Vendor Manual - Supplier Portal

Vendor ManualInternational Shipping InstructionsPrepared byLast Revision: 27JULY07- 1 –Confidential property of Expeditors International of Washington, Inc. - Unauthorized use strictly prohibitedOwner: Bill RotondiCopyright ©2007 Expeditors International of Washington, Inc.Last Updated: 27JULY07

ABG Shipment Policies and ProceduresAccess Business Group’s consolidator/freight forwarder to handle all Vendorshipments worldwide is Expeditors International.Supply Chain Security (US & Canada)Access Business Group and Expeditors International are members of theCustoms Trade Partnership against Terrorism (C-TPAT.) For goods thatoriginate outside of the United States, ABG Vendors are required to follow thesupply chain security requirements of U.S. Customs and Border Protection for allgoods that are sold to Access Business Group. These requirements are located onU.S. Customs and Border Protection website http://www.cbp.gov/.The local Expeditors International office can be located on the following website:http://www.expeditors.com or by contacting our Expeditors Global AccountManager, Bill Rotondi (email: bill.rotondi@expeditors.com.)Expeditors will responsible for:• Cargo Booking• Freight Consolidation as needed• Document Collection• Document ForwardingAll shipments must be booked through (delivered to) Expeditors.ABG Ship WindowShip Available Date- This is the latest date ABG would allow the Vendor todeliver cargo and documents to the local Expeditors warehouse for Less-thanContainer Load (LCL) & Air shipments and/or allow Vendor loaded containersto be delivered to the port or Container Yard (CY.)Early Ship Date- This is the earliest date that Expeditors can accept cargo fromthe Vendor for Less-than Container Load (LCL) & air shipments and/or allowVendor loaded containers to be delivered to the Port or CY. This date iscalculated based on 5 days prior to the Ship Available Date.Ship Window- Access Business Group has implemented a 5-day ship window.The Early Ship Date is 5 days prior to the Ship Available Date. Therefore, cargomust be picked up by Expeditors or delivered to the local Expeditors warehouse,port or CY some time between the Early Ship Date and Ship Available Date.- 2 –Confidential property of Expeditors International of Washington, Inc. - Unauthorized use strictly prohibitedOwner: Bill RotondiCopyright ©2007 Expeditors International of Washington, Inc.Last Updated: 27JULY07

Document Requirements• Commercial Invoice- Must Contain:o ABG PO# (Consists 5 –6 numeric/2 alpha (i.e. 14314OP))o Unit Price (Currency must be clearly indicated (i.e. USD, EUR))o Country of Manufacture (origin)o Vendors Stamp or Signatureo SKU#o Description of Product (must be identical to the description on thePO and include model)o QTY and Pieces• Packing List- Must contain:o Country of Exporto Net Weighto Gross Weighto SKU#o Description of Product (must be identical to the description on thePO and include model)o Specification (If shipping spare parts, the name of the equipmenton which they will be used)o PO number and releaseo QTY and Pieceso Number of Master Cartonso QTY per Master Cartono Qty per Pallet (if applicable)o Number of Pallets (if applicable)o Number of Partial Cartons and quantityo List of assigned lot codes and quantity per lot code (formulatedproducts only)• Value Declaration (if applicable)• Certificate of Origin (Form A)Document CollectionVendors are required to submit one original set of all required documents toExpeditors on/or before ABG’s ship available date.• Expeditors has been instructed to hold any ABG shipment in whichExpeditors has not received all required documentation• Any costs incurred from document delays (ocean to air, storage, demurrageetc.) will be charged to the vendor.- 3 –Confidential property of Expeditors International of Washington, Inc. - Unauthorized use strictly prohibitedOwner: Bill RotondiCopyright ©2007 Expeditors International of Washington, Inc.Last Updated: 27JULY07

Document Collection-Tri TradeThe ABG Vendor will be required to have their third-party manufacturingsupplier provide all required documents, excluding original invoice, to the localExpeditors office within the abovementioned timeframe. The original invoicemust be provided by the ABG Vendor per the below instructions.Upon receipt of the cargo, Expeditors will provide the third-party manufacturingsupplier with a fax cover sheet identifying:• Expeditors Reference Number• Required date that the original invoice must be received by• Fax number and attention person at Expeditors origin office that theoriginal invoice must be faxed toThe third-party manufacturing supplier must forward this fax cover sheet, withinstructions, on to the ABG Vendor with the request that they fax bothcoversheet and original invoice back to Expeditors.Upon receipt of all commercial documents (including faxed original invoice) atExpeditors origin office, Expeditors will release the cargo for shipping andforward documents on to ABG.Vendor Loads- Container LoadFor full containers loaded outside of the U.S. at the Vendor’s facility and beingshipped directly to any Access Business Group U.S. location, suppliers arerequired to provide written certification to Access Business Group that thesupply chain security requirements of U.S. Customs and Border protection forimporters have been met. The supplier can provide a blanket certification for allshipments that will follow or provide a certificate for each specific shipment.Vendors are required to present a container load plan for full containers loadedat the Vendor’s facility in the document package. A container load plan mustalso be included in the container. An envelope labeled “Container Load Plan”should be taped to a carton located at the container door. Container load planswill be carefully monitored for accuracy at the receiving location.It is ABG’s desire to reduce total supply chain costs by maximizing containerutilization. ABG has authorized Expeditors to override a Vendor’s request toload full containers in order to maximize consolidated container utilization. Inthe event Expeditors overrides a Vendor’s request for a Vendor-loaded container,Expeditors will charge the Vendor the same amount they would have incurred ifthe shipment had been delivered to the CY. This insures that the Vendor does- 4 –Confidential property of Expeditors International of Washington, Inc. - Unauthorized use strictly prohibitedOwner: Bill RotondiCopyright ©2007 Expeditors International of Washington, Inc.Last Updated: 27JULY07

not incur a Consolidated Freight Station (CFS) Receiving Fee that exceeds aContainer Yard Delivery Fee.Forwarders Cargo Receipt (FCR)/Bill of Lading IssuanceExpeditors will issue an original Forwarders Cargo Receipt upon receipt of allrequired documents and receipt of freight (CFS Loads) or container is deliveredto the CY (Vendor Loads.)Access Business Group has instructed all ocean carriers to issue Express SeaWaybills (ESW) instead of Original Bills of Lading, except where it is agovernment requirement (i.e. Bangladesh, Brazil.)Customs Inspection Cartons- OceanAccess Business Group requires one carton of each SKU at the tail end of thecontainer on both Vendor and Expeditors loaded containers.Detention/Storage ChargesIf the any of the aforementioned documents are incorrect, incomplete orinaccurate due to the fault of the Vendor, the Vendor shall be responsible for anyadditional charges incurred (i.e. detention charges, storage charges, customspenalty, warehousing charges.)Solid Wood PackagingConiferous Wood Declaration: If coniferous wood is used in packagingequipment (which is rather common in crating), the wood must meet thespecifications outlined by the USDA and/or local country requirementsconcerning heat treatment and would require a government stamp certificatecertifying it is acceptable for import into the United States or China.• For additional Information / Support on Wood requirements, you canvisit the International Phytosanitary Portal at http://www.ippc.int/.- 5 –Confidential property of Expeditors International of Washington, Inc. - Unauthorized use strictly prohibitedOwner: Bill RotondiCopyright ©2007 Expeditors International of Washington, Inc.Last Updated: 27JULY07