STUDENT HANDBOOK - GCS Online - Guilford County Schools

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STUDENT HANDBOOK - GCS Online - Guilford County Schools

2010-11studenthandbook


Table of ContentsMESSAGE FROM Guilford County Schools .................................................. 1GUILFORD COUNTY BOARD OF EDUCATIONAND CENTRAL ADMINISTRATION .............................................................. 2I. INTRODUCTION......................................................................................3II. DEFINITIONS ......................................................................................... 6III. GENERAL PROVISIONS...........................................................................8IV. IMPLEMENTATION ................................................................................. 9V. PROCEDURE FOR DISCIPLINARY ACTIONS AND APPEALS ................ 9VI. MAINTENANCE OF DISCIPLINARY RECORDS, EXPUNGEMENT.........14VII. DISCIPLINARY MEASURES.....................................................................16VIII. EXPULSION OF A GUILFORD COUNTY STUDENT...............................17IX. ACTS OF SCHOOL VIOLENCE..............................................................23IX. VIOLATIONS OF THE CODE OF CONDUCT.........................................25Rule 1: TrespassingRule 2: AttendanceRule 3: CheatingRule 4: Inappropriate or Lewd Interpersonal BehaviorRule 5: Use of Tobacco ProductsRule 6: Noncompliance with Directives from Principals, Teachers and Other SchoolPersonnelRule 7: Bus MisbehaviorRule 8: Insulting, Abusive, Harassing, Profane, Obscene or Seriously DisrespectfulWords, Acts of Touching, Gestures, Signs, Verbal Threats or Other ActsRule 9: GamblingRule 10: Forging Notes/DocumentsRule 11: Open Lunch ComplianceRule 12: Arson or Making or Possessing Explosive or Incendiary DevicesRule 13: Unjustified Activation of a Fire or Other Alarm SystemRule 14: Fighting Among StudentsRule 15: ExtortionRule 16: Theft or Destruction of School or Personal PropertyRule 17: Robbery, Burglary, Taking or Destroying Property, Using Violence or Threat ofViolenceRule 18: Incidents of Aggressive Physical ActionRule 19: Threats or Actions of Assault Against Adults


Rule 20: Violent Physical Assault Upon a StudentRule 21: Possession of a FirearmRule 22: Possession of a Dangerous Weapon or Other InstrumentRule 23: Disruption of SchoolRule 24: Possession, Use, Sale, Delivery or Distribution of Marijuana, Narcotics,Stimulants, Alcoholic Beverages, and Any Other Unauthorized or Illegal Substances orDrug ParaphernaliaRule 25: Gang Activity or Gang-related ActivityRule 26: Violations of North Carolina Criminal StatutesRule 27: Prohibitions on the Use of Cellular Phones and OtherRule 28: Student DressX. STUDENTS WITH DISABILITIES.............................................................46XI. STUDENT ASSIGNMENT.......................................................................46XII. SELECTED PROCEDURES AND ADOPTED POLICIES...........................52Sexual Harassment of Students (GAMAA)................................................................... 52Registered Sex Offenders – Students (JBCD)............................................................. 57Harassment by Students (JCDAE)............................................................................... 58Student Harassment, Bullying and Discrimination Free Environment (JCDAD).......... 60Drug and Alcohol Free School Environment (JCDAC)................................................ 62Acceptable Use of Electronic Transmission Capabilities (EFE/EFE-P)......................... 63Field Trips (IFCB)......................................................................................................... 69Grading and Reporting Student Progress (IHA) ......................................................... 71Graduation Requirements (IHF) .................................................................................. 74Early Entry into College............................................................................................... 76Continuous Academic Progress of Students, K-12 (IKE) ............................................ 76Student Accountability Standards, K-12(IKEA) ........................................................... 79Extended Learning Summer Session .......................................................................... 84Attendance Policy K-12 (JBD)..................................................................................... 84Student Dress Code (JCDB)........................................................................................ 90Grievances - Students/Parents (JCE) .......................................................................... 93Administration of Medications to Students (JGCD).................................................. 101School Nurse............................................................................................................. 105Diabetes.................................................................................................................... 105Secret Societies (JHCAA) ......................................................................................... 105Student Records (JR...................................................................................................105Military Recruitment ................................................................................................. 122School Health Education Program: Family Life ........................................................ 122Summary of Testing Procedures by Testing Program ............................................... 122


Students Participating in Extracurricular Activities ................................................... 130Visitors at School Sponsored Activities .....................................................................135XIII. OTHER IMPORTANT INFORMATION ................................................ 136XIV. APPENDIXAPPENDIX A – Verification of Review and UnderstandingAPPENDIX B – Parent/Guardian Verification of Receipt and ReviewAPPENDIX C – Memorandum of Disciplinary ActionAPPENDIX D – Expungement of Long-term Suspensions orExpungementAPPENDIX E – Harassment, Bullying Or Discrimination Reporting FormXV. GUILFORD COUNTY SCHOOLS CALENDAR


GUILFORD COUNTY SCHOOLSDear Parents/Guardians, Students and Staff of Guilford County Schools:Welcome to the 2010-11 school year. The 2010-11 Guilford County SchoolsHandbook contains essential information, including the Code of StudentConduct, which explains guidelines for maintaining schools that have a safelearning environment. It is an important resource and is critical in providing asense of responsibility for students.As members of our school community, it is the responsibility of parents/guardians, teachers and students to read, understand and follow the policiesand the guidelines outlined in this handbook. Character development is amajor initiative of the strategic plan, and this year a new policy will ensure thatit is an important part of our students’ education. It must be a deliberate effortundertaken by each school, family and student.By working together, we can truly achieve educational excellence for all studentsin Guilford County Schools.Sincerely,Maurice “Mo” GreenSuperintendentstudent handbook 1


Striving. Achieving. Excelling.712 N Eugene St.Greensboro, NC 27401 Phone (336) 370-8100Guilford County Board of EducationJ. Carlvena Foster,District 1Garth Hébert,District 2Darlene Garrett,District 3Alan W. Duncan,Chairman, District 4Paul A. Daniels,District 5Jeff Belton,District 6Kris B. Cooke,District 7Deena A. Hayes,District 8Amos L. Quick, III,Vice-Chairman,District 9Dr. Sandra Alexander,At-LargeDr. Nancy R. Routh,At-LargeMaurice O. GreenSuperintendentCentral Office AdministrationNora Carr, Chief of StaffDr. Beth Folger, Chief Academic OfficerAngelo Kidd, Western Region SuperintendentAndrew LaRowe, Interim Chief Operations OfficerDr. Phyllis Martin, Southeastern Region SuperintendentJohn Modest, Northern Region SuperintendentDr. Shirley Morrison, Chief Human Resources OfficerSharon Ozment, Chief Financial OfficerGwen Willis, Chief Student Services OfficerDr. Terry Worrell, Central Region SuperintendentDr. Terrence Young, Chief Technology OfficerDr. Gongshu Zhang, Chief Accountability & ResearchOfficerDr. Barbara Zwadyk, Chief Curriculum & OrganizationalDevelopment Officer2 Guilford County Schools


STUDENT DISCIPLINEGRADES K-12INTRODUCTIONGuilford County Schools (GCS) is committed to maintaining effective disciplinein order to establish positive learning environments that ensure that everystudent has the maximum opportunity to receive appropriate education.GCS recognizes that establishing order and maintaining discipline in theschool setting can be achieved only through the cooperative efforts of schoolpersonnel, students and parents/guardians.State law addresses the responsibilities of teachers and principals as follows:“It shall be the duty of all teachers, including student teachers, substituteteachers, voluntary teachers and teacher assistants when given authorityover some part of the school program by the principal or supervising teacher, tomaintain good order and discipline in their respective schools.” (G.S. 115C-307)“The principal shall have the authority to exercise discipline over the pupilsof the school pursuant to policies adopted by the local Board of Education asprescribed by G.S. 115C-391.” (G.S. 115C-288)Discipline: A Cooperative EffortIn addition to meeting the requirements of the law, the district expects allschool personnel to promote effective instruction and discipline through fair andnon-discriminatory treatment of all students, to display an attitude of respectfor all students, to initiate cooperative working relationships with all studentsand parents/guardians, and to seek parental/guardian input in planning andimplementing discipline plans. It is the responsibility of all school personnel toconsistently and impartially enforce the rules and regulations of the school andclassroom while protecting the constitutional due process rights of the students.Students are encouraged and expected to conduct themselves in a mannerwhich is conducive to effective learning and which respects the personal, civil,and property rights of all members of the school community. Students areexpected to know and to follow the rules and regulations of the school and eachclassroom teacher. If a student has a complaint or concern, he/she is encouragedto discuss the problem with school personnel and parents/guardians and to seekchanges in an orderly, responsible manner.Parents/guardians are encouraged to maintain regular communication withschool personnel concerning their child’s academic progress and conduct, toattend conferences scheduled at a time mutually convenient for all concerned,student handbook 3


and to bring to the attention of school personnel any concern or problem whichaffects the education of their child. Parents/guardians are also expected to knowand to encourage their child to follow the rules and regulations of the schooland each classroom teacher.To assist in the effort to promote cooperation between students, parents, andschool personnel, the administration has established system-wide standards forthe proper conduct and behavior of students in the Guilford County Schools.The Code also sets out procedures for enforcing the Code and rights andresponsibilities of students and parents in the event a disciplinary issue arises.This Code will be published annually in the Student Handbook. From time totime the practices and procedures change during the year. The Handbook is aguide; updates to the Handbook and code should be available at school siteand the administrative offices, in addition to our policy website.GCS has broad jurisdiction over students enrolled in the system. Therefore, theCode shall apply to all facets of student behavior in the system before, duringand after-school hours while a student is at school in any school building andon any school premises. It shall apply when students attend school-sponsoredactivities and while students are on or about any school-owned or operatedvehicle and school-system contracted vehicles; while students are at designatedbus stops; while students are off school property at any school-sponsored orschool approved activities or functions including, but not limited to, dances,field trips, and athletic events ; during any period of time when students aresubject to the authority of school personnel; and at any time when the student’sbehavior has a direct and immediate effect on maintaining order and disciplineand protecting safety and welfare of students and staff.The Code is not intended to restrict, in any way, the authority of principals orteachers to make rules, not inconsistent with the Code, as they are authorizedby law to make for the operation of their respective schools and classrooms.The classroom teacher has the first level of responsibility in matters of studentdiscipline and most matters should be handled by the teacher at that level.Prevention is always preferred over intervention.Any student who refuses to comply with reasonable rules, regulations ordirectives imposed by any principal, teacher, or authorized school employeeshall be held in violation of the Code. It shall be the responsibility of theprincipal, or designee, to investigate fully the cases of students appropriatelyreferred to his or her office for misbehavior and to determine what, if any,disciplinary action is warranted.The Code uses a system of consequences and “ranges of consequences.” Inthe event that a principal finds mitigating or aggravating circumstances justifya different punishment, he or she shall so specify the circumstances in his/her4 Guilford County Schools


Memorandum of Disciplinary Action (See Appendix A). Repeated violationsof the Code of Conduct shall be considered an aggravating factor supportingconsequences beyond the recommended measure. With the aforementionedcircumstances, the principal is granted the authority to exercise his/her goodjudgment to apply a greater or lesser consequence than that specified herein.Preventive MeasuresWhen it is recognized that a student is behaving in a manner which indicatespotential disciplinary problems, school personnel shall make reasonable effortsto initiate preventive measures. Possible preventive intervention procedures mayinclude, but are not limited to:• conferences with the student;• conferences with the parents/guardians;• periodic follow-up reports to parents/guardians;• and referral to appropriate support personnel.School personnel shall actively seek effective, positive methods and strategiesto help each student learn to behave in a manner that is conducive to effectivelearning and that respects the rights of others. Each school principal shallsystematically identify potential problem areas within his/her school that maycontribute to discipline problems and shall work to maintain a positive schoolenvironment to minimize discipline problems.Corporal Punishment, Use of Reasonable Force, Seclusion and RestraintThe district believes that a well-disciplined school system can be maintainedwithout the use of corporal punishment. Therefore, the district prohibits the useof corporal punishment by principals, assistant principals, teachers, substituteteachers, any other school system personnel, student teachers or volunteers.While the district prohibits the use of corporal punishment as a means ofdiscipline, school personnel may use reasonable force to control behavior or toremove a person from the scene in the following situations:• to quell a disturbance threatening injury to others;• to obtain possession of weapons or other dangerous objects on the personor within the control of a student;• for self defense; or• for the protection of persons or property.• to maintain order on school property, in the classroom, or at a school-relatedactivity on or off school property.student handbook 5


Schools shall not use seclusion or restraint as a means of discipline exceptas provided by law. The Superintendent is directed to develop proceduresregarding the use of seclusion, restraint and isolation. The appropriate use ofseclusion, restraint and isolation shall also be addressed in the Safe School Plan.Suspension and ExpulsionWhile the teacher has the major responsibility for classroom discipline, somedisruptive behavior may require the attention of the principal or his/herdesignee. State law assigns the principal the authority to suspend for ten days orless, or with prior approval of the Superintendent, for more than ten days. (G.S.115C-391) Special statutory provisions apply in the event that a student enrolledin an exceptional children’s program exhibits behavior which might result insuspension or expulsion. (G.S. 115C-112) The Board expects the principal totreat any suspension or expulsion as a very serious matter and in such instancesthe principal should utilize resources at his/her disposal in an effort to affectanother solution. In the event that a student must be suspended or excluded,the Board expects such action will be in full compliance with the provisions ofthe law and with the administrative policies and/or procedures.DEFINITIONSAggravating Factors – aggravating factors suggesting consequences beyondthe recommended penalty include, but are not limited to, repeated violations,imminent danger to self or others, failing or refusing to follow the directives ofschool personnel while they are attempting to investigate or control behaviorduring a potential Code violation and other extreme circumstances within thediscretion of the principalAlternative Setting – educational services provided by the system or anotherprovider in a setting other than the student’s school assignment.Board – the Guilford County Board of EducationClassroom – locations where designated learning experiences take place andwhere school officials have supervisory responsibilityConsequences – consequences for violations of the Code of Conduct include,but are not limited to, conferences with parents, confiscation of property whichdisrupts the learning environment, detention, isolation, restitution, in-schoolsuspension, suspension from school activities and events, suspension of busprivileges, after-school detention, out-of-school suspension and expulsion (Seealso the section entitled Disciplinary Measures)Day or Days – school days excluding teacher workdays, holidays, vacation days,weekends and days when school is cancelled due to inclement weather or otheremergencies6 Guilford County Schools


Expulsion – permanent exclusion of a student from entering the school, schoolgrounds or riding on a school-owned or operated vehicle and removal of thestudent from the rolls of the Guilford County School Administrative Unit andother consequences provided by lawIn-School Suspension (hereinafter ISS) – the in-school suspension program is analternative to students being suspended out-of-school. Purposes are to providea form of consequence that results in improved behaviors without the removal ofstudents from the school environment and supervisionLong-Term Suspension – out-of-school suspension for any designated periodof more than 10 days but not in excess of the maximum time allowed by law(N.C.G.S. 115C-391)Memorandum of Disciplinary Action – The written summation by the principal orhis designee of the charges against the student, the principal’s findings and thedisciplinary action assigned by the principal as a consequence of the actionMitigating Factors – mitigating factors include but are not limited to selfdefense,provocation, former record of the student, and other factors in thediscretion of the principal and SuperintendentOut-of-School Suspension (hereinafter OSS) – the removal of the student fromschool, school activities and school grounds for a designated period of time asprescribed by lawParent – includes the natural parent, legal guardian, legal custodian or personserving in loco parentis having charge or control of any student enrolled in theGuilford County SchoolsPrincipal – the school principal or any school professional to whom the principalmay officially delegate authority.Student Services Administrator – the individual responsible for assisting theregional superintendent and regional executive director in management ofdiscipline concerns. This individual works directly with the principal to create apositive, disciplined learning environmentRestitution – to make whole, by replacement or restoration of property to itsoriginal condition, or payment of money sufficient to compensate for damage topropertyStudent – any person enrolled or attending any of the schools within theGuilford County School Administrative Unit.Tardy – means late for a class or other school period as defined by the schoolsand North Carolina laws and regulations.Teacher – the professional entrusted by the Board and the Superintendent withthe responsibility pursuant to law for the education, health and well-being ofstudents under his/her directionTeacher Assistant – the paraprofessional hired by the Board to provideclassroom support and assistance to teachersstudent handbook 7


Year-Long Suspension – Students who bring weapons or explosives or physicallyassault teachers, other adults or students or who participate in a bomb threat orhoax may be suspended up to 365 days or placed in an alternative setting if thecriteria set out in N.C.G.S. 115C-391 are met. In some instances, a suspensionfor 365 days is mandatory. Students may be placed in alternative settings at theexpiration of their long-term suspensions if re-entry into the regular educationprogram could not reasonably result in appropriate academic progress.GENERAL PROVISIONSAll students shall comply with all rules and regulations governing behavior andconduct. Violation of Board or Administrative Policies or Procedures, the StudentCode of Conduct of the Guilford County School Administrative Unit, regulationsissued by the individual school, rules designed by teachers to govern studentbehavior, or the North Carolina General Statutes may result in disciplinaryaction including suspension of the student from the Guilford County SchoolAdministrative Unit pursuant to the Due Process Procedures for AdministrativeDisciplinary Action of the Guilford County School Administrative Unit.Students shall be informed by local school rules or local school authoritiesof any infractions not listed in this Code of Conduct that may result in shorttermor long-term suspension or expulsion. During the period that a studentis suspended, he/she is prohibited from entering the grounds of any school ofthe Guilford County School Administrative Unit and from attending any schoolrelatedfunctions without express permission of the building principal. Further, astudent suspended from riding school provided transportation should not entera school bus or contract vehicle for the purpose of being transported from hometo school or from school back home during the period of suspension.Pursuant to North Carolina Gen. Statute 115C-288, law enforcement authoritieswill be notified if the principal has personal knowledge or actual notice fromschool personnel that an act has occurred on school property involvingassault resulting in serious personal injury, sexual assault, sexual offense, rape,kidnapping, indecent liberties with a minor, assault involving the use of aweapon, possession of a firearm in violation of the law, possession of a weaponin violation of the law, or possession of a controlled substance in violation ofthe law. Law enforcement will be called in other instances if the principal hasreason to believe a crime may have been committed and may be called ifthe involvement of law enforcement would advance the principal’s efforts todetermine whether a crime has been committed, to quell a disturbance or tomaintain order. School officials shall cooperate at all times with the efforts of lawenforcement; however, school disciplinary measures will proceed independentlyof any criminal or juvenile investigation or prosecution.8 Guilford County Schools


Lockers, desks, and other school property remain at all times the property of theBoard and shall be subject to search at the discretion of the Superintendent orhis designee. Lockers, desks, parking lots, and any other property of the GuilfordCounty Schools may not be used for any unlawful purpose, and any unlawfulor disruptive or dangerous material found in or on school premises may beconfiscated.IMPLEMENTATIONIn order to assure that all Guilford County students and their parents areaware of the Student Code of Conduct and the consequences for its violationand all rights and responsibilities following an allegation of a Code violation,teachers will distribute the Code to all students and verify, in writing, the Code’sdistribution and discussion of the Code. Additionally, each student will berequired to provide a copy of the Code of Conduct to his or her parent andevery student and parent will sign a verification form that they have read andreviewed the Code and understand the expected behavior and consequencesresulting from unacceptable behavior. This verification will take place at thebeginning of the school year, or, in the case of students enrolling after thebeginning of school, at the time of enrollment. Forms for the verifications byteachers, students, and parents are found in the Appendices B and C to thisdocument.PROCEDURE FOR DISCIPLINARY ACTIONS AND APPEALS(In-School Suspension/ISS and Out-of-School Suspensions/OSS for 10 days or less)North Carolina General Statute 115C-391 states that “the principal, or hisdelegate, shall have the authority to suspend for a period of up to ten days orless any student who willfully violates policies of conduct established by thelocal board of education.” A disciplinary action of any suspension in-schoolor a suspension out-of-school for 10 days or less shall be determined by theprincipal. Parents are encouraged to seek any clarification or explanation ofany disciplinary action from the principal within 2 days of the assignment of theconsequences.(Out-of-School Suspensions/OSS of 10 days or more)The following procedure will be utilized when a student is recommended for along-term suspension by the principal:1. The principal or designee shall investigate the alleged violation as it relates tothe student.a) A conference will be held with all parties involved in the situation includingparent(s)/guardian(s), if they can be reached within a reasonable time.b) The evidence related to the situation will be presented and reviewedduring the conference.student handbook 9


c) If the investigation is complete at the conclusion of the conference, theparent/student will be informed of the long-term recommendation andgiven appeal information.d) If the investigation is incomplete at the conclusion of the conference,then the principal will render a decision as soon as the investigation iscomplete.2. The principal or designee will prepare and forward the long-term suspensionrecommendation letter and appeal information by hand delivery to the parent/student within two (2) school days. The letter will include notice of the time,place and date of the long-term suspension hearing before the Hearing Officer,who is the Superintendent’s designee. The principal or designee must deliverthe letter to the parent, guardian or custodian or to the address of record for thestudent contained in the student’s official school file.• It is the goal of the Board that every student will be given a hearing withthe hearing officer within six (6) school days from the student’s initial date ofsuspension.• The principal or designee will present to the hearing officer the evidencesupporting the recommendation of long-term suspension and the parent/student will have an opportunity to present evidence disputing therecommendation of the principal.• The hearing will be recorded and the student will have a right to a copy ofthe recording if requested at cost.• The student has a right to legal representation at the hearing (at thestudent’s expense) to present evidence, and to examine and presentwitnesses, including witnesses for the administration.• At the conclusion of the hearing the hearing officer, as the Superintendent’sdesignee, will determine whether the principal’s recommendation for longtermsuspension should be upheld. In the alternative, the hearing officermay also consider disciplinary reassignment and a Behavior ModificationContract.Disciplinary Reassignment Instead of Long-term Suspension with a BMCIn certain cases, at the discretion of the hearing officer, following the hearingregarding the long-term suspension recommendation of the principal, astudent who is recommended for long-term suspension may be reassigned toan alternative school for a period of time, with a goal toward re-entry into theregular school community. Students will be placed on a Behavior ModificationContract (BMC). Conditions in the BMC will include disciplinary reassignmentto the alternative school, acceptable attendance and appropriate behaviors atthe alternative school. Other conditions may also be imposed. In the event thatthe student and parent consent to the reassignment and BMC and the terms10 Guilford County Schools


of the BMC are met, the student will be eligible for reassignment back to thehome school or another school at the beginning of the grading period followingsuccessful completion of the BMC. In the event the student successfullycompletes the BMC, the student’s record will show the student was reassignedfor a period of time and will not reflect a long-term suspension. In the event,however, that the BMC is not successfully completed or attendance at thealternative school is not satisfactory, the long-term suspension shall be activatedand the student’s record will reflect that the student was long-term suspended.Appeal of the Superintendent’s Decision to the Board of EducationThe parent/student may appeal the decision of the hearing officer to a panel ofthe Board of Education. If the parent/student wishes to pursue an appeal to apanel of the Board, the written request must be received by the hearing officerwithin two (2) school days upon receipt of the written decision of the hearingofficer.A Board panel, composed of not less than three (3) members of the Boardof Education, will hear and act upon the Hearing Officer/Superintendent’srecommendation in the name of and on behalf of the Board.a) The school administration and the parent/student will have theopportunity to present their cases(s) to the Panel. The hearing will berecorded.b) The student is entitled to have legal representation (at the student’sexpense), to present evidence, to present and examine witnesses,including witnesses for the administration.c) The Panel will render a decision in a timely fashion.d) The parent/student may request a copy of the recording of theproceedings at cost.(Student Expulsion)N.C.G.S. §115C-391 provides that a student can be expelled from the GuilfordCounty Schools if the Principal and Superintendent recommend expulsion to theGuilford County Board of Education and the Board finds, based on clear andconvincing evidence, that the student’s continued presence in school constitutesa clear threat to the safety of other students or employees. The procedure forthe decision-making process is as follows:A. Administrative Level:The Principal determines if the conduct warrants recommendation for expulsion.The Principal shall:student handbook 11


1. Gather all documentary evidence, including written statements, photos,weapons, police reports, student discipline record for current year, andany evidence of long-term suspensions from previous years, etc. and takethis information to his/her Student Services Administrator for a review anddiscussion.2. If the Student Services Administrator and Principal concur that evidencesupports expulsion by clear and convincing standards, the Principal should putthe recommendation in writing and forward it to the Superintendent’s designeewith copy of the recommendation to the parent or guardian. Upon receipt of therecommendation, the Superintendent’s designee shall set a time, date and placefor a hearing and send notice of the hearing to the student and his or her parentor guardian. The notice should include:(a) The details of the behavior which form the basis for the principal’srecommendation;(b) A statement that before expulsion can be invoked, the student has a rightto a hearing before the Board of Education or a panel thereof as providedin N.C.G.S. §115C-45(c);(c) The fact that if the Board of Education upholds the Superintendent’srecommendation, the student will be excluded from school and all relatedservices and activities for an indefinite period of time;(d) A date, time, and place for the hearing before the Superintendent’sdesignee;(e) A statement that the student has the right to be represented at thehearing by legal counsel; provided, however, that if the student intendsto be represented, he/she must notify the Superintendent’s designee forthe Guilford County School system thereof prior to the date set for thehearing; and(f) A summary of the evidence which the Principal has available at the timethe notice is sent and which will be introduced at the hearing, a copy ofStudent Code of Conduct, and a copy of the expulsion procedures.A form shall be attached to the notice by which the student may waive his rightto a hearing before the Superintendent’s designee.3. The hearing shall be for the purpose of finding the facts as a basis for seriousdiscipline. In those instances where the administration is recommending bothlong-term suspension and expulsion, the evidence and facts that form the basisof the recommendations can be heard simultaneously.12 Guilford County Schools


4. The Principal shall present the evidence for the administration and the studentand/or his parent or guardian shall present the evidence on the student’s behalf.At the conclusion of the hearing, the Superintendent’s designee shall determinewhether there is sufficient evidence to recommend expulsion to the Board ofEducation.B. Board of Education Level:If the Superintendent’s designee determines that the conduct warrantsrecommendation for expulsion, he or she should:1. Determine who will serve on behalf of the administration to present the caseto the School Board. The Superintendent’s designee has the right in the eventthat the student is represented by counsel to request that the administrationalso be represented by counsel.2. Send notice to the student and his/her parent or guardian, including:(a) The details of the behavior which form the basis for the Superintendent’srecommendation;(b) A statement that before expulsion can be invoked, the student has a rightto a hearing before the Board of Education or a panel thereof as providedin N.C.G.S. §115C-45(c);(c) The fact that if the Board of Education upholds the Superintendent’srecommendation, the student will be excluded from school and all relatedservices and activities for an indefinite period of time;(d) A date, time and place for the hearing before the Board;(e) A statement that the student has the right to be represented at thehearing by legal counsel; provided, however, that if the student intendsto be represented, he/she must notify the Superintendent for the GuilfordCounty School system prior to the date set for the hearing; and(f) A summary of the evidence which the administration has available at thetime notice is sent and which will be introduced at the hearing, a copy ofStudent Code of Conduct, and a copy of the expulsion procedures.A form shall be attached to the notice by which the student may waive his/herright to a hearing before the Board.3. The hearing before the Board shall be scheduled at the next availablescheduled hearing date following the receipt of the notice described above.(Typically, the Board hears student matters every two weeks on Thursdayafternoons, although the schedule is subject to some variance.)student handbook 13


4. The Board Panel shall:(a) Consist of at least three members.(b) Record the hearing and keep a permanent file of all proceedings and allwritten documentation reviewed at the hearing.(c) Consider the student’s age and maturity when determining its findingsrelative to the guidelines for expulsion.(d) As Trier of fact, make findings based on the standard of CLEAR ANDCONVINCING EVIDENCE as follows:1. Did the conduct at issue occur?2. Is the conduct, considered with other pertinent data, evidence that thestudent is a threat to the safety of others?3. Is there an alternative placement within the school system or in thecommunity?4. Should the student be removed from the rolls of the Guilford CountySchools?(e) Send written notice by certified mail of its decision regarding expulsion.If the Board determines that the student should be expelled, the lettershould contain a thorough description of expulsion, describe the findingsof the Board Panel in summary fashion, and forbid the student fromentering the property of GCS without written authorization from thebuilding supervisor.(f) Maintain records of expulsion hearings at least until the student reachestwenty-one (21).MAINTENANCE OF DISCIPLINE RECORDS, EXPUNGEMENT1. When notice is given to parents, guardians or students of a suspension ofmore than ten (10) days or an expulsion, the notice shall inform them thatrecords of such suspensions and expulsions shall be included in the student’sofficial school record and will give them information as to the procedure forexpungement or removal of this information under N.C.G.S. 115C-402.2. The record shall include the term of the suspension or expulsion, a descriptionof the violation(s) for which the student was suspended or expelled, and anysupporting documentation.3. The student’s parent, legal guardian, or custodian or the student, if thestudent is age 16 or older or emancipated, may submit a request for removalof records of long-term suspensions or expulsions to the superintendent or theSuperintendent’s designee. The request may be made using the Expungementof Disciplinary Records form. A copy of the form is in the appendix of thishandbook.14 Guilford County Schools


4. The parent, guardian, or eligible student may make the request based on thefollowing criteria:a. The student has either graduated from high school or has not beenexpelled or suspended again during the two-year period beginning on thedate of the student’s return to school after the suspension or expulsion;b. The superintendent or the superintendent’s designee determines therecord of the long-term suspension or expulsion is no longer needed tomaintain safe and orderly schools; andc. The superintendent or the superintendent’s designee determines therecord of the long-term suspension or expulsion is no longer needed toadequately serve the student.5. The superintendent or the superintendent’s designee will review theexpungementrequest and any supporting documentation as well as other appropriateinformation including, but not limited to, the student’s disciplinary, attendance,and academic records.6. The superintendent or the superintendent’s designee shall expunge therecord of long-term suspension or expulsion if the above criteria in subsection 4are met.7. If the superintendent or the superintendent’s designee determines that therecord of the long-term suspension or expulsion should not be removed fromthe student’s record based upon the criteria in subsection 3, the student’s parentor guardian or the eligible student has a right to submit to the superintendentor the superintendent’s designee a statement of reasonable length explainingthe objections to the suspension or expulsion notice contained in the records.This explanation submitted by the parent/guardian/student shall be placed inthe student’s permanent record to be disclosed by the school whenever thecontested portion of the cumulative record is disclosed.8. The superintendent or his designee will render a written decision to theparent, guardian, or eligible student within seven (7) to ten (10) school days ofreceiving the request for expungement.9. The superintendent or the superintendent’s designee may expunge anyrecord of a long-term suspension or expulsion provided that all other criteriaunder subsection 3 outlined above are met even if the eligible student or thestudent’s parent or guardian does not request that the record be removed.student handbook 15


DISCIPLINARY MEASURESThe Board shall delegate to the Superintendent and his staff the responsibilityfor establishing and enforcing necessary regulations and procedures not inconflict with state or federal law so as to govern and control the conduct ofstudents. The Board of Education expects school administrators to provide forand maintain an environment suitable for an orderly learning process. Thesedisciplinary measures are consequences of violating the Student Code ofConduct and may include but are not limited to the following:• Conference with Parents - Parents are encouraged to set up an appointmentwith any teacher, counselor, or administrator to discuss their child’s progress orproblems. School officials may also request such a conference.• Confiscation - Any student’s property which disrupts the learning environmentwill be removed from that student’s possession.• Court Referral - In case of a drug offense, assault, or other violations of theNorth Carolina statutes, a student may be taken to court.• Detention - Any teacher or principal may have a student serve detentionbefore or after regular school hours.• Expulsion - Permanent prohibition/exclusion from the school system requiresthe recommendation of the principal and Superintendent and Board action.• In-School Suspension - A student is excluded from attending regular classesbut not from attending school and is required to do assignments developedby his/her regular teachers. Credit is given for this work. A student will not beallowed to participate in any extra-curricular activities during the period of inschoolsuspension. Principals shall notify parents when a student is assigned toin-school suspension.• Isolation - Any student may be removed from regular class activities for anyportion of a school day as long as he/she is placed under the supervision of anadult.• Involvement of Law Enforcement Agencies - In cases of violations of NorthCarolina General Statutes or as provided for by law, law enforcement agenciesmay be contacted.• Loss of Privileges - Principals, teachers, and/or their designees may withdrawspecific school privileges from students who exhibit inappropriate behaviors.• Out-of-School Suspension - A student may be suspended from attendance atschool for violations of the Student Code of Conduct.• Short-term suspension - 10 days or less.• Long-term suspension - more than 10 days.• 365 Day Suspension - suspension for 365 days.16 Guilford County Schools


• Parent Contact - Teachers, counselors, and school administrators maycontact parents by telephone or letter in an effort to inform them of studentmisconduct and to gain their support in altering that behavior.• Referral to the Student Staff Support Team (SSST) - Students who have beenreferred to the principal for discipline two or more times may be referred bythe teacher to a school based committee, and the committee may recommendthat the principal provide additional advice to the teacher, transfer the studentto another classroom, assign the student to an alternative setting, refer thestudent to the multi-disciplinary committee, or provide other services.• Removal from School Provided Transportation - Students exhibitinginappropriate behavior may be prohibited from riding the bus or other schoolprovided transportation for periods of time specified in the Code’s bustransportation rule or for any period of time up to the remainder of the schoolyear should the misconduct warrant a longer suspension.• Removal from the Classroom - The removal of a student from class by aclassroom teacher or other school official for the remainder of a class periodor school day and placement at some other place on the school premises shallnot be considered a short-term suspension and shall not come under the rulesand procedures governing suspensions.• Restitution - The replacement of or payment for property taken, damaged, ordestroyed will be required.• Suspension from Extra-curricular Activities - A student may be suspendedfrom participating in any or all extra-curricular activities, including graduationexercises. The Superintendent will establish a Code of Conduct and Rulesfor violations of the Code of Conduct that will be contained in a StudentHandbook distributed to parents and students at the beginning of each schoolyear. The Superintendent will also propose alternative learning opportunitiesfor students who are disruptive to the learning environment or negativelyimpact the safety and welfare of students and staff in the regular educationsetting.Board Policy JD along with its Administrative Procedure JD-P revises andreplaces the former Administrative Policy JD issued August 23, 2001Expulsion of a Guilford County StudentThe Board of Education, in accordance with State statute, will expel a studentonly for the most serious and severe behavior. Expulsion is considered a totaland final separation from the school district and its services. The Superintendentis directed to establish appropriate procedures which shall include a thoroughreview by the Superintendent or his designee prior to a recommendation to theBoard for expulsion.student handbook 17


I. STANDARD FOR EXPULSIONTWO TIERED TEST:1. Did the student commit the act that forms the basis for the recommendationfor expulsion?2. Is the student’s continued presence a clear threat to the safety of otherstudents or and employees sufficient to justify expulsion from all schoolprograms?II. STRUCTURE OF PROCESSN.C.G.S. §115C-39(d) 391 provides that a student can be expelled from theGuilford County Schools if the Principal and Superintendent recommendexpulsion to the Guilford County Board of Education and the Board finds, basedon clear and convincing evidence, that the student’s continued presence inschool constitutes a clear threat to the safety of other students or employees.Therefore, the Principal and Superintendent or designee (anytime in thisprocedure the term Superintendent is used, it is understood to include “ordesignee”) need to conduct an investigation and hearing to finalize theirrecommendation to the Board. Then a panel of the Board shall convene anddetermine whether to expel the student. The procedure for the decision-makingprocess is as follows:A. Administrative Level:The Principal determines if the conduct warrants recommendation for long termsuspension. The Principal shall should:1. Gather all documentary evidence, including written statements, photos,weapons, police reports, student discipline record for current year and anyevidence of long term suspensions from previous years, etc. and take such thisinformation to his/her direct supervisor for a review and discussion.2. If the direct supervisor and Principal concur that evidence supportsexpulsion by clear and convincing standards, the Principal should put therecommendation in writing and forward it to the Superintendent’s designee withcopy of the recommendation to the parent or guardian. Upon receipt of therecommendation, the Superintendent’s designee shall set a time, date and placefor a hearing and send notice of the hearing to the student and his or her parentor guardian. The notice should include:(a) The details of the behavior which forms the basis for the principal’srecommendation;(b) A statement that before expulsion can be invoked, the student has a rightto a hearing before the Board of Education or a panel thereof as provided18 Guilford County Schools


in N.C.G.S. §115C-45(c);(c) The fact that if the Board of Education upholds the Superintendent’srecommendation, the student will be excluded from school and all relatedservices and activities for an indefinite period of time;(d) A date, time and place for the hearing before the Superintendent’sdesignee;(e) A statement that the student has the right to be represented at thehearing by legal counsel; provided, however, that if the student intendsto be represented, he/she must notify the Superintendent’s designee forthe Guilford County School system thereof prior to the date set for thehearing; and(f) A summary of the evidence which the Principal has available at the timethe notice is sent and which will be introduced at the hearing, a copy ofStudent Code of Conduct, and a copy of the expulsion procedures.A form shall be attached to the notice by which the student may waive his rightto a hearing before the Superintendent’s designee.3. The hearing before the Superintendent’s designee shall be scheduled assoon as practical following the receipt of the notice described above. Thehearing shall be held prior to the expiration of the 10-day period for short-termsuspensions where feasible.4. The hearing shall be for the purpose of finding the facts as a basis for seriousdiscipline. In those instances where the administration is recommending bothlong-term suspension and expulsion, the evidence and facts that form the basisof the recommendations can be heard simultaneously.5. The Principal shall present the evidence for the administration and the studentand/or his parent or guardian shall present the evidence on the student’s behalf.At the conclusion of the hearing, the Superintendent’s designee shall determinewhether there is sufficient evidence to recommend expulsion to the Board ofEducation.B. Board of Education Level:If the Superintendent’s designee determines that the conduct warrantsrecommendation for expulsion, he or she should:1. Determine who will serve on behalf of the administration to present the caseto the School Board. The Superintendent’s designee has the right in the eventthat the student is represented by counsel to request that the administrationalso be represented by counsel.student handbook 19


2. Send notice to the student and his or her parent or guardian, including:(a) The details of the behavior which forms the basis for the Superintendent’srecommendation;(b) A statement that before expulsion can be invoked, the student has a rightto a hearing before the Board of Education or a panel thereof as providedin N.C.G.S. §115C-45(c);(c) The fact that if the Board of Education upholds the Superintendent’srecommendation, the student will be excluded from school and all relatedservices and activities for an indefinite period of time;(d) A date, time and place for the hearing before the Board;(e) A statement that the student has the right to be represented at thehearing by legal counsel; provided, however, that if the student intendsto be represented, he/she must notify the Superintendent for the GuilfordCounty School system thereof prior to the date set for the hearing; and(f) A summary of the evidence which the administration has available at thetime notice is sent and which will be introduced at the hearing, a copy ofStudent Code of Conduct, and a copy of the expulsion procedures.A form shall be attached to the notice by which the student may waive his/herright to a hearing before the Board.3. The hearing before the Board shall be scheduled at the next availablescheduled hearing date following the receipt of the notice described above.(Typically, the Board hears student matters every two weeks on Thursdayafternoons, although the schedule is subject to some variance. Approximatelyevery third hearing date is scheduled at night.)4. The Superintendent’s designee acts as district representative to prepare andpresent evidence to the School Board supporting expulsion. He/she shouldbe prepared with at least FIVE COPIES (one for each panel member, thestudent, and the board attorney), student’s discipline record, criminal recordif appropriate, and all documentation supporting expulsion. The Board PanelChairperson’s copy will be considered the file copy.5. The Board Panel shall:(a) Consist of at least three members.(b) Record the hearing and keep a permanent file of all proceedings and allwritten documentation reviewed at the hearing.(c) Consider the student’s age and maturity when determining its findingsrelative to the guidelines for expulsion.20 Guilford County Schools


(d) As Trier of fact, make findings based on the standard of CLEAR ANDCONVINCING EVIDENCE as follows:1. Did the conduct at issue occur?2. Is the conduct, considered with other pertinent date, evidence thatthe student is a threat to the safety of others in the regular educationprogram?3. Is there an alternative placement within the school system or in thecommunity?4. Should the student be removed from the rolls of the Guilford CountySchools?(e) Send written notice by certified mail of its decision regarding expulsion.The letter should contain a thorough description of expulsion, describethe findings of the Board Panel in summary fashion, forbid the studentfrom entering the property of GCS without written authorization fromthe building supervisor, and described the findings of the Board Panel insummary fashion; and.(f) Maintain records of expulsion hearings at least until the student reachestwenty-one (21).WAIVING THE RIGHT TO A HEARING IN EXPULSIONSA student may waive his right to a hearing in an expulsion at the administrativelevel and/or at the Board level; provided, however, that the student’s parentsand/or his legal counsel, if any, must acquiesce to such waiver. The waivermay be effected by the student, his parents and/or his legal counsel, if any,affixing their signatures to the waiver form sent to the student with the noticedescribed in Section D(3) hereinabove and returning such form to the officesof the Guilford County School System, 712 N. Eugene Street, P. O. Box 880,Greensboro, North Carolina 27402, prior to the date set for the hearing.CLOSED HEARINGThe hearings before the Administration and Board Panel are consideredconfidential student matters and can be attended only by the panel of theBoard of Education, the Superintendent of Schools and/or his/her designee,the Principal and other administrative staff who were involved in the student’smatter, the Guilford County Board of Education’s attorney, the student, thestudent’s parents, and/or the student’s legal counsel, if any. Others who willtestify should be present only when they are giving information to the BoardPanel. The student may be excluded in at the discretion of the Board Panel withthe concurrence of the student’s parents.student handbook 21


RECORD OF THE HEARINGThe Administration and Board Panel shall provide for the recording of anyinformation orally presented to it at a hearing. The record of the hearing,statements and other written matter presented shall be kept on file by theSuperintendent of Schools until such time as the student reaches the age oftwenty-one (21).PRESENTATION OF CASERules of evidence shall not apply to a hearing conducted under this policy andthe Board Panel may give probative effect to evidence that is the kind commonlyrelied on by reasonably prudent persons in the conduct of serious affairs.All records, statements, and evidence submitted to the hearing board shall beconfidential, and shall not be released except to reviewing authorities uponappeal.USE OF WITNESSESThe hearing before the Board Panel shall consist of the oral examination, underoath, of witnesses presented to the hearing board by a representative of theadministration and the student, his/her parents or legal counsel, as well as areview of school records and other documentary evidence.EXAMINATION OF WITNESSESMembers of the Board Panel, the designee for the administration, the student,his/or her parents or legal counsel, if any, may question witnesses about anymatters relevant to the charge against the student and the proper disposition ofthe matter.ROLE OF THE PARENTSThe parents of the student may be present at the hearing and shall have anopportunity to make a statement to the hearing board and to answer questions,as well as advise the student during the hearing.ADULT REPRESENTATION IN ADDITION TO PARENTSIf the parents cannot be present or if the student or his/her parents think his/herinterests can better be protected by the presence at the hearing of anotheradult in addition to or in place of his the parents or guardian, such an adult mayact as a representative in the defense of the student, with the right to presentthe student’s case.22 Guilford County Schools


COMPELLING THE APPEARANCE OF WITNESSES IN EXPULSIONIf the Superintendent or designee determines that the testimony of a witness isnecessary for a proper investigation of the misconduct and if the witness refusesto attend the hearing after being requested to do so, he or she shall request theGuilford County Board of Education to use the subpoena power granted to it bythe NORTH CAROLINA GENERAL STATUTE N.C.G.S. §115C-45 to compel hisattendance.The Guilford County Board of Education may also exercise the powers ofcontempt granted by the foregoing law if necessary in the opinion of a majorityof the Board Panel.DISPOSITION IN EXPULSIONSThe student and his/her parents shall be notified in writing by the Chairmanof the Board of Education of the hearing panel’s disciplinary decision within areasonable period of time.APPEAL IN EXPULSIONThe student is entitled to judicial review of any decision made by the GuilfordCounty Board of Education adverse to him/her pursuant to NORTH CAROLINAGENERAL STATUTE §115C-39(e) 391 and/or as otherwise allowed by law.NORTH CAROLINA STATE BOARD OF EDUCAITONPriority: Healthy Responsible StudentsCategory: Safe Schools Program GuidelinesPolicy ID Number: HRS-A-000Policy Title: Acts of School Violence Reported Annually to the State Board ofEducationCurrent Policy Date: 3/4/10, 01/10/2001Other Historical Information: Previous board dates: 12/02/1993, 12/07/1995,08/07/1996, 12/05/1996, 02/05/1998, 01/13/1999, 01/10/2001.Statutory Reference: G.S. 115C-12(21); G.S. 115C-288(g); G.S. 115C-307(a)student handbook 23


Administrative Procedures Act (APA) Reference Number and Category:(a) Principals who have personal knowledge or actually notice that anycriminal offenses have occurred on school property shall report thoseoffenses to law enforcement.(b) Pursuant to G.S. § 11 5C-12(2l),principals shall report annually thefollowing crimes to the State Board of Education via the Department ofPublic Instruction-approved discipline reporting system in conformity withthe State’s Uniform Education Reporting System:(1) Assault resulting in serious personal injury as defined in G.S. 14-32.4(2) Sexual Assault as defined in G.S. 14-27.5A and 14-33(c)(2);(3) Sexual offense as defined in G.S. 14-27.4 through 14-27.5 and14-27.7A;(4) Rape as defined in G.S.14-27.2 through 14-27.3 and 14-27.7A;(5) Kidnapping as defined in G.S. 14-39;(6) Indecent liberties with a minor as defined in G.S. §14-202.1, 14-202.2and 14-202.4;(7) Assault involving the use of a weapon as defined in G.S. § 14-32through 14-34.9;(8) Possession of a firearm in violation of the law as defined in G.S. §14-269.2;(9) Possession of a weapon in violation of the law as defined in G.S. §14-269.2;(10) Possession of a controlled substance in violation of the law as definedin the North Carolina Controlled Substance Act as defined in Article 5of G.S. §90-86 through 90-113.8;(11) Assault on school officials, employees and volunteers as defined inG.S. §14-33(c)(6);(12) Homicide as defined in G.S. §14-17(13) Robbery with a dangerous weapon as defined in G.S. §14-87;(14) Unlawful, underage sales, purchase, provision, possession, orconsumption of alcoholic beverages as defined in G.S. §18B-302;(15) Making bomb threats or engaging in bomb hoaxes as defined in G.S.§14-69.2; and(16) Willfully burning a school building as defined in G.S. §14-60.24 Guilford County Schools


VIOLATIONS OF THE CODE OF CONDUCTJD-PThe following rules for conduct apply to all students, and the violation ofthe rules will result in consequences as described below. In appropriatecircumstances the principal is granted the authority to exercise his/her goodjudgment and apply a greater or lesser consequence than those stated here.Rule 1. Trespassing – Students shall not willfully enter or remain in any schoolstructure, conveyance, or property without having been authorized by schoolpersonnel. No student shall be on the campus of another school other than hisor her assigned school without the knowledge and consent of the officials of theschool he or she is visiting. No student shall refuse to depart from the propertyof the Guilford County Schools after being requested to do so.ConsequencesElementary Middle School High SchoolIn-school disciplinaryaction up to 1 day OSS.Law enforcement maybe called. Up to 3 daysOSS.Up to 3 days OSS. Lawenforcement may becalled.Rule 2. Attendance – Students shall follow State and local attendance guidelinesand attend classes in a timely and regular fashion.a). Skipping (Not coming to school) school in whole or in part -- Students shallcome to school and be present in their designated homeroom and/or theirassigned classroom unless they have been authorized to be absent by theprincipal or his/her designee or they have an absence that is excused pursuantto State guidelines and Board policy for attendance.ConsequencesElementary Middle School High SchoolIn-school disciplinaryaction up to 1 day OSS.ISS or other in-schooldisciplinary action,including Saturday orbefore/after-schooldetention.ISS or other in-schooldisciplinary action,including Saturday orbefore/after-schooldetention.b). Skipping (leaving school once present) school in whole or in part -- Studentsshall come to school, remain at school once they have arrived and be present intheir designated homeroom and/or their assigned classroom unless they havebeen authorized to do otherwise by the principal or his/her designee.student handbook 25


ConsequencesElementary Middle School High SchoolIn-school disciplinaryaction.ISS, other in-schooldisciplinary action, or upto 1 day OSS.ISS, other in-schooldisciplinary action or upto 2 days OSS.c). Unexcused Tardies in Homeroom, A/A Period and/or Assigned Classes– Students shall not be tardy to homeroom, A/A and/or assigned classes.ConsequencesElementary Middle School High SchoolIn-school disciplinaryaction.ISS or other in-schooldisciplinary action.ISS or other in-schooldisciplinary action.Rule 3. Cheating – Students shall not engage in any act of deceptionor falsification of work product. This includes cheating by receiving anyunauthorized aid or assistance or the actual giving or receiving of unfairadvantage on any form of academic work, plagiarism by copying the languagestructure, idea and/or thought of another and representing it as one’s own work,and a verbal or written statement of untruth.ConsequencesElementary Middle School High SchoolIn-school disciplinaryaction up to 1 day OSS.Zero on assignment.ISS up to 2 days OSS.Zero on assignment.ISS up to 3 days OSS.Zero on assignment.Rule 4. Inappropriate or Lewd Interpersonal Behavior – Students shall conducttheir personal and social relationships according to acceptable communitystandards. Inappropriate public displays of affection as determined by theprincipal will not be allowed. Lewd, illegal or sexual gestures or acts, even ifconsensual, will result in serious consequences.ConsequencesElementary Middle School High SchoolISS up to long-termsuspension. Lawenforcement may benotified.ISS up to long-termsuspension. Lawenforcement may benotified.ISS up to long-termsuspension. Lawenforcement may benotified.Principals of high schools on a block schedule must consult their StudentServices Administrator prior to suspending a student out of school for more thanfive (5) days.26 Guilford County Schools


Rule 5. Use of Tobacco Products – Students shall not use or possess tobaccoproducts on any school property at any time while a student is at school inany school building and on any school premises, attending school-sponsoredactivities, on or about any school-owned or operated vehicle, off school propertyat any school-sponsored or school approved activity or function or during anyperiod of time when students are subject to the authority of school personneland/or at any time when the student’s behavior has a direct and immediateeffect on maintaining order and discipline and/or protecting the safety andwelfare of students and staff.ConsequencesElementary Middle School High SchoolIn-school disciplinaryaction up to 1 day OSS.Referral to TobaccoEducation Program forfirst offense. Up to 3days OSS for studentsrefusing to participatein the program and forsubsequent violations.Referral to TobaccoEducation Program forfirst offense. Up to 3days OSS for studentsrefusing to participatein the program and forsubsequent violations.Rule 6. Noncompliance with Directives from Principals, Teachers and OtherSchool Personnel – Students shall comply with the directions of all principals,assistant principals, teachers, substitute teachers, counselors, media specialists,teacher assistants, student teachers, coaches, advisors, bus drivers, bussupervisors, and any other authorized school personnel at all times whilea student is at school in any school building and on any school premises,attending school-sponsored activities, on or about any school-owned oroperated vehicle, off school property at any school-sponsored or schoolapproved activity or function or during any period of time when students aresubject to the authority of school personnel, and/or at any time when thestudent’s behavior has a direct and immediate effect on maintaining order anddiscipline and/or protecting the safety and welfare of students and staff.ConsequencesElementary Middle School High SchoolIn-school disciplinaryaction.In-school disciplinaryaction measures formost infractions andup to 1 day OSS forrepeated or seriousinfractions.ISS up to 3 days OSS.Repeated violationsmay result in long-termsuspension.ISS up to 3 days OSS.Repeated violationsmay result in long-termsuspension. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.student handbook 27


Rule 7. Bus Misbehavior – Students, at all times while riding a school bus orother school-owned or operated vehicle, shall observe the directives of theschool bus driver and/or bus/contract vehicle safety monitor. The followingconduct is specifically prohibited and may result in revocation of school systemprovided transportation privileges; delaying the bus schedule, fighting, smoking,inappropriate behavior of a lewd or offensive nature, using profanity or refusingto obey the driver’s instructions, tampering with or willfully damaging the schoolvehicle, getting off at an unauthorized stop, departing the bus via the emergencydoor or windows without being told to do so by the driver, distracting the driver’sattention by participating in disruptive behavior while the vehicle is in operation,standing or moving around the bus while the vehicle is in motion, throwingobjects from the bus windows or doors, failing to observe and obey safetyregulations, failing to sit in an assigned seat if applicable, willfully trespassingon a school-owned or operated vehicle, or violating any other Code of Conductrule while on the school bus. If a violation of this Code also violates other rules,consequences in addition to those listed below may be implemented.ConsequencesElementary Middle School High SchoolUp to 5 days suspensionfrom transportation.Up to 10 dayssuspension fromtransportation andrepeated or seriousoffenses may resultin out-of-schoolsuspension.Up to 10 days suspensionfrom transportationand repeated orserious offenses mayresult in out-of-schoolsuspension. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.28 Guilford County Schools


Rule 8. Insulting, Abusive, Harassing, Profane, Obscene, or SeriouslyDisrespectful Words, Acts of Touching, Gestures, Signs, Verbal Threats,Acts of Bullying or Intimidation, or Other Acts – Students shall respect otherstudents, visitors, school employees, and other persons by utilizing appropriatelanguage and behaviors at all times. Any action which is insulting, abusive,harassing, profane, obscene, bullying, intimidating, or seriously disrespectfuland which disrupts the learning process for any student or which demeans ordegrades another person based on his/her race, color, sex, religion, creed,political belief, age, national origin, linguistic and language differences, sexualorientation, gender identity/expression, socioeconomic status, height, weight,physical characteristics, marital status, parental status, or disability is specificallyprohibited. Students who believe they have been subjected to violations of Rule8 should report the harassment to a teacher, counselor, or school administrator.Violations will be coded as follows:8-a Verbal abuse (using harassing or profane words)8-b Acts of touching8-c Inappropriate gestures, signs8-d Acts of bullying and/or intimidationConsequencesElementary Middle School High SchoolIn-school disciplinaryaction. Repeated orserious violations up to3 days OSS.In-school disciplinaryaction up to 5 days OSS.Repeated or seriousviolations may result inlong-term suspension.In-school disciplinaryaction up to 5 daysOSS. Repeated orserious violations mayresult in long-termsuspension. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.Rule 9. Gambling – Students shall not engage in any form of games of chance orgambling for money and/or things of value.ConsequencesElementary Middle School High SchoolIn-school disciplinaryaction up to 1 day OSS.Law enforcement maybe notified.ISS up to 3 days OSS.Law enforcement maybe notified.ISS up to 5 days OSS.Law enforcement maybe notified.student handbook 29


Rule 10. Forging Notes/Documents – Students shall not provide falseinformation to school officials and/or parents or guardians with regard to anyreport card, attendance matter, grades or progress reports, discipline matters orany other school business.ConsequencesElementary Middle School High SchoolUp to 3 days OSS. Up to 5 days OSS. Up to 5 days OSS.Rule 11. Open Lunch Compliance – Students shall comply with the rulesrelating to open lunch for seniors. Students in any other grade and any seniornot having parental permission to participate in open lunch are forbidden fromleaving campus for lunch, and seniors are forbidden from aiding, inducing ortransporting an underclassman not authorized to participate in open lunch.ConsequencesElementary Middle School High Schooln/a n/a Up to 3 days OSS.Rule 12. Arson or Making or Possessing Explosive or Incendiary Devices,Exploding Firecrackers or Igniting Similar Devices, Causing a Fire orCommitting Arson – Students shall not make or possess firecrackers, explosives,pyrotechnic, incendiary (capable of producing flame or fire) or smoke-creatingdevices or materials or facsimiles thereof, including matches or lighters. In theevent that a device is discovered, it shall be confiscated and not returned to thestudent. N.C.G.S 115C-391(d1) mandates a 365-day suspension for studentsin possession of dynamite cartridges, bombs, grenades, mines, or powerfulexplosives.Students shall not explode firecrackers or ignite pyrotechnic, incendiary orsmoke-producing devices or cause any fire whether or not there is an intentto commit arson or other crimes involving fire or explosion at any time whilea student is at school in any school building and on any school premises,attending school-sponsored activities, on or about any school-owned oroperated vehicle, off school property at any school-sponsored or schoolapproved activity or function or during any period of time when students aresubject to the authority of school personnel and at any time when the student’sbehavior has a direct and immediate effect on maintaining order and disciplineand protecting the safety and welfare of students and staff.Students shall not set fire to anything unless directed to do so under thesupervision of a teacher or administrator for educational purposes.30 Guilford County Schools


ConsequencesElementary Middle School High SchoolOSS up to and includinglong-term suspension.365 day suspension forpossession or use ofpowerful explosives.Confiscate device Lawenforcement may becalled. Restitution maybe required.OSS up to long-termsuspension. 365day suspension forpossession or use ofpowerful explosives.Confiscate device. Lawenforcement may becalled. Restitution maybe required.OSS up to long-termsuspension. 365day suspension forpossession or use ofpowerful explosives.Confiscate device. Lawenforcement may becalled. Restitution maybe required. Principalsof high schools on ablock schedule mustconsult their StudentServices Administratorprior to suspending astudent out of school formore than five (5) days.Rule 13. Unjustified Activation of a Fire or Other Alarm System – Students shallnot activate any fire or other alarm system unless authorized to do so by schoolemployees or unless there are reasonable grounds to believe that an actualemergency situation exists.ConsequencesElementary Middle School High SchoolUp to 10 days OSS. Lawenforcement may becalled.Up to and includinglong-term suspension.Law enforcement maybe called.Up to and includinglong-term suspension.Law enforcement maybe called. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.student handbook 31


Rule 14. Fighting Among Students – Students shall not fight or attempt tocause bodily harm to another student through physical contact. If a student isattempting to involve another student in a fight, the other student should walkaway and report it to a teacher, assistant principal or principal. If a student is avictim of a violent attack, he or she may defend themselves only it is necessaryso long as to protect oneself from harm or place oneself under the protection ofsome other school official or the School Resource Officer.ConsequencesElementary Middle School High SchoolUp to 10 days OSS. Lawenforcement may becalled.3 days OSS up to andincluding long-termsuspension whereappropriate. Lawenforcement may becalled.5 days OSS up to andincluding long-termsuspension whereappropriate. Lawenforcement may becalled. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.Rule 15. Extortion – Students shall not extort through verbal, written or physicalthreats, coercion or intimidation anything of value (personal property, money, orinformation) from any other student or school employee.ConsequencesElementary Middle School High SchoolUp to 10 days OSS. Lawenforcement may becalled.3 days OSS up toand including longtermsuspension. Lawenforcement may becalled.5 days OSS up toand including longtermsuspension. Lawenforcement may becalled. Principals ofhigh schools followinga block schedule mustconsult their StudentServices Administratorprior to suspending astudent out of school formore than five (5) days.32 Guilford County Schools


Rule 16. Theft or Destruction of School or Personal Property – Students shallnot steal or attempt to steal, knowingly be in possession of stolen property, orintentionally damage or attempt to damage any school or private property whileunder school jurisdiction. Students shall not vandalize, damage, steal, or attemptto damage property belonging to others.ConsequencesElementary Middle School High SchoolUp to 10 days OSS. Lawenforcement may becalled. Restitution maybe required.OSS up to and includinglong-term suspension.Law enforcement maybe called. Restitutionmay be required.OSS up to and includinglong-term suspension.Law enforcement maybe called. Restitutionmay be required.Principals of highschools following ablock schedule mustconsult their StudentServices Administratorprior to suspending astudent out of school formore than five (5) days.Rule 17. Robbery, Burglary, Taking or Destroying Property , Using Violence orThreat of Violence – Students shall not steal or attempt to steal, damage, ordestroy property of others using violence or threats of bodily harm.ConsequencesElementary Middle School High SchoolOSS up to and includinglong-term suspension.Law enforcement maybe called. Restitutionmay be required.OSS up to and includinglong-term suspension.Law enforcement will becalled. Restitution maybe required.OSS up to and includinglong-term suspension.Law enforcement will becalled. Restitution maybe required. Principalsof high schools on ablock schedule mustconsult their StudentServices Administratorprior to suspending astudent out of school formore than five (5) days.student handbook 33


Rule 18. Incidents of Aggressive Physical Action – Students shall not engage inminor incidents of hitting, biting, shoving, kicking, spitting, throwing objects, orother similar offenses towards a student or an adult.ConsequencesElementary Middle School High SchoolUp to 3 days of OSS. Up to 3 days of OSS.OSS up to and includinglong-term suspensionfor repeated incidents.Principals of highschools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.Rule 19. Threats or Actions of Assault Against Adults.a). Physical Assault or Physical Harm to School Employees and Other Adults– Students shall not cause or attempt to cause physical or bodily harm toprincipals, assistant principals, teachers, substitute teachers, student teachers,coaches, advisors, counselors, media specialists, bus drivers or monitors, orother adults at any time while a student is at school in any school building andon any school premises, attending school-sponsored activities, on or about anyschool-owned or operated vehicle, off school property at any school-sponsoredor school approved activity or function or during any period of time whenstudents are subject to the authority of school personnel, and at any time whenthe student’s behavior has a direct and immediate effect on maintaining orderand discipline and protecting safety and welfare of students and staff. A studentwho is 13 years old and physically assaults and seriously injures a teacher orother school personnel will be suspended for at least 300 days up to 365 days.A student who is at least 13 years old and physically assaults a teacher or otheradult may be suspended for up to 365 days.34 Guilford County Schools


ConsequencesElementary Middle School High SchoolUp to 10 days OSS. Lawenforcement will becalled.Long-term suspensionup to 365 days. Lawenforcement will becalled.Long-term suspensionup to 365 days. Lawenforcement will becalled. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.b). Written or Verbal Assault to School Employees and Other Adults – Studentsshall not, through written or oral communication, threaten to cause, cause orattempt to cause harm to principals, assistant principals, teachers, substituteteachers, student teachers, teacher assistants, coaches, advisors, counselors,media specialists, bus drivers or monitors, or other adults at any time whilea student is at school in any school building and on any school premises,attending school-sponsored activities, on or about any school-owned oroperated vehicle, off school property at any school-sponsored or schoolapproved activity or function or during any period of time when students aresubject to the authority of school personnel and at any time when the student’sbehavior has a direct and immediate effect on maintaining order and disciplineand protecting safety and welfare of students and staff.ConsequencesElementary Middle School High SchoolUp to 10 days OSS. Lawenforcement will becalled.OSS up to and includinglong-term suspension.Law enforcement maybe called.OSS up to and includinglong-term suspension.Law enforcement maybe called. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.student handbook 35


Rule 20. Physical Assault Upon a Studenta). Physical Assault Upon a Student – Students shall not cause, attempt tocause or threaten to cause (whether orally or in writing) injury of any kind to astudent while a student is at school in any school building and on any schoolpremises, attending school-sponsored activities, on or about any school-ownedor operated vehicle, off school property at any school-sponsored or schoolapproved activity or function or during any period of time when students aresubject to the authority of school personnel and at any time when the student’sbehavior has a direct and immediate effect on maintaining order and disciplineand protecting safety and welfare of students and staff. A student who is at least13 years old and physically assaults another student if the assault is witnessed byschool personnel, or physically assaults and seriously injures a student may besuspended for up to 365 days.ConsequencesElementary Middle School High School10 days OSS. Lawenforcement will becalled if required by law,and may be called inother circumstances.OSS up to 365 dayswhere appropriate. Lawenforcement will becalled if required by law,and may be called inother circumstances.Principals of highschools on a blockschedule must consultwith Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days. OSSup to 365 days whereappropriate. Lawenforcement will becalled if required by law,and may be called inother circumstances.b). Violent Physical Assault Upon a Student Resulting in Serious Injury – Studentsshall not physically attack any other student causing severe or aggravatedbodily injury involving, but not limited to, broken bones, loss of teeth, possibleinternal injuries, severe lacerations and bleeding, or loss of consciousness, and/or requiring emergency medical services by trained school personnel or otherhealth professionals (e.g., EMS) and/or hospitalization.36 Guilford County Schools


ConsequencesElementary Middle School High SchoolOSS up to 365 dayswhere appropriate. Lawenforcement will becalled if required by law,and may be called inother circumstances.Long-term suspensionup to 365 days whereappropriate. Lawenforcement will becalled if required by law,and may be called inother circumstances.Long-term suspensionup to 365 days whereappropriate. Lawenforcement will becalled if required by law,and may be called inother circumstances.Rule 21. Possession of a Firearm – Students shall not possess or conceal ortransport any gun, air gun, BB gun, pellet gun, firearm, stun-gun, starter pistol,paintball gun, zip gun or any similar weapon that is capable of or causing seriousbodily injury or any gun facsimile (an exact or close reproduction or imitation ofan actual or real gun) or incidental items relating to firearms use, such as bullets,magazine clips, or other projectile items at any time while a student is at schoolin any school building and on any school premises, attending school-sponsoredactivities, on or about any school-owned or operated vehicle, off school propertyat any school-sponsored or school approved activity or function or during anyperiod of time when students are subject to the authority of school personnel,and at any time when the student’s behavior has a direct and immediate effecton maintaining order and discipline and protecting safety and welfare ofstudents and staff.a) Possession of Gun, Rifle, Pistol, or Other Actual Firearm – Students shallnot possess or conceal or transport or use any gun, rifle, pistol, firearm, orother weapon capable of firing a bullet or missile. (The term does not includeweapons listed in subsection 21b) or those weapons approved in advance bythe principal for instructional or school sanctioned purposes, such as JROTC ora drama production). Any student who brings a gun, rifle, pistol or firearm ofany kind on campus may be suspended for an entire calendar year pursuant toN.C.G.S. 115C-391(d1).ConsequencesElementary Middle School High School365 day suspension.Confiscate weapon.Law enforcement will becalled.Long-term suspensionup to 365 days whereappropriate. Lawenforcement will becalled if required by law,and may be called inother circumstances.365 day suspension.Confiscate weapon.Law enforcement willbe called. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.student handbook 37


) Possession of Other Types of Guns – Students shall not possess or conceal ortransport or use any air gun, BB gun, pellet gun, stun-gun, taser, starter pistol,paintball gun, zip gun or any other weapon capable any gun facsimile (an exactor close reproduction or imitation of a gun reasonably perceived by a personto be an actual or real gun) or incidental items relating to firearms use, such asbullets, magazine clips, or other projectile items.ConsequencesElementary Middle School High SchoolLong-term suspensionfor up to 365 days.Confiscate weapon.Law enforcement will becalled.Long-term suspensionfor up to 365 days.Confiscate weapon.Law enforcement will becalled.Long-term suspensionfor up to 365 days.Confiscate weapon.Law enforcement willbe called. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.c) Possession of Other “Look-alike” Firearms – Students shall not possess anyother “look-alike” gun such as a plastic gun, rubber gun, candy gun, or waterpistol.ConsequencesElementary Middle School High SchoolUp to 3 days of OSSand conference withparent for first offense.Confiscate “look-alike”weapon. Repeatedoffenses will result inlonger OSS terms.Up to 3 days of OSSand conference withparent for first offense.Confiscate “look-alike”weapon. Repeatedoffenses will result inlonger OSS terms.Up to 3 days of OSSand conference withparent for first offense.Confiscate “look-alike”weapon. Repeatedoffenses will result inlonger OSS terms.Rule 22. Possession of a Dangerous Weapon or Other Instrument – Studentsshall not possess or conceal or transport any weapon or other instrument thatcould cause or that is intended to cause bodily injury or other harm to anotheror misuse otherwise acceptable objects in a manner intended to cause harm toothers at any time while a student is at school in any school building and on anyschool premises, attending school-sponsored activities, on or about any schoolownedor operated vehicle, off school property at any school-sponsored orschool approved activity or function or during any period of time when studentsare subject to the authority of school personnel, and at any time when the38 Guilford County Schools


student’s behavior has a direct and immediate effect on maintaining order anddiscipline and protecting safety and welfare of students and staff.ConsequencesElementary Middle School High SchoolUp to 10 days OSS.Confiscate weapon.Law enforcement willbe called. Repeatedoffenses may result inlong-term suspension.Long-term suspensionup to 365 days.Confiscate weapon.Law enforcement will becalled.Long-term suspensionup to 365 days.Confiscate weapon.Law enforcement willbe called. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.Rule 23. Disruption of Schoola) Communicating a False Bomb Report or Perpetrating a Bomb Hoax –Students shall not communicate a false bomb report that there is located on anyschool property or at any school-sponsored event on or off school property anydevice designed to cause damage by explosion, blasting, or burning. Studentsshall not perpetrate a bomb hoax by any means, including the concealment,placement, or display of any device, machine, or artifact to cause a person toreasonably believe the item is a bomb.ConsequencesElementary Middle School High School365-day suspension.Law enforcement will becalled.365-day suspension.Law enforcement will becalled.365-day suspension.Law enforcement willbe called. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.b) Communicating a Terroristic Threat or Perpetrating a Terroristic Hoax –Students shall not communicate a false report by any means that there is locatedon school property or at any school-sponsored activity off school property anydevice, substance, or material designed to cause harmful or life-threateningillness or injury to others. Students shall not perpetrate a hoax by concealing,student handbook 39


placing, disseminating, or displaying on school property or at school-sponsoredactivity off school property any device, machine, instrument, artifact, letter,package, material or substance to cause a person to reasonably believe theitem is capable of causing harmful or life-threatening illness or injury. Studentsshall not threaten to commit an act of terror with the intent of causing a seriousdisruption to or causing an actual significant disruption of the instructionalday or school-sponsored activity while a student is on any school propertyor at school-sponsored activity on or off school property. Students shall notcommunicate a false report that a terroristic act likely to cause serious injury ordeath is about to occur or is occurring on any school property or at any schoolsponsoredevent off school property, with the intent of causing a significantdisruption or actually causing an actual significant disruption of the instructionalday or school-sponsored activity.ConsequencesElementary Middle School High SchoolLong-term suspensionfor up to 365 days. Lawenforcement will becalled.40 Guilford County SchoolsLong-term suspensionfor up to 365 days. Lawenforcement will becalled.Long-term suspensionfor up to 365 days.Law enforcement willbe called. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.c) Inciting or Participating in Student Disorder – Students shall not lead orparticipate in any activity that has as its purpose the disruption of schoolbusiness or which significantly affects the educational process. In the eventthat the disruption does not abate immediately or if the principal deems itappropriate, law enforcement will be called.ConsequencesElementary Middle School High SchoolOSS up to and includinglong-term suspension.Law enforcement will becalled.OSS up to and includinglong-term suspension.Law enforcement will becalled.OSS up to and includinglong-term suspension.Law enforcement willbe called. Principals ofhigh schools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.


Rule 24. Possession, Use, Sale, Delivery or Distribution of Marijuana,Narcotics, Stimulants, Alcoholic Beverages and Any Other Unauthorized orIllegal Substances or Drug Paraphernalia – Students shall not possess, use,sell, transmit, deliver, or distribute marijuana, narcotics, stimulants, alcoholicbeverages or any other controlled or unauthorized or illegal substances ordrug paraphernalia or any substance which impairs or otherwise mimicsthe hallucinatory, euphoric, depressive and/or intoxicating effects of illegalsubstances at any time while a student is at school in any school building andon any school premises, attending school-sponsored activities, on or about anyschool-owned or operated vehicle, off school property at any school-sponsoredor school-approved activity or function or during any period of time whenstudents are subject to the authority of school personnel, and/or at any timewhen the student’s behavior has a direct and immediate effect on maintainingorder and discipline and protecting safety and welfare of students and staff. Inall cases the substance will be confiscated.ConsequencesElementary Middle School High SchoolOSS up to 10 days.Confiscate substance.If illegal activityis implicated, lawenforcement will becalled. TreatmentProgram may beRequired for re-entry.OSS up to andincluding long-termsuspension for maximumallowed. Confiscatesubstance. If illegalactivity is implicated,law enforcement willbe called. TreatmentProgram may berequired for re-entry.OSS up to andincluding long-termsuspension for maximumallowed. Confiscatesubstance. If illegalactivity is implicated,law enforcement willbe called. TreatmentProgram may berequired for re-entry.Principals of high schoolson a block schedule mustconsult their StudentServices Administratorprior to suspending astudent out of school formore than five (5) days.student handbook 41


Rule 25. Gang Activity or Gang-related Activity – No students shall commitany act which furthers gangs or gang-related activities. A gang is any ongoingorganization, association, or group of three or more persons, whether formalor informal, having as its primary activities the commission of criminal acts andhaving a common name, identifying sign, colors or symbols. Conduct prohibitedby this policy includes:• Wearing, possessing, using, distributing, displaying, or selling any clothing,jewelry, emblems, badges, symbols, signs, visible tattoos, and bodymarkings, or other items, or bring in possession of literature that showsaffiliation with a gang, or is evidence of membership or affiliation in anygang or with the purpose of promoting gang affiliation;• Communicating either verbally or non-verbally (gestures, handshakes,slogans, drawings, etc.), to convey membership affiliation in any gang orthat promotes gang affiliation;• Tagging, or otherwise defacing school or personal property with gang organg-related symbols or slogans;• Requiring payment of protection, money, or insurance, or otherwiseintimidating or threatening any person related to gang activity;• Inciting other students to intimidate or to act with physical violence uponany other person related to gang activity;• Soliciting others for gang membership;• Conspiring to commit any violation of this policy or committing or conspiringto commit any other illegal act or other violation of school district policiesthat related to gang activity.This rule will only apply when the behavior does not meet the standards ofany other violation. If gang-related activity is associated with another act ofmisconduct, evidence of gang activities shall be considered an aggravatingfactor.Before being suspended for the first offense of wearing gang-related attire(when not involved in any other kind of gang related activity or behavior),a student shall receive a warning and be allowed to immediately change orremove the attire that is in violation of this policy. (Unless the student has beenspecifically notified of a prohibited item of attire).42 Guilford County Schools


ConsequencesElementary Middle School High SchoolIn-school disciplinaryaction. OSS up to 3 daysfor repeated or seriousviolations. Repeat orserious violators may berequired to participatein a gang interventionprogram or meeting.In-school disciplinaryaction. OSS up to 10days for repeated orserious violations.Repeat or seriousviolators may berequired to participatein a gang interventionprogram or meeting.In-school disciplinaryaction. OSS up to 10days for repeated orserious violations.Principals of highschools on a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.Repeat or seriousviolators may berequired to participatein a gang interventionprogram or meeting.Rule 26. Violations of North Carolina Criminal Statutes – Students shall notviolate any criminal statute or local ordinance or commit any act which couldresult in criminal prosecution or juvenile proceedings not previously coveredelsewhere in these rules at any time while a student is at school in any schoolbuilding and on any school premises, attending school-sponsored activities,on or about any school-owned or operated vehicle, off school property at anyschool-sponsored or school approved activity or function or during any periodof time when students are subject to the authority of school personnel, andat any time when the student’s behavior has a direct and immediate effect onmaintaining order and discipline and protecting safety and welfare of studentsand staff.ConsequencesElementary Middle School High SchoolLong-term suspensionfor maximum allowed.Law enforcement will becalled.Long-term suspensionfor maximum allowed.Law enforcement will becalled.Long-term suspensionfor maximum allowed.Law enforcement willbe called. Principals ofhigh schools a blockschedule must consulttheir Student ServicesAdministrator prior tosuspending a studentout of school for morethan five (5) days.student handbook 43


Rule 27. Prohibitions on the Use of Cellular Phones and Other Electronic Devicesa). Inappropriate Use of Portable Electronic Devices – Students may not usePortable Electronic Devices, examples of which include but are not limited tocellular phones and IPODs, in any way that either compromises educationalintegrity, disrupts the educational environment, or any other lewd, inappropriate,or otherwise disruptive mannerConsequencesElementary Middle School High SchoolConfiscation of thePortable ElectronicDevice for up to 5school days with thedevice to be returnedonly to an authorizedparent or guardian.Confiscation of thePortable ElectronicDevice for up to 5school days with thedevice to be returnedonly to an authorizedparent or guardian.Repeated violations mayresult in ISS up to 3 daysOSS.Confiscation of thePortable ElectronicDevice for up to 10school days with thedevice to be returnedonly to an authorizedparent or guardian or tothe student in the eventthe child is 18 years ofage or older. Repeatedviolations may result inISS up to 3 days OSS.b). Prohibition of the Use of Portable Electronic Devices for Elementary andMiddle School Students – With the exception of a laptop/notebook computer,calculator, or other similar item either furnished by Guilford county PublicSchools for the purpose of educational instruction or similar personal itemswith the express permission of the principal for the purpose of educationalinstruction, use of any Portable Electronic Device, examples of which include butare not limited to cellular phones and IPODs, during the school day, meaningfrom five minutes prior to the first tardy bell to five minutes after the dismissalbell, is strictly prohibited.ConsequencesElementaryConfiscation of the Portable ElectronicDevice for up to 5 school days withthe device to be returned only to anauthorized parent or guardian.Middle SchoolConfiscation of the PortableElectronic Device for up to 10 schooldays with the device to be returnedonly to an authorized parent orguardian. Repeated violations mayresult in ISS up to 3 days OSS.c). Prohibition of the Use of Portable Electronic Devices for High School Students– High school students shall comply with the policies and procedures of theirown individual high school regarding cell phones and other portable electronicdevices.44 Guilford County Schools


ConsequencesHigh SchoolConsequence may be up to but shall not exceed confiscation of thePortable Electronic Device and/or In School Suspension up to Out OfSchool Suspension for 10 days.Rule 28. Student Dress – A student will maintain personal attire and groomingstandards that promote safety, health, and acceptable standards of socialconduct, and are not disruptive to the educational environment. This will includestudent clothing that materially and substantially disrupts classes or other schoolactivities, including but not limited to gang articles of clothing. Please see thedress code or SMOD policy at your school.Violations will be coded as follows:28-a Dress Code Violation (to be used in non-SMOD schools)28-b SMOD Violation (to be used in SMOD schools)Before being disciplined for the first offense, a student shall receive a warningand be allowed to immediately change or remove the attire that is in violation ofthis rule and his/her parent(s) or guardian(s) will be contacted.Consequences:Elementary Middle School High SchoolIn-school disciplinaryaction (and parentcontact).In-school disciplinaryaction (and parentcontact) for the firstthree offenses that occuron different school daysduring a grading period.After three offensesin a grading period,the administratorwill confer with theStudent ServicesAdministrator regardingthe appropriateness ofadditional consequencesnot to exceed up to 1day Saturday detentionor OSS.In-school disciplinaryaction (and parentcontact) for the firstthree offenses that occuron different school daysduring a grading period.After three offensesin a grading period,the administratorwill confer with theStudent ServicesAdministrator regardingthe appropriateness ofadditional consequencesnot to exceed up to 1day Saturday detentionor OSS.student handbook 45


Long-term Suspensions and Expulsions – Right to Appeal to Superior CourtAfter exhausting the remedies provided in policy JD, N.C.G.S. 115C-45 providesa right of appeal to superior court.STUDENTS WITH DISABILITIESStudents receiving services pursuant to IDEA may have additional or differentprocedures and outcomes for suspensions of more than 10 days. Please consultthe Guilford County Guidelines for Long-Term Suspension of Students withDisabilities available at each school. Additionally, the Handbook of Parents’Rights, published by the State of North Carolina, provides information about theprocess of suspending students who receive special education.APPEALS TO SUPERIOR COURTAfter exhausting the remedies provided in policy JD, N. C.G.S. 115C-45provides right of appeal to superior court.STUDENT ASSIGNMENTThe Guilford County Board of Education will adopt attendance zones for theschools within the district. School attendance zones shall be recommended bythe Superintendent and adopted by the Board of Education, incorporating theguiding principles as noted in Section III.I. Student Assignment and Transfer Within the School SystemA. Assignment1. It is the intent of the Board that all students who qualify for admissionto its schools shall be assigned to the schools in the attendance area oftheir domicile. However, students may be assigned to schools basedon administrative or programmatic issues such as specialized programsor classrooms, handicap accessibility, student safety, discipline or issuesdeemed in the best interest of the student and/or effective administrationof the schools. An out-of-district student who has been accepted foradmission shall be assigned to a school within a reasonable proximity tothe student’s domicile that meets the best interest of the student and theorderly and efficient administration of the public schools. The district isunder no obligation to furnish school transportation for students livingoutside the district.2. Students whose parents, legal guardian, or legal custodian change theirdomicile within the school district during a school year may be permittedto complete the remainder of the school year in their initial school,provided they submit necessary request forms to the Student Assignment46 Guilford County Schools


Office, have no attendance or behavior problems and furnish their owntransportation.3. Students whose parents, legal guardian, or legal custodian change theirdomicile to outside the county during the school year may be permittedto complete the remainder of the year in their present school locationprovided they meet the requirements stated in SCHOOL ADMISSIONPOLICY: JBC, furnish their own transportation, and pay tuition whenapplicable.B. Transfers/Assignments within the School SystemThe Superintendent or his/her designee (Director of Student Assignment) shallhave the authority to approve or deny requests for transfers/assignments basedupon the following factors:1. The best interest of the child includes but limited to:a. documentation of extreme and unusual hardship which affects thestudent’s achievement and/or behavior.b. sibling preference. In cases where a child in a family has been granteda transfer/assignment, preference will be considered for a siblingwhenever possiblec. weighing such factors as the following: capacity of the school, capacityof the given grade level, a continuance of the family’s need that allowedthe other child’s transfer/assignment to be granted, and continuedenrollment of the other child at the requested school.d. documented child care situations.2. The orderly and efficient administration of the public schools includes butnot limited to:a. Change of domicile during the school year. Students whose domicilechanges from one school attendance area to another within the districtduring the same school year may choose to complete that school yearin the same school or attend school in the area to which they havemoved. If they elect to remain in the first school in order to completethat year, they shall be required to attend the school according to thearea in which they live at the beginning of the next school year. Thestudent who is moving from one school district and is a rising 5th,8th, 10th, 11th or 12th grader, may choose either to complete his/herelementary, middle, or high school education in the school he or sheis currently attending or to attend school in the new attendance area.Students whose domicile has changed but who choose to completethe school year at their first school shall be responsible for their owntransportation to and from school.student handbook 47


. When the Board of Education adopts new attendance zones, the districtwill give students who will be in the 5th, 8th, 10th, 11th, and 12thgrades for the year that their schools’ attendance zones are scheduledto be implemented the option to remain in their previously assignedschool or to attend their newly-assigned school. The District will notprovide transportation to students who exercise the option to remain attheir previously assigned school.3. The proper administration of the school to which reassignment is requestedincludes but not limited to:a. school enrollment capacity; students will not be reassigned to schoolsthat are identified as already exceeding core facility capacity or whereappropriate class size will be jeopardized.b. employee hardship. Employees of the school system may request atransfer for their children in order to facilitate the performance of theirwork and parental responsibilities. Employee-requested transfers maybe granted after considering the convenience to the employee, theprogram and/or facility availability, and the concerns of the employee’ssupervisor.4. The instruction, health and safety of all students includes but not limited to:a. documented severe medical reasonsb. program availability (each case will be reviewed based on theeducational intent for the student)c. safety issues as a result of past or threatened conduct or otherdocumented concerns5. Guidelines for school choice based on No Child Left Behind legislation. Fortransfers under the NCLB provision, the reassignment may not be rescindedby the administration during the school year. Students who requestassignment are expected to remain in that assignment until a semesterbreak.6. For placement in optional schools/programs not included in Policy IEM andAdministrative Procedure IEM-P, please refer to Administrative ProcedureJBCC-P.C. Procedure for Requesting Transfer includes but not limited to:1. Requests for transfers for the upcoming year must be made in writing to theSuperintendent or his/her designee (Director of Student Assignment) by theparent, legal guardian, or legal custodian between May 1 and July 1.48 Guilford County Schools


2. Any documentation that the parent, legal guardian, or legal custodianwishes to present to support the request for reassignment must bepresented at the time of the original request. The Board of Education may,at its discretion, consider additional documentation regarding the requestfor reassignment.3. The Superintendent or his/her designee (Director of Student Assignment)shall notify the parents, legal guardian, or legal custodian of the decision inwriting. If the request for transfer is disapproved, the notice shall be givento the applicant by certified or registered mail.4. Transfers granted by the Superintendent or his/her designee (Director ofStudent Assignment) only cover one school year. Applicants for a transfermust reapply each year.5. Except for changes of domicile during the year as noted in Section B.2.a.,once reassigned by the Superintendent, his/her designee (Director ofStudent Assignment) or the Board, it is the intent to allow the student toremain in that school assignment through its highest grade in so long asthe reason for the legitimate reassignment exists each successive year, andis predicated on good attendance and behavior, and on space availability.These items will be reviewed when the request form is submitted each year.D. Appeal to the BoardIf the application for reassignment or transfer is denied, the applicant may, withinfive (5) days after receiving notice of the denial, apply in writing to the Directorof Student Assignment for a hearing with a Board of Education panel and shallbe entitled to a prompt and fair hearing on the question of the reassignmentor transfer of the child to a different school. The Board of Education panel may,at its discretion, consider additional documentation regarding the request forreassignment. The hearing officer shall have responsibility for scheduling Boardpanel hearings. At the hearing, the panel shall consider the applicants writtendocumentation as previously provided (C.2) and the applicant will be giventen (10) minutes to provide oral presentation to the panel citing why the initialdecision was in error of supporting the reassignment request. Five (5) minuteswill be allotted for the panel to pose questions. The applicant will then beexcused and the panel will deliberate after receiving instructions and advicefrom designated counsel. The panel decision will be forwarded to the Board.The applicant will be advised of the decision following a meeting of the Board.Persons wishing to appeal their assignment requests to the Board shall be grantedthe opportunity to appeal each decision one (1) time during the school year.To facilitate the efficient and effective administration of education tostudents, generally students will not be reassigned during the school year. Inunusual circumstances such as medical emergency or extreme safety risk theSuperintendent’s designee may assign a student to a school other than thestudent handbook 49


original school of assignment for that school year. No appeal shall lie from arequest for special assignment made outside the stated application period inc.1.II. Releases to Other School SystemsA. The Superintendent or his/her designee (Director of Student Assignment)shall have authority to approve or deny requests for releases based upon thefollowing factors:• documented medical reasons,• documented evidence of extreme and unusual hardship which affectsthe student’s achievement and/or behavior,• change of domicile during the school year, and• program availability.B. Students whose parents, legal guardian, or legal custodian establish theirdomicile within the school district during a school year may be granted a releaseto complete the remainder of the school year in their present school locationprovided they pay any fees required by that school, and furnish their owntransportation.C. Students released to other school systems must meet financial obligationsrequired by their new school systems and provide their own transportation.D. Procedure for requesting release:1. Except in emergency circumstances affecting the health, safety, or welfareof the child, applications for releases must be made to the Superintendentor his/her designee (Director of Student Assignment) by the parent, legalguardian, or legal custodian between May 1 and July 1.2. The Superintendent or his/her designee (Director of Student Assignment)shall notify the parents, legal guardian, or legal custodian and the otherschool system of the decision in writing. If the request for a release isdisapproved, the notice shall be given to the applicant by certified orregistered mail.E. Appeal to the BoardIf the application for release is denied, the applicant may, within five (5) daysafter receiving notice of the denial, apply to the Director of Student Assignmentfor a hearing with a Board of Education panel in writing on the question of therelease of the child to a different school district.50 Guilford County Schools


III. Attendance Zone ConsiderationsA. The school attendance plan for Guilford County Schools is designed tofoster the mission of public education, to include promotion of higher levels ofacademic achievement and good citizenship development, by:1. Recognizing and valuing diversity;2. Using clearly defined boundaries, where practical;3. Working toward common feeder patterns throughout the district;4. Organizing schools in a K-5, K-8, 6-8, and 9-12 pattern generally;5. Seeking to avoid changing an attendance zone more often than every four(4) years; and6. Encouraging participation by all citizens in our schools.B. The plan should serve the economic interest of taxpayers by:1. efficiently utilizing transportation dollars;2. anticipating needs for additional schools or additions to existing facilitiesin areas of high growth and communicating to the public these needs in atimely way;3. anticipating and communicating to the public the need to have all facilitiesmeet approved health, safety, environmental, and educational standardsapplicable to public schools; and4. seeking to utilize school facilities fully and efficientlyLEGAL REFERENCE: G.S. 115C-367-369NOTE: This Board Policy revises and replaces the previous Administrative Policy JBCCissued by the Superintendent 4-15-02.student handbook 51


SELECTED PROCEDURES AND ADOPTED POLICIESTHIS SECTION OF THE HANDBOOK CONTAINS EXCERPTS FROMADMINISTRATIVE POLICIES, ADMINISTRATIVE PROCEDURE OR BOARDADOPTED POLICIES. THE RESPECTIVE POLICIES AND PROCEDURES ARELOCATED ON OUR WEBSITE (www.gcsnc.com) IN THEIR ENTIRETY.Sexual Harassment of Students (GAMAA/GAMAA-P)The Guilford County Schools is committed to providing a learning environmentfor students that is free of sexual harassment. Sexual Harassment of students willnot be tolerated or condoned in the Guilford County Schools.Sexual harassment of a student is a violation of Title IX of the EducationAmendments of l972. Sexual harassment of students includes but is not limitedto unwelcome sexual advances, request for sexual favors and other verbalcommunication of a sexual nature or physical conduct that either explicitlyor implicitly contains a condition of performance for educational decisions orcreates an atmosphere of intimidation, hostility or otherwise interferes witheffective employee-student relations. Staff shall not engage in a romantic orsexual relationship with any student enrolled in the Guilford County Schoolswhether or not it is consensual. Materials used for the purposes of education areexcluded from the definition of sexual harassment.GAMAA-PThe following procedure shall be utilized to implement Administrative PolicyGAMAA.This procedure applies to all allegations of sexual harassment by any adult thatis school related. While the procedures below relate particularly to personnelof the Guilford County Board of Education, allegations of sexual harassmentof students that occur as a consequence of school activities by other adults,including contracted services, volunteers, and adults present on campus forschool related activities or functions should also be reported immediatelyfollowing these procedures.All employees (except student employees) are prohibited from dating, courtingor entering into a romantic or sexual relationship with any student enrolled in theschool district regardless of the student’s age by policy GAMAA. Employees whoare reporting conduct that violates this policy should also use this procedure.Acts of sexual harassment or inappropriate staff-student relations are prohibitedat all times, during the school day or after school hours, on-campus or offcampus,or during school related functions such as sporting events, socialactivities or field trips. Any student who believes that he/she has been subjectedto sexual harassment by any employee(s) of the Guilford County Schools52 Guilford County Schools


and any student or employee who has knowledge of sexual harassment orinappropriate staff-student relations should report the facts of the incident(s) andthe name(s) of all the individual(s) involved in any material way immediately tothe student’s principal or to the supervisor of the person reporting the incident.Employees, who ignore, falsify evidence or knowingly fail to report incidentsof sexual harassment or inappropriate staff-student relations are subject todisciplinary actions up to and including dismissal. When the incident involvesthe principal, or is too sensitive to report to the principal/assistant principal, orthe alleged infraction occurs outside of the jurisdiction of a particular school,the incident should be reported to the Chief Human Resources Officer or theExecutive Director for Human Resources. Reports of such incidents should bemade in writing using a Guilford County Schools Incident Report Form GAMAAand submitted to the Chief Human Resources Officer or the Executive Directorfor Human Resources by the site supervisor where the report is made. Copies ofthe report will also be made to the supervisor.Principals will make available to student complainants all support servicespersonnel such as counselors, school social workers and school psychologists tooffer adequate counseling, emotional and physical support. No reprisals of anykind will be taken by the Board or any employee of the school district againstany complainant on account of his or her participation in a good faith complaintfiled and decided pursuant to this procedure.The principal, or when appropriate, the Chief Human Resources Officer or theExecutive Director for Human Resources, will respond to the complaint andschedule a conference with the complainant. A subsequent conference will beheld with the accused personnel to make a preliminary assessment of the factsand merit surrounding the complaint. The appropriate authority cited abovewill conduct an investigation. If a full and thorough investigation can not becompleted within the prescribed ten (10) day period, the complainant shallbe informed of the reason for the delay in writing and given a date within areasonable time frame when the investigation should be completed and when adisposition should be rendered.Once the investigation is completed at the school level the principal shouldinform Chief Human Resources Officer or the Executive Director for HumanResources of his/her findings and conclusion. If it is determined that a violationof Administrative Policy GAMAA has occurred, then the matter should be turnedover to the Chief Human Resources Officer or the Executive Director for HumanResources to make a recommendation for appropriate disciplinary action againstthe accused personnel. If the accused is a non-employee, actions may be takento restrict access by the volunteer, contractor, or other adult, to the school or thestudent.The Chief Human Resources Officer or the Executive Director for HumanResources may conduct further investigation into the incident if he/she feelsstudent handbook 53


further investigation is warranted. Within ten (10) school days after receivingthe principal’s conclusion the Chief Human Resources Officer or the ExecutiveDirector for Human Resources should inform the complainant and the accusedpersonnel of the final disposition of the matter including any recommendationof disciplinary action(s). Confidentiality will be maintained throughout allproceedings and reports, and all actions taken will be in compliance withapplicable law.Click here for a printable version of Incident Report Form GAMAA (onlineversion).54 Guilford County Schools


GUILFORD COUNTY SCHOOLSINCIDENT REPORT FORM GAMAAName of Complainant:School:Home Address:Home Phone:Date and Place of Incident(s):Name of Alleged Harasser:Position of Alleged Harasser:Work Location:Name of Witnesses:Describe the incidents(s) as clearly as possible, including such things as: whatforce, if any was used; any verbal statements (i.e. threats, requests, demands,etc.); what if any, physical contact was involved; what did you do to avoid thesituation, etc. Attach additional pages if necessary.Evidence of Harassment (i.e. letters, photos):Any other information:I agree that all the information on this form is accurate and true to the best ofmy knowledge.Signature:Date:Received by:Date:student handbook 55


GUILFORD COUNTY SCHOOLSWITNESS DISCLOSURE FORMName of Witness:Position of Witness:Date of Testimony/ Interview:Description of Incident(s) Witnessed:Any Other Information:I agree that all the information on this form is accurate and true to the best ofmy knowledge.Signature:Date:56 Guilford County Schools


Registered Sex Offenders- Students (JBCD/ JBCD-P)The Board is committed to the safety of students, employees and other personson school property. In order to create and maintain a safe school environment,the Board directs the Superintendent to establish procedures consistent with thefollowing principles for students who are registered sex offenders as defined byN.C.G.S. 14-208.18:1. Each student who is a registered sex offender shall be presented toa Committee established by the Superintendent and made up of arepresentative from the Student Safety office, a principal from student’sschool, an Exceptional Children’s administrator, a representative of theStudent Services administration and such other representatives as theSuperintendent deems appropriate.2. The Committee shall consider whether the student should berecommended for an alternative education placement with additionalsupervision, or limited and supervised access to GCS campus premises, orexpulsion from the Guilford County Schools pursuant to N.C.G.S. 115C-391 (d). In the event that the Committee determines that the studentcannot enter the school campus regardless of the student’s age, and thestudent is not recommended for expulsion, the Committee shall makerecommendations for the student’s alternative education.JBCD-PThis process shall govern and control the execution of policy JBCD – RegisteredSex Offenders – Students. All principals, school supervisors, and SchoolResource Officer (SRO) should familiarize themselves with this procedure.Student Sex Offenders1. Principals will complete an online registration form that enables themto receive electronic alerts of registered student sex offenders who areover the age of 16 and who live within their school zones. New principalswill complete this registration process as a part of their new principalorientation program (provided by the Office of Induction and Success).2. Immediately after being notified of a registered student sex offender,principals (or their assigned designees) will cross reference their SIMS orNC WISE student database to identify any enrolled sex offenders.3. Principals will forward the offender’s name and demographic information(name, age, address, ID number, grade level, and transcript) to theCommittee established by the Superintendent. During the interim periodbetween the date that an enrolled student sex offender is identified andthe date that the Committee provides a disposition, principals will treatthis information as confidential with their staff, and students will receive analternate placement (suspension, ISS, home placement with suspension).student handbook 57


4. The Committee will recommend of one of the following decisions:a. Limited and supervised access to GCS premises, orb. An alternative education placement, orc. Expulsion to the District Hearing Officer wherein normal disciplinehearing procedures will be followed, as outlined in the studenthandbook.5. Principals will work collaboratively with their SRO and the District SafetyOffice to ensure compliance.An annual review will be conducted by the Committee to determine if thedecision continues to be appropriate. The Committee will provide in writing thedecision regarding the student’s placement.Harassment By Students (JCDAE/ JCDAE-P)The Guilford County Schools takes seriously its responsibility to provide aworking and learning environment free from sexual harassment and prohibitsany student to engage in sexual harassment against fellow students, employeesor any other individuals on school grounds, in school vehicles or at schoolrelatedfunctions. Harassment is unwanted, unwelcome or uninvited behaviorthat demeans threatens or offends the victim and results in a hostile environmentfor the victim.Sexual harassment includes but is not limited to unwanted, unwelcome anduninvited behavior that may include, but is not limited to the following:deliberate, unwelcome touching; suggestions or demands of sexual involvementaccompanied by implied or overt promises of preferential treatment or threats;pressure for sexual activity; continued or repeated offensive sexual flirtations,advances or propositions; continued or repeated verbal remarks about anindividual’s body; sexually degrading words used toward an individual or todescribe an individual; or the display of sexually suggestive objects or pictures.It is also considered sexual harassment when a student subjects another studentor person to demeaning sexual stereotypes, innuendos, intimidation, insults, orother conduct that is pervasively intimidating, offensive or hostile, or creates anenvironment that unreasonably interferes with another student’s opportunity tolearn.Violation of this policy shall result in disciplinary action against the studentperpetrator(s) and/or accomplice(s) pursuant to policy JD, the Student Code ofConduct and will result in disciplinary consequences. Incidents of misbehaviorthat do not rise to the level of harassment may violate acceptable standards ofstudent behavior that establishes an expectation that students will demonstratecivility and integrity in their interactions with others. The consequences for such58 Guilford County Schools


ehavior will follow those provided in policy JD, the Student Code of Conduct.Persons who believe they have been subjected to sexual harassment by studentsshall report incidents of sexual harassment to their teacher, counselor or principaland all staff persons observing behavior they believe to be sexual harassmentalso have a duty to report such conduct to the principal and the principal willfollow the procedures accompanying this policy in JCDAE-P. If a GCS employeeknowingly ignores, fails to report or take proper action, or knowingly providesfalse information in an incident of student sexual harassment, that employee issubject to disciplinary action up to and including dismissal.Persons who report sexual harassment shall have a right to a report of theoutcome of the investigation of the allegations within the bounds of the law.Additionally, any person who reported sexual harassment who is not satisfiedwith the outcome of the investigation of the allegations has a right to filea grievance pursuant to policy GAE (grievances by staff members) or JCE(grievances by students).No one is permitted to retaliate against a person who reports an allegation ofsexual harassment against a student. The principal will take steps to correctany discriminatory effects of sexual harassment and to assure that there is norecurrence of the conduct.JCDAE-PAny student who believes that he or she is the victim of harassment by anotherstudent shall make a complaint to a teacher, counselor or principal. Dependingon the age and abilities of the complainant, the concerns should be reducedto writing by either the student or, the person receiving the complaint usingthe information reported by the student and signed by the student on theHarassment Complaint Form and Witness Disclosure Form. The information shallbe as thorough and detailed as reasonable and the student shall sign the Form.The student’s complaint shall be handled as confidentially as possible within thecontext of a thorough investigation. The accused shall receive full and adequatedisclosure, and be allowed to respond to the charges and/or allegations againsthim or her.In the event that the alleged harassment is reported to someone other thanthe principal, the staff member receiving the complaint shall promptly bringthe allegation to the attention of the principal. The principal will promptly andthoroughly investigate all complaints and respond to the complainant withinfive (5) work days of completing an investigation. At the conclusion of theinvestigation the principal shall meet with the Complainant and discuss thefindings. In the event that the student or parent is not satisfied with the actionsof the Principal, the student or parent can file a grievance pursuant to districtpolicy JCE and Administrative Procedure JCE-P.At no time should a complainant or witness to a sexual harassment allegationstudent handbook 59


e retaliated against in any way. In the event that principal finds that thecomplainant has been a victim of sexual harassment, the principal shall takeall reasonable steps to correct any discriminatory effects of the harassmentand assure that there is no recurrence of the harassment. The complainantshall advise the principal of any continuing conduct that has the effect ofdiscrimination within a reasonable time so the principal can take appropriatesteps to prevent its recurrence.Students found to have engaged in sexual harassment shall be subject todiscipline pursuant to the Student Code of Conduct under Rule 8 or any otherrule violated by the conduct.The district provides a Harassment, Bullying or Discrimination Reporting Formto be used by those filing harassment complaints. See appendix E or click onlinelink.Student Harassment, Bullying and Discrimination Free Environment (JCDAD/JCDAD-P)The Board acknowledges the dignity and worth of all students and employeesand strives to create a safe, positive and caring environment to facilitate learningand achievement. It is the policy of the Guilford County Board of Educationto maintain a learning environment that is free from harassment, bullying, anddiscrimination. Students are prohibited from engaging in harassment, bullying,or discrimination based on an individual’s real or perceived race, color, sex,religion, creed, political belief, age, national origin, linguistic and languagedifferences, sexual orientation, gender identity/expression, socioeconomicstatus, height, weight, physical characteristics, marital status, parental status,disability, or any other characteristic or feature that becomes the focus ofunwanted and unwelcome behavior as described below. Similarly, the Boardprohibits harassment, bullying and discrimination based on a student oremployee’s association with others. Students who violate this policy shall bedisciplined pursuant to policy JD, the Student Code of Conduct and studentsmay be reassigned where appropriate.Bullying or harassing behavior includes, but is not limited to acts of disrespect,intimidation, threats or any pattern or gesture which takes place on schoolproperty at any school sponsored function or otherwise related to schoolwhich is reasonably perceived as being motivated by any actual or perceiveddifferentiating characteristic, including those listed above. Further, such behavioreither places a student or school employee in actual and reasonable fear ofharm to his or her person or damage to his or her property or creates a hostileeducational environment, which does, or is certain to substantially interfere withor impair a student’s educational performance, opportunities or benefits or anemployee’s ability to function successfully in the work place.Persons who believe they have been bullied, harassed or discriminated against60 Guilford County Schools


shall inform a teacher, counselor or the school principal and all staff personsobserving behavior have a duty to report such conduct to the principal.Students may anonymously report inappropriate activity; however, anonymousreports cannot be the sole basis of student discipline and consequently are notencouraged. The principal will follow the procedures accompanying this policyin JCDAD-P and promptly assure that all allegations are investigated. If a GCSemployee knowingly fails to report or take proper action, or knowingly providesfalse information in an incident of student bullying, harassment or discriminationthe employee will be subject to disciplinary action.Persons who report bullying, harassment or discrimination pursuant to this policyhave a right to know the outcome of the investigation of the allegations withinthe bounds of the law, unless the report was anonymous. Additionally, anyperson who reported conduct pursuant to this policy who is not satisfied withthe outcome of the investigation has a right to file a grievance pursuant to policyJCE (Grievances by Students and Parents).No one is permitted to retaliate against persons who allege a violation of thispolicy. GCS will take steps to prevent a recurrence of the conduct and will takesteps to correct any discriminatory effects, including reassignment of studentswhere necessary.The Board directs the Superintendent to provide training to staff and studentsdesigned to prevent harassment, bullying and discrimination and to fosteran atmosphere of respect and understanding for all members of the schoolcommunity. The Superintendent will develop procedures for maintaining recordsof training, giving notice to students and others in the school community aboutthis policy and procedures and evaluating the effectiveness of the procedures.JCDAD-PHarassment, bullying and discrimination are expressly prohibited by the GuilfordCounty Board of Education. Harassment, bullying and discrimination aredefined as conduct intended to intimidate, discredit, injure or disturb a studentor groups of students to the extent that the behavior causes mental and/orphysical harm to students and is sufficiently severe, persistent and pervasiveso that it creates a learning environment that is intimidating, threatening orabusive. Harassment, bullying and discrimination can occur face to face, inwriting or through use of electronic means such as the internet, emailing or textmessaging. Cyberbullying can include the use of personal web sites to supportdeliberate, repeated and hostile behavior intended to cause harm to persons orgroups.student handbook 61


Any student who believes that he or she is the victim of harassment, bullyingor discrimination by another student shall make a complaint to a teacher,counselor or principal. Depending on the age and abilities of the complainant,the concerns should be reduced to writing by either the student or, the personreceiving the complaint using the information reported by the student andsigned by the student on the Harassment, Bullying or Discrimination ReportingForm. The information shall be as thorough and detailed as reasonable and thestudent shall sign the Form. All complaints shall be handled as confidentiallyas possible within the context of a thorough investigation. The accused shallreceive full and adequate disclosure, and be allowed to respond to the chargesand/or allegations against him or her.In the event that the alleged conduct is reported to someone other than theprincipal, the staff member receiving the complaint shall promptly bring theallegation to the attention of the principal. The principal will promptly andthoroughly investigate all complaints and respond to the complainant withinfive (5) work days of completing an investigation. At the conclusion of theinvestigation the principal shall meet with the Complainant and discuss thefindings. In the event that the student or parent is not satisfied with the actionsof the Principal, the student or parent can file a grievance pursuant to districtpolicy JCE and Administrative Procedure JCE-P.At no time should a complainant or witness to an allegation be retaliatedagainst in any way. In the event that principal finds that the complainant hasbeen a victim of harassment, bullying or discrimination the principal shall takeall reasonable steps to correct any discriminatory effects of the harassment andassure that there is no recurrence of the conduct. The complainant shall advisethe principal of any continuing conduct that has the effect of discriminationwithin a reasonable time so the principal can take appropriate steps to preventits recurrence.Students found to have engaged in harassment, bullying or discrimination shallbe subject to discipline pursuant to the Student Code of Conduct under Rule8 or any other rule violated by the conduct. Students shall also be subject toreassignment of classes and/or schools if appropriate.The district provides a Harassment, Bullying or Discrimination Reporting Form tobe used by those filing harassment complaints. See appendix E.Drug and Alcohol Free School Environment (JCDAC)It is the policy of the Guilford County Board of Education that a drug and alcoholfree school environment shall be maintained. The Board prohibits the unlawfulmanufacture, sale, distribution, dispensing, possession or use of any narcoticdrug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcohol, orany other psychoactive or controlled substance or counterfeit substance as62 Guilford County Schools


defined in Schedules I through V of Section 202 of the Controlled SubstancesAct (21 U.S.C.812) and further defined by regulation at 21 CFR 1308.11 through1308.15, or by the General Statutes of the State of North Carolina. This policyshall govern each student while on any property owned by or under the controlof the Board and, in addition, shall apply at any school-sponsored event oractivity, regardless of whether held during normal school hours.The Guilford County Board of Education, recognizing that substance abuseand chemical dependency are problems that affect a student’s academicperformance, attendance, and relationships, as well as the total educationprocess, directs the Superintendent to implement the following activities:1. Provide specific education/prevention programs on substance abuse/chemical dependency for inclusion in the K-12 curriculum that is ageappropriate and sequential, in accordance with the Standard Course ofStudy.2. Implement appropriate intervention procedures/programs in all schools.3. Develop and implement a referral procedure for directing students intoappropriate treatment programs within the school or the community.4. Develop a re-entry procedure for students returning to school from nonschoolbased treatment program.5. Enforce the Student Code of Conduct as it applies to the possession,sale, distribution, manufacture, dispensing, and/or use of illicit substancesor any other unlawful or unauthorized chemical substance or drugparaphernalia. Acts prohibited by this code do not include the lawfuland proper use of drugs prescribed by a doctor or over the countermedications.The Superintendent shall establish any needed administrative regulations, rules,and procedures for the implementation of this policy.Acceptable Use Of Electronic Transmission Capabilities (EFE/EFE-P)The Guilford County Board of Education recognizes that technology and theInternet offer students and staff the resources of thousands of computers all overthe world and to millions of individual people. Students, teachers, and staff mayhave access to: 1) electronic mail (e-mail) communication with people all overthe world; 2) information and news, some of which may include advertisements,from a variety of sources and research institutions; 3) discussion groups ona wide variety of topics; 4) access to many university libraries, the Library ofCongress and other libraries around the world.student handbook 63


Guilford County Schools’ Network and Internet connection have beenestablished in the belief that the information and interaction made available arevaluable additions to educational resources.The intent of this policy is to ensure that all uses of the Guilford County Schools’technology and the Internet are consistent with the goals and educationalphilosophy of the school system. Basic tenets of the policy are:• The use of technology resources and Internet access is to support researchand education and to extend the resources of Guilford County Schools.• All use of technology must be in support of education, research orenrichment and be consistent with the intended purposes.• Technology Services is responsible for establishing and users are requiredto follow all standards, policies, and procedures related to the use oftechnology in the Guilford County Schools.• Use of other organization’s networks or computing resources must complywith the rules appropriate for that network.• Transmission of any material in violation of any law or system policy isprohibited. This includes, but is not limited to, copyrighted material,threatening or obscene material, material protected by trade secret,materials used for commercial activities by for-profit institutions, and materialused for product advertisement or political lobbying.• Students, teachers and staff members will be informed of issues regardingnetwork etiquette, security and vandalism with the understanding that anyviolation of the regulations is unethical and may constitute a criminal offenseor violation of the “Student Code of Conduct,” and require appropriatedisciplinary action.• Teachers and each school’s Media Advisory Committee will monitor theuse of the Internet and will take reasonable measures to ensure use isconsistent with the purposes of the Guilford County Schools. This policyrepresents the standard for acceptable use of electronic media. The tenetsof the standard are communicated to parents, guardians, and students withadditional notification of the policy by its inclusion in the student handbook.Schools also may develop individualized local regulations regarding use oftechnology, email, and Internet access on school premises. Supervisors willlikewise monitor staff use.• Guilford County Schools does not endorse or authorize the use of any ofits school names in any electronic medium, examples are websites, usergroups, uniform resource locators (URLs), unless express written consent isgranted by the Guilford County Schools.64 Guilford County Schools


Board Policy EFE along with its Administrative Procedure EFE-P revises andreplaces the former Administrative Policy EFE issued June 3, 2002.EFE-P1. Network Etiquette: The use of technology requires that you abide byaccepted rules of etiquette, which include, but are not limited to, the following:a) Courtesy: Do not send or forward abusive messages to anyone.b) Appropriate Content: Defamatory, intentionally inaccurate, abusive,obscene, profane, sexually oriented, threatening, racially offensive, harassingor illegal material is prohibited.c) Privacy: All communication and information accessible via the networkshould be assumed to be copyrighted property. Transmission of data on theInternet cannot be guaranteed to be private or secure. Note that electronicmail (e-mail) is not guaranteed to be private. People who operate thesystem do have access to all mail and electronic transmissions. Electronictransmissions relating to or in support of illegal activities may be reported tothe authorities. Do not reveal your or any individual’s personal address, phoneor credit card number.2. E-mailLimited personal use of e-mail is permitted, however, personal use should notinterfere with assigned duties and responsibilities. The use of e-mail requiresthat you abide by accepted rules of etiquette, which include, but are not limitedto, the following:a) SPAM, the sending of unwanted mail is a significant problem for users andfor the network. Do not send emails that are not directly business or schoolrelated to groups or persons within the system.b) Using GCS email directories or address books to send emails that are forpersonal gain or that promise personal gain are a violation of AdministrativePolicy GAG.c) Use of GCS email directories or address books to communicate views,solicit membership, or raise funds for any non-school sponsored purpose,whether profit or non-profit, is prohibited.d) Network administrators will distribute virus warnings. If you feel youhave information regarding a virus please contact network administrationimmediately and do not forward such emails to users.e) E-mail is not private. Technicians who operate the system can access allmail. Access is usually limited to investigative or trouble-shooting purposes,however, the Chief of Human Resources, Chief Information Officer, or theSuperintendent may at any time, and for any reason, allow the search of emailor data stored on all district owned computers.student handbook 65


3. Passwords: Passwords are personal and should not be shared with anyone.Attempts to log in to the system as any other user will result in cancellation ofuser privileges and/or criminal prosecution.4. Copyright: Information transmitted through the Internet, which is copyrighted,is subject to the same copyright laws as govern non-electronic data.5. Security: Security on any computer system is high priority, especially whenthe system involves many users. If you feel you can identify a security problemon the service provided you, notify a system administrator or teacher. Do notdemonstrate the problem to other users.6. Plagiarism: Data received through the Internet is subject to the same rulesof documentation as traditional information. Give credit for all material used inresearch.7. Vandalism: Vandalism will result in cancellation of your privileges. Thisincludes, but is not limited to, altering web sites, intentionally damagingequipment or cabling, uploading or creation of a computer virus, and any otheractivity that corrupts individual programs, data or the network.8. Network resources: The user is responsible for his or her actions and activitiesinvolving the network. Some examples of unacceptable uses are: wastefullyusing resources such as file space, file sharing networks, circumventing safetyconfigurations, modifying setup policies, modifying settings on machines,attaching unauthorized devices, modifying infrastructure, invading the privacyof individuals, gaining unauthorized access to resources or entities, using thenetwork while access privileges are suspended or revoked.9. Unauthorized charges: The District assumes no responsibility for anyunauthorized charges or fees, including telephone charges, long-distancecharges, per-minute surcharges and/or equipment or line costs.10. Warranties: GCS makes no warranties of any kind, whether expressed orimplied, for the service it is providing. GCS will not be responsible for anydamages the user suffers. This includes loss of data resulting from delays, nondeliveries,missed deliveries or service interruptions caused by its negligence orthe users’ errors, omissions, or failure to properly back up their data and files.11. Emerging Technologies: The tenets of Policy EFE are inclusive of emergingtechnologies in devices that provide wireless capabilities. Examples of thesedevices include but are not limited to, mobile phones with cameras and internetcapabilities, and Personal Digital Devices (PDA’s) with internet connectivity.The following are not permitted uses of these devices by students on GuilfordCounty Schools’ campuses and school related activities:66 Guilford County Schools


a) Connecting to unfiltered Internet information,b) Using such a device to capture images, transmit, and manipulate mediaelectronically.One example of an inappropriate use is using a camera phone to take pictures,emailing the pictures, and the pictures are posted on the web. Student use ofthese devices is not allowed without written permission from Guilford CountySchool’s administrative staff with expressed intent and purpose for use.Teachers and staff members that have devices capable of these functions areguided by the tenets of policy EFE and are to ensure that no privacy rightsare violated regarding Family Education Rights Privacy Act (FERPA). The useof technology resources and Internet access is a privilege and not a right;inappropriate use will result in cancellation of those privileges. Do not use thenetwork in any way that will disrupt the use of the network by others. TechnologyServices may make decisions regarding whether or not a user has violatedstandards, policies or procedures; and may deny, revoke, or suspend at anytime.12. Internet Safety and Children’s Internet Protection Act (CIPA) and GuilfordCounty Schools Student Email Accounts: The Children’s Internet ProtectionAct (“CIPA”), enacted December 21, 2000, require recipients (Guilford CountrySchools) of federal technology funds to comply with certain Internet filtering andpolicy requirements.Access to Inappropriate MaterialTo the extent practical and feasible, technology protection measures (or“Internet filters”) are used to block or filter Internet traffic, and other forms ofelectronic communications (student email). Access to inappropriate informationas required by the Children’s Internet Protection Act, will be filtered or blocked.This is applied to visual depictions of material deemed obscene or childpornography, or to any material deemed harmful to minors.Inappropriate Network UsageTo the extent practical and feasible technology and policies are used be topromote the safety and security of users of the online computer networkswhen using electronic mail, other forms of direct electronic communicationsinappropriate network usage includes, but is not limited to:(a) Unauthorized access, including so-called ‘hacking,’ and other unlawfulactivities;(b) Unauthorized disclosure, use, and dissemination of personal identificationinformation regarding students.student handbook 67


(c) Using another student’s user name and password to access networkresources(d) Transmitting obscene or pornographic visual imagery,(e) Harassing, menacing or any type of language that is deemed profane,cyber-bullying, threatening; any communication that indicates fear orintimation to an individual or groups of individuals.Supervision and MonitoringTechnology Services for Guilford County Schools supervise and monitor usageof district resources, the network infrastructure, and access to the Internet inaccordance with this policy and the Children’s Internet protection Act. Any useof an electronic medium connected to these resources (an example is but notlimited to; student email accounts) is governed by this Policy.Anyone found violating any Policy EFE, Internet Safety, and Children’s InternetProtection Act (CIPA) and Guilford County Schools Student Email Accountsprovision will have their access revoked and will be subject to the actionsdefined in the Student Code of Conduct.Procedures for the disabling or otherwise modifying any technology protectionmeasures shall be the responsibility of Guilford County Schools TechnologyServices or designated representatives.Board Policy EFE along with its Administrative Procedure EFE-P revises andreplaces the former Administrative Policy EFE issued June 18, 2002.SPECIAL NOTE: Technology and student e-mail accounts are provided as tools foreducational purposes. Continued use of Technology and student e-mail account requiresstudent compliance with; a) The Children’s Internet Protection Act (“CIPA”) and b)Guilford County School Board Policy EFE and specific Internet Safety and electroniccommunication policy requirements.Access to Inappropriate MaterialTechnology protection measures (or “Internet filters”) are used to block or filterInternet traffic, and other forms of electronic communications (student email). Access toinappropriate information as required by the Children’s Internet Protection Act, will befiltered or blocked. This is applied to visual depictions of material deemed obscene or toany material deemed harmful to minors.Inappropriate Network UsageTechnology and policies are used to promote the safety and security of students and theonline computer networks when using electronic mail, other forms of direct electroniccommunications inappropriate network usage includes, but is not limited to:(a) Unauthorized access, including so-called ‘hacking,’ and other unlawful activities,(b) Unauthorized disclosure, use, and dissemination of personal identificationinformation regarding students,68 Guilford County Schools


(c) Using another student’s user name and password to access network resources,(d) Transmitting obscene or pornographic visual imagery,(e) Harassing, menacing or any type of language that is deemed profane, “cyberbullying”,threatening; any communication that indicates fear or intimation to anindividual or groups of individuals,(f) Using “chat rooms” or “social networking” sites.Supervision and MonitoringTechnology Services for Guilford County Schools supervise and monitor usage of districtresources, the network infrastructure, and access to the Internet in accordance withthis policy and the Children’s Internet protection Act. Any use of an electronic mediumconnected to these resources (an example is but not limited to; student email accounts) isgoverned by this Policy.Students violating Policy EFE, Internet Safety, and Children’s Internet Protection Act(CIPA) or Guilford County Schools Student E-mail Accounts provision will have their accessrevoked and will be subject to the actions defined in the Student Code of Conduct.Field Trips (IFCB)The Guilford County Board of Education recognizes the field trip as a valuablelearning experience provided it is properly planned and carefully executed.Planning would include advance preparation, opportunities for students toassimilate the experience during the field trip, and integration of the experienceinto the regular classroom program at the conclusion of the trip. Planningwould also direct attention to safety, transportation, school lunches, liability,supervision, time away from school and experiences. The principal shall approvefield trips only when he/she is assured that these requirements have beenfulfilled and that the field trip is an extension of the classroom instructionalprogram.Usual and customary activities associated with athletics, competitive forensics,music, and other similar experiences are not field trips within the meaning ofthis policy. Field trips by school clubs, however, must meet the same criteria andbe approved in the same manner as all other school approved field trips. Allschool sponsored trips including co-curricular and extra-curricular trips (such asathletics, etc.) are subject to cancellation or postponement as outlined belowunder “Approval.”Criteria for Field TripsTeachers, principals, and administrators shall consider the following criteria inplanning and approving field trips. The field trip should:• relate to a particular aspect of the on-going classroom instruction and thestandard curriculum of the school system.student handbook 69


• afford a meaningful learning experience which cannot be provided in theschool setting.• provide activities suitable to the age level of the students.• be reasonable in terms of length of trip, duration, distance traveled, andcost.• provide assurances that no student is denied the opportunity to participatebecause of an inability to pay expenses associated with the cost of the fieldtrip.Written PermissionBecause the safety of the students is a primary consideration in the approval ofand carrying out of field trips, students must have the written permission of theirparents for their participation in each specific field trip.Student ConductThe policies, rules, and regulations which the Guilford County Schools or any ofits individual schools have adopted concerning student conduct are applicablewhile students are participating in field trips.ApprovalThe sponsoring teacher must hold a preliminary conference with the buildingprincipal(s) and secure the principal(s)’ tentative approval before conducting anydiscussions with students/parents regarding the proposed field trip.• All field trips within the state must be approved by the school principal.• Additionally, prior to any notice to students, parents, or the community,overnight and/or out-of-state field trips must have the initial approval ofthe Regional Superintendent or his/her designee. Final approval must beobtained from the Regional Superintendent or his/her designee at least onemonth in advance of the date of the trip.• All school trips are subject to cancellation or postponement by the RegionalSuperintendent, when emergency or hazardous conditions exist. Suchconditions include severe weather warnings and national security alertswhen CODE ORANGE (or higher) affects the travel area. Staff, parents andstudents should be aware of this possibility as any trip is planned.Absences and Make-Up WorkParticipation in an approved field trip shall be considered an excused absenceand the student shall be entitled to make up his/her work. Prior to any field trip,arrangements shall be made by the principal and the staff for students to makeup any work missed in other classes. Additionally, no student’s grade shall belowered if the parents do not consent for the student to go on the field trip.70 Guilford County Schools


SupervisionThe principal must make certain that adequate supervision is provided for allfield trips. At least two adults are required per class for a trip. In addition toteachers, parents can fulfill this minimum supervision requirement.The Superintendent shall develop procedures for the implementation of thispolicy.Grading and Reporting Student Progress (IHA)The Guilford County Schools requires that all parents/guardians be informedat regular intervals on the academic progress of their children. Grades are areflection of the student’s progress in meeting the state and local requirements.Grades shall be weighted only for Advanced Placement or InternationalBaccalaureate and designated honor courses. Students taking AP lab coursesmay opt to take the course as Pass/Fail, which does not affect the student’s GPA,or for a non-weighted grade which is included in calculating GPA.A report card will be sent to the parents of each student at the end of eachgrading period. In addition to the regular report cards, interim progress reportswill be issued to all students at the midpoint of the grading period to informparents/guardians and to invite participation regarding student progress.Additional reports or contact will be made when it appears students are makingunsatisfactory progress or have been absent from school an excessive number ofdays.Teachers shall keep accurate records which reflect how they have determinedeach student’s grades. Completing the progress report shall be the responsibilityof the classroom teacher.The scale to report student progress in grades K-2 shall be:O Outstanding-consistently exceeds expectationsS Satisfactory-consistently meets expectations and applies conceptsindependentlyN Needs more practice-exhibits inconsistent performance and is unsure ofthe concept without teacher guidanceU Unsatisfactory-not yet meeting expectations and exhibits below gradelevel performanceXWill be introduced and taught as appropriate but not formally assessedat this timestudent handbook 71


The grade scale for grades 3-12 students in Guilford County Schools shall be:A = 93 -100B = 85 - 92C = 77 - 84D = 70 - 76F = 69 and BELOWI = INCOMPLETEPass/Fail (ONLY for students enrolled in specific remedial courses or for thosewishing to take the Lab portion of an AP Course as non-graded, which will notaffect the student’s GPA).The Superintendent or his/her designee shall issue regulations to ensure that thegrading system is uniform at all grade levels throughout the school system withthe exception noted below:After a review by the Board, magnet or option schools, Gateway/McIver andalternative schools may issue report cards that reflect unique program goals.Grades shall be weighted for Advanced Placement, IB (InternationalBaccalaureate) and designated honor courses.QUALITY POINTSFINAL GRADEABCDFAP/IB65430HONORSCOURSES54320ALL OTHERCOURSES43210Note: This Administrative Policy replaces former Board Policy IHA.IHA-PThe Guilford County Schools requires that all parents/guardians be informedat regular intervals on the academic progress of their children. Grades are areflection of the student’s progress in meeting the state and local requirements.High School Grade CalculationsHigh schools use the guidelines below to calculate final grades for high schoolstudents. When a student has exempted an exam, the final average is calculatedusing the specific reporting totals below, i.e., rather than 37.5%. 37.5%. and24%; the student’s final average would be calculated using 50% and 50%.72 Guilford County Schools


Block Courses (EOC Courses)TermWeight1st Quarter....................................... 37.5%2nd Quarter...................................... 37.5%Exam (EOC)...................................... 25%Final Grade....................................... 100%Block Courses (Non EOC Courses)TermWeight1st Quarter....................................... 40%2nd Quarter...................................... 40%Exam (Non-EOC).............................. 20%Final Grade....................................... 100%Year Long Courses (EOC Courses)TermWeight1st Quarter....................................... 17%2nd Quarter...................................... 17%Mid-term Exam................................. 7%Semester 1 Grade............................ 37.5% of final grade3rd Quarter....................................... 17%4th Quarter....................................... 17%Semester 2 Grade............................ 37.5% of final gradeExam................................................. 25%Final Grade....................................... 100%Year Long Courses (Non-EOC Courses)TermWeight1st Quarter....................................... 20%2nd Quarter...................................... 20%Mid-term Exam................................. 10%Semester 1 Grade............................ 50%3rd Quarter....................................... 20%4th Quarter....................................... 20%Exam................................................. 10%Semester 2 Grade............................ 50%Final Grade....................................... 100%student handbook 73


Graduation Requirements (IHF/ IHF-P)PurposeIn order for students to be eligible for graduation, the Guilford CountySchools requires meeting all state and local course requirements includingthe prerequisite units of study: 22 units of study if attending a traditionallyscheduled high school for four years, 28 units of study if attending a block highschool for four years or meeting the state requirements if attending Saturn,SCALE, or one of the Middle College High Schools. All students will be advisedof the requirements for graduation in their eighth grade year and requirementsfor special recognition that will be given by local, state or national groups thatrequires additional credits or specific courses.The Superintendent is instructed to develop and implement AdministrativeProcedures needed to carry out this policy.Note: This Board Policy replaces former Administrative Policy IHF (adopted5/11/04).IHF-PStudents must meet all state and local course requirements, demonstrateproficiency on the Algebra I, English I, Biology, US History, and Civics andEconomics End-of-Course tests (EOCs), complete a Graduation Project, andcomplete at least 21 units (*Saturn, SCALE, Twilight School, Academy at Centralor Smith, or Middle Colleges), 22 units of study (non-block) or 28 units of study(block).*Saturn Program Students enrolled in the Saturn program may be eligible tograduate with a minimum of 21 units if they are currently attending their fourthor fifth year of high school, are no longer on target to complete the requiredcoursework in time to graduate with their graduation cohort, have met allstate and local requirements as indicated in the paragraph above, and havesuccessfully completed at least one course in the Saturn program during theirfourth or fifth year of high school.Graduation ProjectAs an exit requirement, students must complete a Graduation Project based onthe SBE Policy HSP-N-004. Students will select a topic in which s/he will submita research paper, create a product, design a portfolio, and participate in anoral presentation. The product component will require the documentation of aminimum of 15 hours of work. Required state rubrics will be used to score theprojects.Graduation Projects will be counted as 25% of the student’s final grade. The74 Guilford County Schools


culmination of the Graduation Project will occur in English 12. All students whoare required to participate in statewide assessments also have to pass all fourcomponents of the North Carolina Graduation Project; Occupational Course ofStudy (OCS) students may have a modified Graduation Project.Graduation Exit StandardsTo be eligible for graduation, students must demonstrate proficiency in AlgebraI, English I, Biology, US History and Civics and Economics. As with all EOC tests,25% of the grade is based on successful completion (Level III or higher).1. If a student fails the course but scores a Level III or Level IV on the EOC, thestudent will receive the grade earned at the time of final grades. The studentGuilford County Board of Education Procedure may enter grade recoverythrough an extended learning program to earn a passing grade.2. If a student passes the course but fails the EOC, parents will be informed ofretest opportunities as well as the dates for portfolio appeal if needed.3. The higher of the two scores on the EOC will be used to calculate thestudent’s final course grade.Students scoring level II will be given one retest opportunity (see IKEA-P).Parents of students scoring Level I may request the retesting opportunity fortheir student. The retest opportunity must be preceded by focused intervention/remediation. The retesting, remediation, and review process for students notpassing the EOC will consist of the following steps:• Students will be given a retest after a focused intervention.• If the student does not pass the retest, the student’s portfolio whichdocuments performance in the EOC is moved to an external reviewcommittee. The committee determines whether the portfolio reflectsappropriate mastery.• The Appeals Review committee has the option of recommending that thestudent retake the course, be provided additional remediation, or basedon the documentation, has met the requirements for the exit standardassociated with the course.• The principal reviews the recommendation by the committee and makesthe final decision regarding the student meeting the exit standard forthe course. In determining the appropriate placement, the principal shallconsider the student’s classroom work and grades, the student’s scores onstandardized tests, and the best educational interest of the student.student handbook 75


External Review Committee CompositionThe external review committee should consist of teachers, principals and centraloffice staff members from the county. An Exceptional Children’s (EC) Servicesspecialist must be present if the student has exceptional needs. A limitedEnglish proficient (LEP) teacher must be present if the student is identified asLEPEarly Entry into CollegeStudents who would like to enter two or four-year college programs earlyshould talk with their school counselors. It is possible for motivated studentsto complete the high school courses required for college entry in a three-yearperiod. Students would still have to complete all Guilford County Schoolsgraduation requirements in order to receive a diploma. A Request for EarlyGraduation form must be notarized and submitted to the principal for approvalprior to the school year of the expected time of early graduation.Continuous Academic Progress of Students, K-12 (IKE/ IKE-P)The promotion of students in the school system will be made in the best interestof the student. In order for a student to be promoted from one grade to another,that student must demonstrate a mastery of the minimum competencies asprescribed by the State Board of Education policies on Student Accountability,as well as the local requirements mandated by the Guilford County Boardof Education. The local requirements shall include the expectation that eachstudent demonstrates academic performance necessary for success duringthe next school year. Students who are exempt from required state testing orwho are alternatively assessed in accordance with North Carolina ProceduresGoverning Programs and Services for Children with Special Needs and EnglishSpeakers of Other Languages may not be governed by this requirement.Promotion Standards, K-8A variety of factors should be considered and carefully evaluated beforepromotion and retention decisions are made, namely academic progress, socialmaturity, age, and emotional, psychological and physical needs. Students willbe assigned, by the principal, to the grade level which provides the student thebest opportunity to progress and develop educationally.All students, K-12, are expected to demonstrate a level of proficiency at orabove grade level in order to be promoted to the next grade. Proficiency levelsare evaluated through the use of literacy and math assessments at the primarylevel (K-2); through the North Carolina State End of Grade tests for grades 3through 8; and through the North Carolina State End of Course tests requiredfor grades 9 through 12.76 Guilford County Schools


These standards recognize the statutory authority of the principal in K-12 tomake promotion decisions by taking these and other factors into considerationin assigning students to the grade level which provides the best opportunity forthe student to progress and develop educationally.Alternatives to retention at the elementary and middle level shall includeinterventions, such as: extended learning opportunities, remediation/acceleration, individualized instruction, and parent-help programs.High Schools, 9-12To be promoted in grades 9-12, a student must progress in:• meeting the core requirements annually as specified by one of the diplomapathways• meeting the state minimum of 20 units of credit (Saturn, Middle Colleges)or Guilford County Schools’ minimum (28 for block and 22 for non-blockschedules)The Superintendent is instructed to develop and implement AdministrativeProcedures needed to carry out this policy.Note: This Board Policy replaces former Administrative Policy IKE.IKE-PGuilford County Schools believes in providing multiple opportunities forstudents to meet promotion standards. Students are provided opportunitiesthat include extended day instruction, Saturday school, modified instructionalprograms, special homework, extended year instruction, smaller classes, tutorialsessions, and parental involvement. (see IKEA Procedures). Students are alsoprovided retest opportunities for End of Grade and End of Course tests if theydo not score at Level III in reading and mathematics. Students must meet theStudent Accountability Standards as set forth by the State Board of Education.Students who do not meet gateway criteria for promotion must follow theprocedures outlined in IKEA.Promotion Standards: K-2Students at the K-2 level will perform at Level III (proficient) or above using theDRA Guidelines:• Literacy Assessment Kindergarten-Late Emergent: 17 of 19 print concepts,Grade K Reading level 3 –Early ReaderGrade 1- Reading level 16-Transitional ReaderGrade 2- Reading level 28 –Transitional Reader• And/or a Writing level ofGrade K - EmergentGrade 1 - DevelopingGrade 2 - Early Independencestudent handbook 77


Students will also demonstrate mastery of math concepts as determined by theK-2 NC Math Assessment.Promotion Standards 3-8:Students will perform at Level III (proficient) or above in the following areas:NC End-of-Grade Test of ReadingNC End-of-Grade Test of MathematicsNC End-of-Grade Test of Science (beginning in Fall of 2007)NC Alternate Assessment Academic Inventory (AAAI) of Reading or MathTo ensure that parents are well informed, a progress report will be sent to theparents of each student at the end of each grading period. Teachers need tomeet with parents of students who are experiencing learning difficulties at leastquarterly. If students are being considered for retention, parents shall be notifiedby the third quarter. The school shall convene a committee to review studentperformance and intervention strategies that have been implemented. Thecommittee shall be comprised of the following:• Three teachers (one of which must be an EC teacher or an ESOL teacher ifstudent is EC or LEP respectively);• One school administrator (principal or assistant principal) who functions asleader;• Parent or Guardian of any student being presented shall have the right tospeak on behalf of their child.The principal will consider all relevant information and will make the finaldecision regarding promotion or retention. According to state statute, it remainsthe principal’s authority to make grade placement decisions.Promotion Standards 9-12High school students must meet at least 20 units in one of the diploma pathwaysto graduate. Students at non-block schools must meet 22 units while students atblock schools must meet 28. Each year students must meet minimum units to beeligible for graduation.SchoolsBlock SchedulesNon-Block SchedulesGrade 9 to 10: 6 unitsGrade 10 to 11: 13 unitsGrade 11 to 12: 20 unitsGrade 9 to 10: 5 unitsGrade 10 to 11: 10 unitsGrade 11 to 12: 16 units78 Guilford County Schools


Student Accountability Standards, K-12 (IKEA/ IKEA-P)PurposeThe Guilford County Board of Education recognizes its responsibility to providea sound basic education for all students, kindergarten through grade 12 (K-12),based on the North Carolina Standard Course of Study and the State Boardof Education’s mandates setting student accountability standards. Studentpromotion and accountability standards within this school system are guided byboth state and local standards. The student accountability standards adoptedfor specific grade levels are based on the belief that all students must have thereading, writing, mathematics, technology and higher order thinking skills criticalfor successful participation in higher education and in the work force.Standards for PromotionAll students, K-12, are expected to demonstrate a level of proficiency at orabove grade level in order to be promoted to the next grade. Proficiency levelsare evaluated through the use of literacy and math assessments at the primarylevel (k-2); through the North Carolina state End of Grade tests for grades 3through 8, and through the North Carolina state End of Course tests as requiredfor grades 9 through 12. These standards recognize the statutory authority ofthe principal to make promotion decisions by taking these and other factors intoconsideration in assigning students to the grade level which provides the bestopportunity for the student to progress and develop educationally.Students With DisabilitiesTo the extent possible, all students shall participate in the student accountabilitystandards. For grades three, five, and eight, end-of-grade testing, and forgrades nine through 12, end-of-course testing, students with disabilities maytake an alternative assessment as outlined by the Individualized Education Plan(IEP) Team in accordance with established state procedures.Students of Limited English ProficiencyAll students with Limited English Proficiency (LEP) shall participate in the StudentAccountability Standards in grades three, five and eight, through end-of-gradetesting and, for grades nine through 12, end-of-course testing. Procedures forpromotion and intervention used with LEP students must be in accordance withestablished state procedures.Reporting Requirements for Student Accountability StandardsThe Superintendent will provide an annual report on student performanceand the progress made toward meeting the Student Accountability Standards.The Superintendent is instructed to develop and implement AdministrativeProcedures needed to carry out this policy.student handbook 79


Note: This Board Policy replaces former Administrative Policy IKEA.IKEA-PThe goal of Guilford County Schools is to identify and support, as early aspossible, students who are below grade level and not likely to meet the StudentAccountability Standards. Those standards include EOG tests at grades three,five and eight in reading and math, and grades nine through 12 in EOC testingrequirements. To assist students in meeting student accountability standards,GCS has developed benchmark assessments and interventions to supportstudents.Benchmark Assessments of the StandardsDue to the critical factor of providing intervention as early and as focusedas possible, Guilford County Schools will utilize benchmarks for the StudentAccountability Standards. These benchmarks will be administered in grades3-8 in reading and math, and in EOC courses in high school for Algebra I,Biology, Civics and Economics, English I and U.S. History. The purpose of theassessments will be to guide teachers as they modify instruction and curriculumfor students in danger of not meeting the standards. The Superintendent shalldirect collaboration between Central Administration and each school to conductand monitor assessments of those benchmarks.Retest OpportunitiesRetest opportunities shall be provided for students in grades three througheight who score below Level III on EOG tests in reading, math and science forgrades five and eight. Retesting applies to all regular and alternate assessments.All students who score Level II on the first administration of the EOG shallbe administered the Retest. Parents of students who score Level I on the firstadministration of the EOG may request administration of the Retest for theirchildren. Retest opportunities are available after a focused intervention. If thestudent still scores below Level III on the second administration, the student’sportfolio which documents performance in the assessed subject is moved to anexternal review committee. The committee determines whether the portfolioreflects appropriate mastery.Intervention for Students Not Meeting the StandardsIntervention must be provided for any student who does not meet proficiencystandards or graduation standards as established by the State. Suchinterventions shall involve extended instructional opportunities which aredifferent and supplemental, and which are specifically designed to improvethese students’ performance in grade level proficiency. These interventions caninclude smaller class sizes, modified instructional programs, extended schoolor tutorial sessions, Saturday school, special homework, transitions classes, or80 Guilford County Schools


parental involvement. For students performing below Level III at Gateway years,extended sessions must be included as a part of the PEP.TransportationIf a student’s PEP includes the provision of additional hours of instructionalsupport beyond the regular school day and/or on weekends, Guilford CountySchools will provide transportation for the student.Personal Education Plan (PEP)Personal Education Plans (PEPs) must be provided for K-8 students notperforming at grade level and 9-12 students not performing in those EOCcourses required for graduation. Parents should be included in the development,implementation and ongoing review of PEPs.A Personal Education Plan (PEP) must have the following components:• diagnostic assessment• intervention strategies• monitoring strategiesIf a student is not meeting the Student Accountability Standards, schoolattendance and participation in extracurricular activities will be addressed as partof the PEP.Any student who scores a Level I or II in reading or mathematics in grades three,five and eight will be required to have their portfolio reviewed by the principaland appeals/portfolio committee for promotion to the next grade level.Extended Year Instruction: High SchoolEnd-of-Course tests count as 25 percent of the final grade of the specific course.Any student who scores below Level III on any EOC exam will be provided thesame retake opportunities as students in grades three through eight. Studentsmust be enrolled in the course to be eligible for retake of the EOC exam. Thehigher of the two grades on the EOC will be used to calculate the student’s finalcourse average.Appeals Process for Gateways at Grades 3, 5, 8, and HS (English 1, Biology,Civics & Economics, US History, and Algebra I)The appeals process will ensure that there is a mechanism for students who donot score at or above grade level on the state tests to demonstrate that they are,in fact, performing on grade level in reading and mathematics If a student hasnot met the Gateway Standards, an appeal to promote the student can be madeif there is evidence that the student is, in fact, performing grade level work in theareas of reading and mathematics.student handbook 81


The appeals process provides an alternative mechanism to demonstrate that thestudent is proficient when he/she has not met the proficiency standard for theEOG or EOC tests. The student, parent, or an advocate may initiate the appealsprocess.The appeal will consist of an objective examination of the student’s workby an Appeals Committee composed of Guilford County Schools’ staff andthe student’s parent(s) to consider the extent to which the work is “on gradelevel.” The appeals committee will report its findings to the principal of thestudent’s school. The principal will consider the appeals committee’s findingsin conjunction with other relevant information and will make the final decisionregarding promotion or retention and meet the gateway Standards. Accordingto state statute, it remains the principal’s authority to make grade placementdecisions.School-Based Procedures for Appeals Process:As soon as EOG/EOC scores are available and students at Level I and II areidentified, the following procedures will be implemented:• Each school will have grade level team (third or fifth grades) orinterdisciplinary team (eighth grade, English I, Biology, Civics & Economics,U.S. History and Algebra I).• Parents will be informed of retest opportunities and the dates for theextended learning session.Students scoring level II will be given one retest opportunity. Parents ofstudents scoring level I may request this opportunity for their children. Theretest opportunity must be preceded by focused intervention/remediation. Theretesting, remediation, and review process consists of the following steps:• The student takes the regularly scheduled EOG or EOC assessment.• The student receives focused intervention.• The retest occurs.• If the student does not score Level III on the retest, the student’sdocumentation (e.g. a portfolio) is reviewed by an external reviewcommittee to determine if the standard for that subject has been met.The Appeals Review committee has the option of recommending that thestudent retake the course, be provided additional remediation, or basedon the documentation, has met the requirements for the exit standardassociated with the course.• The principal reviews the recommendation by the committee and makesthe final decision regarding the student meeting the student accountabilitystandard. In determining the appropriate placement, the principal shall82 Guilford County Schools


consider the student’s classroom work and grades, the student’s scores onstandardized tests, and the best educational interest of the student.Appeals Committee Composition at the Elementary, Middle, and HighThe Appeals Committee will consist of five Guilford County Schools employees.Schools will be paired to review each other’s appeals. No staff member may hearan appeal from his/her own school. Committee compositions consist of:• Three teachers for elementary, middle, and high (one of which must be anEC teacher or an ESOL teacher if student is EC or LEP respectively)• One school administrator (principal or assistant principal) who functions asleader Guilford County Board of Education Procedure• Parents of any student being presented shall have the right to be a nonvotingparticipant, and further shall have the right to speak on behalf of theirchild.• Each school team shall have a central office contact person.Committee TrainingThe Appeals Committee is selected by the principal to ensure appropriaterepresentation, including experience, each year. Training for the committee willinclude the following:• Expectations of Committee• Historical aspects of student accountability standards• Review/appeals process• Requirements and samples of “on grade level” work specific to a particulargrade (3, 5, or 8) or course content (Algebra I, English I, Biology, Civics andEconomics, and US History)• Federal/state laws relating to EC and LEP studentsReporting Requirements for Student Accountability StandardsOn an annual basis, the Superintendent will provide the Board with the followinginformation for each school:• Aggregate student performance scores on state tests;• The numbers and percentages of all students according to proficiency foreach grade level;• System-wide and school-based intervention strategies being providedby the Guilford County Schools, and the status of these efforts towardincreasing the number of students meeting the standards; andstudent handbook 83


• Student performance reported by gender and the following state identifiedsubgroups: the school as a whole, White, Black, Hispanic, Asian, NativeAmerican, and Multiracial students, limited English proficient students,economically disadvantaged students, and students with disabilities.Extended Learning Summer SessionGuilford County Schools is committed to the concept of continuous progressfor all students. As part of this concept, the school system provides extra helpto students through an extended learning summer session if the budget allows.This session is designed to help students meet the North Carolina StudentAccountability Standards.Attendance Policy, K-12 (JBD) STUDENT ATTENDANCE K-12A. Lawful Absences1. Excusable absences permitted by NC State Board of Education AttendanceRules:(a) Illness or injury(b) Quarantine(c) Death in family(d) Medical/Dental appointments(e) Court proceedings(f) Religious observances(g) Educational opportunity(h) Suspension(I) ExpulsionB. Unlawful AbsencesUnlawful (unexcused) absences are defined as the student’s willful absencesfrom school without the knowledge of the parents/guardians, or the student’sabsences from school without justifiable causes with the knowledge of parents/guardians.C. Homebound PlacementsHomebound placements are based on medical recommendations and studentsare credited as in attendance when pre-approved by the appropriate official inthe Guilford County Schools.D. Make-up WorkStudents are responsible for all work missed when absent from school.Immediately upon returning to school students must make arrangements with84 Guilford County Schools


their teacher(s) to make up all work (assignments, tests, projects, etc.) missedwhile absent.E. Absence Documentation RequirementAll absences require a written note from the parent/guardian explaining theabsence(s). The student should deliver the note to school authorities (teacher,attendance office official, etc.) as soon as possible upon his/her return to school.Failure to submit such notes within 3 school days after returning to school willresult in an unlawful absence being recorded. Parents/guardians are requestedto contact school officials immediately when unanticipated absences occur. Allanticipated periods of absence should be reported to school officials prior tothe period of absence. Such absences should receive prior approval by schoolofficials. Prior approval is required for any student departing from campus oncehe/she has arrived; this approval is required throughout the school day. Studentsmust follow a sign-out procedure as established by the school.F. Attendance AwardsA student qualifies for an Attendance Award by being in attendance each daythat school is in session during an entire school year. In addition, high schoolshave the option of allowing students with at least 97% attendance to waive onefinal exam at the end of each semester. (Note: Course exams required by thestate are not eligible to be waived.)G. Definition of being “in attendance”To be considered “in attendance”, a student must be present in the school forat least one-half of the school day (or one-half of the class for class attendancein secondary schools) or at a place other than the school with the approval ofschool officials to attend an authorized school activity. Such activities include,but may not be limited to, field trips, athletic contests or other competitions,student conventions, music festivals, concerts, or similar activities approved bythe school.H. Unlawful Absence Disciplinary ActionsUnlawful absence will result in conferences with parents/guardians. Unlawfulabsence and/or truancy may lead to disciplinary action to include courtproceedings involving parents and/or students if the student is under sixteenyears of age. North Carolina General Statute (G.S. 115C-378) requiresattendance until age sixteen (16).II. ELEMENTARY SCHOOL ATTENDANCE REQUIREMENTSThe goal of Guilford County Schools is to have at least 95% attendance. Schoolsseek to have partnerships with parents to improve attendance, and ask thatparents commit to this goal. Teachers in K-5 schools will work with studentsto give extra help in making up work missed due to absences. Interventionmethods will be utilized after excessive absences. These include but are notstudent handbook 85


limited to:• Calls to parents after 5 absences• Teacher-parent conferences• Parent meetings with the principal• Home visits from the school social worker• Referral to Student Staff Support Team• Letters to the parents after 3, 6, and 10 days of absences• The social worker will contact parents after 5 unlawful absences• Excessive absences will be a factor in consideration of retentionTeachers will record the number of absences on Interim Reports and quarterlyreports. When students accumulate unlawful absences, parents of studentsunder the age of 16 will receive a notification under the North CarolinaCompulsory Attendance Law, which states that they are in violation of the law.The law states that “Unlawful absences will result in conferences with parents/guardians. Unlawful absences and/or truancy may lead to disciplinary action toinclude court proceedings involving parents and/or students if a student is lessthan 16 years of age. North Carolina General Statute (G.S. 115C-378) requiresattendance until age 16.”III. MIDDLE SCHOOL ATTENDANCE REQUIREMENTSStudents are limited to six (6) absences per semester or twelve (12) absencesper school year. Any absences beyond six (6) and twelve (12) would requiremake-up time. When an absence qualifies for make-up time, it must be made upimmediately following that absence. If the absence occurs at the end of the first,second or third marking periods, the absence must be made up within ten (10)days. During the last marking period, all absences must be made up within thatmarking period. Four hours of make-up time will constitute one day of absence.Students will have two days per each day’s absence to make up assignments,with exceptions considered by each school’s principal.Each school will design its own Extra Help Program for making up time;programs may include opportunities for making up time before school, afterschool, on weekends or teacher workdays. Parents will receive notification of allabsences at three (3) days, six (6) days, and ten (10) days. Excessive absences willbe a factor in consideration for retention.IV. HIGH SCHOOL ATTENDANCE REQUIREMENTSRecords are kept on each student’s attendance for the duration of each course.Each student’s attendance record, for the purpose of this procedure, is assessedduring the length of the course. School attendance has been identified as86 Guilford County Schools


a critical component to academic success. According to SACS (SouthernAssociation of Colleges and Schools) accreditation standards, course credit isgranted based on defined performance criteria and a minimum of 130 clockhours of instruction. In order to achieve academic success and receive coursecredit, students must meet the following attendance requirements.TWO CATEGORIES OF STUDENT ABSENCESLAWFUL ABSENCES:Examples of lawful absences: Death in the immediate family*, religiousobservances*, medical/dental appointments, military obligations, family trips,college visits, educational opportunities, short-term illness with a doctor’snote, chronic illness with a doctor’s note*, illness with a parent’s note, otherextenuating circumstances at the principal’s discretion. *Absences due to deathin the immediate family, religious observances, and chronic illness with a doctor’snote are exempt from make-up time. Students are required to complete allmissed assignments. These absences are not included in excessive absencecounts.UNLAWFUL ABSENCES:Unlawful (unexcused) absences: the student’s willful absences from schoolwithout the knowledge of the parents/guardians, or the student’s absences fromschool without justifiable causes with the knowledge of parents/guardians.LAWFUL ABSENCES PROCEDUREFirst Three (3) Lawful Absences within A Semester:The initial three (3) lawful absences are handled between student and teacher(s).Students are expected to make up work assigned during the lawful absence(s)within three school days of the student’s return to school. The actual gradeearned will be recorded. The ultimate responsibility for make-up work lies withthe student. (See Suspensions for information regarding absences resulting fromsuspension from school.)EXCESSIVE/UNLAWFUL ABSENCESStudents who have excessive absences from a class during the following timeperiods will be placed on NO CREDIT STATUS until attendance obligations havebeen met:• Four (4) absences during a marking period from a 180-day class.• Four (4) absences during a marking period from a 90-day block class.• Four (4) absences during a marking period from a 90-day A Day/B Day class.Parents will be notified by the school of the NO CREDIT STATUS and will bestudent handbook 87


asked to participate in developing an EXTRA HELP plan for their child to removethe NO CREDIT STATUS from his/her report card. NO CREDIT STATUS will berecorded on the report card in lieu of a letter grade for all courses each markingperiod, regardless of that student’s present grade average. Students can meetcourse attendance obligations, thereby eliminating NO CREDIT STATUS,through the school’s Extra Help Program. Each school has designed its ownExtra Help Program for making up time and assignments; programs may includeopportunities for making up time and assignments before school, after school,on weekends, or teacher workdays. Students will be required to complete makeupassignments while in the Extra Help sessions at their school.Removal of NO CREDIT STATUS is earned at the rate of one Extra Help sessionof forty-five (45) minutes per academic course absence in all ninety-minuteblock courses and thirty (30) minutes in all hour-long courses. The attendanceobligation begins at the fourth day of absence from school and applies to eachsubsequent absence.When an absence qualifies for make-up time and assignments, it must be madeup immediately following that absence. If the absence occurs at the end of agrading period, the absence must be made up within ten (10) days. In the lastgrading period of the year, all absences must be made up within that gradingperiod.A student who has not completed the make-up time to earn credit will receivehis/her earned grade (zeroes will be given for assignments not turned in).MORE THAN EIGHT (8) ABSENCESFor students enrolled in a 180-day class:• More than eight (8) absences in a semester will automatically result in NOCREDIT STATUS for that semester. Parents will receive notification of NOCREDIT STATUS as the semester grade.• If no waiver is granted by the principal (See “Appeal Process”), the semestergrade will be recorded as a 65/F and will be averaged with the othersemester grade for a final grade.For students enrolled in a 90-day block class:• More than four (4) absences during a marking period of the class willautomatically result in NO CREDIT STATUS for that marking period. Parentswill receive notification of NO CREDIT STATUS as the marking period grade.• If no waiver is granted by the principal (See “Appeal Process”), the markingperiod grade will be recorded as a 65/F and will be averaged with the othermarking period grade for a final grade.88 Guilford County Schools


For students enrolled in a 90-day A Day/B Day block class:• More than four (4) absences during a marking period of the class willautomatically result in NO CREDIT STATUS for that marking period. Parentswill receive notification of NO CREDIT STATUS as the marking period grade.• If no waiver is granted by the principal (See “Appeal Process”), the markingperiod will be recorded as a 65/F and will be averaged with the othermarking period grade for a semester grade.APPEAL PROCESSStudents and parents may appeal to the principal for a waiver (e.g., medicaland/or other unusual circumstances) to remove NO CREDIT STATUS or toextend make-up time. This request for an appeal must be made in writing tothe principal within ten (10) school days of notification of NO CREDIT STATUS.Additionally, a request for an exemption from NO CREDIT STATUS due to achronic medical condition needs to be made in writing to the principal andinclude appropriate medical documentation.UNLAWFUL ABSENCES PROCEDUREUNLAWFUL ABSENCES: One of the following applicable Student Code ofConduct consequences will be taken:• In-School Disciplinary Action• In-School Suspension• Out-of-School SuspensionStudents who have skipped class will be considered NO CREDIT STATUS untilan EXTRA HELP plan has been developed at the high school to completeassignments.NOTIFICATION OF ABSENCESThe following schedule will be used to notify parents/guardians of studentabsences:• After three (3) absences• After six (6) absences• After eight (8) absencesNotification will be given when an unlawful absence occurs. Methods ofnotification vary from school to school but can include personal telephonemessages, computer-generated telephone messages, letters, and homevisits. CAUTION: Parents should monitor their student’s attendance closely;notifications sent by the school can follow the actual absence by a number ofdays due to time needed for processing, mailing, etc.student handbook 89


Students under the age of 16 years will receive notification under North CarolinaGeneral Statute (G.S. 115C-378). The law states that “Unlawful absences willresult in conferences with parents/guardians. Unlawful absences and/or truancymay lead to disciplinary action to include court proceedings involving parentsand/or students if a student is under sixteen years of age. North CarolinaGeneral Statute (G.S. 115C-378) requires attendance until age sixteen.”MORE IMPORTANT ATTENDANCE INFORMATIONAttendance notes: A note from a parent or guardian is required when studentsare absent. All notes are due within three school days after a student’s return.Failure to present a note will result in that absence being categorized asunlawful.Tardies: Each school will design its own program for discouraging students frombeing late to school or class.Field trips: Students are considered “present” in school when on field tripsand other school-sponsored activities. Ask your attendance staff or schooladministrator when clarification is needed; refer to each individual school’sprocedure.Time required in class: Attendance in class for at least one-half of the classperiod is required for the student to be counted “present”.Suspensions: By state statute, out-of-school suspensions are counted as lawfulabsences. (See UNLAWFUL ABSENCES PROCEDURE above.)Athletic participation: The North Carolina High School Athletic Association(NCHSAA) has its own attendance requirements for student participation. AllGuilford County high schools are members of NCHSAA and their players/participants must meet those requirements. Students are responsible for havingknowledge of and meeting those requirements; coaches and school athleticdirectors can provide complete information regarding NCHSAA regulations.NOTE: This Administrative Policy combines and replaces former Board Policy JBD andAdministrative Procedure JBD-P.Student Dress Code (JCDB/ JCDB-P)The Guilford County Board of Education respects a student’s interest in selfexpression through his or her appearance. The Board also recognizes theimportance of creating an orderly and respectful environment in which to learn.Balancing those interests and other legitimate pedagogical principles governingstudent learning, every student shall maintain an appearance that is clean andappropriate for the school setting. Each school shall publish its dress code prior90 Guilford County Schools


to the beginning of each school year so that students and parents are aware ofattire that would violate the school’s dress code. A student whose appearance orapparel disrupts the educational environment or violates an individual school’sdress code will be required to change his or her attire.Principals will maintain written guidelines to assist students in determiningappropriate dress for school, copies of which shall be made available toparents and students. Students, parents and staff should be involved in theformulation of the guidelines. All such guidelines are subject to the review of theSuperintendent.Standard Mode of Dress (SMOD) or School UniformsWith the approval of the Superintendent or designee, schools may initiate plansin which students are required to wear a standard mode of dress or a schooluniform at school during the regular school day. In order to initiate plans for auniform or standard mode of dress, schools must support their recommendationwith pedagogical reasons. Such reasons could include, among others, achievinginstructional objectives of the school, having a favorable impact on studentattitudes and school spirit, reducing socio-economic pressures and divisions,as well as promoting a positive school climate, increasing school safety, andproducing a safe and orderly instructional environment. Schools interested inpursuing a standard mode of dress or a school uniform must follow proceduresestablished by the Superintendent. Once the dress code is approved by theSuperintendent or designee and adopted by the school, the school must do thefollowing: Guilford County Board of Education Policy.1. Give adequate notice and provisions for purchasing the attire accepted bythe school;2. Provide a procedure for registering religious or medical objections, or otherphysical limitations or special needs requiring modification of the prescribedattire; and Guilford County Board of Education Policy3. Provide clear guidelines for the enforcement of the attire.It is within the Superintendent’s purview to recommend to the Board a standardmode of dress in any school within the Guilford County School district ifcircumstances at the school warrant the implementation of SMOD. The Boardwill consider his recommendation at the next meeting and will take action on therecommendation.student handbook 91


JCDB-PThe Guilford County Schools Board of Education supports an environmentthat is conducive to teaching and learning. One strategy for promoting apositive learning environment is to implement a standard mode of dress. Theimplementation of that process should include broad based support from theparents, students, faculty and staff.DEFINITION OF TERMS:Standard Mode Of Dress (SMOD): The standard mode of dress (SMOD) hasbeen implemented in several of the district’s schools to help alleviate peerpressure associated with fashion, to address a positive learning environment, topromote a positive school climate, to increase school safety, and to produce asafe and orderly instructional environment. The SMOD varies for each school,but it typically consists of a collared or polo-type shirt paired with khaki, blackor navy pants, shorts or skirts. The pants must be fitted in the waist, and skirts orshorts must be at least knee-length. The SMOD also calls for closed-toe shoes.PROCESS FOR APPROVALWith the approval of the Superintendent, schools may implement plans inwhich students are required to wear a standard mode of dress or a schooluniform at school during the regular school day. This approval is based on therecommendation from the School Based Leadership team, and predicated onsound educational reasons that would benefit the school.Schools interested in pursuing a standard mode of dress or a school uniformmust solicit parent feedback. This process of parent and faculty engagementshould assure adequate time for the school to receive feedback. Before anyuniform or SMOD policy is implemented, the school must do all of the following:1. The School Leadership Team will draft a school based SMOD plan (withdata to support the request) and recommend adoption to the principal.2. The principal will convene a minimum of two parent meetings to shareinformation with parents, to receive feedback, and to administer aparent survey. To ensure the integrity of the voting process, ballots willbe distributed at these parent meetings. Schools with large studentpopulations may choose to hold more parent meetings.3. If at least 50% of the school’s parents complete a ballot and if at least 75%of parents vote yes, the principal may submit the SMOD plan to his/hersupervisor for final review and approval. If less than 50% of total parentsattend the parent meetings, schools may use Connect Ed to survey parents.4. Once approved, the principal will notify parents with a copy of the school’sapproved SMOD plan by May 15th of the prior school year.92 Guilford County Schools


Guilford County Board of Education Administrative Procedurea. Notice will include information regarding the purchase of attire.b. Notice will also include the procedure for registering religiousobjections for the wearing of the prescribed attire.5. Each school will publish its dress code prior to the beginning to the schoolyear.If a parent cannot afford SMOD clothing, the principal will investigate availablecommunity resources and consult with the parent to develop a plan.Implementation GuidelinesThere will be no “opt out” schools designated for students who do not wish towear SMOD attire.Schools will make efforts to implement SMOD in such manner that supports agoal of minimal disciplinary consequences for students. This may include andis not limited to making arrangements to provide students who arrive at schooldressed in non SMOD clothing with replacement clothing (subject to availability)in lieu disciplinary action when appropriate.Schools will make efforts to ensure continuity in SMOD by limiting changesto the dress code to every three to four years (except in cases where schoolschoose to remove SMOD).PROCESS FOR REMOVING SMODSchools interested in removing SMOD will follow Steps 1-3 above. If parentsvote to remove SMOD, the principal will notify parents by June 15th and providethem with copies of the dress code that will be followed for the upcomingschool year.Grievances - Students/Parents (JCE)It is the policy of Guilford County Schools to attempt to provide an environmentwhich is conducive to educational success. The district believes that thepotential for success is greatly enhanced in a school environment characterizedby mutual respect, fair and impartial treatment, open lines of communication,and adequate procedures for solving differences, including access to upper leveladministrators and the Board of Education.The district expects all teachers and administrators to attempt to reduce sourcesof conflict between students and school system employees and attempt toresolve differences when they occur. Likewise, the district expects all studentsto attempt to resolve points of differences routinely, and when this effort provesunsuccessful, to facilitate efforts to resolve grievances.student handbook 93


The district believes that most differences and problems need to be resolvedin an expeditious manner through an open and honest discussion betweenthe parties concerned. However, the district recognizes that open discussionmay not be able to resolve all problems. Therefore, a grievance procedure isprovided which shall be printed in the student handbook.The district shall countenance no harassment or intimidation of any studentbecause of having used the grievance procedure. Further, no reference to use ofthis procedure will be used in the student’s permanent record file.The Grievance ProcedureThe grievance procedure is a positive process through which relationships andcommunications between students, parents, and employees may be improved.The primary purpose of the grievance procedure is to secure an equitableresolution to the claim of the parents, and all parties involved shall show a goodfaith attempt to resolve the claim at the lowest possible administrative level.During all grievance conferences and hearings, effort shall be focused on findinga resolution to the problem, rather than merely describing or elaborating on theproblem itself. No coercion, discrimination, or reprisal of any kind shall be takenby the Board or by any administrator against any student because of his/her orhis/her parent’s participation in the grievance procedure.I. DefinitionsA. Grievant – any student currently enrolled in the Guilford County Schools(“GCS”) or his/her parent who files a grievance.B. Grievance – a claim based on an event or condition that adversely affects aparent or his/her child, allegedly caused by a violation, misinterpretation, orinequitable application of Federal or State statutes and/or Guilford CountyBoard of Education policies and administrative policies or procedures. Agrievance does not apply to:• Any matter for which a method of review is prescribed by Federal or Statelaw;• Any matter that is beyond the scope of the authority of the GuilfordCounty Board of Education;• Any matter involving a suspension of more than ten (l0) days or otherdiscipline for which procedures are established (refer to Guilford CountyAdministrative Policy JD for concerns involving suspensions for more thanten (10) days or other discipline);• Any matter relating to student assignment (refer to Guilford CountyAdministrative Policy JBCC for concerns involving student assignment);• Any exceptional child issue that is addressed by separate procedures andregulations established by GCS or State or Federal law; or94 Guilford County Schools


• Any matter for which alternative methods of resolution exist.C. Parties of interest or interested parties – the person who is filing thegrievance, any employee who might be required to take action or againstwhom action might be taken in order to resolve the grievance, and thedesignated third party representatives.D. Day or Days – school days excluding teacher workdays, holidays,designated vacation days, and weekends (unless otherwise noted).II. Right to RepresentationBoth grievant and the person against whom the grievance is being filed maybe represented at all stages of the informal and formal grievance proceduresby a third party representative whose role and type of participation shall bedetermined by the parties of interest. Third party representation shall excludelegal counsel at all conferences and hearings at administrative levels below thefirst level of appeal to the Superintendent or designee.III. Procedures and TimelinessThe individual filing a grievance may elect to begin with the informal or formalprocedure.A. Informal Grievance1. Informal grievances against school-based employees other than theprincipal: Within five (5) days following the event or condition that is thebasis for the grievance, the individual may request an appointment withthe employee with whom they disagree to present the matter orally. Withinfive (5) days following the conference request, the employee shall conferwith the grievant and attempt to resolve the grievance through an oralresponse. If the grievant is not satisfied with the employee’s oral response,the informal grievance may advance to the principal in the event that theoriginal grievance did not involve the principal. Any grievance that is notadvanced to the next level of authority or to the formal procedure withinfive (5) days following the oral response shall be deemed abandoned. Theprincipal shall then consider the informal grievance and provide an oralresponse to the grievant within five (5) days. In the event that the grievantis still not satisfied with the outcome of the grievance, he/she must file aformal grievance within five (5) days of the oral response of the principal orthe grievance will be deemed abandoned.2. Informal grievances involving principals: In the event that the principalis the employee to whom the grievance was addressed originally, thegrievant must within five (5) days following the event or condition that isthe basis for the grievance request an appointment with the principal topresent the matter orally. Within five (5) days following the conferencerequest, the principal shall confer with the grievant and attempt to resolvestudent handbook 95


the grievance through an oral response. If the grievant is not satisfied withthe principal’s oral response, he/she must file a formal grievance within five(5) days of the oral response of the principal or the grievance is deemedabandoned.B. Formal GrievanceIn the formal grievance procedure, the grievance is filed in writing, using theFormal Grievance Form, and the person receiving the grievance responds inwriting. All written documents, formal communications, and any school recordspertaining to the grievance proceedings shall be forwarded to the next level ofappeal in the event that the matter is appealed. Written records of the grievanceproceedings shall not be placed in the student’s permanent record file.1. Formal Grievances against school-based employees other than theprincipal: Within five (5) days following the event or condition that is thebasis for the grievance, the individual may file a written grievance form,including all information requested on the form. A copy of the FormalGrievance Form is attached hereto. The written statement of grievanceshall include, at a minimum:• the name of the person against whom the grievance is being filed;• the specific nature of the grievance and a thorough description of theconduct, event, policy or regulation or other matter to be considered;• the date, time, and place of the event or condition that caused thegrievance;• the action requested to resolve the grievance; -the name and title of thethird party representative of the grievant;• and the signature of the grievant.Within five (5) days following the receipt of the written grievance, the employeeshall meet with the grievant to attempt to resolve the grievance. Within five(5) days following the conference, the employee shall provide the grievantwith a written response to the grievance. The written response must be signedand dated by the grievant, or it must be sent to the grievant through certifiedmail. Any formal grievance that is not advanced to the principal within five (5)days following the receipt of the employee’s written response shall be deemedabandoned. In the event that the grievance advances to the principal, theprincipal shall then consider the grievance within five (5) days of receiving noticeof appeal from the employee’s response and provide a written response to thegrievant within five (5) days. In the event that the grievant is still not satisfiedwith the outcome of the grievance, he/she must file the Formal GrievanceAppeal Form, a copy of which is attached hereto, to the appropriate RegionalSuperintendent within five (5) days of the written response of the principal or thegrievance will be deemed abandoned.96 Guilford County Schools


2. Formal grievances involving principals: In the event that the principalis the employee to whom the grievance was addressed originally, thegrievant must within five (5) days following the event or condition thatis the basis for the grievance file a written grievance form, including allinformation requested on the form. A copy of the Formal Grievance Formis attached hereto and described in the preceding section. Within five(5) days following the receipt of the written grievance, the principal shallmeeting with the grievant to attempt to resolve the grievance. Within five(5) days following the conference, the principal shall provide the grievantwith a written response to the grievance. The written response mustbe signed and dated by the grievant, or it must be sent to the grievantthrough certified mail. In the event that the grievant is still not satisfiedwith the outcome of the grievance, he/she must file a formal appeal tothe appropriate Regional Superintendent within five (5) days of the writtenresponse of the principal or the grievance will be deemed abandoned.C. Appeals from the school-based level:Following the completion of the process described above, if an individual is notsatisfied with the outcome of the formal grievance procedure after completingthe hearing procedure at the school level, he/she may submit a FormalGrievance Appeal Form to have his/her grievance considered as follows:First Level of Appeal: The Formal Grievance Appeal Form should be filed andsubmitted to the appropriate Regional Superintendent within 5 days of thewritten response to the grievance. The Regional Superintendent shall thenconsider the facts and circumstances as presented and determine whether touphold or alter the decision of the principal.Second Level of Appeal: The next in-district appeal level is to the ChiefAcademic Officer. This appeal must be requested in writing addressedto the Chief Academic Officer, 712 N. Eugene Street, Greensboro, NorthCarolina, 27401 within five (5) days of the written response of the RegionalSuperintendent. The Chief Academic Officer shall then consider the facts andcircumstances as presented and determine whether to uphold or alter thedecision of the Regional Superintendent.D. Appeal to the Board of Education:If the grievant is not satisfied with the written response rendered by the ChiefAcademic Officer or if a written response has not been received within five(5) days following the scheduled meeting, the grievant may appeal the samegrievance in writing (using the Formal Grievance Appeal Form) to the Board.The Superintendent shall ask the Board to schedule a grievance hearing and tomake a decision within twenty (20) days following the receipt of the appeal.student handbook 97


The procedure for hearing before the Board shall be as follows:The Board shall give at least two (2) days notice of the scheduled hearing andthe hearing shall be held in executive session by a panel of the Board consistingof no less than three (3) Board members designated by the Chairperson. Thegrievant and any party interested (personally or through their representative)may each make an opening statement of no more than five (5) minutes in length.Each side shall then have no more than thirty (30) minutes to present his or herposition. Following the presentation of positions, each party shall have five (5)minutes to make a closing statement. Each party may present no less than fourcopies of any written material for the consideration of the panel (with one copyfor the opposing side) at the beginning of the hearing. The panel will make theirdetermination within five (5) days.IV. ConfidentialityAll conferences, hearings, informal and formal written records, and tapes areconfidential and shall not be shared in any manner with any person(s) except theinterested parties.V. Bypassing RightsIf the student can provide adequate documentation that his/her learningconditions may be further adversely affected by the grievance procedures,he/she may request permission from the Superintendent through the HumanResources Office to bypass the school-based levels of the formal grievanceprocedure.VI. Release TimeIf the grievance proceedings require an employee, third party representative,or administrator to be released from his/her regular assignment, he/she shall bereleased without loss of salary or benefits.Note: This Administrative Policy combines and replaces former Board Policy JCE andProcedure JCE-P98 Guilford County Schools


GUILFORD COUNTY SCHOOLSFORMAL GRIEVANCE FORMPlease Check:Employee Student Parent OtherDo You Wish To Be Represented By A Third Party?If So, Give Name And Title:Name Of Person Filing Grievance:Address:Telephone No.:Name of School Involved In This Grievance:Specific Nature Of Grievance:Date Of Incident That Caused Grievance:Time Of Incident:Name Of Person(s) Involved In The Incident:Name Of Person(s) Against Whom Grievance Is Filed:Action Requested (Or Expected) To Resolve Grievance:Is A Conference Requested? Yes NoDate Filed:Signature Of Person Filing Grievancestudent handbook 99


GUILFORD COUNTY SCHOOLSFORMAL GRIEVANCE APPEAL FORMPlease Check:Employee Student Parent OtherDo You Wish To Be Represented By A Third Party?If So, Give Name And Title:Name Of Person Filing Appeal:Address:Telephone No.:Name of School Involved In This Appeal:Reason For Appeal:Name Of Person(s) Against Whom Grievance Was Filed:Name Of Person(s) To Who Appeal Is Being Sent:Action Requested (Or Expected) To Resolve Grievance:Is A Conference Requested? Yes NoDate Filed:Signature Of Person Filing Grievance Appeal100 Guilford County Schools


Administration of Medications to Students (JGCD/ JGCD-P)The Guilford County Board of Education recognizes that under certaincircumstances it will be necessary for students to take medication during schoolhours or after school hours while participating in extra-curricular activities ortutorials. The General Statutes permit public school employees, when given theauthority by the Board, to administer medication prescribed by a doctor uponwritten request of the parent/ guardian. The Board authorizes school systempersonnel to administer medications in the case of a student who has a chronichealth problem, or a student with an unusual health problem where emergencymeasures may be required.School staff may administer medication to students at school only if the healthcare provider deems it necessary for the medication to be given during theschool hours and if a parent/guardian requests it in writing. Medication shallbe administered in accordance with the health care provider’s instructions andestablished procedures.The school will assume no responsibility for students who self-medicate or forthe transportation of medication to and/or from school. The school and itspersonnel and the Board of Education will assume no liability for complicationsor side effects of medications when administered in accordance with theinstructions provided by the parent/guardian and health care provider.A student with asthma or a student subject to anaphylactic reactions, or both,may possess and self administer medication as prescribed for treatment,during the school day, at school sponsored activities or while in transit. Thestudent must demonstrate to the school nurse, or the nurse’s designee, theskill necessary to use the asthma medication and any device that is necessaryto administer the medication. The student’s parent or guardian must providewritten authorization including medical verification as outlined in JGCD-P.The Superintendent shall establish administrative procedures for theimplementation of this policy.JGCD-PMedications administered during school hours by school personnel shouldbe kept to a minimum. The child in need of medication to sustain his/hermaintenance in school is the child with a chronic health problem, or a child withan unusual health problem where emergency measures are indicated. The policyand procedures are intended for this type of child in the school setting.I. It is the parent or guardian’s responsibility to:• Provide to the school the medication in an appropriately labeled containerwhich includes the student’s name, the name of the medication(s), the unitstudent handbook 101


dosage to be given, and the time and method of administration.• Provide new containers with appropriate labeling when medication changesare made, and to remove medications from school premises when they arediscontinued by the health care clinician. (Note: A health care clinician isdefined as a licensed health care provider who can prescribe medicationunder North Carolina statute.)• Ensure that the “Authorization of Medication for a Student at School” formis completed, signed by the health care clinician and parent/guardian, andreturned to school. (Note: The health care clinician may use another format[letter, computer printout, etc.] to authorize the administration of medicationas long as all information requested in the “Authorization of Medication fora Student at School” form is provided.)• Inform the school in writing if he/she wished to withdraw authorizationfor medication to be given at school. The withdrawal of authorization isdocumented on the “Authorization of Medication for a Student a School”form.• Remove medication from school premises at the end of the school year.II. It is the responsibility of the school administration to:• Take reasonable measures to ensure that the medications are kept in asecure place.• Ensure that one or more persons shall be designated the responsibility forsecurity and/or administration of the medication. A backup person maybe needed in the absence of the person designated to administer themedication. (Note: Administration of medication is defined as giving themedication directly to the student and observing the student taking themedication.)• Maintain confidential records of the administration of the medication to thestudent and document any errors made in the administration of medication.See attached forms: “Medication Log.” “Authorization of Medication for aStudent at School” form, and “Documentation of Medication Error” form.• Maintain a file for each student who is receiving medication during schoolhours, and review the file periodically with the school nurse to assureeffective monitoring of the child’s medication need.• Maintain the “Authorization of Medication for a Student at School” forms aspart of the student’s medication files.• Maintain “Medication Log” and “Authorization of Medication for a Studentat School” forms under the supervision of the principal for three schoolyears.102 Guilford County Schools


III. It is the responsibility of the school nurse to:• Monitor the administration of medication program under the direction of theprincipal• Serve as the primary resource for clarification of any questions arising frompersonnel administering medications. The nurse will contact the health careclinician involved for further instructions if in his/her judgment there is aproblem.IV. Chronic Health ProblemsWhen students are subject to unusual health problems such as: allergic reactionsto bee stings or specific foods; insulin reaction or diabetic coma, epilepticseizure, asthma, or other documented medical conditions it is the parent’s/guardian’s responsibility to assure that the school administration is aware ofthe situation and prepared to employ the emergency measures indicated. Theschool administration, parent/guardian and the school nurse will assure that anEmergency Care Plan is developed for the child, and that written permission isgiven by the parent or guardian to institute emergency or first aid procedures.It should include authorization for medication and written instructions from ahealth care clinician for the immediate care of the child; the after care of thechild will be determined by the health care clinician who sees the child either inthe office or in the emergency room. When an order for “as needed” medicationis given, school personnel shall consult with the school nurse to develop aspecific plan as authorized by the student’s health care clinician.V. Student Administered MedicationA. If there is a child who may need an injection in an emergency situation for asevere allergic reaction, the school nurse shall train at least two individuals at aschool in the correct procedures to administer the injection.B. Students may possess and self administer certain emergency medicationswith a health care clinician’s authorization. A student must demonstrate to theschool nurse the skill level necessary to use the medication and devices, suchas inhalers or epinephrine auto-injector, needed to administer the medication.student handbook 103


Guilford County SchoolsAUTHORIZATION OF MEDICATION FOR A STUDENT AT SCHOOLCheck one: _____ Prescription _____ Non-PrescriptionSchool __________________________________________________________________________School Address __________________________________________________________________Name of Student __________________________________Date of Birth _____________IN ORDER TO KEEP THIS STUDENT IN OPTIMUM HEALTH AND TO HELPMAINTAINMAXIMUM SCHOOL PERFORMANCE, IT IS NECESSARY THAT MEDICATIONBEGIVEN DURING SCHOOL HOURS.Prescribing Health Care Clinician _______________________ Phone _______________Medication _____________________________Diagnosis __________________________Dosage and Frequency (amount to be given and time) __________________________Expected Dates for Administration ___________________________________Possible Adverse Reactions That Should Be Reported to Health Care Clinician:_________________________________________________________________________________o Check here if serious reaction can occur if medication is not given exactly as prescribedo Check here if serious reaction can occur even when medication is administered properly.o Student has been instructed, understands and has demonstrated the skill to selfadminister his/her emergency medication.Special handling instructions _______________________________________________________NOTE: The health care clinician may use another format (computer printout, letter, etc.)to authorize administration of the medication. However, all information requested abovemust be provided._________________________________________________________________________________Health Care Clinician Date PhonePARENT’S PERMISSION I hereby give my permission for my child (named above) toreceive medication during school hours. This medication has been prescribed by alicensed physician or other health care clinician. I hereby release the Board of Educationand their agents and employees from any and all liability that may result from my childtaking the prescribed medication._________________________________________________________________________________Signature of Parent or Guardian_________________________________________________________________________________DatePhone(SCHOOL USE ONLY)Name and title of person(s) designated by principal to administer medication:Student has demonstrated to the school nurse the skill to self administer his/heremergency medication. Content reviewed by_________________________________________________________________________________School Health NurseDateWithdrawal of authorization was made in writing (attach note from parents) _________ Date104 Guilford County Schools


School NurseThe School Health Nurse is a part of a team of nurses within the Guilford CountyDepartment of Public Health that provides students with primary and preventivenursing care. As the health services expert in your child’s school, the SchoolHealth Nurse takes a lead role in detecting and addressing health problems,educating students and staff on health issues, and helping to manage the careof students with chronic illnesses and other special health care needs. Thenurse supports student learning by working with the school, the parents, thecommunity, and health care providers.A nurse is assigned to each school. Parents can reach the nurse by calling theirchild’s school or the Department of Public Health’s School Health Unit at 641-3896 in Greensboro, or 845-7802 in High Point.DiabetesParents of students who have diabetes should notify the school staff of theirchild’s health status. A Health Care Plan will be completed for each student toinsure appropriate care. The school nurse will consult with the parent, medicalprofessionals, and school staff to develop that plan.Secret Societies (JHCAA)The Guilford County Board of Education prohibits the formation of secretsocieties and directs principals to take steps to disband any such groups alreadyformed and to prevent their formation in the future.Student Records (JR/ JR-P)The Guilford County Board of Education shall maintain a cumulative record foreach student attending its schools. Cumulative records shall be in the custodyof the principal of the school which the student attends. If a student no longerattends a school within the district, the cumulative record shall be kept at alocation designated by the Superintendent and the Superintendent (or his/herdesignee) shall be the custodian.Definition of Official RecordStudent records are defined to be all official records, files and data directlyrelated to students, including all material that is incorporated into each student’scumulative record folder, and intended for school use or to be available toparties outside the school or school system and specifically including but notnecessarily limited to identifying data, academic work completed, level ofachievement, grades, attendance data, standardized intelligence, aptitude andpsychological tests, interest inventory results, health data, family backgroundinformation, teacher or counselor ratings and observations, and verified reportsstudent handbook 105


of serious or recurrent behavior patterns. Personal notes of teachers or of otherprofessionals are not considered a part of the official record if they are notrevealed to anyone other than a substitute teacher.Directory InformationThe Guilford County School District has designated items to be included indirectory information to include:• student’s name• major course of study• date and place of birth• participation in officially recognized activities and sports• weight and height of members of athletic teams• dates of attendance (date of enrollment through date of withdrawal orgraduation)• degrees and awards received• date of graduation• most recent previous educational agency or institution attendedThe Guilford County Board of Education does not designate a student’s homeaddress, telephone number, e-mail address or parents’ names as directoryinformation. Parents/guardians or eligible students may refuse to permit thedesignation of any or all of the categories of personally identifiable informationwith respect to that student as directory information. The parent/guardian oreligible student must inform the Guilford County School District in writing withinthirty days of the opening of school each year that such personally identifiableinformation is not to be designated as directory information with respect tothat student and should not be released without their prior consent. If a parent/guardian or eligible student waits until after this time period has elapsed, theGuilford County Schools will honor such requests for future disclosures.Each year, Guilford County Schools will notify the student’s parents or theeligible student him/herself what information will be included as directoryinformation, what their rights are under FERPA, and that they have a right tocomplain about violations to the Department of Education. This informationwill be sent in writing to parents of currently enrolled students during the firstweek of school through the student handbook. If the parent or guardian doesnot notify the school otherwise, the following will be considered directoryinformation:The Board of Education directs the Superintendent to develop proceduresconsistent with State and Federal law to protect the confidentiality of studentrecords and to allow access to student records as appropriate for educationaland other designated purposes. Those procedures should include proceduresfor protecting the social security numbers of students and for challenging106 Guilford County Schools


material in a student record, allowing access to student records, notifyingparents and students about the right to protect directory information fromdisclosure and other procedures necessary for the administration of this policy.Complaints about failures of Guilford County Schools to comply with the FamilyEducation Rights and Privacy Act may be made, in writing, to FERPA Office,Department of Health, Education and Welfare, 330 Independence Avenue, S.W.,Washington, D.C. 20201.JR-PRight to AccessA parent/guardian or eligible student has the right to access the student’s officialrecord. An eligible student is defined as one who is 18 years of age or older.Parents/guardians have the right to see official records of their children from preschooluntil the student has attained eighteen (18) years of age or is attendingan institution of post-secondary education.Parents/guardians or eligible students who wish to inspect and review thecumulative record shall submit a request in writing to the principal of thestudent’s school. Upon receipt of the request for review of the records from aparent or an eligible student who has a right to inspect the records, the principalshall schedule a time and place for the review. The appointment date should beas early as possible but never later than 15 days after the request was made. Theinspection and review shall be made in the office of the principal or at anotherplace designated by the principal.A school official competent in interpreting student records shall be present toexplain the implications of the records that are examined.Challenging the RecordParents/guardians of a student who has not yet reached the age of 18 andan eligible student have the right to challenge the content of records in thecumulative record of the student. The parent/guardian of an eligible studentmay not challenge a teacher’s grade other than to question the accuracy of therecord.A parent/guardian or student who believes that information contained in thecumulative record is inaccurate, misleading or otherwise violates the rightsof the student may request, in writing, that the records be amended by theprincipal of the school where the records are kept. This request must be madewithin ten days following the parent/student inspection of the record. Not laterthan five school days after receiving a request to amend, the principal shallschedule a meeting with the parent/eligible student to review the contesteddata. If the data are adjudged to be inaccurate, misleading or inappropriate, theprincipal shall delete or remove the contested data. If the principal finds thatstudent handbook 107


the challenge is not justified, the data shall remain in the student record andthe person who made the request shall be informed of the right to request, inwriting, a hearing before the Superintendent or his/her designee. If a parent/guardian or eligible student requests a hearing, the hearing officer shall set adate for the hearing as soon as possible but no more than 10 school days afterthe request for the hearing was made and shall give the parent/guardian or thestudent at least two school days’ advance written notice of where and when thehearing will be held. At his/her own expense, the parent/guardian/student maybe assisted at the hearing by an attorney or anyone else of his/her choice. Theparent/guardian/student or counsel may present any relevant evidence at thehearing.The hearing officer shall render a written decision within five school days afterthe hearing. The decision shall be based only on the evidence presented at thehearing and shall include a summary of this evidence and the reasons for thedecision. If the hearing officer decides that the information is not inaccurate ormisleading or does not otherwise violate the rights of the student, the parent/guardian/student shall be notified of that decision. At the same time, the parent/guardian/student shall be informed of the right to submit to the principal of theschool where the records are kept, a statement of reasonable length explainingthe objections to the information contained in the records. This explanationsubmitted by the parent/guardian/student shall be placed in the cumulativerecord of the student to be disclosed by the school whenever the contestedportion of the cumulative record is disclosed.By mutual consent of the parties, any time limits set forth in this policy may bewaived or extended.Access Without ConsentThe consent of the parent/guardian or eligible student is required prior to therelease of records, except under the following conditions:• School personnel employed by the Board who have legitimate educationalinterests in them and who are directly involved in working toward either theaffective or cognitive goals of the system.• School personnel from other local education agencies in which the studentseeks or intends to enroll. Parents will be notified of the records released byboard policy or individual contact.• Certain authorized representatives of the state and federal governmentsas provided according to federal regulations including those affiliated withfinancial aid programs, accrediting organizations, and federal programauditors.• When required by a judicial order upon condition that parents/guardiansor eligible students are notified by the Guilford County Schools of all such108 Guilford County Schools


orders in advance of the compliance. Parents/guardians or eligible studentsshall be afforded the opportunity to review and challenge the student’srecords prior to compliance of the school with the judicial order.• When required by appropriate persons to protect the health and safety ofthe student or other persons in extreme emergencies.• When the request is for directory information, directory information isdefined as the student’s name, place and date of birth, major course ofstudent, participation in sports and other official school activities, height andweight if an athletic team member date of graduation, dates of attendance(date of enrollment through date of withdrawal or graduation), degreesand awards. The administration will provide notice to parents/guardiansof their right to maintain the confidentially of directory information.Parents/guardians will be afforded a specified time in which to notify theadministration in writing that they wish to maintain the confidentially ofdirectory information.• Certain persons or organizations conducting studies for or on behalf of theGuilford County School District or another educational agency to developor validate predictive tests, administer student aid programs, or improveinstruction. Any report released on the basis of data collected under thisparagraph may not include information that personally identifies students ortheir parents.In all other instances, persons may gain access to a student’s record onlywith the specified written consent of the parent/guardian or eligible student.Recipients of student records should be cautioned that student information maynot be released to third parties without the consent of the parent/guardian oreligible student.Access and MaintenanceThe official record of each student enrolled in the Guilford County SchoolDistrict shall be permanently maintained by the school district. Prior tograduation, student records will be housed at the school of enrollment; graduaterecords, inactive records, and withdrawals will be sent to the Student RecordsOffice for processing three years after the last day of attendance by thatstudent. These cumulative records will contain adequate identification dataincluding date of birth, academic work completed, level of achievement (grades,standardized achievement test scores), attendance data, scores on standardizedintelligence, aptitude, and psychological testing, interest inventory results,medical health records, and family background data.The Family Educational Rights to Privacy Act (FERPA) gives parents/guardians ofstudents under the age of eighteen the right of access to all educational recordskept about their child. Once he/she becomes eighteen or attends an institutionof post-secondary education, the student him/herself becomes eligible to seestudent handbook 109


all of his/her educational records except financial records of his/her parents orconfidential letters of recommendation placed in the file before January 1, 1975.Any letters of recommendation placed in the file after January 1, 1975 may beviewed unless the student has waived his/her right to see them.Records not Considered a Part of the Official School RecordsProfessionals (such as principals, teachers, school counselors, schoolpsychologists, school social workers, and school health personnel) working inthe school may maintain personal and confidential notes or other memory aidsfor their own use in working with students. These notes are considered to be thepersonal property of the professional, are usually housed in his/her own file, andshould be guarded by professional ethics. Privileges of confidentiality shall beprotected and maintained in accordance with state and federal laws.Directory InformationThe Guilford County School District has designated items to be included indirectory information in the STUDENT RECORDS Policy JR. Parents/guardiansor eligible students may refuse to permit the designation of any or all of thecategories of personally identifiable information with respect to that studentas directory information. The parent/guardian or eligible student must informthe Guilford County School District in writing within thirty days of the openingof school each year that such personally identifiable information is not to bedesignated as directory information with respect to that student and should notbe released without their prior consent. If a parent/guardian or eligible studentwaits until after this time period has elapsed, the Guilford County Schools willhonor such requests for future disclosures.Each year, Guilford County Schools will notify the student’s parents or theeligible student him/herself what information will be included as directoryinformation, what their rights are under FERPA, and that they have a right tocomplain about violations to the Department of Education. This informationwill be sent in writing to parents of currently enrolled students during the firstweek of school through the student handbook. If the parent or guardian doesnot notify the school otherwise, the following will be considered directoryinformation:• student’s name• major course of study• date and place of birth• participation in officially recognized activities and sports• weight and height of members of athletic teams• dates of attendance (date of enrollment through date of withdrawal orgraduation)• degrees and awards received date of graduation• most recent previous educational agency or institution attended110 Guilford County Schools


The Guilford County Board of Education does not designate a student’s homeaddress, telephone number, e-mail address or parents’ names as directoryinformation.Release of Directory Information and Other Student InformationDirectory information on students may be utilized or released by the schoolor school district after proper notice and the opportunity to object has beengiven annually to the parent, guardian or eligible student. The Board does notconsider and will not make public any non-directory information such as thestudent’s address, telephone number, picture/likeness, social security numberor parent/guardian’s name or email address except for educational purposes togroups who foster the educational purpose of the district.The notice of request for directory information should be made in writingdirectly to the school principal or student records department, whichever maybe appropriate. The request should identify the specific student(s), or group(s) ofstudents for which the directory information is being requested, along with thepurpose and intended use of the information.The requester (person, organization or institution requesting the information)should allow two to three weeks for the school district to approve (ordisapprove) the request, and to compile and provide the information requested.For in-depth, voluminous or “unusual” requests, more processing time may berequired along with a nominal fee for gathering such information. The decisionto impose a fee should reflect the estimated actual cost of gathering theinformation.Educational Source Information of Directory and Other Student InformationStudent directory information may be provided to requesting post-secondaryeducational institutions that are accredited by a recognized accrediting agencyor licensed by the state in which they are located, for the limited purpose ofproviding information to seniors about academic programs and requirements,tuition, scholarships, etc., as well as to non-profit and/or business organizationsor people for purposes that have been approved by the district. No directoryor other personal student information will be collected or released for thepurpose of marketing or for selling that information (or otherwise providingthat information to others for that purpose) without the written consent of thestudent (if eligible to give such consent) or the student’s parent. Similar lists andinformation may also be provided to various branches of the armed forces forthe purpose of providing information to students about careers and educationalopportunities in the military provided the parents of the student or the student,if emancipated, consent.Directory information may also be provided to a person, group or organizationresponsible for promoting, or contacting past graduates in conjunction with classstudent handbook 111


eunion or alumni activities through the respective school. No notice is requiredfor the release of the names and addresses of students who have graduatedfrom the school system. The requester (person, group, or organizationrequesting the information) should contact the respective high school for theinformation and allow a minimum of three to four weeks for the school tocompile the information. In certain instances, the school may require additionaltime to compile the information.Access Without ConsentThe following individuals, institutions and/or agencies may access non-directoryinformation without parental/guardian or eligible student consent for disclosure:a) school officials with legitimate educational interests in the recordsb) officials of a school to which the student is transferringc) federal/state educational officialsd) educational institutions inquiring about the student’s application forfinancial aide) state/local officials to whom disclosure is required by state law and inaccordance with federal lawf) organizations conducting studies for testing or improving instructiong) accrediting organizationsh) parents of a dependent studentInformation contained in a cumulative record is also shared without parentalconsent in response to health or safety emergencies.Release of InformationWritten consent of the parent, guardian, or person standing in loco parentis, oreligible student must be presented for the release of the student’s record or anyinformation therein to any individual, agency, or organization not included in theabove Access Without Consent section.Access Pursuant to Subpoena or Court OrderInformation from a student’s record should be furnished without the parent’sor student’s consent when required by a judicial order or any lawfully issuedsubpoena upon condition that parents/students are notified by the GuilfordCounty Schools of all such orders or subpoena in advance of the compliance.Parents/legal guardians or eligible students should be provided with theopportunity to review and challenge their child’s records prior to compliance ofthe school with the judicial order or subpoena.112 Guilford County Schools


Access by School PersonnelThe following school personnel have access to cumulative records and otherstudent records when they have a legitimate responsibility related to the child’seducation:• Superintendent• Chief of Staff• Associate Superintendents• Executive Directors• Directors• Supervisors/Instructional and Program Specialists• Principal• Assistant Principal(s)• School Counselor(s)• School Psychologist• School Social Worker• School Nurse• Speech Therapist• School Based Committee Chairperson• Teachers• Other Designated School StaffSecurityIt is recommended that schools designate a certified person to be responsiblefor record maintenance and access and for educating staff about maintenanceand access policies. All school personnel having access to records should receiveperiodic training in security, with emphasis upon privacy rights of students andparents.Social security numbers will not be reprinted for any purpose other than asrequired or permitted by law. No more than five digits of a student’s socialsecurity number may be used for identification purposes. Records should bekept under lock and key at all times, under the supervision of the designatedcertified staff member.Access ProceduresExamination of a student’s educational record will be subject to the followingregulations:1. Adequate proof of identity must be shown by the individual seekingaccess2. A request in writing is needed.student handbook 113


3. The contents of the educational records are to be examined only in thepresence of a school official competent in interpreting student records.4. A student’s parent, guardian or person standing in loco parentis mayrequest and schedule an appointment to examine the contents of theeducational record at any reasonable time (within 15 days of the initialrequest) until the student reaches age eighteen (18) or is attending aninstitution of post-secondary education.5. A student who has attained eighteen years of age or is attending aninstitution of post-secondary education may request and schedule anappointment to examine the contents of the educational record at anyreasonable time (within 15 days of the initial request).6. A student’s parents who are separated/divorced follow the procedureas described in 1,2,3, and 4 above, unless the parent who is the legalcustodian provides legal documentation (divorce judgment/separationagreement that specifically denies access or court order that terminatesparental rights) to close records to the non-custodial parent.Destruction of Student RecordsSchools should routinely purge student records to discard outdated information.Records may not be destroyed when a parent or student has asked to see themand has not yet done so. No statement disagreeing with a particular record maybe destroyed unless the record it refers to is also destroyed.Confidentiality Requirement of Third Parties Having AccessAll personal information provided about any student to third parties by theschool system must be on condition that the agency or person receiving theinformation will not permit any other party to have access to the informationwithout written consent.Record AccessFERPA requires that the school district keep a record (inspection log) of all nonschoolbased persons who were granted access to students’ records.Fees for Copying Student RecordsNo fee is charged by the Student Records Office for copies of student records.At each school site, principals may charge $.05 per page to cover copying costs.114 Guilford County Schools


Exceptional Children’s RecordsThe Guilford County School District will comply with Procedures GoverningPrograms and Services for Children With Special Needs. All proceduresspecifically outlined for the official school record will be maintained forexceptional children’s records also. The following process should be followedwith ECS records.Within each ECS file, the following documents will be photocopied separately(and cross-referenced through a database with the corresponding permanentschool record:• initial parental permission for screening and evaluation• most current parental permission for screening and evaluation• results of initial evaluation necessary for placement• results of most current evaluation necessary for placement• initial parental permission for placement or parent notification of removal• most current parental permission for placement or parent notification ofremoval• initial individualized education program• most current individual education program• status of referral if evaluation is not completed• initial re-evaluation and most current re-evaluation of placementEach sending school is responsible for placing the above documents at the frontof the ECS record prior to transferring the record to the Student Records Office.These documents should be so organized for Graduated, Inactives, Withdrawals,and Transfers outside of the Guilford County Schools.Transfer Records Outside the School SystemA copy of the following data should be retained permanently by the local schooldistrict upon the transfer of the student:• student’s name and identifying information (including names and address ofparents or guardian), verified birth-date, and birthplace• dates of attendance• name and address of the school to which student transferred or date ofgraduation• date records were transferred• student’s grades and test information• student’s immunization and other health data• an inspection log of all non-school based personnelNote: Notification of the parents’ right to access a student’s record is included in thestudent handbook published each year.student handbook 115


Each school is responsible for forwarding the original Permanent School Recordof any student (Grades K-12) transferring outside of the administrative unit tothe Student Records Office at the Central Office at 120 Franklin Boulevard,in Greensboro. These records can be sent through the local courier system.The Student Records Office will record these records on a database beforemicrofilming the record and forwarding the original record to the requestingschool within five working days (barring any unforeseen circumstances thatwould hinder this process). Written requests from the school to which thestudent transferred for school records will be required. A Transfer of RecordsChecklist will accompany each school record sent to the Student RecordsOffice. This checklist shall be used to verify that each of the above documentsis included in the Permanent School Record before sending the record tobe microfilmed. All records should follow the uniform order on the Transferof Records Checklist. The receiving school will sign the Transfer of RecordsChecklist to verify that it received the entire record and return the yellow copy tothe sending school.Transfers Within the School DistrictPermanent School Records for students transferring within the administrativeunit will be exchanged directly between schools using the local courier system.A Transfer of Records Checklist will also be used for these in-system transferrecords to verify documents included. The Transfer of Records Checklist willbe signed by the receiving school and the yellow copy will be returned tothe sending school as a receipt that it received all documents listed. If eachdocument is not received, the receiving school should request the sendingschool to send the remaining items.Transfers to Corrections FacilitiesRecords requested by corrections facilities will be photocopied at the sendingschool and a copy will be mailed to the corrections facility; the student’s originalrecord will be housed at the sending school.Transfers to Home SchoolsRequests from home schools for records are handled as follows: original recordsare not sent when a child is being home-schooled. A copy of the entire recordis supplied to the home school by the sending school and the original record ismaintained at the sending school.Graduate RecordsA copy of the following data should be retained permanently by the local schooldistrict upon graduation of the student:116 Guilford County Schools


• Census card (when applicable)• Brown envelope (High School only when applicable)• Personal Data Sheet and/or Enrollment Form• Cumulative academic record and current report card• Permanent Health Record• Standardized Test ReportSchools are to maintain records of students’ permanent school records for threeyears after graduation. After this 3-year period the records will be forwardedto the Student Records Office, 120 Franklin Boulevard in Greensboro to bemicrofilmed. Record documents should be placed in the following order prior tobeing sent to the Student Records Office:• Census card (when applicable)• Brown envelope (High School only when applicable)• Personal Data Sheet and/or Enrollment Form• Cumulative academic record and current report card• Permanent Health Record• Standardized Test Report• Withdrawal Form (when applicable)A list of the records (with student’s full name) that are being sent should beincluded in the first box and labeled according to which school is sending them.These boxes will be inventoried according to the list and a letter of receipt willbe issued by the Student Records Office.Storage of RecordsGraduate records will be processed according to the Technical Standards forMicrographics, State Records Branch, Division of Archives and Natural History,Department of Cultural Resources in Raleigh, NC. Once accurate microfilminghas been verified, the original school records will then be shredded. Theoriginal microfilm will be housed at the Division of Archives and Natural Historyin Raleigh. Duplicate microfilm of all graduate records as well as older schoolrecords will be housed at the Student Records Office at 120 Franklin Boulevardin Greensboro.Definition of TranscriptA transcript will contain academic grades, graduation date, rank in class, andgrade-point average. A certifying official is required to sign the transcript. Theschool seal should be affixed to the transcript. Transcripts requested from theStudent Records Office will be signed and a raised seal will be affixed. Schoolsmay charge a fee of $.05 per page requested; no fee will be charged for copyingby the Student Records Office.student handbook 117


Inactive RecordsSchools are to maintain records of students’ permanent school records for threeyears after they have withdrawn and their records have not been requestedby another school. After this 3-year period, the records will be forwardedto the Student Records Office, 120 Franklin Boulevard in Greensboro to bephotocopied. These records should be prepared for photocopying in the samemanner as transfer and graduate records. A list of students’ full names whoseinactive records are being processed should be included in the first box andlabeled by the sending school when sent to the Student Records Office usingthe local courier. A letter of receipt will be issued by Student Records afterinventory is taken.ADDENDUM A: FormsThe forms listed below were developed for use beginning with the kindergartenclass of 1993-94 and any new enrollee who does not already have a PermanentSchool Record. New folders need not be created for present enrollees. All oldforms with the exception of the Permanent Health Record (salmon colored) andthe Kindergarten Health Assessment Form (blue colored) should be discardedat each school. New forms will be color-coded and requested using the ID#from the Warehouse at 712 N. Eugene Street, Greensboro. Following are briefdescriptions of the cumulative folder forms.The following forms should be kept in the following order for a PermanentSchool Record:• Cumulative Record Folder• Cumulative Record Inspection Log• Pupil Data Sheet• Picture Card• Attendance Record• Elementary Scholastic Record (if present)• Middle School Scholastic Record (if present)• High School Transcript• Report Cards in K-12 Order• Math and Language Arts Assessment Cards• Student Withdrawal Form (K-5)• Student Withdrawal Form (Grades 6-12)• Permanent Health Record• Kindergarten Health Assessment• Elementary Standardized Test Record Form• Secondary Standardized Test Record Form118 Guilford County Schools


1.1 The Cumulative Record FolderEach item on the Cumulative Record Folder needs to be completed in inkunless otherwise specified. Do not leave any spaces blank. The birth date andbirthplace must be verified from the birth certificate at entrance to school. It willnot be necessary to maintain a copy of the birth certificate in the CumulativeRecord Folder.Withdrawals and re-entries need to be recorded for all withdrawals and reenrollmentsincluding transfers within the Guilford County School District.1.2 Cumulative Record Inspection LogEach time a non-school based person inspects a Permanent School Record, theirsignature and the reason for inspection must be entered on the Inspection Log.Parents have the right to request in writing an opportunity to inspect their child’sPermanent School Record (see section on Access to School Records). Parentsmay then request a copy of their child’s complete Permanent School Record.1.3 Pupil Data SheetThe Pupil Data Sheet is designed to provide current emergency medical andfamily information on each student. It is completed annually by the parent,guardian or student and is stored in the Cumulative Record Folder. When a newform is completed, the old form should be purged. When a student transfers,this form should follow the student.1.4 Picture CardA school picture is affixed for each grade level to this card. If the picture doesnot have self-adhesive strip, use rubber cement.1.5 Attendance CardAn attendance label will be generated by SIMS at the end of each school yearto be affixed to the Attendance Card. Only one label per school year should beattached. Extra spaces are for students who repeat a grade.1.6 Middle School Scholastic RecordThis form is designed to provide a permanent record of the pupil’s scholasticachievement, attendance, interests, activities and honors in grades 6 through8. The SIMS label (which contains scholastic achievement and attendance data)should be affixed at the end of each school year. The original copy of this formshould be retained in the Cumulative Record Folder of the student. If a studenttransfers, this form should follow the student.student handbook 119


1.7 High School TranscriptAll transcripts will have the following items:• School Seal• Yearly Grades and Credits• Grading Scale• Grade Point Average and Rank in Class• Graduation Date• Signature of School Official1.8 Permanent Health RecordThe Permanent Health Record card is designed to provide a record ofeach child’s immunizations, and a continuous record of health screenings,observations and referrals while the child is enrolled. Accuracy in completingthis card is required. The signature and title of the person recording theimmunization dates are required. If a student transfers, this form should followthe student to the receiving school.NOTE: Proof of immunization must be provided within the first 30 days after the studenthas enrolled.1.9 Kindergarten Health Assessment ReportThis form is designed to provide a record of each child’s initial physicalexamination by a licensed physician prior to entering the public school system.The Kindergarten Health Assessment Record should be made available toparents prior to the child’s entrance into the public school system. Sections Iand II should be completed by the parent. The parent is required (see GeneralStatute 130-87 through 130-93) to secure completion of Section III and IV from aprivate or public health physician. The Health Assessment should be conductedby a physician licensed to practice medicine, a physician’s assistant as definedin General Statute 90-18, a certified nurse practitioner, or a public health nursemeeting the North Carolina Division Health Services Standards for Early PeriodicScreening, Diagnosis and Treatment.1.10 Elementary and Secondary Standardized Test Record FormsThe Elementary and Secondary Standardized Test Record Forms are designedto provide a permanent record of test scores from kindergarten through twelfthgrade. Elementary test results are entered on one form and secondary testresults are entered on a separate form.The Standardized Test Record form is designed to accommodate hand writtentest scores or pressure sensitive labels from machine-scored tests. Elementary120 Guilford County Schools


or secondary test results should be entered in date order sequence. If entry istyped or handwritten scores should be labeled using the following code:• Percentile - %ile• Stanine – S• Grade Equivalent - G.E.• Intelligence Quotient - I.Q.Any other type of test results should be explained. Name of test, date given,and actual grade placement at time of testing should also be included. If thestudent transfers, this form must be forwarded to the receiving school.1.11 Student Withdrawal Form (K-5)The Student Withdrawal Form’s purpose is to provide current placementinformation regarding the student who is transferring to another school. Itshould be completed before the student withdraws. Note in the proper columnall responsibilities not met (fees, damages, lost books, etc.). Appropriatesignatures will indicate that the student is withdrawn. The white copy will remainin the student’s folder, the pink copy is given to the student to be presented atthe receiving school upon enrollment, and the yellow copy goes to attendanceor the counselor at the sending school.1.12 Student Withdrawal Form (Grades 6-12)The Student Withdrawal Form’s purpose is to provide current placementinformation regarding the student who is transferring to another school.This form should be completed before the student withdraws. Note allresponsibilities not met in the proper column (fees, damages, lost books, etc.).Appropriate signatures will indicate that the student is withdrawn. The whitecopy will remain in the student’s folder, the pink copy is given to the student tobe presented at the receiving school upon enrollment, and the yellow copy goesto attendance or the counselor at the sending school.Note to Teachers: Record the student’s numerical grade to date in the columncorresponding to the grading period during which the student is withdrawingfrom each class. Also record all grades earned for each grading period priorto withdrawal. High school teachers only should complete the column forcumulative absences while the student was attending each class.Competency Test information is necessary. If this student is an exceptionalstudent and has not passed the North Carolina Competency Test, respond tothe questions on the back of the form.LEGAL REFERENCE: G.S. 115C-402student handbook 121


Military RecruitmentUnder the No Child Left Behind legislation, public schools are required toprovide military recruiters with lists of secondary school students’ names,addresses, and telephone listings. These are to be used for recruiting purposesand for informing young people of scholarship opportunities.The legislation does give secondary school students and parents the optionof requesting that the student’s name, address, and telephone number not beshared with military recruiters. Parents and students who choose this optionshould inform the school in writing within thirty days of the opening of schooleach year that information on their students should not be given to militaryrecruiters (GCS Military Opt-Out Request Form). If a parent/ guardian or eligiblestudent waits until after this time period has elapsed, the Guilford CountySchools will honor such requests for future disclosures.School Health Education Program: Family LifeHealth and Physical Education is required as part of the curriculum adoptedby the State Board of Education. Health Education includes topics suchas preparatory (the nature of health and health risks), stress management,protecting self/others, relationships, nutrition/weight management andsubstance abuse. Physical Education topics include personal fitness, healthfullifestyles, social wellness, movement forms, fitness and sports literacy,recreational dance, games and sports, and developmental gymnastics.The nature of Health Education often includes discussion of sensitive topics. Inthese situations teachers are trained in appropriate content, as well as properteaching methods. Parents/guardians who object to their children participatingin this curriculum should notify the principal in writing of their objection. Thesestudents will be given an appropriate alternative assignment.In particular, parents/guardians are advised that (1) puberty is taught in thefourth, fifth, and sixth grade curricula and (2) sexual abstinence until marriage,the avoidance of out-of-wedlock pregnancy, the prevention of sexuallytransmitteddiseases, and methods of contraception are taught in the sevenththrough ninth grade curriculum. Parents/guardians will be notified of specifictimes when the curriculum/instructional materials which will be used may bereviewed at their child’s school. Parents who wish for their child to be exemptedfrom the Family Life portion of the Healthful Living curriculum must advise theprincipal in writing. Otherwise, consent for participation is presumed.End-of-Grade Testing ProgramGeneral DescriptionThe End-of-Grade (EOG) tests in reading comprehension and mathematics areadministered to students at grades 3-8 as part of the statewide assessment122 Guilford County Schools


program. According to State Board of Education policy, the standard for gradelevelproficiency shall be a test score at or above Achievement Level III on theend-of-grade reading comprehension and mathematics tests for students atgrades 3-8. The EOG in science at grades 5 and 8 is required to comply withthe federal No Child Left Behind Act of 2001. The NCEXTEND2 AlternateAssessment for EOG reading and math at grades 3-8, and science at grades 5and 8. NCEXTEND1 Alternate Assessment is an alternate assessment availablefor qualifying students who meet specific eligibility criteria.Purpose/UseEOG tests (and/or their alternate assessments) are used to show each student’sperformance relative to that of other students in North Carolina and to monitorthe implementation of the North Carolina Standard Course of Study. Resultsof these tests are also used for the State ABCs Accountability Program and fordetermining adequate yearly progress (AYP) under Title I mandates of the NoChild Left Behind Act of 2001. Student scores will also be used in determiningstudent progress and proficiency under state-mandated, statewide StudentAccountability Standards at grades 3, 5, and 8. Student accountability orretention decisions shall be made according to state student accountabilitystandards and local policy.When AdministeredMultiple-choice reading and mathematics tests are administered during thelast 22 days of the school year for students in grades 3-8. The NCEXTEND2alternate assessments are administered during the last 27 days of the schoolyear. The NCEXTEND1 alternate assessment has a designated administrationwindow determined yearly by the State Board of Education.Make-up AdministrationsMake-up testing is completed immediately following the regular administrationof the EOG tests, and no later than ten days after the first day of testing.What if I miss make-ups?After scoring is completed, there are no additional opportunities to take thetests.What if I don’t score Level III or IV on the EOG?All students who score Level II on the first administration of the EOG readingand/or mathematics assessments (and/or their alternate assessment) in grades3-8 or on the first administration of the EOG science assessment (and/or theiralternate assessment) in grades 5 and 8 shall be administered Retest 1. Parentsof students who score Achievement Level I will be notified that they may requesttheir children be administered Retest 1. The higher of the original or Retest 1scores will be used for calculating accountability results. Following Retest 1,schools can use the results from both the original administration and Retest1 along with other available information (e.g., formative or benchmark data,portfolios) to make promotion decisions.student handbook 123


End-of-Course Testing ProgramGeneral DescriptionCurrently there are seven End-of-Course (EOC) tests scheduled to beadministered in 2010-2011. Students enrolled in courses that result in credit forAlgebra I, Algebra II, Biology, Civics and Economics, English I, Physical Science,and US History are required to participate in the EOC tests. Each student shalltake the appropriate EOC assessment the first time the student takes the courseeven if the course is an honors or Advanced Placement course. EOC online testsare now offered as an option to the paper-and-pencil EOC multiple-choice testsStudents may drop a course with an EOC assessment within the first 10 days of ablock schedule or within the first 20 days of a traditional schedule. Students whoare enrolled for credit after the 10/20 days must participate in the appropriateEOC.Purpose/UseThe EOC Tests were developed by the NC Department of Public Instructionto: provide an accurate measurement of individual student knowledge andskills specified in the NC Standard Course of Study; and provide an accuratemeasurement of the knowledge and skills attained by groups of students forschool, school system, and state accountability. Results of these tests are alsoused for the State ABCs accountability program. Students who entered the ninthgrade for the first time in 2006-07 and beyond are required to perform at orabove Achievement Level III on the five EOC assessments of Algebra I, Biology,English I, Civics and Economics, and US History.When AdministeredThe test window for EOC tests is the last week for semester courses and the lasttwo weeks for traditional schedule. School systems have the flexibility to expandthe testing window by seven school days to accommodate retesting. EOCscores are reported as a final exam grade and are required by the state to countas at least 25% of the student’s final grade. Middle school students taking EOCcourses also have their exams count 25% of the final grade.Make-up AdministrationsMake-up testing is completed immediately following the regular administrationof the EOC tests, and no later than ten days after the first day of testing. Eachschool will establish a schedule indicating date and time for makeup testing.What if I miss make-ups?After scoring is completed, there are no additional opportunities to take thetests.Can I take my EOC early?It is a violation of test security to test before the designated test schedule.Therefore, testing before the published testing schedule is not permitted.Certain situations involving military deployment or medical issues will be124 Guilford County Schools


considered for exclusion by the Office of Testing Administration on a case-bycasebasis. Students who miss the regularly scheduled EOC are permitted totake the test during the makeup period.What if I don’t score Level III or IV on the EOC?All students who score Level II on the first administration of an EOC assessment(and/or its alternate assessment) shall be administered Retest 1. Parents ofstudents who score Achievement Level I will be notified that they may requesttheir children be administered Retest 1. The higher of the original or Retest 1scores will be used for calculating accountability results. Following Retest 1,schools can use the results from both the original administration and Retest1 along with other available information (e.g., formative or benchmark data,portfolios) to make decisions concerning course credit and final course grades.North Carolina General Writing Assessment and NCEXTEND2 OCS WritingAssessmentGeneral DescriptionAll tenth graders take a writing assessment. For the North Carolina GeneralWriting Assessment at Grade 10, the mode of writing assessed is aligned withthe curriculum expectations as specified in the North Carolina Standard Courseof Study. For the NCEXTEND2 OCS Writing Assessment at Grade 10, the modeof writing assessed is aligned with the curriculum expectations of the NorthCarolina Occupational Course of Study. Individual results will be returned tostudents before the end of the school year. The program will assess writing usingthe following modes:Type of AssessmentGeneral Writing AssessmentNCEXTEND2 OCSModeExtended informational response(definition or cause/effect)Expressive mode (letters or journal entries)Purpose/UseAt the federal level, a combination of English I and the North Carolina WritingAssessment at Grade 10 is used for meeting the No Child Left Behind Act of2001 (NCLB) high school testing requirements in reading.When AdministeredThe writing assessments are typically administered on the second Tuesday inMarch.Make-up AdministrationsThere are two make-up days for the writing assessments—Wednesday followingthe regular test and Tuesday of the next week.student handbook 125


What if I miss make-ups?After the second makeup day, there are no additional opportunities to take thetest.Preliminary Scholastic Assessment Test/National Merit Scholarship QualifyingTest (PSAT)General DescriptionThe Preliminary Scholastic Assessment Test/National Merit ScholarshipQualifying Test (PSAT/NMSQT or more often simply called the PSAT) is nationallyadministered by the College Entrance Examination Board (CEEB) and assessesstudents in three areas: Verbal, Mathematics and Writing. For 2010-2011 schoolyear only 10th and 11th graders will be tested, but any student who wishes totake the test may do so. Please contact the testing coordinator at your school toinform them so that a test can be ordered.Verbal skills are assessed by multiple-choice questions using: critical readingpassages, paired passages, vocabulary in context, analogies and sentencecompletion.Math sections allow the use of a calculator and employ multiple-choicequestions, quantitative comparisons and “constructed responses” to measurehow well students understand and apply mathematics to new situations andnon-routine problems.The Writing section is a multiple-choice assessment of proficiency in standardEnglish usage.Purpose/UseThe PSAT is used to help students practice for the Scholastic Assessment Testand to qualify for scholarships and recognition from such programs as the:National Merit Scholarships, National Achievement Scholarships for OutstandingNegro Students, National Hispanic Scholar Recognition Program, Student SearchService, and some statewide and national industry scholarship competitions.When AdministeredThe PSAT will be administered nationally on Wednesday, October 13, 2010 andSaturday, October 16, 2010.Make-up AdministrationsCEEB, which administers the PSAT, may be contacted about any considerationfor another date/time.126 Guilford County Schools


Scholastic Assessment Test (SAT)General DescriptionThe Scholastic Assessment Test (SAT) is an optional test nationally administeredby the College Entrance Examination Board (CEEB). It assesses students in threeareas: Critical Reading, Mathematics, and Writing. Critical Reading skills areassessed by multiple-choice questions using: critical reading passages, pairedpassages, vocabulary in context, and sentence completion.Math sections allow the use of a calculator and employ multiple-choicequestions, and “constructed responses” to measure how well studentsunderstand and apply mathematics to new situations and non-routine problems.The section on Writing includes multiple-choice questions on grammar andusage and a student-written essay.Purpose/UseThe SAT is one of the admissions tests used by postsecondary institutions toassist in selecting students.When AdministeredThe SAT will be administered at selected sites nationally. Students must payand register online or by mail several weeks prior to the test date. Registrationinformation is available in the school counselors’ office at each high school.Make-up AdministrationsSpecial regulations have been established by the College Board concerning testdates and sites. The school counselors will be glad to contact the College Boardconcerning any special considerations about an SAT administration.What if I miss make-ups?Partial refunds are allowed. Consult the College Board Registration Bulletin orthe SAT Program for further information.American College Testing Program (ACT)General DescriptionThe American College Testing Assessment is administered by the AmericanCollege Testing Program and used by postsecondary institutions for admissionspurposes. The instrument includes four tests of educational development:English, Mathematics, Science and Reading. The High School Course/GradeInformation questionnaire, ACT Interest Inventory and Student Profile Sectionare also included in the ACT. The ACT tests are optional.Purpose/UseThe ACT is one of the admissions tests used by postsecondary institutions toassist in selecting students.student handbook 127


When AdministeredThe ACT will be administered at selected sites nationally. Students must pay andregister by mail several weeks prior to the test date. Registration information isavailable in the school counselors’ office at each high school.Make-up AdministrationsSpecial regulations have been established by the American College TestingProgram concerning test dates and sites. The school counselors will be glad tocontact ACT concerning any special considerations about an administration.What if I miss make-ups?Partial refunds are allowed. Consult the ACT student bulletin or a high schoolcounselor for further information.Advanced Placement (AP)General DescriptionThe College Entrance Examination Board (CEEB) will coordinate the nationaladministration of the Advanced Placement exams in the following areas:Art History, Biology, Calculus AB & BC, Chemistry, Chinese Language andCulture, Computer Science A, English Language and Composition, EnglishLiterature and Composition, Environmental Science, European History, FrenchLanguage, German Language, Government and Politics: Comparative andUnited States, Human Geography, Japanese Language and Culture, LatinVergil, Macroeconomics, Microeconomics, Music Theory, Physics B, Physics C:Mechanics, Psychology, Spanish Language, Spanish Literature, Statistics, StudioArt: 2-D design, 3-D design, and Drawing, United States History, and WorldHistory.Purpose/UsePostsecondary institutions use Advanced Placement test results to helpplace students in the correct course level and to award credit for knowledgestudents have already attained. Taking Advanced Placement courses shows acommitment to the highest academic level and makes students more attractivecandidates for admission to colleges and universities.Students who qualify under Free and Reduced Lunch status have their examspaid in full by the College Board and the Department of Public Instruction.When AdministeredTests will be administered in the morning and afternoons of two weeks - May 2– 13, 2011. A specific schedule of when each test is given has been established.Make-up AdministrationsSpecial procedures have been established by the College Board concerning128 Guilford County Schools


the administration of AP exams. The school counselors will be glad to contactthe College Board concerning any special considerations about an APadministration. Additional fees may be charged in some circumstances.What if I miss make-ups?Some refunds are allowed and some exams may be administered later. Consultthe school counselor, who has copies of Advanced Placement Programregulations and procedures.International Baccalaureate (IB)General DescriptionInternational Baccalaureate (IB) is a highly disciplined academic option availableat four Guilford County High Schools: Grimsley, Smith, High Point Central, andPage. Students not enrolled at these schools but who wish to attend shouldapply and will be considered for transfer, under GCS Student Assignmentguidelines. IB students begin the Diploma Program level in the 11th grade,though they can attend an IB school beginning in 9th grade. A student whowithdraws from an IB program at a school they would not normally attend willimmediately be reassigned to their sender school. Each school has an oncampusIB Coordinator to assist and counsel students.Purpose/UseInvolvement in International Baccalaureate courses shows a commitment tothe highest academic level and makes the students more attractive candidatesfor admission to colleges and universities. Postsecondary institutions useInternational Baccalaureate test results to help place students in the correctcourse level and to award credit (in some cases) for knowledge students havealready attained.Students who qualify under Free and Reduced Lunch status have their exam feespaid for in full by the Department of Public Instruction.When AdministeredTests will be administered in May and November of a given year. A specificschedule of when each test is given has been established. Students traditionallytake one exam their Junior year and five their Senior year to achieve IB DiplomastatusMake-up AdministrationsStudents who miss or are unable to take a test will have the option of registeringfor a subsequent session, where additional fees are applicable. The schoolcounselors or IB Coordinators will be glad to contact IB Americas concerningany special considerations about an IB administration. Additional fees may becharged in some circumstances.student handbook 129


What if I miss make-ups?There are no refunds for IB testing. If you have questions, please consult the IBCoordinator at your school or your school counselor.Student Participation in Extracurricular Activities (JH)The Guilford County Board of Education believes that students who participatein extracurricular activities at their school, including athletics, benefit fromtheir participation in numerous ways. The goals of the Board of Education, inencouraging participation in extracurricular activities, are to:1. Promote a sense of accomplishment;2. Provide leadership opportunities;3. Promote good sportsmanship;4. Encourage self-discipline and individual responsibility;5. Encourage cooperation and concepts of team building; and6. Provide healthy outlets for competition and physical fitness.Each school is expected to have an athletic director, coaches and sponsors thatare familiar with the expectations of the Board of Education and any outsidegoverning body (for example, National Honor Society). Where the NCHSAA isapplicable, coaches and athletic directors are responsible for complying withthe rules established for participation and with disseminating the rules to eachstudent participant.ConductParticipation in extracurricular activities, including athletics, is a privilege, nota right. The Guilford County Board of Education expects all students whorepresent their school through participation in extracurricular activities to begood representatives of their school community. Students should dress, actand conduct themselves in a way that reflects positively on their school. Eachstudent is expected to display good citizenship at all times. Taunting is expresslyprohibited. Taunting includes actions or comments which are intended to bail,anger, embarrass, ridicule or demean others, whether or not deeds or words arevulgar or racist. Any student who fails to conduct himself or herself appropriatelymay have the privilege of participation limited or revoked.AthleticsParticipation in sports is a privilege, not a right. Extracurricular sports aregenerally governed by the rules established by the North Carolina StateBoard of Education and the North Carolina High School Athletic Association.In addition to the rules established by NCHSAA, each Coach may have rulesand expectations for the members of the team which shall be distributed to allplayers and parents at the beginning of the season. The Guilford County SchoolsCode of Conduct applies to all student athletes on and off the field of play. All130 Guilford County Schools


students who participate in athletics are subject to disciplinary consequencesimposed by coaches.Eligibility to ParticipateA student who is suspended from school is not eligible to practice, play orattend any meeting during the time of suspension. If the suspension includes thelast day of school before a vacation or weekend, the student becomes eligiblethe next calendar day after the last day of the suspension.A student who is absent from school will not be allowed to practice or attendany meeting of the team or group on the day of the absence. Exceptions suchas funerals, field trips, college visitations much be approved by the principal inadvance.TravelAll students will be required to travel to and from events with the coach orsponsor and the team unless the coach or sponsor receives information directlyfrom the parent or guardian that the student has permission to travel by othermeans.The Superintendent shall develop procedures for the implementation of thispolicy.Athletic Eligibility Rules and RegulationsGuilford County high schools abide by the North Carolina High School AthleticAssociation (NCHSAA) eligibility rules and regulations governing all sports andathletic activities including cheerleading. These rules and regulations can befound in the NCHSAA Handbook. Guilford County middle schools abide by theState Department of Public Instruction (SDPI) eligibility rules and regulationsgoverning all sports and athletic activities including cheerleading. These rulesand regulations can be found in the SDPI Handbook for middle/junior highathletics. Students are responsible for having knowledge of and meetingthese rules and regulations. Coaches and school athletic directors can providecomplete information regarding these rules and regulations.The NCHSAA Handbook and SDPI Athletic Handbook may be accessed on-lineat the following website:www.nchsaa.unc.edu for complete information oneligibility requirements. State regulations concerning eligibility to participate inathletics pertain to age, physical examinations, enrollment in school, attendance,academics, promotion to the next grade level, and residence requirements. Abrief overview of the eligibility requirements follows.High School Athletic Eligibility Requirements:Age: A student may not participate in any sports if his or her 19th birth datecomes on or before October 16th of the present school year.student handbook 131


Eight Semester Rule: A student may not participate at the high school level for aperiod lasting longer than 8 consecutive semesters, beginning with the student’sfirst entry into the 9th grade.Medical Examination: A student must receive a medical examination once every365 days by a duly licensed physician, nurse practitioner or physician’s assistant.Enrollment: A student must be enrolled within the first 15 days of school.Attendance: A student must have been in daily attendance 85% of the previoussemester. Daily absences, excused or unexcused, can not be made up forpurposes of athletic eligibility.Academics: A student in a 4 x 4 block schedule must pass 3 out of 4 courses forthe semester immediately prior to the semester of participation. A student on atraditional 6 period schedule must have passed 5 courses in the prior semester.Promotion Standards: A student must meet local promotion standards set bythe Guilford County Schools. A set number of total units earned must be metin order to be promoted to the next grade level. Board Policy IKE - ContinuousAcademic Progress of Students is found in this handbook.Residence Requirements: A student is eligible to participate in athletics at theschool to which he or she is assigned by the Board of Education. Transfers withinthe Guilford County Schools administrative district are governed by local Boardof Education Policy.Middle and Early College Programs: If a high school does not have an athleticprogram, a student may participate in athletics at their home district school aslong as they meet all other eligibility requirements.Middle School Athletic Eligibility Requirements:Age: A student may not participate on a 7th or 8th grade team if his or her 15thbirth date comes on or before October 16th of the current school year.Medical Examination: A student must receive a medical examination once every365 days by a duly licensed physician, nurse practitioner or physician’s assistant.Attendance: A student must have been in daily attendance 85% of the previoussemester. Daily absences cannot be made up under any circumstances forathletic eligibility purposes, even if a student attends Saturday classes, extrahelp sessions or any other means to make up academic work.Academics: For athletic participation in grades 7 and 8 a student must pass atleast one less course than the number of required core courses as well as passfive courses the previous semester.132 Guilford County Schools


Promotion: For athletic participation in grades 7 and 8 a student must meetstate and local promotion standards each semester. This includes the academicrequirement listed above.Residence Requirement: A student is eligible to participate at the school towhich they are assigned by the Board of Education. Transfers within the GuilfordCounty Schools are governed by Board of Education policy.Student Participation in Interscholastic Athletics (JI)The Guilford County Board of Education endorses athletic activities that supportstudents’ attainment of high academic achievement. The Board believes thatstudent participation in interscholastic athletics should be contingent on studentsuccesses in school as measured by grade point average, attendance andconduct. Subject to law, local rules adopted by GCS and rules established bythe North Carolina High School Athletic Association (NCHSAA) and the NorthCarolina Department of Public Instruction (NCDPI), high school students areeligible to participate in interscholastic athletics. Eligibility of students in theprograms for exceptional children will be in accordance with local, state andfederal guidelines. The Guilford County Board of Education has establishedstandards for student eligibility and developed forms and assurances forstudents, parents, coaches and assistant coaches.Violations of any standards established for athletic participation by studentsor their parents or guardians and/or any misrepresentation of any informationsubmitted for athletic participation may result in the loss of the student’seligibility to participate in athletics in Guilford County Schools, and, potentially,in any school sanctioned by the NCHSAA. Additionally, staff members whoexercise direct or indirect influence upon prospective athletes in an attempt toinfluence an athlete’s choice of school assignment for the purpose of athleticsor who otherwise violate any part of the rules regarding athletic eligibility will besubject to disciplinary action, up to and including termination of employment.Grade Point Average and Eligibility to Participate in Athletic ActivitiesTo be eligible to participate in interscholastic athletics, students participatingin athletics must pass a minimum load as established by NCHSAA during thepreceding semester and must meet GCS and State promotion standards. Inaddition to existing academic requirements, all students are required to earn aweighted GPA of 2.0 each semester. First semester eligibility is determined bythe GPA earned during the preceding spring semester and second semestereligibility is determined using the GPA in the first semester of the same schoolyear. First year freshmen are required to earn a weighted 1.50 GPA for the firstsemester in order to be eligible during the second semester. Beyond their firstsemester as freshmen, all students will be required to have a weighted 2.0 GPA.If the GPA for the spring semester falls below a weighted 2.0, but the GPA forboth semesters combined is at or above a weighted 2.0, the student will bestudent handbook 133


eligible for participation during the first semester. Freshmen upon first enteringthe 9th grade are academically eligible to participate in athletic activities.Summer SchoolCourses taken during the formal July summer school program under guidelinesestablished by GCS may be used to recover credit affecting athletic eligibility forthe fall semester. Per NCHSAA guidelines, credits earned during summer schoolmay be applied to the immediately preceding spring semester for athleticeligibility purposes.Students Assigned a Base SchoolThe Board believes that students should not be allowed to transfer from schoolto school for the purpose of participating in athletics. To that end, studentswill be assigned a “base” school for the purposes of athletic participation.The “base” school will be the student’s school of assignment according to thestudent’s domicile or administrative assignment as determined by GCS in theirninth grade year or whenever they first enter GCS schools in high school.Students who attend schools other than their base schools after the beginning ofninth grade and whose transfers were consistent with administrative procedures(JI-P), will not have a 365-day waiting period from the date of enrollment at thenon-base school before they are eligible to participate in interscholastic athleticsStudents who attend schools other than their base schools after the beginningof ninth grade and whose transfers are not consistent with administrativeprocedures (JI-P) will have a 365-day waiting period from the date of enrollmentat the non-base school before they are eligible to participate in interscholasticathletics.Proof of DomicileAnnually, prior to participation in a sport for the current school year, parents andstudents are required to complete a residence verification form and provide atleast two documents as proof of domicile. Parents and students should be awarethat they may have only one domicile at any one time. In order to establishdomicile, they must be able to show that they reside at the address full time andpermanently, that they have abandoned any previous domicile, and that theyintend to indefinitely continue to reside at the domicile. Temporary or part-timeresidences will not be considered domiciles for purposes of school assignmentor athletic eligibility.Cases of alleged impropriety related to residence will be investigated by theAthletic Eligibility Committee, to be established by the District Athletic Director.If the Committee determines that the student was improperly enrolled, thestudent will lose athletic eligibility for a period up to 365 days and will berequired to enroll in the appropriate school.Students who apply for enrollment at any school using false information shall be134 Guilford County Schools


prohibited from participating in any extracurricular activities, including sports,for 365 days. Students and parents who fail to timely update their domicileinformation may also be subject to a period of ineligibility up to and including365 days.Schools with No Athletic ProgramsSeveral GCS high schools, including early colleges, middle colleges and WeaverAcademy, among others, have no athletic programs. Students enrolled in theseschools are permitted to participate in athletics at their base school without awaiting period.Student ConductA student who is suspended from school is not eligible to practice, play,dress out, travel or attend any meeting during the time of suspension. If thesuspension includes the last day of school before a vacation or weekend, thestudent becomes eligible at their base school the next calendar day after thelast day of the suspension. Students who transfer in lieu of completing or in themidst of serving a long-term suspension at their base school are not eligible toparticipate in athletics at their new school for 365-days.A student who is absent from school will not be allowed to practice, play,dress out, travel or attend any meeting of the team or group on the day of theabsence. Exceptions such as funerals, field trips and college visitations must beapproved by the principal in advance.The superintendent shall develop procedures for the implementation of thispolicy.VISITORS AT SCHOOL SPONSORED ACTIVITIES (KM)The Guilford County Board of Education values the participation of parentsand community in the activities of the schools and encourages adults to serveas role models for students. The Board welcomes visitors to the campuses ofthe schools and provides for opportunities to observe and learn about theeducational programs, to use the facilities in compliance with policies designedfor community use of our facilities, and to attend public events, includingsporting events, musical and dramatic presentations offered to the public.While visitors are welcome on campus, the paramount concern of the board isto provide a safe and orderly educational atmosphere in which disruptions anddistractions are minimized. The Superintendent and each building supervisormay establish and enforce reasonable rules to address these concerns. Inaddition, the following requirements apply:• All school visitors must report immediately to the administrative office atthe school for permission to be in the school. Each principal is responsiblestudent handbook 135


for ensuring that signs are posted in the school to notify visitors of thisrequirement.• Any personnel who see[s] an individual in a school who has not receivedpermission must either direct the individual to the office or notify theprincipal depending on the circumstances.• Students shall notify a staff member of any unusual or suspicious behaviorthat may endanger safety. Staff must report immediately to the principal anystudent’s information or their own observation of such behavior.• Visitors will not be allowed to distract the teacher from instruction orinterrupt the instructional process.• Spectators at events open to the public are expected to conduct themselvesso as to model good sportsmanship and citizenship. This applies to studentspectators as well as adult spectators. Spectators shall not:- Harass, degrade or heckle players, participants or referees:- Throw anything on the playing surface; and- Approach the coach of either team before, during or after the gameunless invited by the coach to do so.- Student spectators who violate this policy are also in violation of theCode of Conduct and will be disciplined accordingly.Any visitor to a school or school event who violates this policy will be asked toleave and may lose the privilege of coming on campus and/or attending schoolevents in the future.OTHER IMPORTANT INFORMATIONStudent InsuranceThe Guilford County Board of Education offers voluntary student accidentinsurance to each student each year. Enrollment forms are sent home withstudents at the beginning of the school year. Several options are offered and astudent may enroll throughout the school year. Parents are encouraged to reviewthe voluntary accident insurance plans each year.Athletic accident insurance is provided at no cost to students or parents foreach student participating on a school-sponsored team. This coverage is onlyeffective when participating in practice, an event, or traveling directly to andfrom an event.No accident coverage is provided for any accident outside the school-sponsoredteam. Physical education classes and recess are not covered.Dropout Prevention/Driver’s License LegislationNorth Carolina has legislation reflecting a coordinated statewide effort tomotivate and encourage students to complete their high school education.136 Guilford County Schools


The law requires the revocation of the student’s driving permit or license if thestudent does not maintain adequate academic progress or drops out of school.Adequate academic progress is defined as passing 70% of your subjects eachsemester. This would normally be five (5) subjects under a traditional schedule(6 or 7 period day) or 3 out of 4 classes in a block schedule school. The lawbecame effective August 1, 1998. This law applies to all North Carolina studentsunder the age of 18 who are eligible for a driving permit or license.The legislation requires a student to present a Driving Eligibility Certificate,issued by the school and good for 30 days only, to the Department of MotorVehicles to obtain a permit or license. In addition, students must also present abirth certificate, social security card and Driver Education Completion Certificate.The Driving Eligibility Certificate will only be issued to students makingadequate academic progress. Students who do not meet the academic progressrequirements will be reported to the Department of Motor Vehicles and theirpermit or license will be revoked. There is a provision for a request for a reviewof the student’s situation based on hardship considerations. Students may regainacademic eligibility at the end of each semester.Lose Control, Lose Your License LegislationEffective July 1, 2000 students given an expulsion/suspension for more than 10consecutive days for one of the three reasons listed below are subject to havingtheir permit/license suspended for up to one calendar year.• The possession or sale of an alcoholic beverage or an illegal controlledsubstance on school property.• The possession or use on school property of a weapon or firearm thatresulted in disciplinary action under G.S. 115C-391(d1) or that could haveresulted in that disciplinary action if the conduct had occurred in a publicschool.• The physical assault on a teacher or other personnel on school property.Students who are at least 14 years old or who are rising 8th graders are subjectto this law. This law applies to all students, even to those exempted underDropout/ Prevention Driver’s License Legislation. Unlike the Dropout Prevention/Driver’s License Legislation law that ends when a student turns 18 years old, the“Lose Control” law does not stop at age 18 nor does it stop when the studentgraduates.Students who lose their permit/license under this legislation may be eligibleto regain the permit/license after a 6-month period by displaying exemplarybehavior in an alternative educational setting or having successfully completed aschool district approved drug or alcohol treatment counseling program.student handbook 137


APPENDIX AGuilford County SchoolsStudent Handbook and Code of ConductAdministrative Policy JDStudent Verification of Review and UnderstandingTeacher’s SectionThis is to certify that I have been assigned as the teacher of the students whosenames are affixed below, that I have distributed a copy of the Student Handbook(Student Code of Conduct) to these students, and that these procedures havebeen discussed with the students in my assigned class.Date _______________ Signature of Teacher ________________________________School _____________________________ Class ______________________________Students’ SectionMy signature being affixed below certifies that I have received the informationmentioned above and that I had an opportunity to ask questions about thisCode. I have also received a copy of the Student Handbook and understand myresponsibility to read and understand it.Date _______________ School_____________________________________________Student Signatures1._______________________________3._______________________________5._______________________________7._______________________________9._______________________________11.______________________________13.______________________________15.______________________________17.______________________________19.______________________________21.______________________________23.______________________________25.______________________________27.______________________________29.______________________________31.______________________________33.______________________________2.______________________________4.______________________________6.______________________________8.______________________________10._____________________________12._____________________________14._____________________________16._____________________________18._____________________________20._____________________________22._____________________________24._____________________________26._____________________________28._____________________________30._____________________________32._____________________________34._____________________________138 Guilford County Schools


APPENDIX BGuilford County SchoolsStudent Handbook and Code of ConductAdministrative Policy JDParent/Guardian Verification of Reciept and ReviewParent/Guardian Verification:This is to certify that I have received and reviewed Adminstrative Policy JD(Student Discipline and Code of Conduct) and understand that this documentgoverns the standards of behavior for students in the Guilford County SchoolDistrict. I have also reviewed the remainder of the Student Handbook includingthe section entitled “School Health Education Program: Reproductive Healthand Safety” and understand that I may view materials in advance for theiruse based on the schedule set at my child’s school. I understand that thesestandards of student behavior apply to school sites, off-site school sponsoredactivities and on any form of transportation provided by the Guilford CountySchool. I understand policies which may be revised and updated throughout theyear may also be found on the district website (www.gcsnc.com).Date __________________________Parent’s Signature _______________________________________________________(Please Print) ____________________________________________________________Student’s Name _________________________________________________________Please return this form to your assigned teacher as soon as possible.student handbook 139


APPENDIX CGuilford County SchoolsMemorandum of Disciplinary Action FormSTUDENT DEMOGRAPHIC INFORMATIONSchool Name__________________________Student Name_________________________Address:______________________________Grade ____________ ID #: ______________Age:______________ DOB: _____________Race: _____________ Gender: ___________EC Student?: ______EC Classification: ______________________Parent(s)/Guardian(s):___________________Phone (Home):_________________________Phone (Work):__________________________Phone (Other):_________________________STAFF INCIDENT INFORMATIONDate of Incident: ________________________ Time of Incident: _______________________Location of Incident:__Assembly__Bathroom__Bus__Bus Stop__Cafeteria__Classroom__Commons Area__Field Trip__Gym__Hallway/Breezeway__Library__Locker Room__Specialist Room__Off-campus__Office__Other Location__Parking Lot__Playground__StadiumBrief Description of Incident:__________________________________________________________________________________________________________________________________________________________________Brief Description of Previous Action(s) Taken by Referring Staff:__________________________________________________________________________________________________________________________________________________________________Signature of Referring Staff: _____________________________________ Date: ___________ADMINISTRATOR CONSEQUENCESCode of Conduct Rule(s) Violated:__1__2a__2b__2c__3__4__5__6a__6b__6c__6d__6e__6f__6g__6h__6i__6j__6k__6l__7__8a__8b__8c__8d__9__10__11__12__13__14__15__16__17__18__19a__19b__20a__20b__21a__21b__21c__22__23a__23b__23c__24__25a__25b__25c__25d__25e__25f__25g__26__27__28a__28bVictim Name(s):__None__Non-Student/Staff__Staff__Parent/Caregiver__Staff__Student__Student @ OtherSchool__UnidentifiedWeapon: __None__Boxcutter__Handgun__Rifle__Shotgun__Knife__Razor__Other:_______140 Guilford County Schools


Consequences:_____Behavior Contract/BIP_____Conference w/ Parent/Guardian_____Conference w/Administrator_____Home Visit_____In School Disciplinary Measure_____Loss of Privilege_____Positive Reinforcement_____Suspension-Bus_____Suspension (ISS)_____Suspension-10 days or less(#__)_____Suspension-11-299 days (#__)_____Suspension-300-365 days (#__)_____Expulsion_____Referral to CSW_____Referral to Counselor_____Referral to Lifestyles_____Referral to IST_____Referral to Mediation_____Referral to Social Worker_____Warning_____Other: _____________Suspension Information:Number of Days Suspended_____________________First Day of Suspension__________________________Last Day of Suspension__________________________Date Student Returns to Bus or School____________Number of Cumulative Suspensions_______________Signature of Student ____________________________Date _________Contact Information:Incident Recorded in SSP (Y/N)?_____Recorded by ___Incident Reported to Law Enforcement (Y/N)?_____ Reported by ___Incident Reported to Parent (Y/N)?_____Reported by ___Via__phone__conference__US mail__email__None Contact date ___Signature of Administrator: _____________________ Date:___________student handbook 141


APPENDIX DGuilford County SchoolsEXPUNGEMENT OF LONG-TERM SUSPENSIONS OR EXPULSIONSPerson submitting the request:_____ Student _____ Parent _____ Guardian _____ CustodianName of Person Submitting the Request: ___________________________________Address: ________________________________________________________________Daytime Telephone No.: __________________________________________________Name of Student: ________________________________________________________Student’s Date of Birth____________________________________________________Name of Student’s Current School or School Last Attended ___________________Name of School(s) from which the Student Was Suspended or Expelled_______________________________________________________________________________School Year(s) for which the Student was Suspended or Expelled(Example: long-term suspension 2003-2004:___________Reason(s) for the RequestPlease attach additional sheets if necessary. You may attach also any writtendocumentation in support of your request.I agree that all the information on this form is accurate and true to the best ofmy knowledge.Signature: __________________________________ Date: ______________________Return the completed form to Office of the Hearing Officer at Guilford CountySchools, 120 Franklin Boulevard, Greensboro, NC 27401.142 Guilford County Schools


APPENDIX EHARASSMENT, BULLYING OR DISCRIMINATION REPORTING FORMDirections: Harassment, bullying or discrimination are serious and will not be tolerated.This is a form to report alleged harassment, bullying or discrimination that occurred onschool property; at a school-sponsored activity or event off school property; on a schoolbus; or on the way to and/or from school*, at any time when the student’s behavior has adirect and immediate effect on maintaining order and discipline and protecting the safetyand welfare of students and staff. If you are a student victim, the parent/guardian of astudent victim, an adult relative/friend of a student victim, a student witness/bystander ora school staff member and wish to report an incident of alleged harassment, bullying ordiscrimination, complete this form and return it to the principal, assistant principal, teacheror counselor at the student victim’s school. Contact the school for additional information orassistance at any time.Harassment, bullying and discrimination are defined as conduct intended to intimidate,discredit, injure or disturb a student or groups of students to the extent that the behaviorcauses mental and/or physical harm to students and is sufficiently severe, persistentand pervasive so that it creates a learning environment that is intimidating, threateningor abusive. Harassment, bullying and discrimination can occur face to face, in writingor through use of electronic means such as the internet, emailing or text messaging.Cyberbullying can include the use of personal web sites to support deliberate, repeatedand hostile behavior intended to cause harm to persons or groups.Today’s date: ____ / _____ / _____ School: __________________________________Place an X in the appropriate box: o Victim o Student o Parent / Guardiano Anonymous o School Staff o Other ________________Person Reporting Incident (Note: If this is an anonymous report, leave name and phone #blank.)Name: _________________________________Telephone :(_____) _______________1. Name of student victim: ____________________________ Grade Level: _______(Please print)2. Name(s) of alleged offender(s) (If known): Grade Level School (if known) Is he/she a student?____________________________________________________________________ oYes oNo(Please print)____________________________________________________________________ oYes oNo(Please print)3. Were you an eyewitness to this behavior? oYes oNoName(s) of other witnesses (If known): Grade Level School (if known) Is he/she a student?____________________________________________________________________ oYes oNo(Please print)____________________________________________________________________ oYes oNo(Please print)student handbook 143


4. On what date(s) did the incident happen?______ / _____ / ______ ______ / _____ / ______ ______ / _____ / ______Month Day Year Month Day Year Month Day Year5. Place an X next to the statement(s) that best describes what happened (choose all thatapply):o Any bullying, harassment, or intimidation that involves physical aggressiono Teasing, name-calling, making critical remarks, or threatening, in person or by other meanso Getting another person to hit or harm the student q Making rude and/or threateninggestureso Demeaning and making jokes about the victim q Intimidating (bullying), extorting, orexploitingo Excluding or rejecting the student qSpreading harmful rumors or gossipo Electronic Communication (specify) ______________________________________________o Other (specify) ________________________________________________________________6. Where did the incident happen (choose all that apply)?o On school property o At a school-sponsored activity or event off school propertyo On a school bus o On the way to/from school q Other_____________________7. What did the alleged offender(s) say or do? __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________(Attach a separate sheet if necessary)8. What factors contributed to the harassment, bullying or discrimination?__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________(Attach a separate sheet if necessary)9. How has the student been impacted by this incident? ________________________________________________________________________________________________________________________________________________________________________________________________10. Has the climate of the school been impacted by this incident? o Yes o No11. Was the student victim absent from school as a result of the incident? o Yes o NoIf yes, how many days was the student victim absent from school as a result of theincident?________________12. Is there any additional information you would like to provide? (Attach a separate sheetif necessary) ______________________________________________________________________________________________________________________________________________________I agree that all information on this form is accurate and true to the best of my knowledge.Note: If this is an anonymous report, no signature is required.Signature: ______________________________________________ Date: ___________________In compliance with federal laws, Guilford County Schools administers all educational programs, employment activitiesand admissions without discrimination because of race, religion, national or ethnic origin, color, age, military service,disability or gender, except where exemption is appropriate and allowed by law. Refer to the Board of Education’sDiscrimination Free Environment Policy AC for a complete statement. Inquiries or complaints should be directed to theGuilford County Schools Compliance Officer, 120 Franklin Boulevard, Greensboro, NC 27401; 336-370-2323144 Guilford County Schools


Guilford County Schools2010-2011 CalendarAugust 20 Optional Teacher Workday*August 23 District Mandated WorkdayAugust 24 Protected Teacher Workday*August 25 FIRST DAY OF SCHOOLSeptember 6 Labor Day HolidaySeptember 21 Early Release Day for students, training for staffOctober 27 Early Release Day for students, training for staffwellOctober 27 First Grading Period Ends (GP 45)October 28 Protected Teacher Workday*October 29 Optional Teacher Workday*November 11 Veterans Day HolidayNovember 24 VacationNovember 25, 26 Thanksgiving HolidayDecember 22 - January 3 WINTER BREAK FOR STUDENTSDecember 22-23 VacationDecember 24, 27 HolidayDecember 28-30 VacationDecember 31 HolidayJanuary 3 Optional Teacher Workday (S1)*January 17 Martin Luther King Jr. HolidayJanuary 20 Second Grading Period Ends (GP 45)January 21 Protected Teacher Workday*February 24 Early Release Day for students, training for staffFebruary 25 Optional Teacher Workday (S2)*March 28 Third Grading Period Ends (GP 45)March 29 Protected Teacher Workday*April 15 Early Release Day, training for staffApril 18 – April 25 SPRING BREAK FOR STUDENTSApril 18, 19 Optional Teacher Workdays (S3, S4)*April 20, 21 VacationApril 22 HolidayApril 25 Optional Teacher Workday (S5)*May 30 Memorial Day HolidayJune 9 LAST DAY FOR STUDENTSJune 9 Fourth Grading Period Ends (GP 45)June 10 Protected Teacher Workday (S6)*June 13 District Mandated Workday (S7)June 14 Optional Teacher Workday*June 15, 16 VacationS days will become student days if other days are missed due to inclement weather.Makeup days will be taken in the order indicated.*Annual leave may be taken on these days.student handbook 145


Guilford County Schools x 712 North Eugene Street x Greensboro, NC 27401 x 336.370.8100 x www.gcsnc.comIn compliance with federal laws, Guilford County Schools administers all educational programs, employment activities andadmissions without discrimination because of race, religion, national or ethnic origin, color, age, military service, disabilityor gender, except where exemption is appropriate and allowed by law. Refer to the Board of Education’s Discrimination FreeEnvironment Policy AC for a complete statement. Inquiries or complaints should be directed to the Guilford County SchoolsCompliance Officer, 120 Franklin Blvd., Greensboro, NC 27401; 336-370-2323.

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