Exhibitor Prospectus - Academic Pediatric Association

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Exhibitor Prospectus - Academic Pediatric Association

American Academy of PediarticsPediatricHospitalPediatric AssociationMedicine2012Exhibitor ProspectusJuly 19-22, 2012Northern KentuckyConvention CenterSociety of Hospital Medicinewww.academicpeds.org


Pediatric Hospital Medicine 2012About the Meeting:Pediatric Hospital Medicine 2012 is the largest meeting of pediatric hospitalists of the year. Thismeeting marks the 7th annual meeting sponsored by the Academic Pediatric Association, theSociety of Hospital Medicine and the American Academy of Pediatrics, Section on HospitalMedicine. Each year attendance and excitement about this meeting have grown.Previous Exhibitors Include:• American College of Physicians• Agency for Healthcare Research• Anesiva, Inc.• Baxter Healthcare• Blank Children’s Hospital• Centra Medical Group• Children’s Mercy Hospitals and Clinics• Diversionary Therapy Technologies• Hospital Corporation of America• Kadlec Heath System• Legacy• Lippincott, Williams & Wilkins• MDEverywhereCost of Exhibit Space:$2000 US per 6’ table *• Mead Johnson Nutritionals• Medical Diagnostic Laboratories, LLC• Medical Doctors Associates• Merck & Co, Inc.• Monaghan Medical Corporation• Phoenix Physicians, LLC• Questcare Pediatrics• Society of Hospital Medicine• Society of Pediatric Sedation• Sonosite• St. Jude Children’s Research Hospital• TEVA Respitory• The Doctor’s ChannelThis fee includes a 6’ draped table, two chairs and a trash can. If you have additionalrequirements, please contact Allison Hartle, allison@academicpeds.org or 703-556-9222.Additional sponsorship opportunities exist. Please contact Jackie Madden, jackie@academicpeds.org or 703-556-9222 for further information.Nonprofit rate $1500. Limited to organizations that are designated 501c3 and government agencies.Each Exhibitor will Receive:• A listing in the conference program with a brief description of your company• Eligibility for discounts on hotel sleeping rooms• Conference programAttendanceWe anticipate an attendance of 450 primarily consisting of pediatric hospitalists who focus on themedical care of hospitalized pediatric patients including department chairs, program directors,division directors, pediatric hospital medicine fellows, general pediatric residents, nurse practitionersand physician assistants. Attendees come from a wide range of practice settings, includingindividual community hospitals, large free-standing academic children’s hospitals, and community/private hospitals that are part of large networks.


Pediatric Hospital Medicine 2012Liability/Insurance:Exhibitors shall be fully responsible to pay for any and all damages to property owned by theconvention center, its owners or managers which results from any act or omission of an exhibitor.Exhibitor agrees to defend, indemnify, and hold harmless, APA and the convention center, itsowners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from anydamages or charges resulting from exhibitor’s use of the property. The exhibitor acknowledgesthat APA and the convention center do not maintain insurance covering exhibitors’ property, andthat it is the sole responsibility of the exhibitor to obtain liability insurance covering such losses. Eachexhibitor, by signing an application to exhibit, understands and agrees that they assumeresponsibility for the conditions describe above.Additional Conditions:1. APA, at its sole discretion, may withhold or withdraw permission to distribute souvenirsadvertising or other material it considers objectionable or not in keeping with the character orpurpose of APA.2. All exhibitor Activity must take place in the assigned area only.3. Neither the rental of exhibit space nor the provision of grant funds shall influence the control ofcontent or selection of presenters and moderators. APA is ultimately responsible for content andselection of presenters and moderators.4. Disclosure of Financial Relationships - APA will ensure disclosure to the audience of (a) companyfunding and (b) any significant relationship between APA and the company (e.g., grantrecipient) or between individual speakers or moderators and the company.Registration Procedure:To register for Pediatric Hospital Medicine 2012, please fill in the conference registration formcompletely and return with your exhibitor fee to the APA Executive Office.Conditions of Agreement:1. All exhibits and advertisements are subject to review and approval by the Academic PediatricAssociation.2. This agreement shall not be binding upon the lessor (APA) until accepted and execute by APA.A counter-signed copy of the contract will be returned to you as confirmation of yourparticipation.3. The violation of any part of this agreement, or any part of the regulations adopted by theLessor, shall at the election of APA cause this agreement to become null and void. In such event,all sums previously paid for or contracted to be paid under this agreement shall be assigned, orotherwise disposed of, without the written approval of APA.4. Refunds of any payment for exhibit space will be made at the sole discretion of APA with a$75 processing fee deducted from the total paid. No refunds due to cancellations will be madeafter June 23, 2012.


Pediatric Hospital Medicine 2012(Please Print or Type)Company Name:Address:Participation ContractExhibit Space ApplicationCity: State: Zip:Phone:Fax:E-mail:Contact Person:Title:A. Company Description for Program (30 words or less)B. Name of Exhibit Personnel for Badges: (limited to 2 per table)C. Additional Badges ($75.00 per person)D. Exhibit Space Requesting: 6’ tables @ $2000 each(Over)


Pediatric Hospital Medicine 2012(Please Print or Type)D. Please list any giveaways:Participation ContractExhibit Space ApplicationE. Conference meal/Break Function Support: Prominent signage announcessponsorship. For options and prices please contact Jackie Madden, 703-566-9222,jackie@academicpeds.org.F. Payment and Contractual Considerations:Full payment must accompany this application in order for space to be reserved.Payment may be made by MasterCard, Visa or check payable to Academic PediatricAssociation. APA’s tax ID number is 51-0202446.Total Amount Due: $Name on Credit Card:Credit Card Number:Exp:Signature:I have read and agree to all of the terms set forth in this agreement.Signature of Company Representative:Date:Please return this contract with payment to:Academic Pediatric Association6728 Old McLean Village DriveMcLean, Virginia 22101-3906 USA703-556-9222 fax: 703-556-8729Jackie@academicpeds.org

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