SECTION 5 – COMPETITIVE PROCUREMENTS - Rockwall ISD

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Rockwall Independent School District (RISD) Purchasing ManualThe Formation of a Political Subdivision Corporation…………………………………….......... 29Model for the Competitive Procurement Process……………………………………………….. 29SECTION 7 33Vendor Relations………………….………………………………………………………………….. 33Approved Vendor List…………..……………………………………………………………….….. 33Vendor Bid List………...............………………………………………….......................................... 33New Vendor Request…………..……………………………………………………………….….. 33Vendor Performance Evaluation………………………………………………………………….. 34Vendors on Campuses…………………………………………………………………………….. 34Gifts from Vendors………………………………………………………………………………….. 35SECTION 8 37Purchasing Procedures………………………………………………………………....................... 37Campus Expenditure Guidelines…………………………......................................................….. 41Travel Expense Reimbursement…………….……......………………………………………….. 42Campus Activity Fund Guidelines………………………...………...…………………………….. 44Receiving……………………………………………..........………………………………………... 45Purchasing Department Responsibilities…………………………….....……………………….. 45Types of Purchase Orders……………………….........…………………………………………... 46Emergency Purchases…………………………………………………………………………….. 47SECTION 9 49Delivery and Receipt….………………………………………………………………....................... 49Receiving Procedures………….…………………………..................................................….… 49F.O.B. Destination…………………………….……......…………………………………………... 50F.O.B. Origin…………………………………….......…….……......………………………………. 51Inspection Procedures……………………………………………………………………………... 51Resolving Discrepancies…………………………………………………………………………... 52SECTION 10 53Board of Trustees Approval……………………….…………………………………........................ 53Categories for Board Approval…………...…….…………..................................................….. 53Purchases over $50,000…………….……….….…......………………………………………….. 53Purchases under $50,000…………………………………………………………………………. 53Cut-Off Dates……………………………………………………….……………………………….. 53SECTION 11 55Warehouse Overview……………………………….…………………………………..................... 55Warehouse Procedures……....………………….…………………………………...................... 55SECTION 12 61Textbooks Overview..……………………………….…………………………………..................... 61Textbook Calendar....………….………………….…………………………………........................ 63APPENDIX A 65Purchasing Department Contacts…...…………….………….………………………...................... 65APPENDIX B 67Forms.……………………....................…………….…………………………………..................... 67APPENDIX C 69Current Proposals…………….……………....................…………….………………………….......... 6975ii
Rockwall Independent School District (RISD) Purchasing ManualAPPENDIX DPurchasing Cooperatives…….……………....................…………….…………………………..... 75BuyBoard (TASB)……..……….………………….…………………………………..................... 75The Cooperative Purchasing Network (TCPN) 75Educational Purchasing Cooperative of North Texas (EPCNT)……………………………..... 76Region 10 Educational Service Center Purchasing Consortium…….…………...................... 76Tips-USA (Educational Service Center 8)……….......................…….…………...................... 77U.S. Communities………………………………………………………...…………...................... 77Houston-Galveston Area Council (HGAC)……………………………...………….................... 77Harris County Department of Education (Choice Facility Partners)...…………...................... 78Statewide Purchasing Operations………..................………………...…………...................... 79Texas Procurement and Support Services (TPASS)………………...…………...................... 79TXMAS Program……………………………….……………………...…………......................... 79Department of Information Resources (DIR)……….………………...…………....................... 80APPENDIX E 81How to Enter Purchase Requisitions, Payment Authorizations & Warehouse Requisitions…. 81APPENDIX F 125Textbook Procedures Manual for Principals, Asst. Principals and Campus Txtbk Coor……… 125APPENDIX G 145Approved Vendors List………………………………………………………………………..……… 145APPENDIX H 167Glossary of Terms……………………………………………………………………………..……… 167iii
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SECTION 5 – COMPETITIVE PROCUREMENTS - Rockwall ISD

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