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Mega CPE Conference Prospectus - Florida Institute of CPAs

NEW LOCATION!Casting CallSponsors and Exhibitors Neededfor Summer BlockbusterWant to reach a large and diverse group of CPAs? Join the FICPA on itsnew set for the 2015 Mega CPE Conference: Walt Disney World Swan andDolphin Resort, June 11-12, 2015.We put Mega’s new exhibit hall right next to the CPE classrooms to getyou closer to our attendees. Extend your targeted impressions bybecoming an exclusive sponsor of a keynote speaker or get into attendeehands with your logo on the Drawstring Sportspack.Almost two thirds of Mega attendees are purchasing decision makers,which means you can get more of what you came for: leads and sales.CPAs are here to shop – according to Mega event surveys, attendeeshave overwhelmingly requested MORE vendors at the event!2 Contents7 Booth3By the Numbers42015 Sponsorship Opportunities5 2015 Exhibitor OpportunitiesPackage and Floor Plan8Exhibitor Application/Contract92015 Advertising Opportunities10Terms of Contract


We want to help rev up your selling potentialwith great show traffic and leads.Register today to be an exhibitor with the Florida Institute of CPAs!65%of show attendees arepurchasing decision makersWhere do they come from?58% Public Accounting33% Industry6% Other Financial Professionals3% GovernmentTop challenges facing attendeesBringing in new clients, Succession planning, Retaining qualified staff, Finding qualified staff*Half of CFOs plan to increase capital expenditures due to stronger revenue growth in 2014. The top areas for increasedspending include technology (64%), existing facilities (42%) and workforce hiring (40%).*** The PCPS CPA Firm 2013 Top Issues Diagnostic Report. Rep. AICPA PCPS, n.d. Web.** TD Bank. CFOs Increasingly Optimistic about Economic Growth, Spending More on Technology and Workforce: TD Bank Annual CFO Survey.PR Newswire, 8 May 2014. Web.Extend your reach at our biggest event with brandedtakeaways and more.


2015 Sponsorship OpportunitiesPLATINUM SPONSOR PACKAGE(Total Retail Value is $18,340)$11,975• Sponsor Recognition at choice of(depending on availability):- MEGA CPE Conference Keynote Speaker(Thursday)- Introduction by Chair at Keynote• Chairman’s Gala (Friday) Introduction by Chair atGala Reception and Dinner• Sponsor Recognition at FICPA Awards program(Friday morning)• Additional Sponsor Recognitions:- CPE Classroom PowerPoint(FICPA facts & trivia pre-session slides)- Mega CPE Conference exhibitor web page- Electronic CPE manual(all CPE attendees receive this manual)• Print Ad in Mega CPE Conference Brochure – Fullpage,full-color (if information submitted before theApril 2 print deadline)• 30% Discount off any A La Carte Sponsor Options(based on availability – see page 6)• One Carpeted Tabletop Exhibit Space Thursday andFriday- Complimentary lunch tickets(2 lunches x 2 days)- Electricity available(additional charges and arrangements apply)• Attendee mailing list for sales lead follow up(upon request, post conference)GOLD SPONSORSHIP PACKAGE(Total Retail Value is $12,435)• EXCLUSIVE Sponsor of “Learning Journal” – anattendee notebook featuring event schedule for allfour conference days and pages for notes that will bedistributed onsite to all MEGA Conference attendees(Retail value is $8,900)• Attendee mailing list for sales lead follow up(upon request, post conference)• Company listing in:- Mega CPE Conference brochure- Mega CPE Conference exhibitor web page- Electronic CPE manual(all CPE attendees receive this manual)• 30% Discount off any A La Carte Sponsor Options(based on availability – see page 6)• Onsite Sponsor wall recognition (signage)SILVER SPONSORSHIP PACKAGE(Total Retail Value is $7,920)$8,900$5,000• Enhanced Tabletop Exhibitor Package “B”(see page 5)• Print Ad in Mega CPE Conference Brochure – Halfpage, full color (if information submitted before theApril 2 print deadline)• 30% Discount off any A La Carte Sponsor Options(see page 6)• Addition 10% off any A La Carte Sponsor Option(total of $30, see page 6)*FICPA’s choice of placement, ad must be used by 12/31/2015. For FCT ads, advertiser may apply the value of a one-sixth page


2015 SponsorshipOpportunitiesINTERNET$10,000• Included signage• Sponsor Recognition at FICPA Awards program(Friday morning)• Additional Sponsor Recognitions:- CPE Classroom PowerPoint(FICPA facts & trivia pre-session slides)- Mega CPE Conference exhibitor web page- Electronic CPE manual(all CPE attendees receive this manual)• One Carpeted Tabletop Exhibit Space Thursday andFriday- Complimentary lunch tickets(2 lunches x 2 days)- Electricity available(additional charges and arrangements apply)• Attendee mailing list for sales lead follow up(upon request, post conference)2015 ExhibitorOpportunitiesENHANCED TABLETOP EXHIBITORPACKAGE “B”ENHANCED TABLETOP EXHIBITORPACKAGE “A”$1,400(Total Retail Value is $4,878)• Basic Tabletop Exhibitor Package benefits Plus:- One-sixth page, full-color ad in Florida CPAToday Magazine (FCT) *- 20% Discount off any A La Carte SponsorOptions (based on availability – see page 6)$1,200(Total Retail Value is $4,520)• Basic Tabletop Exhibitor Package benefits Plus:- One month Banner ad on FICPA website*- 20% Discount off any A La Carte SponsorOptions (based on availability – see page 6)BASIC TABLETOP EXHIBITORPACKAGE(Total Retail Value is $3,470)$975• Tabletop Exhibit Space Thursday and Friday• Complimentary lunch tickets (2 lunches x 2 days)• Networking at Thursday evening Mega reception• Attendee mailing list for sales lead follow up (uponrequest, post conference)• Company listing in - Mega CPE Conference brochure(18,000+ distribution, package must be purchasedby 3/25/15)- Mega CPE Conference Exhibitor web page- Electronic CPE manual(all CPE attendees receive this manual)• Electricity available(additional charges and arrangements apply)• A La Carte upgrades available, see separate listing(based on availability – see page 6)*FICPA’s choice of placement, ad must be used by 12/31/2015. For FCT ads, advertiser may apply the value of a one-sixth page


2015 A LA Carte OptionsExtend your reach at our biggest eventwith branded takeaways and more.# Available Sponsor Description Sponsor NotesPriceExclusive! Internet $10,000 See Sponsorship Opportunities on Page 5Exclusive! Chairman’s Hospitality Suite $2,500Exclusive! Dessert $2,500 Includes signageExclusive! Lunch – Thursday $1,200 Logo on tent card at every tableExclusive! Lunch – Friday $1,200 Logo on tent card at every tableExclusive! Pocket Schedule and $1,000 Logo on Conference pocket schedulename badge lanyardand lanyard (Vendor-provides lanyards,deadlines apply.)Exclusive! Breakfast – Thursday $1,000 Signage at Breakfast buffetExclusive! Breakfast – Friday $1,000 Signage at Breakfast buffet4 Vendor Reception – Thursday $600 Signage at bar or food station8 Drawstring Sportspack $600 Logo imprinted on sportspackExclusive! Cell Phone Card Holder $500 Cell Phone Cardholders must bepurchased by your company and providedfor stuffing prior to show deadline(Deadline TBD)


Tabletop Package and Floor PlanTabletop Package and Floor PlanMega CPE Conference Features✓ Continental breakfast, breaks, desserts andreceptions served in the exhibition areasvConference TimesExhibitor Set-Up Hours:Wednesday, June 10 . . . 12:30-6 p.m. (new time)Thursday, June 11 . . . . 6:30-7 a.m.Show Hours:Thursday, June 11 . . . . 7:30 a.m.-6:30 p.m. (new time)*Vendor Reception . . . 4:30-6:30 p.m.Friday, June 12 . . . . . . . 7:30 a.m.-2 p.m.Exhibitor Move-Out Hours:Friday, June 12 . . . . . . . 2-5 p.m.


Exhibitor Application/ContractP.O. Box 5437, Tallahassee, FL 32314 | (800) 342-3197 | (850) 224-2727 | Fax (850) 222-8190 | www.ficpa.org(All show correspondence will be sent to the below address, and all printed references to the company will appear exactly as below unless otherwise indicated in writing.)Mega CPE Conference • June 11-12, 2015APPLICANTCompany Name:(to be listed in promotional pieces)Representative Name:Title:Address: City: State: ZIP:Phone: ( ) Fax: ( )E-Mail:Web site:Social Networking Information*Optional – to be used to “like your fan page on Facebook, follow you on Twitter and promote you through Facebook and Twitter posts and mentions.Twitter Name:Facebook ID:Linkedin ID: Instagram ID:Please write a 20-word description of your company’s product(s) and/or service(s). Your application cannot be processed without a description. Please type or printlegibly. The FICPA reserves the right to edit your company’s description.SPONSORSHIPSPlatinum Sponsor .............................................................................................................................................$11,975Internet Sponsor ...............................................................................................................................................$10,000Gold Sponsor Package........................................................................................................................................$8,900Silver Sponsor Package ......................................................................................................................................$5,000EXHIBITOR TABLETOP COSTSEARLY DISCOUNT PRICEEnhanced Tabletop Package “B” ❑ $1,400Enhanced Tabletop Package “A” ❑ $1,200Basic Tabletop Package ❑ $975Payment in full must accompany this contractto receive the early discount.REGULAR PRICE (After 5/1/15)Enhanced Tabletop Package “B” ❑ $1,540Enhanced Tabletop Package “A” ❑ $1,320Basic Tabletop Package ❑ $1,073Payment in full must accompany this contractto receive the early discount.TABLETOP PREFERENCE1st: 2nd: 3rd:*All tabletops are assigned on a first-come, first-served basis pending payment


A La Carte OptionsInternet (Exclusive) ..........................................................................................................................................$10,000Chairman’s Hospitality Suite (Exclusive) .............................................................................................................$2,500Dessert (Exclusive)..............................................................................................................................................$2,500Lunch – Thursday (Exclusive) .............................................................................................................................$1,200Lunch – Friday (Exclusive) ..................................................................................................................................$1,200Pocket Schedule and Name Badge Lanyard (Exclusive) ......................................................................................$1,000Breakfast – Thursday (Exclusive) ........................................................................................................................$1,000Breakfast – Friday (Exclusive) .............................................................................................................................$1,000Vendor Reception – Thursday (Four available).......................................................................................................$600Drawstring Sportspack (Eight available).................................................................................................................$600*Sponsor cost plus cost of pole wrap and rigging**Plus items to include in the bagAMOUNT DUESponsorshipsLevel @ $ExhibitorTabletops at MegaBasic Tabletop Package @ $Enhanced “A” Package @ $Enhanced “B” Package @ $A La Carte@ $@ $@ $Amount DueDepositBalanceMETHOD OF PAYMENTPayment Policy: Payment in full must accompany this contract. Please see booth costs forpayment deadlines.❑ Check Enclosed: Make check payable to “FICPA”❑ Credit Card: ❑ Visa ❑ MasterCard ❑ American Express ❑ DiscoverCard Number:Card Verification Value Code (CVV):Exp. Date:Cardholder Name:Signature:Credit Card Billing Address:(if different from above)City, State ZIP:Your application will be reviewed by the FICPA. If accepted, a confirmation letter will be sent to you.SIGNATUREYour signature indicates that you understand and agree to the terms and conditions included. Tabletops and sponsorships will not be reserved without the company representative’s signature.Company Representative’s SignatureDate


Terms of ContractTable Top ExhibitorsExhibitors must obtain electricity, extension cords, phone lines, easels,and other materials and services through the facility contact. This costis the responsibility of the Exhibitor. The FICPA will provide table topexhibitor with the facility contact’s phone number to make thesearrangements.The FICPA will provide the Table Top Exhibitor with a printed name badgeif requested in advance.It is agreed that the FICPA and the host facilities shall not be liable forany damage to, or destruction of, any exhibit from any cause or for thetheft or disappearance of any exhibit or any property contained in orabout the exhibit area. Space is assigned by the FICPA according to thedate the FICPA receives the contract and payment for the table top. TableTop Exhibitors will not be permitted to assign, sublet or share with othersany part of the space allotted to them. Initial: ______In accordance with Florida Statutes Section 212.18(3)(b)3, the FICPAauthorizes Table Top Exhibitors to make retail sales on tangible personalproperty or service subject to sales tax. The Table Top Exhibitor shall besolely responsible for any local, state or federal tax liability resulting fromthis contract or other tax implications arising from activities while aExhibitor at the program.Due to regulations by the music industry regarding music at publicmeetings, conventions and shows, Table Top Exhibitors may not playmusic during the program, either live or recorded.Use of electrical current is confined to lighting or the operation of suchequipment that is harmless, noiseless and does not release undesirableodors.Terms and ConditionsFull payment is due with this contract. In the event of cancellation, a 50percent non-refundable fee will be held. If within 30 days of theconference, 100 percent will be held.This agreement does not include a list of FICPA members. A mailing listmay be purchased through the FICPA by completing a mailing listagreement form.**This agreement does not include attendance at the conference.Initial: ______Table Top Exhibitors may attend the program only if they formallyregister as a participant by paying the registration fee in addition to theExhibitor fee.The FICPA management reserves the right to approve the character ofany Table Top Exhibitor and the attendant advertising and salespromotions and to prohibit anything which in its judgment because ofnoise or other objectionable features may detract from the program ingeneral.The use of promotions, premiums, lotteries or giveaway contests mustbe approved by the FICPA management. Such approval may be grantedor withheld with or without cause at the discretion of the FICPAmanagement.The Table Top Exhibitor agrees to indemnify and hold harmless the FICPAand the host facilities or their employees or their representatives againstany and all liabilities for damage, injury or loss to all persons and anyand all claims arising out of acts of omissions of Table Top Exhibitors,their employees or their representatives or guests.The FICPA will not be held responsible or liable for charges or damagesfor any failure of performance due to Acts of God, labor disputes,shortage of materials, governmental authority, or other circumstancesbeyond reasonable control of either party.Insurance, if desired by the Table Top Exhibitor, must be obtained at hisor her own expense.My signature below indicates that I understand and agree to the terms of this application.Company RepresentativeDate


Conference Site & AccommodationsWalt Disney World Swan and Dolphin Resort1500 Epcot Resorts Blvd.Lake Buena Vista, FL 32830-8413FICPA Room Rate: $189 single/doubleHotel Cutoff Deadline: Wednesday May 18, 2015© DisneyReservations made after the cutoff date will be subject to availabilityand current room rates or visit the FICPA’s custom hotelreservations page at http://swandolphin.com/groupres/ficpa/For reservations, please contact Walt Disney World Swan andDolphin Resort directly at (800) 227-1500. Mention FICPA MegaCPE Conference for discount.Reservation Office Hours:Mon- Fri: 7 a.m.-11 p.m.Sat-Sun: 7 a.m.-7 p.m.© Disney© Disney


www.ficpa.orgP.O. Box 5437, Tallahassee, FL 32314-5437

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