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Product Maintenance Forms – QuickReference GuideAustralia and New ZealandVersion 1.01


Contents1. Introduction ..................................................................................................................................................................... 3Purpose .......................................................................................................................................................................... 3Form Location................................................................................................................................................................. 32. New and Existing Article Information ............................................................................................................................... 4What is an Article? .......................................................................................................................................................... 4Introducing New Lines .................................................................................................................................................... 4Making Changes to Existing Lines.................................................................................................................................. 43. Woolworths New Article Summary (WNAS) .................................................................................................................... 5Introduction ..................................................................................................................................................................... 5Overview ........................................................................................................................................................................ 5Submission ..................................................................................................................................................................... 6Key Points to Remember ................................................................................................................................................ 64. Woolworths Article Form (WAF)...................................................................................................................................... 7Introduction ..................................................................................................................................................................... 7Overview ........................................................................................................................................................................ 7Key Points to Remember ................................................................................................................................................ 85. Woolworths Price Form (WPF)........................................................................................................................................ 9Introduction ..................................................................................................................................................................... 9Overview ........................................................................................................................................................................ 9Key Points to Remember .............................................................................................................................................. 106. Woolworths Article Form and Woolworths Price Form Submission ............................................................................... 11Validating and Submitting the WAF and WPF .............................................................................................................. 11Electronic Submission .................................................................................................................................................. 11Submission Rules ......................................................................................................................................................... 12Form Rejection Process and Response Times ............................................................................................................ 127. Technical Requirements and Support ........................................................................................................................... 13Technical Requirements ............................................................................................................................................... 13Trade Partner Support .................................................................................................................................................. 138. Product Maintenance Form Examples .......................................................................................................................... 14Scenario 1: Grocery Article – Pasta Sauce .................................................................................................................. 14Scenario 2: Grocery Article Split Case – Shampoo ...................................................................................................... 18Scenario 3: Pack Breakdown Article – Cigarettes ........................................................................................................ 23Scenario 4: Pack Breakdown Article – Beer ................................................................................................................. 28Scenario 5: Random/Set Weight Article – Chicken....................................................................................................... 34Scenario 6: Set Weight Article – Hard Jubes ................................................................................................................ 44Scenario 7: Prepack Display Article – Batteries ........................................................................................................... 48Version 1.0 ©Woolworths Limited 2011. 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1. IntroductionIn November 2010 Woolworths 1 introduced a new suite of Product Maintenance forms to coincide with theimplementation of SAP into our Australia and New Zealand merchandising teams.The new forms apply to the following Woolworths brands:BIG W will follow at a later stage.The new suite of Product Maintenance Forms includes:• Woolworths New Article Summary (WNAS) Spreadsheet• Woolworths Article Form (WAF)• Woolworths Price Form (WPF)PurposeThe purpose of the Quick Reference Guide is to provide Trade Partners with reference material on the aspects of theWNAS, WAF and WPF that has a potential for a high error rate. It is not a comprehensive user guide.The Quick Reference Guide also includes completed sample forms based on specific scenarios, for example, Split Caseproducts. These are examples only and Trade Partners will need to take into account any variations for specific products.Form LocationThe Product Maintenance Forms and supporting Materials can be found in the following locations:Australiawww.wowlink.com.auo Doing Business with Woolworths• Product Maintenance FormsNew Zealand• www.progressive.co.nzo Our Suppliers• Notices & Forms1 When referring to 'Woolworths' this includes Woolworths' businesses in Australia and Progressive Enterprises in New Zealand.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 3


2. New and Existing Article InformationWhat is an Article?An article is the SAP term for a product, SKU, or reference item. The term „article‟ will be used in this document in placeof „product‟.Introducing New LinesThe process of introducing article details for new lines begins with the completion of the WNAS spreadsheet by ourTrade Partners.This is presented in hard copy to the Business/Category Manager during the Range Review process and is submittedelectronically via email to them with the relevant attachments in order to make decisions on the range and advise theirTrade Partners which articles are potentially new lines.Once advised of potential new lines Trade Partners will then be required to submit a WAF and a WPF. The WAF andWPF are electronically submitted and loaded into Woolworths merchandising system.The WAF must be submitted to Woolworths electronically before the WPF is submitted. The WPF submission processwill fail if the article being priced is not already in the Woolworths system.Please ensure appropriate timelines are followed when submitting forms for a category review. If in doubt consult theBusiness/Category manager.NOTE: It is important to understand that electronic submission and automatic upload of the WAF and WPF doesnot constitute acceptance of all field information and/or pricing submissions and Trade Partners will becontacted via an email notification if any content requires adjustment.Making Changes to Existing LinesThe WAF and WPF can be used to submit changes to article and pricing information.Standard business policies, rules and timelines must be followed by Trade Partners who are making changes to articledetails and pricing. Pending changes must be communicated to the Business/Category Manager prior to submission.The below table indicates, based on scenario, which forms are applicable for new and change submissions.SCENARIO WNAS WAF WPFRange Review MeetingNEW SUBMISSIONNew Line Introduction Yes Yes YesExisting Article supplied by a new Trade Partner Yes Yes YesPrice ChangeCHANGE SUBMISSIONTUN Changes including Pack Size Changes Yes YesTrade Partner owned data (e.g. Shelf Life etc) ChangesNutritional Information Panel (NIP) ChangesTI/HI ChangesOrder Unit of Measure (OuM), Order Multiple, or Dimension ChangesGTIN Change Only (Sellable and Orderable)YesYesYesYesYesYesEmail buservsup@woolworths.com.auVersion 1.0 ©Woolworths Limited 2011. All rights reserved. 4


3. Woolworths New Article Summary (WNAS)IntroductionThe Woolworths New Article Summary (WNAS) spreadsheet is used to introduce article details for new linesprior to submitting the Woolworths Article Form (WAF) and Woolworths Price Form (WPF) and provides themerchandising teams with new line information to aid decision making in range reviews.As both internal and external parties complete the WNAS, the spreadsheet has been colour coded to distinguish thesections each party will complete. Yellow is designated to Trade Partners. The field requirements in the spreadsheethave been designed to gather information for articles based on the smallest consumer unit.The WNAS must be completed and provided to the Business/Category Manager before the WAF and WPF areelectronically submitted.To access the Woolworths New Article Summary User Guide click on the below links:AustraliaNew ZealandOverviewThe WNAS is a Microsoft Excel spreadsheet with three (3) key sections:1. General Information2. National or State Specific Data3. Internal Use OnlyWhen completing the General Information section, the Remit to Vendor number/name etc. details must be entered foreach article as the buyer may wish to view all articles from multiple Trade Partners for a Woolworths category. This canbe done by copying and pasting the details for each article onto a new row.Each article must be entered on its own row. There is no limit to the number of articles that can be listed on thespreadsheet.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 5


SubmissionOnce Trade Partners have completed the WNAS, submit the spreadsheet to the Business/Category Manager via emailwith the following relevant attachments:• A Barcode Verification Report for all GTINs (also known as EAN and TUN)• A Material Safety Data Sheet (MSDS), if applicable• A Risk Assessment Form, if applicableKey Points to Remember• Only use the WNAS for new line introduction.• Submit the WAF and WPF once advised of potential new lines.• Enter the Remit-to Vendor Number as found on the Remittance Advice or the number nominated by Woolworthsas the Vendor Number. The Remit to Vendor Number will not be the number found on the Purchase Order orTrading Terms document. Please check with the relevant Business/Category Manager if unsure which numberto use.• Provide the GTIN for the smallest consumer unit that Woolworths sells to the consumer.• For Australian States only complete fields that differ from the National.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 6


4. Woolworths Article Form (WAF)IntroductionThe Woolworths Article Form (WAF) provides Woolworths with new line information and changes to details for existingarticles.The information entered within the form is used to set-up, maintain and manage core product records to buy and sellgoods.This form is electronically submitted and automatically uploaded into our SAP merchandising system. Rejection of WAFsubmissions will occur where information is not accurate or not approved by the Business/Category Manager and TradePartners will be contacted to adjust the details and resubmit.To access the Woolworths Article Form User Guide click on the below links:AustraliaNew ZealandOverviewOne WAF per New Article or ChangeThe WAF can be used to submit information relating to one (1) article at a time. However, if there is more than 1 articlefor submission a separate WAF for each article will be required. For example, 5 new articles or changes to 5 existingarticles will require 5 WAF‟s.One WAF per Target MarketIf the same article is supplied to Australia and New Zealand, two (2) WAF‟s will need to be submitted. One (1) WAF foreach Target Market.Form FeaturesThe form is designed to make additional field requirements available based on user selections. This also helps drivewhether a field is mandatory, optional or conditional.For example, selecting Hazardous Good Article in the Article Classification section activates the Hazardous GoodsDetails section of the form. Hazardous Goods Details must now be completed.Price FamiliesPrice Families are also known as Assortments, for example, similar articles which may vary by flavour, such as vanillaand strawberry yoghurts.For Trade Partners who supply articles to Woolworths that are maintained in Price Families, we request that the WPF besubmitted the same day as the WAF for new lines in order for Woolworths to maintain pricing at a single point for thePrice Family.Pack DetailsThe Pack Details section provides information related to pack hierarchy levels (eg Consumer Unit, Inner Pack, and OuterCase) and specifications that are used to maintain article records.At least one (1) of the following must be selected in the form to be able to complete the applicable attributes in theselected column:• Consumer Unit,• Inner Pack,• Outer Case.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 7


It is essential in this section, where an orderable unit exists, that it is checked, to indicate to Woolworths' system whichGTIN is applicable. The highest level GTIN should be checked as the Orderable Unit.It is also important that the Number of Consumer Units are completed based on the smallest bar-coded unit. Forexample, in the case of Cigarettes, the number of consumer units in the Consumer Unit column will be 1; the Inner Packwill have 8 (representing the sleeve) and the Outer Case 240. Woolworths will not accept the number of Inner Packsin the Outer Case as the Number of Consumer Units for the Outer Case.Key Points to RememberRelating to field requirements:• The Remit-to Vendor Number and GTIN(s) are key pieces of information on the form and must be accurate toreduce rejection rates.• The Remit-to Vendor Number used is as found on the Remittance Advice or the number nominated byWoolworths as the Vendor Number. The Vendor Number will not be the number found on the Purchase Orderor Trading Terms document. Please check with the relevant Business/Category Manager if unsure whichnumber to use.• The Base UOM is completed based on how Woolworths sells the article to the end consumer.• Valid GTINs must be provided for all applicable pack hierarchy levels (e.g. Consumer Unit, Inner Pack, OuterCase).• The Number of Consumer Units in the Pack Details section is completed in terms of the Base UoM (eitherEach or Kilogram).• Use drop down lists and calendars wherever possible.Relating to WAF design and process:• Use Adobe Reader version 8.2.0 or above.• Follow the automatically generated submission process or internet based email application (i.e. Hotmail)submission process and DO NOT submit PDF versions of the form.• Only send one submission at a time.• Validate each form prior to submission. The form includes validation that the mandatory and conditional fieldshave been completed as required. It does not confirm that the information is correct.• Save a copy to a local hard drive for recall and reuse.• Submit using the latest version of the form. Submission of obsolete versions of the form will be rejectedand Trade Partners will be required to resubmit using the latest version.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 8


5. Woolworths Price Form (WPF)IntroductionThe Woolworths Price Form (WPF) provides Woolworths with pricing details for new and existing articles.This includes information such as the recommended retail price, list price (first cost), deals and charges andInvoice cost as it relates to the article.The WPF is not applicable to promotional deals, only standard cost.This form is electronically submitted and automatically uploaded into our SAP merchandising system. Rejection of WPFsubmissions will occur where information is not accurate or not approved by the Business/Category Manager and TradePartners will be contacted to adjust the details and resubmit.To access the Woolworths Price Form User Guide click on the below links:AustraliaNew ZealandOverviewNumber of GTINs per formThe WPF is used to submit pricing information for up to 20 GTIN‟s at a time.One Form per Target MarketIf the same article is supplied to Australia and New Zealand, two (2) WPF‟s will need to be submitted. One (1) WPF foreach Target Market.Price FamiliesWhen submitting a new price and subsequent price changes for an article in a Price Family, all articles within that PriceFamily must be submitted on the same day with the same Effective Date to enable prices to be maintained byWoolworths at a single point. Trade Partners are able to submit up to 20 GTINs using the WPF, rather than submitseparate forms.Vendor Sub RangeA Vendor Sub Range is a subdivision of a Trade Partners overall range that has different Trading Terms applied to it.For example; a Trade Partner could supply articles from Frozen, Chilled and Ambient parts of our business and havedifferent trading terms for each business segment.Vendor Sub Range numbers are 4 digits (e.g. 0001) and are provided by Woolworths. They will apply to a minority ofTrade Partners.Zone PricingZone Pricing is when there is a different price within a group of stores within a state that differs from the state or nationalprice.Zone Price Codes are Trade Partner and article specific and cannot be used unless agreed to by the Business/CategoryManager and set-up in Woolworths merchandising system. The Zone Price Code is manually entered in the Geographycolumn and is supplied by Woolworths. It is applicable to direct store delivery (DSD) only.Any other entered codes will be rejected.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 9


Cost QualifierThe Cost Qualifier is the number of consumer units that Trade Partners will provide pricing against. It also determineshow Woolworths is invoiced for goods purchased. Trade Partners should refer to their Finance Department if unsure ofthe Cost Qualifier. It is important to enter the same Cost Qualifier for future price changes as already existing inWoolworths merchandising system.The Cost Qualifier may or may not be related to the number of consumer units in the Orderable GTIN.Invoice CostThe Invoice Cost is the amount that will appear on the Trade Partners invoice to Woolworths inclusive of all allowancesand deals for that article. If a Warehouse Allowance is applicable it must be included in the Invoice Cost.Pricing FlagThe Pricing Flag column indicates whether there is an Exception Price or an End Price for a total Geography.Exception Pricing indicates the price captured on the applicable row is different from the National.End Price for Geography‟s indicates to Woolworths that the applicable Geography no longer has specific pricing. Theend price facility is used only for ending price for the entire target Geography. The End Price flag cannot apply to anindividual list price, deal or charge within a Geography.If there are no changes to the previously submitted National cost, Trade Partners are able to End Price the Geographypreviously flagged as an Exception by selecting End Price from the Price Flag column. The National does not need to beresubmitted with the End Price.To End Price for a Cost Element Trade Partners must submit the WPF with a zero value (“0”) for each Geography in theapplicable deal or charges column.The Exception Price and End Price flag cannot apply to National cost.Key Points to RememberRelating to field requirements:• The Remit-to Vendor Number and GTIN(s) are key pieces of information on the form and must be accurate toreduce rejection rates.• The Remit-to Vendor Number used is as found on the Remittance Advice or the number nominated byWoolworths as the Vendor Number. The Vendor Number will not be the number found on the Purchase Orderor Trading Terms document. Please check with the relevant Business/Category Manager if unsure whichnumber to use.• Provide the orderable unit GTIN.• Manually enter pre-approved Zone Price Codes in the Geography column for DSD only.• Enter the Cost Qualifier that Woolworths will be invoiced for goods purchased.• Provide the Invoice Cost that would appear on the invoice to Woolworths limited, inclusive of all allowances anddeals.• Use drop down lists and calendars wherever possible.Relating to WPF design and process:• Standard business policies, rules and timelines must be followed by Trade Partners who are making changes topricing. Pending changes must be communicated to the Business/Category Manager prior to submission.• For new lines, submit on the same day as the WAF.• Use Adobe Reader version 8.2.0 or above.• Follow the automatically generated submission process or internet based email application (i.e. Hotmail)submission process and DO NOT submit PDF versions of the form.• Only send one submission at a time.• Validate each form prior to submission. The form includes validation that the mandatory and conditional fieldshave been completed as required. It does not confirm that the information is correct.• Save a copy to a local hard drive for recall and reuse.• Submit using the latest version of the form. Submission of obsolete versions of the form will be rejectedand Trade Partners will be required to resubmit using the latest version.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 10


6. Woolworths Article Form and Woolworths Price FormSubmissionValidating and Submitting the WAF and WPFIt is recommended that the WAF and WPF are validated prior to electronic submission. This will ensure that theinformation entered has met the data requirements.This can be done by clicking the Validate button at the bottom of the form. Any error messages will display in theMessages box located to the left of the Validate button. The form will also be automatically validated when the Submitbutton is clicked.Below is an example of a form that did not meet the data requirements.If there are no issues with the data entered in the form the message box will state that “Form is valid”, as shown below.This indicates that the data entered has met all the data requirements and the form is ready for submission.Electronic SubmissionThere are two (2) ways to submit the WAF and WPF.ElectronicallyThe preferred method of submission is electronically via email.Following the prompts when the Submission button is selected does this. The submission button is located at the end ofthe form. This will result in an auto-generated email, which Trade Partners will need to send.If you experience technical difficulty using the auto-generated email submission please refer to the Form Submissionsection of the User Guide for a manual work around or technical fix and contact you internal IT Department.ManuallyFor Trade Partners who are unable to submit the form electronically, please request a printed copy from theBusiness/Category Manager. When completing the form manually the form validation features and drop down options willnot be available. Please read the form instructions to ensure they are completed correctly.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 11


Submission RulesTo ensure the form is submitted to Woolworths successfully, please make sure to:• Only attach one (1) .xml file in the email. No other attachments should be included. To do this, follow the autogeneratedemail process or the workaround for internet based email applications.• Only attach the extracted .xml file. No other versions, e.g. PDF, of the file should be attached. This isparticularly important if following the form submission process for Non Local Email Clients (i.e. Hotmail).• Do not add any other text into the email message.If the above submission rules are not followed the submission will be rejected and the form(s) will require resubmitting.If the forms have been submitted with a mistake, contact the Business Services & Support team on 1300 422 042(Australia) or +612 8885 0536 (New Zealand). Please do not resubmit the form.Form Rejection Process and Response TimesIt is important to note that the electronic submission and automatic upload of the WAF and WPF does not constitute theacceptance of all the field information.If Woolworths find any errors with the submitted information, Trade Partners will be contacted to make the necessaryadjustments to the form and be required to resubmit in order for the details to be uploaded successfully.Please refer to the below table for a schedule of expected response times and notification for WAF and WPFsubmissions:ActionFebruary 2011 – April 2011May 2011 ForwardResponse Timeframe Response TimeframeConfirmation of Form submission –no errorsConfirmation of form submission –with errors and error descriptionN/A N/A Email Within 20 minsEmail 48 Hours Email Within 20 minsForm submission escalation toBusiness/Category ManagerPhoneAfter 2 failedsubmissionsPhoneAfter 2 failedsubmissionsVersion 1.0 ©Woolworths Limited 2011. All rights reserved. 12


7. Technical Requirements and SupportTechnical RequirementsSoftwareIn order to use the Woolworths Article Form and Woolworths Price Form Trade Partners will require Adobe Reader 8.2.0or above. Adobe Reader can be downloaded at no cost from http://www.adobe.com/downloads/.EmailFor form submission Trade Partners will require a local email application, e.g., Outlook Express, Lotus Notes, however,the WAF and WPF can be submitted via an Internet based email application, e.g., Gmail.VersionsThe forms will be changed and updated when necessary so it is important that Trade Partners always download thelatest version of the form from the wowlink and Progressive websites. The version number will be located at the top ofthe form. Submissions of old versions of the form will be rejected and Trade Partners will be required to resubmitusing the latest version.WindowsIntel Pentium® III or equivalent processorMicrosoft® Windows® 2000 with Service Pack 4; Windows Server® 2003 (32-bit or 64-bit editions) with ServicePack 1; Windows XP® Professional, Home, Tablet PC(32-bit or 64-bit editions) with Service Pack 2 or 3(32-bitor 64-bit editions); or Windows Vista® Home Basic, Home Premium, Ultimate, Business, or Enterprise withService Pack 1 or 2 (32-bit or 64-bit editions)128MB of RAM (256MB recommended for complex forms or large documents)170MB of available hard-disk spaceMicrosoft Internet Explorer 6.0 or 7.0, Firefox 1.5 or 2.0, Mozilla 1.7, AOL 9MacintoshPowerPC G3, G4, G5 or Intel processorMac OS X v10.4.11 or above128MB of RAM (256MB recommended for complex forms or large documents)170MB of available hard-disk space (additional space required for installation)Safari® (Shipping with supported OS)Trade Partner SupportFor all commercial questions (“How to do Business with Woolworths” Cost, Sell, Ranging, introduction dates,Planograms etc.) please contact the relevant Business/Category Manager.For Technical issues, forms processes and issues please contact:Business Services and Support TeamEmail: buservsup@woolworths.com.auTelephone: 1300 422 042 (Australia)+612 8885 0536 (New Zealand)Hours of Operation: 8:30am to 5pm Australian Eastern Standard TimeVersion 1.0 ©Woolworths Limited 2011. All rights reserved. 13


8. Product Maintenance Form ExamplesScenario 1: Grocery Article – Pasta SauceThis scenario covers the introduction of a simple grocery article into stores.Key Points:WNAS• Completed based on the Consumer Unit.WAF• The Pack Details section is completed for the Consumer Unit and Outer Case.WPF• Orderable Unit GTIN is for the Outer Case.• There are no Exceptions to National Price.The below depiction of the WNAS only includes Trade Partner relevant fields (columns). Internal Use fields (Green shaded) are not provided.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 14


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Scenario 2: Grocery Article Split Case – ShampooThis scenario is of a Split Case article, which is common for Health and Beauty Products.A split case is where the orderable unit (i.e. Outer Case) is broken down into a smaller inner pack by the Woolworths distribution centre and the smaller inner pack is distributedto stores. The stores break open the inner pack and sell the consumer unit to customers.Key Points:WNAS• Completed based on the Consumer Unit.WAF• The Pack Details section is completed for the Consumer Unit, Inner Pack and Outer Case.• The Inner Pack is neither a Consumer Unit nor Orderable Unit, a key difference from the other scenarios.WPF• Orderable Unit GTIN is for the Outer Case.• National pricing with an exception for Victoria.The below depiction of the WNAS only includes Trade Partner relevant fields (columns). Internal Use fields (Green shaded) are not provided.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 18


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Scenario 3: Pack Breakdown Article – CigarettesThis scenario is for a pack breakdown article. This is where there are multiple consumer units that can be broken down from each other in a case.Key points:WNAS• Completed based on the Consumer Unit.• Sellable Unit Quantity is 1 as it indicates the quantity of base units in the sellable unit (1 single packet = 1 Sellable Unit Quantity).WAFWPF• The Pack Details section is completed for the Consumer Unit, Inner Pack and Outer Case.• The Consumer Unit and Inner Pack are both consumer units.• Orderable Unit GTIN is for the Outer Case.• Negotiated cost price is for the Inner Pack rather than the Outer Case, which has 5 consumer units.• There is an Off Invoice Deal applied to the article that impacts Invoice Cost.The below depiction of the WNAS only includes Trade Partner relevant fields (columns). Internal Use fields (Green shaded) are not provided.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 23


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Scenario 4: Pack Breakdown Article – BeerThis scenario is for Beer, also a pack breakdown article. As opposed to Cigarettes, Beer has three consumer units(e.g. Consumer Unit, Inner Pack and Outer Case).NOTE: New Zealand may only sell the 6-pack and the Outer Case. In this case the 6-Pack would be the Consumer Unit where the Number of Consumer Units will be defaultedto1 with the Outer Case as 4. There would be only 2 consumer units.Key points:WNAS• Completed based on the Consumer Unit.• Sellable Unit Quantity is 1 as it indicates the quantity of base units in the sellable unit (1 single packet = 1 Sellable Unit Quantity).WAFWPF• Liquor Article is checked in the Article Classification section with Liquor Article Type „Beer‟ selected. This drives the Liquor Details section to be completed on page3.• The Pack Details section is completed for the Consumer Unit, Inner Pack and Outer Case.• The Consumer Unit, Inner Pack and Outer Case are all consumer units.• The Outer Case is also the Orderable Unit.• Displays the use of a Vendor Sub Range and a Zone Price Code.The below depiction of the WNAS only includes Trade Partner relevant fields (columns). Internal Use fields (Green shaded) are not provided.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 28


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Scenario 5: Random/Set Weight Article – ChickenThis scenario is for random weight and set weight chicken articles.Key Points:Scenario 5a - Random Weight Product - Chicken Breast FilletsWAF• Pre-packaged and pre-labelled article to be displayed and sold in the Meat department.• Approximate outer case weight of 7kilograms but there are always 12 packs inside each case.• Consumer Unit GTIN with zeros loaded for the embedded price digits.• Base UoM for this product is Kilogram with Consumer Net Contents UoM of Random Weight.• The Number of Consumer Units will be 7, as the case weighs approximately 7 kilograms.• Packets Per Random Weight case must be 12 in the Pack Details section.WPF• Cost Qualifier of 1 (per kilo).• A Miscellaneous Charge applies to this product, which affects the Invoice Cost.Scenario 5b - Set Weight Product - Chicken Drumstick Honey Soy• This is ordered in a Set Weight case and is sold loose behind the Service Deli counter.• Woolworths creates Product Look-up Codes (PLU) internally to generate an EAN on the in store produced label.• The expected GTIN, which must be entered into the spreadsheet, is the TUN for the case, the lowest level GTINthat the Trade Partner supplies.WAF• The Consumer Net Contents UoM for this article is Kilogram, which differs to Chicken Breast Fillets.• There is no consumer unit, only and Outer Case that is the Orderable Unit.• Article Labelled in Store is selected in the Article Classification section. This also requires the Store LabellingDetails section to be completed.WPF• There is an Off Invoice Deal and a Deferred Deal.NOTE: No GST is applicable to this product in Australia. If the articles were supplied in New Zealand the 15% standardGST rate would apply.The below depiction of the WNAS only includes Trade Partner relevant fields (columns). Internal Use fields(Green shaded) are not provided.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 34


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Scenario 6: Set Weight Article – Hard JubesThis scenario is for a Set Weight article.Key Points:WPF• There are no deals or charges for the article; however, there is a Warehouse Allowance that is factored intothe Invoice Cost.The below depiction of the WNAS only includes Trade Partner relevant fields (columns). Internal Use fields (Green shaded) are not provided.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 44


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Scenario 7: Prepack Display Article – BatteriesThis scenario is for a Prepack Display article. A Prepack Display is a case of goods that contains various items.Key Points:WNAS• Units per Case is 1 for all prepack displays as it is received as a total unit into the store.• Prepack Displays are not sold to customers in stores which is why the columns relating to selling and sell price do not require completing (e.g. RRP incl. GST,Projected USWR).WAF• Multiple Consumer Unit GTINs is checked in the Pack Details section. This indicates that the Outer Case contains more than one Consumer Unit.• The Multi Consumer Unit GTIN section must also be completed, representing that these articles are part of a prepack display.• Prior to submitting the form for a Prepack Display, the various articles displayed in the Prepack Display must already exist in the Woolworths system or WoolworthsArticle Forms and Woolworths Price Forms have been successfully submitted where they were new lines.WPF• A Deferred Deal applies to this product.The below depiction of the WNAS only includes Trade Partner relevant fields (columns). Internal Use fields (Green shaded) are not provided.Version 1.0 ©Woolworths Limited 2011. All rights reserved. 48


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