Guidelines for the Storage of Essential Medicines and Other Health ...

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STOCK RECORDSThe minimal information that should be collected on stockrecords for medicines and other health products includes—■ product name/description (including the form [e.g.,capsule, tablet, liquid suspension, etc.] and strength)■ stock on hand/beginning stock balance■ receipts■ issues■ losses/adjustments■ closing/ending balance■ transaction reference (e.g., issue voucher numberor name of supplier or recipient).Depending on the system, stock records might also includeadditional product information such as—■ special storage conditions (e.g., 2°–8°C)■ unit prices■ lot numbers/bin locations■ item codes■ expiry dates.32
A logistics information system must have three differenttypes of records: stockkeeping records, transaction records, andconsumptions records. See annex 3 for sample forms of each.Clinic-level facilities may use other forms in addition to these.233
Page 1 and 2: in collaboration with theWorld Heal
Page 3: ACKNOWLEDGEMENTSSincere thanks go t
Page 6: 4. Setting Up Your Medical Store ..
Page 9 and 10: Daily/Weekly■ Update stock record
Page 11 and 12: Receiving andArrangingCommodities11
Page 13 and 14: RECEIVING HEALTH COMMODITIESWhen yo
Page 15 and 16: ARRANGING COMMODITIESArrange the st
Page 17 and 18: ■Arrange cartons so arrows point
Page 19 and 20: Following FEFO minimizes wastage fr
Page 21 and 22: System level: Items for different l
Page 23 and 24: different class, and is not always
Page 25 and 26: FLAMMABLESSome flammable liquids co
Page 27: CORROSIVESCorrosive or oxidant subs
Page 30 and 31: 30Keeping Track ofProducts in YourS
Page 34 and 35: 34Stock records might also include
Page 36 and 37: Cyclic physical inventory canbe org
Page 38 and 39: % Update the stockkeeping records.
Page 40 and 41: 40Maintaining theQuality of YourPro
Page 42 and 43: Lubricated latex products- sticky p
Page 44 and 45: PREVENTING DAMAGING AND CONTAMINATI
Page 46 and 47: locally available detergents, parti
Page 48 and 49: ■■■■■Strictly prohibit sm
Page 50 and 51: Be sure medical store staff are tra
Page 52 and 53: PROTECTING AGAINST PESTSPrevention
Page 54 and 55: Strategies for specific pestsRodent
Page 56 and 57: Termites/structural pests: There ar
Page 58 and 59: 58Circulation: Use a fan to circula
Page 60 and 61: ■■Keep the storeroom well venti
Page 62 and 63: Power supplyArrange for a solar pan
Page 64 and 65: Medicines with stability problems u
Page 66 and 67: In health centers■ Lock the store
Page 69 and 70: Setting Up YourMedical Store69
Page 71 and 72: CONSTRUCTING A MEDICAL STOREWhen co
Page 73 and 74: DESIGNING A MEDICAL STOREConsider t
Page 75 and 76: Ventilation: The location and desig
Page 77 and 78: Cupboards: Provide cupboards for th
Page 79 and 80: ■■Pile empty pallets neatly and
Page 81 and 82: Waste Management81
Page 83 and 84:
CONSIDERING WASTE MANAGEMENTStorage
Page 85 and 86:
Other hazardous medical waste: Wast
Page 87 and 88:
Medium-temperature incinerators, co
Page 89 and 90:
Waste types not to be incinerated
Page 91 and 92:
CATEGORY DISPOSAL METHODS COMMENTSC
Page 93 and 94:
Bibliography93
Page 95:
BIBLIOGRAPHYAppropriate Health Reso
Page 98 and 99:
98Annexes
Page 100 and 101:
Pallets and Pallet RacksAdvance Sto
Page 102 and 103:
ANNEX 2: SUGGESTED READINGMost of t
Page 104 and 105:
AHRTAG. 1994. How to Manage a Healt
Page 106 and 107:
Waste ManagementSafe Management of
Page 108 and 109:
Requisition and Issue Voucher(trans
Page 110 and 111:
ANNEX 4: MEDICINE NAMESRemember tha
Page 112 and 113:
From sq. centimeters to sq. inches:
Page 114:
JOHN SNOW, INC.DELIVER1616 N. FORT
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