reasoned and timely application can be madeo Signal well in advance of submission any academic reasons for any extension in the lengthof the thesis or the inclusion of appendices of any lengtho Ask your supervisor/supervisory team for career advice as necessary; undertake to attendthe relevant career advice/training sessions as requiredo Take the initiative and ask your supervisor if you require a practice Viva Voce examinationo Attend the Viva Voce examination!Useful linksResearch Awards Regulations: http://www.pg.salford.ac.uk/page/regulationsAcademic integrity for students:http://www.governance.salford.ac.uk/cms/resources/uploads/File/AQA/Academic_Misconduct_Procedure.pdfIntellectual Property Rights (IP):http://www.governance.salford.ac.uk/cms/resources/uploads/File/CoP%202012-13%20%20issued%20October%202012.pdf – Refer Appendix 1 (Page 33)Ethical Approval (Student Research Project Checklist):http://www.salford.ac.uk/chsc/research/staff-pgr-students-research-ethicsStudent Life (my student info): http://www.advice.salford.ac.ukDisability Statement: http://www.advice.salford.ac.uk/disabilityWhat can I expect from my main supervisor?Your main supervisor is responsible for facilitating your academic progress, as well as offering youthe necessary pastoral or personal support. They will provide you with the guidance and help thatyou need to complete your research project successfully within the time period allowed.18

At the outset of supervision, you can expect your main supervisor:o To work with you in identifying the initial objectives of the research projecto To assist you in completing your Learning Agreemento To assist you in an analysis of training needs with respect to research and transferableskills, identifying sources of provision at discipline/College/University level or externally,and a timescale for undertaking trainingo To ensure that you have access to information about events organised for, or open to,research students in the discipline/College/University/Accredited Institution (includingworkshops, seminars and conferences) and Salford’s Postgraduate Annual ResearchConference (SPARC)o For students whose first language is not English, to advise on additional English languagesupport if appropriateo If you have disclosed a disability, to identify ways in which you may be supported in yourstudies.o To explain the roles of the members of the supervisory team and to discuss and agree thepattern and frequency of contact between members of the supervisory team.o To clarify arrangements for progress monitoring ensuring that you are fully conversantwith the College and University procedures from the outseto To ensure that you are cognizant of Intellectual Property issues that may be/becomeassociated with your project and that you are aware of your responsibilities in relation toIPo To ensure that you are cognizant of any ethical considerations and that you complete anEthical Approval (Student Research Project Checklist) form. And to arrange through theUniversity the appropriate training for the student to undertake work safely. To arrangethrough the University the provision of other instruction to ensure that the student iscompetent to perform research safely.o To undertake a hazard assessment of the project (where appropriate) as proposedThe ongoing responsibilities of your main supervisor are:o To maintain regular contact with you, establishing a mutually agreed series of regularmeetings, both formal and informalo To be accessible to you at other reasonable times when advice is needed, e.g. to offerfeedback on abstracts for conferenceso If they are going on sabbatical or will be absent for a planned period, to discussarrangements with you before they goo To continue to assess your training needs, both research and transferableo To ensure that you have access to events and information at College/University level andbeyond, as requiredo To ensure that you have access to the appropriate facilities – for example library,laptop/computingo To revisit and help you revise as necessary the initial objectives of your research, givingguidance about the nature of the project and the standard expected19

o To ensure that you remain cognizant of any Intellectual Property issues that may beassociated with your project.o To set completion dates for successive stages of work, returning written work withappropriate constructive criticism and feedback.o To ensure that you are aware if the progress that you are making is inadequate or if thework that you are submitting is not of the required standard (a progress flowchart can befound on page 24 of this Handbook)o To provide annual feedback to the College detailing your progress, making the Collegeaware of any problems that are likely to delay the submission of your thesiso To complete the necessary administrative tasks, such as filling out forms related toprogress/suspension/extension; completing funding application forms; returning upgradeinformation; submitting annual report forms to funding councils; writing academicreferences, etc.It is the responsibility of the main supervisor to inform you of unsatisfactory progress as soonas this becomes apparent. If discussion between you and appropriate members of yoursupervisory team fails to resolve the issue, the College may issue you with a warning, andrecommend termination of candidature if no improvement is forthcoming.In the later stages of supervision, your main supervisor should:o Ensure that you are ready to complete and submit within the allowed time-frameo Ensure that if you are unable to submit your thesis within the required time, a reasonedand timely application for extension is madeo Ensure that you have attended relevant career advice/training sessions; and provide careeradvice as appropriateo Arrange your Viva Voce examination and select examiners in accordance with the Collegeand University guidelineso Ensure that you are prepared for your oral examination, arranging a practice Viva Voce ifneeded.What can I expect from my co-supervisor:Your co-supervisor is responsible, in academic and supervision terms, for your degree; thereforeyour co-supervisor will fulfil all the roles of a main supervisor. You should work with your mainsupervisor and co-supervisor to reach a supervision arrangement which suits you all. The amountof input a co-supervisor has into your supervision may vary during the period of candidature andalter with the focus of your research; it may be necessary to review the supervision arrangementsat key points.As a minimum, the responsibilities of the co-supervisor are:o Meet with the student during the drafting of the learning agreement in order to discusshis/her role as part of the supervisory teamo To read and comment on your work, keep him/herself familiar with your academicprogress, agree to read through abstracts for conferences and provide you with referencesas appropriateo To arrange a meeting with you at least twice a semester. If you are working overseas atany point during your registration, the co-supervisor should arrange e-mailcorrespondence or a telephone conversation in place of a face-to-face meeting20

o To read and comment upon the final draft of the thesiso To ensure that you have attended relevant career advice/training sessions; provide careeradvice as appropriateWhat will my first supervision session be like?Your first supervision session is when you will meet your supervisors and start to plan yourresearch project. During the first supervision you can expect to:o identify the initial objectives of the research projecto discuss arrangements for subsequent supervision sessionso complete a Learning Agreement and think about what research/transferable trainingyou might needo be asked to think about your research in relation to Ethical considerations, IntellectualProperty Rights and Academic Integrityo raise any concerns which you might have with regard to disability, different learningrequirements, or commitments (such as work or family, particularly if you are parttime)which may have an impact on when you carry out your researchWhat is the University Policy on supervision sessions?The University requires that as a PGR student you have a minimum of 10 documented formalmeetings a year with your main supervisor if you are full-time and an agreed pro-rata equivalent ifyou are part-time or split site.It is a requirement that in the majority of instances these meetings are face to face. Only in exceptionalcircumstances e.g. where a student is on a field trip, can Blackboard Collaborations or a substantialtelephone conversation be classed as a supervision meeting.During the first year of candidature meetings should be more regular, to ensure that you aremaking progress and to deal with any problems that might arise at the start of enrolment. Thefirst 3 months you should meet each month; the focus of these first 3 monthly meetings being onyour Learning Agreement; which must be submitted by month 3. You should work together withyour supervisor to agree on a mutually acceptable programme of supervision at the initialsupervision session.* Remember, it is your responsibility to record formal supervision sessions. The ResearchSupervision Record Form can be found at http://www.pg.salford.ac.uk/page/general_formsInformal meetings with your supervisor/supervisory team, contact by telephone or e-mail, shouldbe continued throughout the period of candidature. Lengthier exchanges and their outcomes byeither of these methods should be logged and recorded on a Supervision Session Record Form.Please be aware that academic staff often have a very full workload, so during term-timeyour supervisor may maintain Office Hours or may agree specific days/times whenyou can drop in to see them should you have any problems which require immediateattention.For Tier 4 sponsored studentsIt is a requirement of the UK Border Agency (UKBA) that all Tier 4 sponsored students must bemonitored for attendance and participation with studies. Therefore, for UKBA purposes you willhave at least one formal supervision session each month which will be recorded on theResearch Supervision Record Form. After each session you must submit a copy of a completed21

form, signed by you and your supervisor, by no later than the 3 rd of the following month to theCollege Office.Non-compliance with this requirement will result in the cancellation of registration. Students willthen be reported to the UKBA. This action will result in the curtailment of the student’s leave toremain in the UK.What can I expect from my Personal Tutor?Every student is assigned a personal tutor once their application has been accepted. This will beconfirmed on your offer letter. The personal tutor is an academic member of staff who sitscompletely outside of your supervision team. He or she will act as an impartial advisor if at anypoint you feel you need general guidance or advice on the academic side of your postgraduateresearch degree or advice on issues that are impacting on your ability to carry out your studies.They are not there to offer help with your studies – in many cases the personal tutor will besomeone from a completely different discipline to the one you are studying – but having gonethrough the process themselves, they are well placed to offer academic support to students whomay be struggling with the expectations and demands of this type of study. All non-academicqueries should still be directed to the College Research Support Office.MPhil/PhD milestonesThe University implements a formal process of monitoring and review of the progress of researchstudents registered for the degree of MPhil/PhD, through the recognition of key milestones duringthe period of candidature:1. Completion of Learning Agreement2. Annual Progress Report3. Self Evaluation Report4. Interim Assessment (not MPhil)5. Internal Evaluation (not MPhil)6. Submission of Thesis7. Viva Voce examinationThe following table identifies the expected progress of an MPhil/PhD student, the timescale thatshould be adhered to and any administrative requirements which need to be met along the way.22

Summary calendar of events/assessments for full-time PhD students (the timing of theseactivities will vary according to degree and registration status)MONTH ACTIVITY KEY ADMINSTRATIVE ACTIONSMonth0Month1 - 3Month8Month9 - 11Month20Month21 - 23Month24 - 26Month28 - 36 Appointment of supervisory team Registration Download Supervision Record Form Researcher to book on to: “How tocomplete a Learning Agreement” and“PhD Progression Points” workshops Develop, complete and submit LearningAgreement (before end of month 3) Submission of interim assessment Assessment completed and confirm/denyregistration for year 2 Submission of Internal Evaluation Assessment completed and confirm/denyregistration for year 3 Re-submission plan Discuss and develop PhD thesis structureand begin to write up Nominate examiners for Viva Voce Nominate Independent Chair Ensure proper registration – initially MPhil Ensure researcher has received registration &induction informationhttp://www.pg.salford.ac.uk/page/general_formshttp://www.pg.salford.ac.uk/page/sport1213Ensure completion and submission of assessmentmaterial and proformashttp://www.pg.salford.ac.uk/page/general_formsEnsure transmission of assessment to required parties intimely mannerEither Confirm next year’s registration Agree & complete action plan prior to re-submission Alter Registration to MPhil Terminate student status Ensure transmission of assessment to requiredparties in timely mannerhttp://www.pg.salford.ac.uk/page/general_formsEither Confirm next year registration Agree & complete action plan prior to re-submission Alter Registration to MPhil Terminate student status Process Notice of Presentation formMonth30 - 42 Write up PhD thesis and submit as peruniversity regulations Viva Voce examination Recommendation by examiners to awardor re-submit Notification to submit (2 months notice) Appointment of IC Appointment of Examiners Documentation completed23

Completion of the Learning AgreementThe Learning Agreement will be the focus of your first two supervision session and must becompleted and submitted with the first 3 months of your candidature. This is not a staticdocument and should be reviewed regularly and updated annually, with your supervisor.http://www.pg.salford.ac.uk/page/general_formsAnnual Progress Report (APR)Supervisors complete this annual report on each of the students they supervise. They provide asummary of progress to date, any issues arising, research training requirements, and overallposition of the student in the lifecycle. As with the self-evaluation report, the APR is compulsoryand considered by the College PG Research Team for noting any issues. More detailed informationcan be found at: http://www.pg.salford.ac.uk/page/general_formsSelf Evaluation ReportThis report enables you to reflect upon your progress on an annual basis, as well as reporting onsupervisory and facilities arrangements. The report goes to the College PG Research Team whowill note any issues arising from the evaluation, so that they can addressed in an appropriate way.Completion of the Self Evaluation is compulsoryIt is important for students to reflect on a regular basis on their own progress, as it gives theopportunity to ‘stand back’ from the detail of the doctoral research and assess the extent towhich this is progressing in a coherent and focused manner. In comparing progress with thepredicted progress set out in the Learning Agreement, you can provide a considered statement ofhow and where the research is going, and identify any problem areas, potential or actual.Equally, the Self-Evaluation Report is an opportunity to comment upon supervisory support andResearch Centre facilities. It is important that students provide an honest appraisal in order for usto be in a position to respond to any issues and to continually review and enhance the studentexperience. More detailed information can be found at:http://www.pg.salford.ac.uk/page/general_formsInterim AssessmentThe interim assessment is the first formal point along the MPhil/PhD and DProf (researchcomponent) programmes where the progression of the student is assessed by independentexperts and a decision is made as to whether the student should continue or transfer their studiesto a higher or lower award.The interim assessment takes place between the 9 th and 11 th month for full time students months15 and 20 if you are part time; and months 11 to 13 if you are on split sites. This timeframeensures that should you need to repeat your assessment, you have time to do so before yourdeadline for registration for the following yearFor students registered on the MPhil programme the interim assessment provides an opportunityto transfer to the higher award PhD programme. For existing PhD/DProf students the assessmentdetermines whether students continue on the PhD/DProf programme or are recommended to betransferred to a lower award.24

As a PGR student, you will be required to present a short paper about your research projectdescribing your progress and plans for the future. You will also attend an oral examination. AGuide to Interim Assessment and the documentation you require can be found athttp://www.pg.salford.ac.uk/page/general_formsInternal EvaluationThe Internal Evaluation is the second formal point along the PhD and DProf (research component)programmes where the progression of the student is assessed by independent experts and adecision is made as to whether the student should continue on their programme or transfer to aprogramme with a lower award (MPhil).Your Internal Evaluation (IE) will take place between months 21 and 23 of your candidature if youare a full time student; months 35 and 40 if you are part time; and months 24 to 26 if you are onsplit sites. This timeframe ensures you are able to repeat, should it be required, before yourdeadline for registration for the following year.The evaluation of a student’s progress is important at this juncture to determine whether thestudent has developed their research to a sufficient standard that will lead to a PhD/DProf award.Where progress is sub-standard (and would not achieve the level of the higher PhD or lowerMPhil award) the Internal Evaluation panel have the authority to recommend termination of astudent’s candidature. A Guide to Internal Evaluation and the documentation you require can befound at http://www.pg.salford.ac.uk/page/general_formsShould I go onto Writing Up status?When you are in the final stages of writing up your PhD, you should register as ‘writing up’ (WU)Your supervisor must confirm that you have completed three years of study as a full-timecandidate or five years as a part-time candidate, that you have upgraded from MPhil to PhD andthat your research is substantially complete.Please note:1. Candidates retain access to library and computing facilities until their thesis is examinedand, where appropriate, any revisions requested by the examiners have been made. Accessto other facilities (e.g. office space) may be extended at the discretion of the College.2. With support from the supervisor, a candidate may, in exceptional circumstances apply inwriting to extend the period of nominal registration beyond twelve months,3. Writing up periods count towards the maximum period (48 or 84 months) of candidature.But beware: your submission deadline still stands, you have no formal entitlement to supervisionand access to some University facilities may be denied. You should discuss the writing up optionwith your supervisor before making your decision.Submitting your ThesisThe requirements for the production of the thesis for submission are laid down in “A Guide tothe production, submission and examination of your PG thesis” which can be found onlinehttp://www.pg.salford.ac.uk/page/general_forms and also at the School of Health SciencesBlackboard site (http://blackboard.salford.ac.uk ).25

Decision to submitAs a PGR student, the decision to submit the thesis must be your own. You should takenote of supervision advice but this advice should not be taken as an indication that the final thesiswill fulfil the requirements of the examiners.Notification of intention to submitYou must inform your supervisor of your intention to submit no later than two months prior tothe date of submission in order to allow adequate time for examination arrangements to be made.Form: you should complete the ‘Notice of Intention to Submit a Research Thesis’ which isAppendix A in “A Guide to the production, submission and examination of your PG thesis”How many copies of my thesis do I need?Prior to your Viva Voce examination you will need to submit three soft-bound copies of your PhDthesis to SID. You should also have a copy bound for yourself so that you can take it into the VivaVoce with you. It is recommended that these initial copies are soft-bound so that if, as is likely,you need to make corrections to your text you can have the soft-bound volumes taken apart andhard-bound with your new, corrected pages. Soft binding is also considerably cheaper.Form: Declaration of Originality (Declaration1)Theses at the time of submission should be accompanied by a signed declaration from you that thematerial presented for examination is your own work and has not been submitted for any otheraward (and, where relevant, how it relates to a group project). The form appears as Appendix Bin “A Guide to the production, submission and examination of your PG thesis” and is also availableas a standalone document from http://www.pg.salford.ac.uk/page/general_formsHandy Hints:o You do not need to print several copies of your thesis, you can print out a mastercopy and get good photocopies made for binding.o Printing and copying can take some time; the length of time will differ if you have alot of pages or require more than one volume, especially if you have large images orother material.o Get yourself organised earlyo Moratorium / E-thesis – see page 29-30How long should my thesis be?The maximum length of a thesis for PhD is normally 100,000 words for a PhD, or 50,000 wordsfor an MPhil, excluding references and bibliography, or equivalent in the case of non-text basedsubmissions. These are maximum limits and you should discuss the precise length of your thesiswith your supervisors.Candidates who exceed the word limit will normally be required to resubmit. If you think thatyou cannot contain your research within the word limit you should speak to your supervisor atthe earliest possible opportunity. Please note that word-limit extensions will only be granted inhighly exceptional circumstances.What referencing system should I use?The College does not recommend a particular referencing system, as the varied subjects requiredifferent approaches. You should think carefully about what will work best for you and your26

eader – footnotes, endnotes, in-text – and discuss the referencing of your thesis with yoursupervisor.Once you have agreed upon a system appropriate to your discipline make sure that you use itconsistently throughout your thesis.References cited in the text may be identified by one of two methods, either:(i) by numbers typed as superscripts or, if on the line in round brackets, immediatelyfollowing the relevant word or phrase in the text;(ii) by citing the author's name and year of publication in round brackets immediatelyfollowing the relevant word or phrase in the text.The list of references should be arranged in accordance with the system of citation used. If youuse method (i) your references should be listed in the order in which they are identified in thethesis; if you use method (ii) they should be listed alphabetically by the author's surname. In bothcases, the list should enable the reader to identify the work cited and to locate the specific passagereferred to.What is the University’s policy on plagiarism?The University takes a serious view of all acts of academic misconduct. Such acts are considereddishonest and as attempts to gain unfair advantage.Plagiarism involves taking the work of another person or source and using it as if it were one’sown. The source of the original material is hidden from the marker by not referencing it properlyor by paraphrasing it without acknowledgement or by not mentioning it at all. Work includes, butis not restricted to, written work, ideas, musical compositions, computer programs, laboratory orsurvey results, diagrams, graphs, drawings and designs. Plagiarism may occur in all forms ofassessment, including written examinations.All cases of suspected academic misconduct must be reported to the Head of School (ornominee). The Head of School (or nominee) has responsibility for preliminary consideration ofsuch cases. In determining whether there is a case to answer the Head of School (or nominee)should refer to the guidance in Appendix A of the Academic Misconduct Procedurehttp://www.governance.salford.ac.uk/cms/resources/uploads/File/AQA/Academic_Misconduct_Procedure.pdfHandy Hints:o To ensure that you do not plagiarise start referencing everything from the moment you beginyour research. Whenever you take notes, or enter information into a computer file, makecertain that you also make a note of where you have taken the information from.o Always write down the author, the title, the date, the publisher, the place of publication andthe page number (if applicable). If you have accessed a website, always note the date youaccessed it. You will then have the reference details to hand when you wish to make use ofthe information.o When you start writing your chapters enter all reference information in full – you can alwaysedit your references later on and in the long run you will save yourself the time and effort oftrying to match up quotation to reference.o You might want to consider a computer programme such as Endnote, which automaticallyenters reference information into a bibliography27

o If you have questions about copyright, of your own work or that of images, manuscripts,photographs, etc., contact Matthew Stephenson, Head of Compliance and CLA Licence Coordinatorat m.stephenson@salford.ac.uk. You can find useful information about copyrighthere. http://www.salford.ac.uk/__data/assets/pdf_file/0010/45829/copyright.pdfWhat sort of material should be included as an appendix?Your appendices should only include material that is important to justify the results of your thesisbut which, if included within the main body of the text, would detract from the natural rhythm ofyour writing. Generally it is material that should be available to your examiners in order toenhance their understanding of the context within which your thesis has been created.Appendices can include tables of information, copies of letters/manuscripts/original documents,large quotations or descriptions, statistics, maps and visual analyses such as graphs and pie-charts.Think carefully about the material that you want to include and whether it should be integrated asan illustration or perhaps as a table within the main body of the text, or if it should be anappendix. Discuss your options with your supervisor before you make your final decision.Please note:If your appendix is a major database or other extensive file, please discuss this with yoursupervisor well in advance of your intention to submit or prior to your upgrade, as appropriate.Should I get my thesis proof-read?You should ensure that your thesis demonstrates a high standard of proof-reading and copyediting. You will therefore need to check your thesis for accuracy, paying attention to spelling,grammar and sentence structure. You will also need to double-check layout, references, crossreferencesand numbering. It is not always easy to see errors within your own work and yoursupervisor is not expected to edit or proof-read your thesis. The cheap option is to persuade akind friend/relative to check through your thesis and to pay them in chocolate. However, yoursupervisor may recommend that your thesis is professionally proof-read or edited.Handy Hints:o Whichever option you choose it is unlikely that your thesis will ever be 100% error-free,which is why you include an errata page, so don’t panic.o If you do decide to use an editor you must ensure that you acknowledge their role, and thatthey have no input into the intellectual content of your thesis. Place the following statementwithin your ‘Acknowledgements’ section:‘With the oversight of my main supervisor, editorial advice has been sought. No changes of intellectualcontent were made as a result of this advice’o If you use a friend/relative as a proof-reader remember to credit them within your‘Acknowledgements’ page!How (and where) can I get my thesis bound?You can get your thesis printed and bound at T Walker and Company; situated in UniversityHouse http://www.walkerprint.co.ukWalker’s are open between 9.00 a.m. and 5 p.m., Monday to Friday and will print and bind yourthesis to the University’s specifications. They also have a choice of coloured bindings and differenttypes of paper if you want a fancy copy for yourself!28

Handy Hints:o You need to allow about two weeks to have your thesis printed and bound – so do not waituntil the last minute!o Printing and binding can be expensive and you are responsible for all costs – start saving. Youare given £100 towards the cost of printing only – not bindingIf you decide that you would rather use an independent binder or printer then you will need toensure that they have the University of Salford specifications. These can be found in “A Guide to:the production, submission and examination of your PG thesis”Can I request a moratorium be imposed on access to my thesis?If you have a valid reason for doing so. Your thesis will be accessible once the moratorium periodis over unless you contact us to extend it. To request a moratorium for your thesis you mustcomplete and sign a form at the point of final submission, counter-signed by your supervisor.If you have questions about the valid reasons for requesting a moratorium to your work, pleasediscuss the process with your supervisor.Can I submit an E-Thesis?Current plans are that from January 2013 an electronic copy of all new research theses should bedeposited in the University of Salford’s Institutional Repository (USIR). Making research thesesopenly accessible through USIR aims to make them more discoverable and easier to access. Thenew system will therefore allow researchers to disseminate their scholarly work to a wideraudience to the benefit of the University and themselves, as well as the wider researchcommunity.By having a digital version openly accessible online, and readily searchable through Google andother search engines, the visibility of a researcher is greatly enhanced.http://www.salford.ac.uk/library/resources/etheses Further communications will follow.What will my final Viva Voce be like?As a PhD candidate, once you have submitted your thesis, you will be required to attend an oralexamination called a Viva Voce. The examination will normally take place within two months ofsubmission. Your supervisor will inform you early on of the arrangements.Please note:Your main supervisor will attend the Viva Voce unless you request otherwise. They cannot playan active role in the examination, but may act as a minute taker. Instead, questions will comefrom two examiners, an internal and an external.Your examiners will have been chosen by your supervisor; one, if not both, will have experienceof conducting final examinations and both will have experience and appropriate subject expertiseto be able to examine your thesis effectively. The examiners will have had time to read yourthesis thoroughly and their questions will be about what you have written, how you haveconducted your research, if you are prepared to defend your arguments and possibly the directionthat you see your work taking in the future.Each viva is an individual experience and dependent upon your thesis and the thoughts of theexaminers. It is important that you don’t panic about the viva, read through your workbeforehand to re-familiarise yourself with it and talk to your Personal Tutor, your main supervisoror someone else who has experienced a Viva Voce about any concerns that you may have.29

Remember: the examiners are interested in what you have to say – treat the viva as a uniqueopportunity to talk about your work to a rapt audience, make the most of the experience!Examiners are not obliged to recommend the award of PhD. They will recommend oneof the following:o That the degree be awarded, subject if necessary to ‘minor’ or ‘modest’ amendments beingmade to the thesis within a specified time (normally one or three months);o That you be required to attend for a further oral examination;o That you be permitted to submit, by a specified date, a revised thesis for the same degreefor re-examination on a subsequent occasion;o That for a PhD candidate you be given permission to apply for the degree of MPhil with orwithout re-examination;o That no degree is awarded and resubmission is not permitted.Who to ask? In all of these instances you will be instructed on how to proceed by yoursupervisor, examiners and by R & I College TeamTraining: Surviving the Viva: the Final HurdleThis session will outline the purpose of the viva and methods for preparing effectively. You willhave a chance to practice answering some common questions and have your concerns addressed.Upon leaving the course, you should be able to:• Understand the role of their supervisor and supervisory team in the approach to the viva• Plan their preparation for the viva more effectively• Describe potential viva outcomes and their implicationsFor more information and details of how to book go to: http://www.pg.salford.ac.uk/page/vivaHow are examiners selected?You submit your Notice of Presentation form to your supervisor, who informally contacts anexternal examiner.On receipt of notice from the candidate of the intention to present a thesis, the College Researchand Innovation Committee appoints a Board of Examiners ensuring that all Examiners areappropriately qualified, in terms of knowledge and expertise relevant to the subject of the thesis,and independent.The Board of Examiners comprises of at least two Examiners, one of whom will be external to theUniversity. The internal member of the Board of Examiners will not have played any role insupervising the student.If you are or have been a member of staff during your candidature, then the College Research andInnovation Committee will appoint at least two external Examiners.For the Award of Engineering Doctorate (EngD), in addition to the internal examiner, the CollegeResearch and Innovation Committee will appoint two external Examiners, one being a technicalspecialist and one a business specialist. Where a candidate is to be examined orally, StudentInformation Directorate will appoint an Independent Chair to the Board of Examiners. This personwill be a member of the University academic staff from a School different to that of the candidate.30

External examinersExternal examiners should normally hold academic posts in another Higher Education Institution.Recommendations for examiners who do not hold such positions should be accompanied by astatement outlining their suitability and ability to examine and there should be sufficient evidenceof their research experience and expertise in the subject. External examiners should beindependent and the criteria for appointing external examiners for research degrees should befollowed as set out in the guidance in the Academic Handbook:http://www.governance.salford.ac.uk/page/academic_handbookFormer employees and graduates of the University are not eligible to be external examiners untilan interval of at least six years has elapsed. The external should have had no formal academiccontact with the candidate during the period of research candidature and, although reciprocitymay be more difficult to avoid than for taught courses, examiners should not normally beappointed from Colleges where University members of staff have recently examined for the samesubject if at all possible. Staff in the University are ineligible to act as external examiners forUniversity of Salford awards. University staff with appropriate expertise may however beappointed as internal examiners for University candidates provided they have not been involved inthe supervision of the candidate, and vice-versa.In order to ensure some externality and quality assurance of choices made and justificationsprovided, examiners’ nomination forms are approved at University level by the Associate Dean ornominee.Form: Supervisors should complete the Nomination of Examiners and return it to CollegeResearch Support Office to assess the experience of the examiners before they are signed off.Consideration of examiners' recommendationsThe reports of the examiners and their recommendations are scrutinised and approved within theCollege. Under the exceptional circumstances that the appointed examiners are unable to reachagreement, the examiners submit independent reports, and the College recommends theappointment of an additional external examiner to the CRAIC. The additional examiner isprovided with a copy of the thesis and the separate reports of the two original examiners. Theyare permitted to interview the candidate before submitting a final report and recommendation tothe Dean of College who will considers all three reports before reaching a final decision.The role of the Independent Chair at the VivaThe Independent Chair will be appointed by Student Information Division. All trained supervisorsare eligible to take on this role.The independent chair should:1. attend the examination in the capacity of overseeing the examination process as inaccordance with the University’s regulations governing Viva Voce examinations2. make legible notes/record a minute on the conduct of the viva and its procedures (thesenotes will be written and stored in the student’s file and do not constitute any examiner’sreport)3. ensure that the candidate is treated fairly and appropriately by the examinersThe independent chair will NOT31

4. organise the examination5. have a copy of the thesis to read before the examination; although a glossary of terms, acopy of the Introduction and/or Conclusion and other specific information particular to thethesis, may be provided in order to assist the chair in following the discussion.32

Student progress: monitoring and reviewThe University will monitor progress throughout your period of candidature. As well asmonitoring the ‘milestones’, the College monitors supervisory sessions through the mechanism ofreport-reading on an annual basis. The PGR Co-ordinator will read your reports to ensure thatsatisfactory progress is being made and that any problems or concerns are noted and dulyexamined.What forms do I need to fill in and when?Research Supervision recordDuring the period of candidature you should keep a record of all your supervision sessions.Research Supervision Record available at: http://www.pg.salford.ac.uk/page/general_formsRemember: regular meetings should be held with your supervisor to ensure that satisfactoryprogress is made. Any decisions taken at these meetings should be agreed by you and yoursupervisor and documented.Attendance monitoring for International StudentsIt is a requirement of the UK Border Agency (UKBA) that all Tier 4 sponsored students must bemonitored for attendance and participation with studies. Therefore, for UKBA purposes you willhave at least one formal supervision session each month which will be recorded on theResearch Supervision Record Form. After each session you must submit a copy of a completedform, signed by you and your supervisor, by no later than the 3 rd of the following month to theCollege Office.Non-compliance with this requirement will result in the cancellation of registration. Students willthen be reported to the UKBA. This action will result in the curtailment of the student’s leave toremain in the UK.Self EvaluationThe record of supervisory sessions forms the basis for the Self Evaluation. Each year untilsubmission of the final thesis including throughout any period of “Write-up” registration, you arerequired to submit a Self Evaluation detailing your progress, which will be read and signed by yoursupervisory team (with any additional comments noted) and submitted to the College ResearchSupport Office. A record of students’ submission of Self Evaluation reports is kept by the College.Any student failing to submit an annual self-evaluation report will not be allowed toprogress to the next year of study.Annual ReportThe record of Supervisory sessions, received from your student will help form the basis of yourAnnual Progress Report. Each year, until submission of the final thesis, you are required to submitan Annual Report, detailing the progress of your student, which will be read and signed by theSchool’s PGR Co-ordinator and submitted to CRAIC.Funded student?You may also be required to submit additional reports to funders including the AHRC and ESRC; toyour national government; to this or another University.33

Can I interrupt if I need to?Because we cannot predict every eventuality, the College allows an ‘interruption of candidature’ –a brief time away from researching when you are not asked to pay fees and you are not entitled toany supervision. In general, interruptions are allowed in extenuating circumstances (e.g. illness,family crisis) but will not be granted as a matter of course; nor will they be approvedretrospectively. You should be interrupting only for short periods of time, specified at the startwherever possible.In order to apply to interrupt, you must talk to your supervisor, who will assist you in making theright decision. If your supervisor thinks that you should interrupt, there will be some paperworkto fill in. This will be done by you; your supervisor will countersign the form to verify that theyare aware of your application.Where interruption is agreed for medical reasons, the College may require you to providemedical certification of fitness to return to study before allowing re-enrolment to occur. You mayapply to extend a period of interruption for further periods of up to twelve months at a time;however, interruptions covering periods greater than 24 months continuously will normally begranted only under the most exceptional circumstances. If you are unable or unwilling to return tostudy after 24 months you may be recommended for termination of programme.Please noteo In the case of Research Council-funded candidates, due regard will be given toResearch Council rules governing suspension.o Periods of temporary interruption do not count towards the maximum period of studyo Interrupted students should not receive supervision, and normally should not have accessto services. However, if the College judges that there is a need students may be granted asuspension with privileges which will allow limited access to services. This isparticularly useful for returning students (those who have been on a long period ofsuspension for personal reasons and need time to return to their research) and those onmaternity leave.o International students on a tier 4 visa will be expected to leave the UK for the duration ofthe INT and reported to UKBA as interruptedWithdrawal from StudiesThis is a decision to abandon your research and leave the University. Thankfully this is a rareoccurrence in the School. It is wise to talk to as many people as possible about your reasons forconsidering withdrawal and how they may be solved before taking such a drastic step. You may berequired to reimburse your grant awarding body for maintenance monies covering any periodafter your date of withdrawal.What happens if I think that I need an extension of candidature?The minimum and maximum periods of candidature should be strictly adhered to. Extensions ofcandidature beyond the maximum period of time will be granted only:o where there is good causeo on specific application by you, the candidate, accompanied by a written justificationsupported by your supervisory teamo if application is made before candidature is due to expire34

If you think that you will be unable to complete your thesis in the allotted time, take the initiativeand raise any concerns with your supervisory team as early as possible.Remember: your supervisor and the School are here to help you, but you must tell them ifyou have a problem, since they will not know unless you say.For international students, an extension taking your candidature beyond the end date of your visawill not be possibleForm: a Request for Extension of Candidature must be completed. See “Responsibilities ofSupervisor & Student: Form Table” at the rear of this Handbook. A fee is payable.What if I want to submit my thesis earlier than the minimum period of candidature?In exceptional circumstances and for academic reasons, the College also allows submission earlierthan the minimum periods of candidature: 36 months full-time or 60 months part-time. A casemust be made for an early submission; in the first instance you should discuss this with yoursupervisor.AppealsThe University has established an appeals procedure which is detailed in Appendix 3 of the Codeof Practicehttp://www.governance.salford.ac.uk/cms/resources/uploads/File/AQA/PG_Research_Degrees_Code_of_Practice.pdfA student may appeal against the ratified decision of any Postgraduate Research Award Board.This will therefore include the following decisions: Termination of candidature Requirement to be reassessed or to fulfil other conditions before being permitted to proceedor obtain an award Disallowance of progression following annual progress report, interim assessment, transferassessment or internal evaluation Transfer of candidature from a doctoral level to a masters award Disallowance of transfer from a masters level award to a doctoral levelAcademic appeals: Submission of an appealA student may appeal against a decision of the Board of Examiners. The University procedures forthe submission and consideration of appeals are set out in the Academic Appeals Procedurehttp://www.governance.salford.ac.uk/cms/resources/uploads/File/policies/Academic_Appeals_Procedure.pdfBefore taking the decision to submit an academic appeal a student:(a) shall contact his or her programme leader in order to attempt to resolve the mattersinformally or shall seek further clarification at school level;(b) may contact the Students’ Union Advice Centre for further advice;(c) may contact the Senior Assistant Secretary (Academic Appeals) Governance Services Unit,for advice on the applicability and operation of the procedure35

The Academic Appeals Procedure has three stages:Stage 1 - PreliminaryAn Academic Appeal may be dealt with informally and as close as possible to the point at which ithas arisen. The appeal should therefore be made to the member(s) of staff nominated by theSchool. It must be made in writing. At this stage simple mathematical or factual errors may besubmitted for consideration. Matters may be referred back to the Board of Examiners forratification if appropriate.Stage 2 – Appeals Review PanelIf the preliminary stage is either not invoked or resolved to a student’s satisfaction, a formal appealmay be submitted. A student who wishes to appeal against a decision of a Board of Examinersmust inform the Governance Services Unit of their intention to appeal by completing Sections 1and 2 of the Academic Appeals Pro-Forma within 10 working days of the publication of theBoard’s decision. The Pro-Forma can be found at:http://www.governance.salford.ac.uk/page/aqa_forms or obtained from the School Office. At thisstage, the proforma should:i) specify the grounds on which the appeal is made;ii) state clearly the decision of the Board of Examiners against which the appeal is being made.Stage 3 – Board of AppealIf the Appeals Review Panel considers that there are grounds for further consideration of theappeal, the Governance Services Unit will organise a meeting of the Board of Appeal followingreceipt of the investigator’s report. The Board of Appeal will normally meet within 60 workingdays of the Appeals Review Panel with the Investigator’s report normally completed 15 workingdays prior to the meeting of the Board.An appeal with respect to a decision on ratification of marks, progression and final award shall bevalid only on one or more of the following grounds:i) that relevant evidence is available which was not submitted in accordance with thepersonal mitigating circumstances procedure but for which there is reasonable or goodcause for that omission;(Information on the personal mitigating circumstances can be found in the programme handbookor on the University website: http://www.salford.ac.uk/university/governance/policies-andprocedures?id=305)ii)iii)that there has been a significant procedural error on the part of the Board of Examinersor a failure to correctly apply the relevant academic regulations;that the Board of Examiners has acted in a way which is manifestly unreasonable. In thiscontext, unreasonable shall be taken to mean perverse, i.e. the decision was not a possibleconclusion that a similar meeting of the Board of Examiners might have reached.Disagreement with the academic judgment of the Board of Examiners in confirming marks, gradesand recommendations of examiners for assessments does not constitute valid grounds for appeal.The Academic Appeals Procedure must not be used to bring complaints related to teaching,supervision or services. These must be raised at the time when they occur and through theappropriate channels e.g. academic or personal tutor, supervisor, staff-student committee, SchoolTeaching and Learning Committee or its equivalent, or the University’s Student ComplaintsProcedure.Further information regarding Academic Appeals can be found via the following web-links:36

http://www.mystudentinfo.salford.ac.uk/page/appealshttp://www.governance.salford.ac.uk/page/academic_handbook (C10)Complaints ProcedureIf you have a complaint related the academic progression of your research degree, in the firstinstance you should raise the matter with your Supervisor and / or another member of yoursupervisory team. If he/she is unable to resolve the matter, you should contact the School PGRCo-ordinator. If you wish to refer the complaint to someone outside of your School or Collegefor an independent view please contact the Research and Innovation Support Manager for yourCollege. He/she will arrange for a suitably qualified academic from another School or College toreview the complaint.For non academic issues see belowWho to go to for what:‣ Concerns or requirements regarding your desk, office space and other requirementsplease contact Rachel Shuttleworth, 0161-295-7016, r.shuttleworth@salford.ac.uk‣ Need to report faults, repairs & maintenance or cleaning request contact Estates &Property Services‣ Problems with Follow-You printing, networks & IT security or need help with your emailcontact ITS Service Desk37

Skills training & developmentDeveloping personal and professional skills is an important part of the postgraduate researchdegree. A PhD is no longer purely about getting on with your research and publishing the findings– though these still remain the key focus. A PhD in the UK now also places importance ondeveloping you and your skills – as a researcher and an individual - to become more effective inyour research, and to enhance your future employability whether this is in or outside academia.It can be helpful to divide skills into two categories – “research specific” and “transferable” skills,although in reality the distinction between these two categories is blurred.Research-specific skills – are as implied usually very specific to your research projectarea, such as subject knowledge, research methodology, and experimental techniques andHealth and Safety.Transferable or generic skills – e.g. writing and presentation skills, project managementskills, IT skills – help you to perform your research effectively and efficiently, and alsocontribute to your future employability.You should aim for 30 days of transferable skills development over the course of your PhD (thisdoes not necessarily mean by attending training courses – development happens in many ways).How do I identify my training needs? Identifying your training needs is an ongoing processand should form part of your discussion (and be documented) at your supervision sessions.Preliminary analysis should be carried out during your initial supervision session, and a reassessmentshould be undertaken each year during the period of candidature.Personal Development Plan (PDP) You are also encouraged to reflect privately on yourtraining and development activity throughout your PhD. Further information about PDP processis available at http://www.pg.salford.ac.uk/page/sport where there is also a simple PersonalDevelopment Plan (PDP). Note that your PDP is private to you; it is not part of your official,documented Personal Development Record.SPoRT Programme As a researcher at Salford, you can take advantage of an extensive range oftraining activities. The Salford Postgraduate Research Training (SPoRT) programme is designed tohelp you develop the skills needed for effective research and transferable skills to enhance youremployability, whether you are planning a career in academia or elsewhere in the public or privatesectors.The training sessions available through the SPoRT programme are organised according to the fourdomains mapped out in the Researcher Development Framework:.A. Knowledge and intellectual abilitiesB. Personal effectivenessC. Research governance and organisationD. Engagement, influence and impact38

For full details of the 2012-13 programmes, see http://www.pg.salford.ac.uk/page/sport1213Other training opportunities within the university In addition to the broad set of 'generic'skills which SPoRT provides, your Research Centre or School will be able to provide details ofspecific training opportunities available in your particular area of study. We would stronglyencourage you to take advantage of both sets of training opportunities.39

Advice and SupportIf you need advice and support whilst registered as a PGR student there are many people that youcan turn to for advice and assistance. This section contains information on the College andUniversity support services; on fees, funding and financial support; and provides the answers tosome frequently asked questions…and some useful websitesStudent Life Support ServicesThe University of Salford has a number of services set up to help you with accommodation,careers, health, etc. Topics are listed alphabetically. http://www.advice.salford.ac.uk/Academic Support If you need help with written or spoken English, perhaps if English is notyour first language, you can contact Student Life for support and short course information.If you suffer from dyslexia or dyspraxia or other learning differences you can contacthttp://www.advice.salford.ac.uk/disability (see separate entry below)Accommodation Student Accommodation is handled by the Accommodation Services Team,located in the Student Life Division; the telephone number is 0161 295 4167 or emailaccommodation@salford.ac.uk the team has listings to help you find a home in the private rentalsector as well.Careers & EmployabilityThe University has a Careers and Employability Team, located within Student Life (UniversityHouse). They run sessions on writing your Curriculum Vitae and on interview and presentationtechniques; career planning & Development; study skills; job vacancies; work experience &voluntary work as well as providing up to date job lists and general careers advice andinformation. For further details go to http://www.careers.salford.ac.ukChaplaincyChaplains are appointed to serve all members of the University, students and staff, whatever yourconvictions or beliefs. You can talk to a chaplain about anything you like - they don’t just doreligion, and all conversations are confidential. They can also provide information on local placesof worship for all faiths. For further information:Web:http://www.isite.salford.ac.uk/welfare/religion.phpTelephone: 0161 295 4660/5961Visit: Chapman Building (near Theatre 1)College Research OfficeThe school is part of the College of Health & Social Care. The College has a Research Officewhich is the central contact point for research students. The office can be found in room AD101,Allerton building and is open from 8:00am – 4:00pm Monday to Friday.Members of the College Research Office team can be found at the front of this handbook.40

ComputingEvery student is assigned a network computer account with an individual username and password.There are dedicated postgraduate computer rooms around the university. You should makeyourself aware of the University’s ICT policy and how it applies to you:http://www.salford.ac.uk/__data/assets/pdf_file/0005/120569/ictaup.pdfCouncil taxAs a full-time postgraduate research student you are exempt from paying council tax. In order toprove to the local council that you are a full-time student you will need an exemption certificatefrom the University. You will be able to request one from the following websitehttps://mystudentinfo.salford.ac.uk/requests/?s=en/requests . Part-time students and those full-timestudents on write-up registration are not exempt and will be asked to pay their council tax. If youare a full-time student living in a shared house with housemates who are either working or arepart-time students, then you will also have to pay.Counselling & WellbeingSome students experience difficulties during their studies and may find it helpful to talk to atrained Counsellor. A free and confidential Counselling Service is available to all students. Theservice is provided through the Health Centre based in the Maxwell Building and also via theStudents’ Union in University House. You will need to make an appointment to see a Counsellor.Telephone: 0161 295 0023E-mail:Visit:Opening hours:equalities-academic@salford.ac.ukUniversity House0830-1700 Monday – FridayDaily drop in sessions are available from 10 a.m. to 12 p.m. Monday – Friday during term-time;Telephone: 0161 295 4661 or 0161 295 7008 Available 9-5 Monday to Friday with a voicemailavailable 24/7.Please note that Counselling and Wellbeing is not an emergency service. In an emergency,always call 999 for immediate help.If you have a health concern (non emergency) you can always phone NHS Direct 24 hours a dayon 08454647 or check your symptoms online at NHS DirectIf you would immediately like to talk to someone outside the hours of Monday to Friday 9am-5pmthen you can do so by calling Nightline (8:00pm to 8:00am), the number is on the back of yourstudent card. Or you can call the Samaritans on 0161 236 8000 (8:30am to 8:30pm).Disability ServiceStudent Life is here to support disabled students throughout their studies. Disabled students makeup over 6.8% of Salford students, and the University is proud to offer an accessible and inclusiveservice to all students.The University has a dedicated Disability Service whose main aim is to provide advice andinformation about the types of support available to you whilst at University, tailoring support toyour individual needs. The Disability Service, College and your supervisory team will work with41

you to facilitate your support arrangements. For further information see student life advice andsupport – disability http://www.advice.salford.ac.uk/disabilityEmergenciesThe security services team are based in Myers Building. For internal emergencies dial 53333. ForFire, Police and Ambulance dial 9999 from a University extension or simply 999 from an outsideline.Equality and Diversity OfficeServices including support, information and advice on equality issues including disability, physicalaccess, specific learning difficulties, and mental health. Advice and guidance is also offered tostudents on other equality areas such as race, religion and belief, gender, age and sexualorientation.Telephone: 0161 295 9000 E-mail: equalities-academic@salford.ac.ukVisit: University House Opening hours: 0830-1700 Monday – FridayInformation Technology Services (ITS)ITS is responsible for the University’s computer network. For further information aboutcomputer access (including passwords and email accounts) go the following web page:http://www.its.salford.ac.ukThe LibraryThe Library delivers its services from three sites, offering a comfortable environment in which tostudy. For information about the opening times, library locations, borrowing rights and libraryaccounts go to: http://www.salford.ac.uk/libraryIt is strongly recommended that you contact your Academic Support Librarian. These are subjectspecialists who are always happy to help you. They can advise you about the full range of print andelectronic resources available to your area of research, and help you get the most out of usingthem. If you have any problems or enquiries about the Library please feel free to contact yourAcademic Support Librarian. Their contact details can be found at: http://www.salford.ac.uk/libraryYou may also find the Library’s Research Support pages useful. For further information:Telephone: 0161 295 2444 E-mail: library@salford.ac.ukVisit:Clifford Whitworth BuildingMathScopeCan provide support for those of you who may experience difficulties with mathematics orstatistics at any level of your course. Support is provided by sympathetic, experienced tutors whodon't want students to be afraid of mathematics.For further information:Telephone: 0161 295 4787 Web: http://www.mathscope.salford.ac.ukE-mail:Visit:Opening hours:mathscope@salford.ac.ukroom 121, Newton Building9.30 – 4.00 Monday to Friday (opens 10.00 on Wednesday)42

Medical Conditions, Disabilities and Specific RequirementsIf you have any medical conditions or disabilities which you feel may affect your academicperformance, you are advised to visit the University’s Equality & Diversity Office. Friendly andknowledgeable staff will able to carry out a full assessment of need to see if you need anyadditional requirements to enable you to complete your course of study.If you are taking any lab classes or attending fieldtrips, it is advisable for you to inform the memberof staff taking the class or the field trip leader if you have any specific medical conditions ordisabilities or any requirements. For students attending fieldtrips, you should also inform the fieldtrip leader if you have any specific dietary requirements.Registering with a DoctorYou must register with a local GP if you want to have access to NHS treatment and consultation.To register with a GP you must live within the ‘catchment area’ of that GP’s practice. Dependingon where you live, you can register at one of the University-based Medical Centres or at a GPpractice nearest to your home. Most students will register with a GP at one of the following:Maxwell Medical Centre (rooms 325 & 326 Maxwell Building)Opening times: 9.00am – 5.00pm Monday to Friday during term time9.00am – 1.00pm Monday to Friday during non-term timeMore information is available at: http://www.isite.salford.ac.uk/health/medical_centres.phpThe Health Centre at Allerton has now relocated to new premises in Salford Precinct (close toEddie Coleman and John Lester). More information about the services they provide can be foundat www.clarendonsurgery.co.ukIf you are ill for up to five days, you can fill in a self-certification form (available from your GP)and give it to your supervisor. If you have a medical problem that lasts longer than a week youmust let your supervisor know so that s/he can take the appropriate action.Pregnancy – as a PGR student you are entitled to a period of maternity or paternity leave.Please arrange to speak with your supervisor.PhotocopyingSelf-service photocopying facilities are available across our three sites. There are instructions fortheir use in the main photocopying areas, but if you need further assistance just ask a member ofstaff. http://www.salford.ac.uk/library/services/followyou#photocopying-tabYou will receive £100 credit per year (not including write up period).SafetyFor advice on safety and security see security on campus or visit:http://www.advice.salford.ac.uk/page/securitySchool InformationYou will find out which staff are responsible for your supervision from your offer letter. Adetailed list of staff and research centres can be found from the school web page:http://www.salford.ac.uk/school43

Students’ Union Advice CentreThe Students’ Union Student Advice Centre offers independent and confidential advice on a rangeof issues. For further information:Web: http://www.salfordstudents.com Telephone: 0161 736 7811E-mail:welfare-ussu@salford.ac.ukVisit:Students’ Union, University HouseSupport Programmes for international studentsEnglish for Academic Purposes (EAP) is designed to provide English language support forinternational students on undergraduate or postgraduate courses at the University of Salford.The courses will help develop the academic skills required for successful undergraduate andpostgraduate study. The classes are free to registered students of the University.We offer ten week courses (1 class per week) for undergraduates and postgraduates, a separatecourse for using I.T. for academic purposes and drop-in sessions at Student Life.Student LifeIf things are not going to plan and you need some advice or guidance about money, work orstudy or any aspect of student life at Salford, ‘Student Life’ is there to help.The Student Life Advice Desks are open every weekday and are based across campus. They canbe found at University House (opening hours 8.30am – 5.00pm), Allerton Building (openinghours 10.00am – 3.00pm) and at Adelphi (opening hours 10.00am – 3.00pm). These are yourfirst point of contact for general help and advice. If you require further, more specific assistance,this team will guide you through the student support services offered by the Student LifeDirectorate and put you in contact with the correct departments or individuals to assist you.Student Life can be contact by:Web: http://www.advice.salford.ac.uk/ Telephone: 0161 295 0023E-mail: advice@salford.ac.uk Visit: University HouseOpening hours: 0830-1700 Monday – FridayFees, Funding and Financial SupportUndertaking postgraduate study involves a very significant financial commitment. It is essential thatyou make sure you have sufficient funds to cover your fees and living expenses before you beginyour programme of study. Below is information on fees, financial support, and funding forconferences and travel.Fees It is your responsibility to pay your tuition fees and if you encounter problems you shouldcontact the University Fees Office to discuss payment options either by telephone 0161 2950023 or email income-finance@salford.ac.uk between 9:00am to 4:30pmCurrent are displayed on the University website: http://www.advice.salford.ac.uk/page/feesWhat funding is available to me? Various sources of funding are available to you, but all aresubject to considerable competition, so again it is important to gather relevant information well inadvance and to allow yourself sufficient time to prepare a good application.44

What practical financial support is available to me? Specialist advice on financial supportfor students is available from the Student Life You can call them on 0161 295 0023 or e-mailadvice@salford.ac.ukCareer Development Loans A Career Development Loan is a deferred repayment bank loanto help you pay for vocational learning or education. You can borrow anything between £300 and£8,000 to help you fund up to two years of learning. Go to www.lifelonglearning.co.uk/cdl/Can I get funding for travel to attend a conference? As a Postgraduate Research Studentyou may need to travel to undertake research or to attend workshops, seminars or conferencesat other institutions in the UK and abroad. Occasionally pots of money, allocated expressly to thispurpose, become available. Watch out for email alerts on how to apply.45

Frequently Asked QuestionsWhere can I find forms/Handbooks/useful documents?Go to http://www.pg.salford.ac.uk/support to find copies of forms, an electronic version of thisHandbook and College and University policy documentsCan I teach whilst I am a PGR student?‘Yes you can!’ There are two good reasons to teach whilst registered for an MPhil/PhD:1. teaching experience is advantageous when applying for an academic post2. it is a good source of incomeThe College of Health & Social Care employs a number of PGRs as part-time teachers, and alsooffers some Teaching Assistantships. Ask your supervisor about the availability of teaching workwithin your Discipline.Please note that the Funding Council Regulations stipulate a maximum of 6 hours teaching perweek for a full-time PGR student.Can I publish?In theory – yes! When and where appropriate you will be encouraged by your supervisor toproduce articles and papers for publication during candidature. Once your thesis is complete andyou have passed your Viva Voce examination your supervisor, advisor and examiners will give youadvice on whether or not to publish your thesis.Very few theses are publishable in their initial state and few are suitable to be published as books.Normally you will be encouraged to view your thesis as a ‘jumping off point’, as an outline for abook, as a series of articles, or as an introduction to a subject that you will publish on in thefuture. You may find that you cannot bear to look at your thesis once your viva is over - don’tworry this is perfectly normal! If you have been advised that your work is publishable, giveyourself some time away from it to gain some perspective and some objectivity and take on boardany advice offered to you by your supervisor.Do I get a holiday?‘Yes you do!’ Full-time PGR students are entitled to eight weeks holiday per annum inclusive ofpublic holidays. For part-time students this is applicable on a pro-rata basis. Holidays should beagreed with your supervisor beforehand and are not normally taken during the academic term.What happens if I am sick?If you are unable to study for five days or more on account of illness you must advise yoursupervisor, who may request a medical certificate. This also applies to part-time students on apro-rata basis.Please note:Research Council funded students should check the terms of their studentship with regard toadvising the Council of any absence due to illness and the provision of a medical certificate.46

It is good idea to keep your supervisor informed of any short periods of illness, particularly ifthese are frequent, so that any potential impact on progress can be identified and any additionalsupport provided if thought necessary.What happens if my supervisory team has to change?If a member of the supervisory team is retiring or leaving the University, then a new supervisormay need to be appointed. Your supervisor should nominate a temporary or permanentreplacement and be prepared to make appropriate handover arrangements. All changes to thesupervisory team are subject to confirmation by the School. If this is happening to you and youhave questions or concerns, please address them in the first instance to your PG Co-ordinator.What happens if my supervisor goes on study leave?If your supervisor is going on study leave or will be absent for a planned period, they will makearrangements with you and discuss these with you before they go. You supervisor will continueto keep in touch with you, via e-mail and/or the telephone, discussing any academic issues andreceiving and returning work electronically or through the post. Make sure that you haveaccurate contact details for your supervisor whilst they are away, and address anypastoral/personal concerns to your Personal TutorWhat if I have learning difficulties?If you suffer from dyslexia, dyspraxia or other form of learning difference, you should contactStudent Life http://www.advice.salford.ac.uk/disability Our specialist Disability Advisors can makesure you have the assistance you need in lectures and exams, provide equipment loans and helpyou apply for Disabled Students’ Allowances (DSA) funding.What if I have a disability?During the admissions process any disability which you have disclosed will be flagged, and areferral made to the Disability Service for assessment. The University’s definition of a disabilityincludes:physical disability;sensory impairment;mental health difficulties;chronic health conditions(e.g. asthma, epilepsy, diabetes);medical conditions which may cause pain or other symptoms which affect your studies;specific learning difficulties (e.g. dyslexia, dyspraxia).any other condition which has a significant effect on your ability to study.The University’s disability statement can be accessed at: http://www.advice.salford.ac.uk/disabilityIf you have disclosed a disability to your supervisor, they should work with you to help identifyways in which you may be supported in your studies. The University has a number of supportservices who can offer help and advice. You should discuss with your supervisor the impact, ifany, of research activity on your disability.What do I do if I require maternity or paternity leave?PGR students are entitled to a period of maternity or paternity leave in accordance withUniversity regulations. For further information please telephone 0161 295 0023 or alternativelyvisit http://www.advice.salford.ac.uk/47

The Research Councils, ESRC and AHRC in particular, offer a period of paid maternity/paternityleave to funded students, governed by strict criteria. A summary of the criteria is below. Pleasefollow the links for more detailed information:http://www.ahrc.ac.uk The AHRC offer a total of 12 months leave, 9 months paid and 3 monthsunpaid maternity leave, and two weeks paternity leave.http://www.esrcsocietytoday.ac.uk The ESRC offer a total of up to 6 months paid maternity leave.For paternity leave the ESRC offers a total of 13 weeks unpaid leave.The College’s Graduate Teaching Assistantships offer unfunded maternity and paternity leave. Theleave period is outlined in the letter received at the start of their assistantship.Can I get some help with my English language skills?If you need help with written or spoken English, perhaps if English is not your first language, youcan contact the English Language Centre http://www.salford.ac.uk/study/international/englishlanguage-centreCan I learn another language?If you need to learn another language for your research, or just because you would like to, youcan visit http://www.advice.salford.ac.uk/ for further information.What access do I have to facilities?The University will provide as a minimum, a desk, chair, filing cabinet, laboratory bench space(where appropriate) shared telephone and dedicated postgraduate computing facilities. Youshould refer to your school information for details of other subject specific facilities e.g. studiotechnical equipment.What if I am studying at a distance?If you are not based at the University but studying in the UK, there remains the expectation thatyou and your supervisors will work together as if you were present, using communicationtechnologies to replace face to face meetings. The expectations with regard to milestones andassessment are exactly the same.For students who are based overseas, suitable arrangements must be made and approved by theCollege at the point of application. It is a requirement that an appropriately qualified andexperienced local advisor be appointed in the home country and that a suitable workingenvironment and facilities, comparable to those provided at the University of Salford, be availableto the student for the duration of the candidature. More details of this mode of study are availablefrom the College Research Support Office.What is ‘risk assessment’?As a student, you must abide by the University’s Health and Safety Policy at all times andfollow the instructions prescribed. For the majority of PGR students, the risks involved in carryingout research will be minimal, but you should consider risk factors when travelling abroad,undertaking a specific research activity, such as interviewing, climbing, digging or diving, or enteringany kind of hostile research environment. You can download the University’s Health and Safetypolicy from http://www.salford.ac.uk/university/governance/policies-and-procedures/browse-bytheme/648

What is an ‘Ethical Checklist’?The University requires research to be consistent with basic ethical principles. These are thosegeneral judgements which serve as a basic justification for the many particular ethical prescriptionsand evaluations of human actions.The University in particular is guided by three specific basic ethical principles:Respect the autonomy of human research subjectsDo no harm to researchers or human research subjectsAct justly towards those who contribute to your researchThe aim of the College Ethics Panel is to facilitate research whilst protecting the University,researchers and research subjects. The College Ethics Panel consider applications for ethicalapproval of research projects for academic staff and for postgraduate research students. Forfurther information you should go to http://www.salford.ac.uk/chsc/research/staff-pgr-studentsresearch-ethicsWhat opportunities do I have for presenting my work?As a PGR student you have access to various forums for presenting your work to your peers and toacademics from the College and University. The University runs an annual conference forpostgraduate researchers. More information is available athttp://www.salford.ac.uk/research/postgraduate-research/sparcWhat Careers advice will I receive?PGR students have access to careers advice from Student Life http://www.careers.salford.ac.uk Youcan also look to your supervisor or Personal Tutor to provide guidance. You may wish to have aninformal supervision session with your supervisor fairly early on in order to outline youraspirations and ask your supervisor for their advice on key developmental activities.Can I get references from my supervisory team?Regardless of whether or not you decide to move towards a career in academia, you can ask yoursupervisor or advisor for a reference.Can I get involved in a College and/or University Committee?One of the best ways to get involved in College activities is to become a Post graduate ResearchStudent Representative for your School. For more details on how to get involved contact CollegeResearch Support Office.Who should I talk to if I have a complaint?General enquiries about the procedure can be referred to Annette Cooke (telephone 0161 2954123), Dr Peter Dooley (telephone 0161 295 5211), Michelle Wallwork (0161 295 5244) or viae-mail gov-academicappeals@salford.ac.ukIndependent advice to students and advocacy on behalf of students is available from the Students’Union (telephone 0161 351 5400) or via e-mail advicecentre-ussu@salford.ac.ukIf you wish to appeal against an academic decision, on the grounds stated in theregulations, we encourage you to raise it with the relevant staff / department informally as soon asyou have received the academic decision. You will need to provide evidence to support the49

grounds under which you wish to appeal. Please note that students may not question the academicjudgement of the examiners.Each year the University reviews and improves its regulations in order to provide clear robustprocedures which are student centred with the intention that all student complaints [and/orappeals] will be processed according to the regulations which have been approved for the currentyear.However, if you were enrolled on a programme of study at the University prior to the currentyear, you are entitled to invoke the procedures that were applicable when you first enrolled onthat programme of study.50

Supervisor Training and SupportSupervisor TrainingThe University requires all staff with supervisory responsibility and every new or inexperiencedsupervisor to undertake supervisor training. The research supervisor training is developed anddelivered by the Academic Development Unit in cooperation with the Colleges. It will introducestaff to doctoral supervision and refresh existing supervisors with relevant and modern bestpractice in the context of the University and the local School environment. The training coversboth the regulatory and pastoral aspects of supervision.Attendance at these events is compulsory and will be monitored.Supervisor and Advisor SupportYou can find answers to some of the questions that your PGR student might ask you in thisHandbook. As the supervisor is often the first point of contact for both academic and personalconcerns, the College understands that as students need support, advice and guidance so dosupervisors.Mechanisms for support of supervisorsAdvice and support is provided by the College via the Associate Dean for Research, the DisciplinePGR Coordinators and the College’s PGR team. This Handbook is set up to direct you to theright person for advice and support on particular issues.If you are experiencing difficulties in supervision and require peer guidance, in the first instanceyou should approach the School PGR Coordinator. It should then be their decision to take thematter to your Line Manager, Head of School or Dean of College and beyond, as is appropriate.Further help and advice is available from Human Resources. Below are a number of issues whichyou may come across during supervision, along with the University guidelines and policies of whichyou should be aware.Health and SafetyThe College has a Health and Safety Policy, which can be found on the College website athttp://www.hr.salford.ac.uk/safety/safety-docs All staff and members of staff must read the Healthand Safety Policy, and staff should be aware of who the College’s Health and Safety Officers andfire wardens are (names and locations are on lists which can be found at fire points in each of thecorridors).Disability Discrimination ActThe University will try to help, support and advise any student with disability or other healthissues. Applicants are referred to the University's Disability Service for advice, informal assessmentof their needs and information about the various forms of additional financial and practical supportwhich may be possible whilst the applicant is studying. For further information on the University’spolicies, please access the link below http://www.hr.salford.ac.ukHarassment and DiscriminationHumiliation, bullying, harassment and discrimination are not tolerated within the learning andresearch environment. Students are advised to speak to their supervisor or to the Discipline PGRCoordinator or to the College PGR Director if they feel that they are being harassed or51

discriminated against. For staff, help and support is available through the Human Resourcesdepartment. For further information go to http://www.harassment.salford.ac.ukMulticultural issuesThe College is aware that members of different cultures may have specific requirements and itmakes efforts to identify these and works with students to meet them wherever possible. Studentsare encouraged to discuss individual requirements with their supervisor. It is essential that students’personal beliefs should not prejudice the way in which they interact with others.How many research students should I have?In order to ensure that the quality of supervision is not put at risk as a result of an excessivevolume and range of responsibilities assigned to an individual, the workload of potentialsupervisors is taken into account at the start of the admissions process. The College understandsthat PGR students have different learning styles and supervision requirements therefore no specificlimit is imposed on the number of research candidates to be supervised simultaneously by onesupervisor. Instead, potential supervisors are instructed carefully to assess their workload withthe relevant Director or Line Manager before agreeing to take on a research student.What should I do if I am concerned about my students’ wellbeing?If you have concerns about the physical or mental wellbeing of a member of the studentcommunity, Student Life should be your first point of contact. There are a wide range of reasonswhy you may be worried about your student. You should always seek help if your student appearsto be:Severely distressedAt risk of harming themselves or othersAdditionally, you may be concerned for a person if they:Withdraw from social contactAre unhygienic or unkemptFail to keep appointments and are difficult to contactAre physically ill but refuse to see a doctorAre experiencing chronic difficulties with sleeping or eatingExhibit bizarre or distressing thoughts or behaviourBehave in an aggressive mannerIf you are concerned about your student, it is important to seek confidential support from aperson who has relevant expertise.In the case of an emergency or out of hours, contact:Security Control Room (24 hour) Tel number 0161 295 4773 (it is recommended that you put thisnumber in your mobile phone as it is useful to have it to hand)If you are ever concerned about your personal safety, you should contact Securityimmediately.52

Record KeepingForms: what do I complete and when?A form table follows on from this page. It lists all of the forms used by the College along withappropriate timing and the action which should be taken by you and your student. Copies offorms can be found at: http://www.pg.salford.ac.uk/page/general_forms53

Responsibilities of Supervisor and Student: Form TableIn order to: Timing Action by student Action by supervisorFORMS FOR OCCASIONAL USEInterruptcandidatureAt any time for maximum of 12months in first instance.Discuss with supervisor.Complete request form andsubmit to supervisor.Complete Recommendation section ofrequest form and submit for Collegeapproval.Return frominterruptionAt any time during approved periodof interruptionSend letter to confirmintention to returnSubmit student’s letter together with aletter of support confirming yourstudent’s ability to return to study.Extension tostudyrequestDuring ‘write-up’ period for amaximum of 3 monthsDiscuss with supervisor.Complete request form andsubmit to supervisor.Complete Recommendation section ofrequest form and submit for Collegeapproval.WithdrawalfromcandidatureAt any time during candidature Discuss decision withsupervisor, advisor and/orPGR Discipline CoordinatorConfirm decision in writing toCollege PGR OfficeDiscuss alternative choices (such as anMPhil) with the student.Send letter in support of student’sdecision to withdraw.Assess RiskAt any time during candidature ifundertaking travel abroad or anyexternal researchComplete form from web(refer to website for details)Ensure student completes formaccuratelyExtend themax. lengthof the thesisTowards the end of candidature,prior to submission – exceptionalcircumstances onlyDiscuss with Supervisor andconsider optionsComplete the form with the student.FORMS FOR PROGRESSION AND MILESTONESResearchSupervisionRecordAfter each monthly supervisionmeeting (min. 10 per year for F/T;pro rata for P/T)Complete form and submit acopy to supervisor within 48hours of meeting. Retain copyfor own records.Check and sign to agree.Retain copyForward signed copy toCollege Team if Tier 4LearningAgreementAt first and second supervisorysession and then ongoing. Revieweach yearComplete LearningAgreement form withsupervisorComplete Learning Agreement formwith studentCheck EthicsAt first supervision session andongoing, form completed annuallyComplete Student Ethicschecklist with supervisorComplete Student Ethics Checklistwith studentSubmit to College ResearchSupport OfficeAnnual SelfEvaluationAnnually, in month eleven Complete form and submitto College Research SupportOfficeADR (or nominee) signsCollege checks and records54

AnnualProgressAnnually in month eleven No administrative tasks Complete form, makingrecommendation.ADR reviews and signs offInterimassessmentAt month 9 – 11 of first year ofcandidature or part-time equivalentCompleteInterimAssessment application.Complete declaration oforiginalityPrepare written report andgive presentation.Liaise with Discipline PGRCoordinator to plan date, time andlocation, inform student, and ensurestudent has a copy of “A Guide toInterim Assessment” for furtherdetails.InternalEvaluationAt month 21 - 23 of second year ofcandidature or part-time equivalentComplete Internal Evaluationapplication.Complete declaration oforiginalityLiaise with Discipline PGRCoordinator to plan date, time andlocation, inform student, and ensurestudent has a copy of “A Guide toInternal Evaluation” for further details.Prepare written report andgive presentation.Transfer toWrite upregistrationAfter all research and period ofsupervision has been completed.After upgrade process has beencompleted (where applicable)Discuss with supervisorNo administrative taskDiscuss with studentNo administrative tasksNotice ofpresentationAt least two months prior tosubmission of thesisSend completed intention tosubmit formi) Identify suitable internal andexternal examiners.ii) Obtain their informal agreementto undertake the examiner’s role.iii) Send completed Notice ofPresentation to PG OfficeDeclarationof originalitySubmit with three of bound copiesof thesisPresent completed form withthesisNo administrative tasksSubmit finalthesis andundertakeviva voceWhen appointment of examiners’letters receivedNo Administrative tasksSubmit three soft boundcopies of the final thesisi) Inform student about theexaminationii) Arrange for member of thesupervisory team to be the designatedcoordinator and for them to followinstructions laid outJoint examiners form must becompletedResubmitthe thesis(whenrecommendedby Examiners)At or before deadlinerecommended in Examiners’ jointreporti) Undertake extra workrequired by examinersii) Resubmit 3 softboundcopies of the thesis to theCollege Office for reexaminationi) Confirm in writing that the originalexaminers are prepared to re-examinethesis and inform the College Officeii) Follow step ii) aboveSubmit an E- After the final post-Viva version of i) Complete an E-Thesis i) Sign your student’s form.55

Thesis the thesis has been accepted submission form, sign.ii) Submit with a copy of thethesis as a pdfii) If moratorium is requested, send theform to the PG DirectorGetAwardtheAfter certification of satisfactoryamendments has been received andapproved.Ensure that:i) All debts to the Universityare paidNone.ii) The correct address forcorrespondence is enteredon Banner (UoS Student datasystem).56

Handbook updates:As the rules and regulations are subject to change we will be emailing changes through to you andputting them on the web at http://www.pg.salford.ac.uk and also at the School of Health SciencesBlackboard site (http://blackboard.salford.ac.uk )IT IS YOUR RESPONSIBILITY TO BE AWARE OF THESE CHANGES AND TOMAKE A NOTE OF ANY WHICH AFFECT YOU AS STUDENT OR SUPERVISORAn updated hard-copy version of this Handbook will be issued to all supervisors and all newstudents on an annual basisWho to ask?Things change – if there are changes which you feel the Handbook should reflect, please let AnishKurien, a.kurien@salford.ac.uk (R & I Manager) know so that they can be included in the nextversion.Thank you.57