GETTING STARTED with your KEYLESS ENTRY LOCK by KABA

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GETTING STARTED with your KEYLESS ENTRY LOCK by KABA

GETTING STARTED with your KEYLESS ENTRY LOCK by KABACompiled by Bonnie Pauli – July 13, 2006This simple manual is designed to answer enough basic questions to let you comfortably get startedassigning guest and staff codes for your new door lock. The first 6 pages are mostly images – this isnot as long as you think. Take a look at the tables of USER PROPERTIES and DEFINITIONS –you will need to refer to them as you assign a new type of code for the first time. Also pp 12-14offer FAQs and SUPPORT Contact Info. The KABA on-line help system (https://www.kabaecode.com/members/help/default.htm)is the source of many of these images. For more info, justlog on (using IE for your browser is recommended) at http://www.kaba-ecode.com


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Kaba Keyless Locks p.8 of 14Definitions of User PrivilegesLock OpenPersonalCodeThis is the most common privilege, basically granted to everyone. It is the rightto open the lock provided you enter the correct code.Many people find it easier to remember a personal code composed of numbersmeaningful to them.Note: ONLY THE LAST PERSONAL CODE ENTERED IS VALID. If you forgetyour Personal Code, go back to the original code to open the door, then generateanother personal code.First enter your assigned code, then #, then a 6-digit personal code.One-ShotCodeA one-shot code is a code which gives access to a specific door. just once.Assign a one-shot code, for example, to a guest to go to a room and retrieveforgotten belongings.However, if the user tries to enter that room again later the code does not work.PassageModePassage Mode is often used on Common Rooms such as lobbies where you wantto grant access to all guests and staff.Passage mode is also set on a lock if you have to enter and exit the roomconstantly and do not want to have to enter the code each time - the doorremains unlocked until you remove Passage Mode.Though cleaning staff might want to use this mode, we suggest it is too easy toforget to reset the lock. This is more appropriate for use when remodeling,moving, etc (BBP)Remember to remove Passage Mode when it is no longer needed; anyone canenter the room by just turning the handle!Enter code followed by 2 to set Passage Mode and code followed by 3 to end it.DeadboltOverrideA user with the Deadbolt Override privilege can open any door for which he hasthe access code.The user just enters the normal sequence for Lock Open; the door will open evenif someone inside has set the deadbolt by turning the thumbturn to the left.All GUEST codes have this priviledge so if one member of the family is showeringor napping and has set the dead bolt, a returning family member can still accessthe condo. Staff do not )More Definitions used in USER DESCRIPTIONS:BW: Bi Weekly Calendar 62 wksD: Daily Calendar 31 daysL: Access has limited hoursP: Turns off need for codeM: Master Code for groupECI:LCOEarly Check in as early as noonday prior to arrivalLate Check out to 1 pm


Kaba Keyless Locks p.9 of 14LEVELUSER DESCRIPTIONSUGGESTEDUSEBI-WEEKLY/ DAILYSTART AND ENDTIMESDEAD-BOLTOVER-RIDEPASS-AGEMODE0 Guest 1 Daily guest DStart 14:00 End11:00Yes No1 Guest 2 ECIGuest earlycheck inD 12:00 - 11:00 Yes No2 Guest LCOGuest late checkout 1 PMD 14:00 - 13:00 Yes No3 Guest LT Guest Long Term BW 14:00 - 11:00 Yes No4 One-shot Forgetful guest D 00:00 - 00:00 No No5 Owner 1 BW BW 00:00 - 00:00 Yes Yes6 Owner 2 BW BW 00:00 - 00:00 Yes Yes7 Owner 3 BW BW 00:00 - 00:00 Yes No8 Owner 4 BW BW 00:00 - 00:00 Yes No9PropertyManager/AGENTBW 00:00 - 00:00 Yes No10 Housekeeper1 BW BW 00:00 - 00:00 No No11 Housekeeper2 BW BW 00:00 - 00:00 No No12 Maintenance BW BW 00:00 - 00:00 No No13 Maintenance2 BW BW 00:00 - 00:00 No No14 Repairperson DL(limited accesstimes)D 07:00 - 18:00 No No15 Repairperson D D 00:00 - 00:00 No No16 Vendor D 00:00 - 00:00 No No17 WindowWasher BWL BW 07:00 - 18:00 No No18 CarpetCleaner L BW 07:00 - 18:00 No No19 Decorator BW BW 00:00 - 00:00 No No20 Decorator D D 00:00 - 00:00 No No21 Prop Coor 1 BW BW 00:00 - 00:00 No No22 Prop Coor 2 BW BW 00:00 - 00:00 No No23 Prop Coor 3 D D 07:00 - 18:00 No No24 Prop Coor 4 D D 00:00 - 00:00 No No25 Builder BW BW 00:00 - 00:00 No Yes26 Builder2 BW BW 00:00 - 00:00 No Yes27 Builder3 D 00:00 - 00:00 No No28 Inspector 1 DM D 00:00 - 00:00 No No29 Inspector 2 DM D 00:00 - 00:00 No No30 Inspector 3 DM D 00:00 - 00:00 No No31 Inspector 4 DM D 00:00 - 00:00 No No32 Housekeeping 1 BW BW 00:00 - 00:00 No No33 Housekeeping 2 BW BW 00:00 - 00:00 No No34 Housekeeping 3 BW BW 00:00 - 00:00 No No35 Housekeeping 4 BW BW 00:00 - 00:00 No No36 Housekeeping 5 BW BW 00:00 - 00:00 No No37 Housekeeping 6 BW BW 00:00 - 00:00 No No38 Housekeeping 7 BW BW 00:00 - 00:00 No No39 Housekeeping 8 BW BW 00:00 - 00:00 No No40 Housekeeping 9 DM D 00:00 - 00:00 No No41 Housekeeping 10 DM D 00:00 - 00:00 No No42 Housekeeping 11 DM D 00:00 - 00:00 No No


Kaba Keyless Locks p.10 of 14LEVELUSER DESCRIPTIONSUGGESTEDUSEBI-WEEKLY/ DAILYSTART AND ENDTIMESDEAD-BOLTOVER-RIDEPASS-AGEMODE43 Housekeeping 12 DM D 00:00 - 00:00 No No44 Housekeeping 13 DM D 00:00 - 00:00 No No45 Vendor 1 D D 00:00 - 00:00 No No46 Vendor 2 D D 00:00 - 00:00 No No47 Vendor 3 D D 00:00 - 00:00 No No48 Vendor 4 D D 00:00 - 00:00 No No49 Vendor 5 D D 00:00 - 00:00 No No50 Vendor 6 D D 00:00 - 00:00 No No51 Vendor 7 D D 00:00 - 00:00 No No52 Vendor 8 D D 00:00 - 00:00 No No53 Vendor 9 D D 00:00 - 00:00 No No54 Vendor 10 D D 00:00 - 00:00 No No55 Vendor 11 DM D 00:00 - 00:00 No No56 Vendor 12 DM D 00:00 - 00:00 No No57 Vendor 13 DM D 00:00 - 00:00 No No58 Vendor 14 DM D 00:00 - 00:00 No No59 Vendor 15 DMP D 00:00 - 00:00 No Yes60 Vendor 16 BW BW 00:00 - 00:00 No No61 Vendor 17 BW BW 00:00 - 00:00 No No62 Vendor 18 BW BW 00:00 - 00:00 No No63 Vendor 19 BW BW 00:00 - 00:00 No No64 Vendor 20 BW BW 00:00 - 00:00 No No65 Vendor 21 BW BW 00:00 - 00:00 No No66 Vendor 22 BW BW 00:00 - 00:00 No No67 Vendor 23 BW BW 00:00 - 00:00 No No68 Vendor 24 BW BW 00:00 - 00:00 No No69 Vendor 25 BW BW 00:00 - 00:00 No No70 Vendor 26 BWP BW 00:00 - 00:00 No Yes71 User 1 DM D 00:00 - 00:00 No No72 User 2 DM D 00:00 - 00:00 No No73 User 3 DM D 00:00 - 00:00 No No74 User 4 DM D 00:00 - 00:00 No No75 User 5 BW BW 00:00 - 00:00 No No76 User 6 BW BW 00:00 - 00:00 No No77 User 7 BW BW 00:00 - 00:00 No No78 User 8 BW BW 00:00 - 00:00 No No79 User 9 D D 00:00 - 00:00 No No80 AOAO Maint 1 BW 7:00 - 16:00 No No81 AOAO Maint 2 BW 7:00 - 16:00 No No82 AOAO Maint 3 BW 7:00 - 16:00 No No83 AOAO Maint 4PRE-ASSIGNEDBW 7:00 - 16:00 No NoAOAO &84 AOAO Maint 5 BW 7:00 - 16:00 No NoEMERGENCY85 AOAO Maint 6 BW 7:00 - 16:00 No NoCODES86 AOAO Maint 7 BW 7:00 - 16:00 No No87 AOAO Maint 8DO NOTBW 7:00 - 16:00 No No88 AOAO Maint 9 USEBW 7:00 - 16:00 No No89 AOAO Maint 10 BW 7:00 - 16:00 No No90 AOAO Assist Mgr 1 BW 00:00 - 00:00 Yes No


Kaba Keyless Locks p.11 of 14LEVELUSER DESCRIPTIONSUGGESTEDUSEBI-WEEKLY/ DAILYSTART AND ENDTIMESDEAD-BOLTOVER-RIDEPASS-AGEMODE91 AOAO Assist Mgr 2 PRE-ASSIGNED BW 00:00 - 00:00 Yes No92 AOAO General Mgr AOAO & BW 00:00 - 00:00 Yes No93 Fire DepartmentEMERGENCY CODESBW 00:00 - 00:00 Yes No94 User 10 D DO NOT USE D 00:00 - 00:00 No No95 User 11 D D 00:00 - 00:00 No No96 User 12 D D 00:00 - 00:00 No No97 User 13 BW BW 00:00 - 00:00 No No98 User 14 BW BW 00:00 - 00:00 No No99 User 15 BW BW 00:00 - 00:00 No No100 User 16 BW BW 00:00 - 00:00 No No101 User 17 BW BW 00:00 - 00:00 No No102 User 18 BW BW 00:00 - 00:00 No No103 User 19 BW BW 00:00 - 00:00 No No104 User 20 BW BW 00:00 - 00:00 No No105 User 21 BW BW 00:00 - 00:00 No No106 User 22 BW BW 00:00 - 00:00 No No107 User 23 BW BW 00:00 - 00:00 No No108 User 24BW BW 00:00 - 00:00 No No109 User 25 BW BW 00:00 - 00:00 No No110 User 26 BW BW 00:00 - 00:00 No No111 User 27 BW BW 00:00 - 00:00 No No112 User 112 BWM BW 00:00 - 00:00 No No113 User 113 BWM BW 00:00 - 00:00 No No114 User 114 BWM BW 00:00 - 00:00 No No115 User 115 BWM BW 00:00 - 00:00 No No116 User 116 DM D 00:00 - 00:00 No No117 User 117 DM D 00:00 - 00:00 No No118 Pest Control BW BW 00:00 - 00:00 No No119 Housekeeper BW BW 00:00 - 00:00 No No120 Maid Service BW BW 00:00 - 00:00 No No121 Maid Service D D 00:00 - 00:00 No No122 Repairperson BW BW 00:00 - 00:00 No No123 Decorator BW BW 00:00 - 00:00 No No124 Inspector BW BW 00:00 - 00:00 No No125 Unit User 1125 BW BW 00:00 - 00:00 No No126 Unit User 126 BW BW 00:00 - 00:00 No No127 Unit User 127 D D 00:00 - 00:00 No No


Kaba Keyless Locks p.12 of 14FAQ:How do I know which USER to select when creating a code?For most guests you will use GUEST1For most permanent staff you will choose bi-weekly codeMost USER options are self explanatory (PropertyManager/AGENT, WindowWasher, etc.)For others check the USER LEVELS SHEET above to see what extra privileges differentlevels have. Some HOUSEKEEPING or HOUSEKEEPER and Maintenance codes are justDaily – these are for short term use – good for a substitute or even could be used for aone day code for a special cleaner.Some codes are limited to 7am-6pm - most offer 24 hour access (unless dead bolt is on)– Remember, you will know exactly who has been in your condo on what days should youneed that info.Some contract folk you use on a regular basis (carpet cleaner, window washers… mayprefer a daily code be generated when they are scheduled rather than be given a morepermanent code they can customize.. You should check with them prior to creating yourfirst code for them.Once you know if you need a short term code (1-31 days) or long term code (1 week to 62weeks) you should Pay particular attention to the DEAD BOLT OVERRIDE and PASSAGEMODE columns.For a guest’s protection most codes for staff do not have DEAD BOLT OVERRIDE. When aguest is in the condo and throws the deadbolt, no one can get in except1. Another member of the guest’s group using the code issued for the guest (so she isin the shower when he tries to come in from a day of golf – We think he should beable to get in)2. FIRE DEPARTMENT/EMS3. EKAHI MANAGER (our bylaws require the AOAO must be able to access theapartment at all times)4. OWNER- Most owners will use their code for access when they are staying in thecondo so they should have the same privilege as a guest5. PROPERTY MANAGER/AGENT: You can use another code for your manager/agentwithout this privilege if you prefer but I thought you might want one of your peopleto be able to access the condo ifa. someone isn’t feeling well and they call you and the deadbolt is onb. you suspect traffic in and out might be leading to misuse of the condo andthe guest keeps the deadbolt on all the time .c. other?Can I create a code that has the numbers in it I want?Yes and No! The system must create the code or the door will not know what to do. Thealgorithms giving meaning to the code are pre-programmed in each lock so the code givenmust meet those parameters.HOWEVER – once you enter a code, you can “personalize” it (See DEFINITIONS of USERPRIVILEGES) – remember, if your code has a prefix before the 6 digits, you will need toenter those numbers and symbols as well as your personal 6 digit code once you create it.


Kaba Keyless Locks p.13 of 14This is a wonderful solution for staff who might work on several condos with this type ofLock – initially all doors would have a different code assigned to the staff member but nowstaff can personalize each door to a single code they can remember.How do I find out who has been in my apartment?If something is missing or you want to know if a management company has put someonein the condo without your permission, you need to use the M-Unit software available withthe system. At this time that means you would need to contact MAUI LOCK (AccessHardware) for a service call. Dale DeSalvo, is the authorized dealer in Hawaii for theKeyless Oracode-Kaba Locks - call him (see our CONTACT INFO page).To learn more about the software and it’s availability for down load. Check with RobWengel at Secure Lodging (see CONTACT INFO). The software is made to work with aPalm Pilot that syncs with your computer. Standing at the LOCK with a Palm enabled withthe software, you can get the info needed for entry info.What if I (or a new owner) no longer want to use the Keyless Lock CodeSystemNo problem. When your lock is installed you will be given 2 keys – standard mechanicalvariety – These keys can open the door, by passing the Oracode system and functioning asa standard door key. They should be kept in a safe place and used only for emergencyaccess or access once you are no longer using the Oracode/Kaba/SecureLodging webinterface to make codes to open the door.How does the LOCK communicate with the Internet to get codes.It doesn’t! The lock has been pre loaded with a series of Algorithmic codes that enable itidentify the codes you create on line. Each number, prefix,symbol means something andcauses the following numbers to mean something else. No worry about power outages orInternet down time.What is the ONE-SHOT code for.Sometimes a guest will find they have forgotten an item after they have checked out. Ifthey close the condo door after 10AM for a standard check out or 1 PM for a late checkout, they will not be able to get in. Kaba encourages you to provide this ONE SHOT codewhen a guest contacts you with this type of problem – This is the safest way to allow aguest back in (prior to another renter’s code beginning) – the code will not by pass thedead bolt.What if a guest forgets their code and gets locked out.The guest should contact you or your on-island agent (not the AOAO office) and get thecode again. Even if they have personalized the code, the one you initially assigned willwork – a new personalized code must then be configured. My Agent’s number is on theinside of the screen door so a guest will be able to contact her without being inside.Personally, I plan on issuing a long-term code to my house keeper to be used for guestswho have this happen. That way she can give them the code without having to go to thecondo and the code can continue to be used if she can’t get a hold of me to remind theguest of their original code. For my staff’s protection, they will not know the guest’s code.


Kaba Keyless Locks p.14 of 14CONTACT INFO:Service & Installation:Maui Lock/Access HardwareNat'l Toll Free: 888-714-4200Maui Ofc: 808-871-4200Dale DeSalvo, President, RMEAccess Hardware Inc.285 Hukilike St. Unit B-102Kahului, HI. 96732Fax No: 808.877.0306Cell No: 808.870.4200Software & WebsiteInfo:Secure LodgingCust Svc: 866-581-3003 ext 202Rob WengelSecure Lodging Systems Inc.fax: 866-581-3003Cell: 604-905-9432email: rwengel@securelodging.com

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