MEDIA RELEASE Exhibitors praise TyrexpoAsia09 as dates confirmed for 2011

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Tyrexpo Africa 14 Exhibitor Manual_Cover - ECI International

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INDEX

1. General Information

A to Z Listing

List of Official Contractors

Important Insurance Information

+ Order Form

2. Exhibition Catalogue

Free Editorial Description

Catalogue Advertising

+ Order Form

+ Order Form

3. Promotion

Sponsorship Opportunities

Visitor Registration Forms

+ Order Form

4. Stand Building

Timetable On-Site Operations

Shell Scheme Specification

Stand Building Regulations

"Space Only" Contractor & Interior Decorator

Fascia Nameboard

Furniture including shell scheme optional extras

Electrical Services

Floral

Water & Waste

Compressed Air

+ Order Form

+ Order Form

+ Order Form

+ Order form

+ Order Form

+ Order form

+ Order form

5. Freight

Timetable On-Site Operations

Lifting & Handling, Shipping & Forwarding

Drayage form

+ Order Form

6. Passes

Exhibitor Passes

Contractor Passes

+ Order Form

+ Order Form

7. Other Services

Audio Visual

+ Order Form

8. Other Services

Hotel Accommodation

Catering

Car Parking

+ Booking Form

+ Order Form

9. Other Services

Telecommunications/Internet/Equipment

Stand Personnel / Temp Staff

Security

Visitor Data Capture

+ Order Form

+ Order Form

+ Order Form

+ Order Form


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These are the final deadlines by which order forms should be completed and returned direct to the

contractors concerned as indicated on each individual form. If a service is not required, please

return the form marked “NOT REQUIRED”. Please endeavour to return all forms before the stated

return by date to assist our contractors.

DEADLINE FORM SECTION DATE SENT

Priority Exhibition Insurance 1

Travel & Hotel Accommodation 9

________________________________________________________________________________________

16 JAN, 2014 Catalogue- Free Editorial Description 2

06 JAN, 2014 Catalogue – Advertising 2

________________________________________________________________________

13 FEB, 2014 Compressed Air / Water & Waste 4

Electrical Services 4

Furniture & Plant Hire 4

Shell Scheme Fascia Name 4

Shell Scheme Optional Extras 4

Space only Contractor & Interior Decorator 4

Stand Designs/Plans 4

_____________________________________________________________________________

14 FEB, 2014 Lifting & Handling 5

_____________________________________________________________________________

14 FEB, 2014 Stand Personnel 9

______________________________________________________________________________________

14 FEB, 2014 Audio Visual 7

Contractor Passes 6

Exhibitor Passes 6

Security 9

Visitor Data Capture 9

________________________________________________________________________________________

14 FEB, 2014 Catering 8

Car Parking 8

Telecommunications/Internet/Equipment 9

Hotel Accommodation 8

PLEASE REMEMBER TO KEEP A COPY OF YOUR ORDER FORM FOR YOUR RECORDS


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SECTION 1


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General Information

INSURANCE Section ‘1’

CAR PARKING

See section '8'

CATALOGUE

See section '2’

CATERING

COMPRESSED

AIR

CONTRACTORS

CUSTOMS

CLEARANCE

DELIVERY OF

EXHIBITS

See section '8'

See section '4'

The Organisers have appointed certain contractors to undertake

specific duties in connection with the Exhibition. A list of these

'official contractors' is contained in the front section of this manual

and Exhibitors are requested to utilise their services wherever

possible. In certain circumstances, the Organisers will grant

permission for the use of contractors other than those nominated,

provided that application is made well in advance. See also "Space

Only Contractor & Interior Decorator".

See section '5'

See section '5'

DISMANTLING

Immediately following the close of the Exhibition at 16.15hrs on

Thursday 6, March 2014 the dismantling of displays may begin.

UNDER NO CIRCUMSTANCES MAY DISMANTLING TAKE

PLACE BEFORE THIS TIME. In addition to being a discourtesy to

visitors, it is contra to the local authority regulations. Goods will not

be allowed out of the exhibition building during the Exhibition

without a pass signed by the Organisers.

Please refer to the 'TIMETABLE ON-SITE OPERATIONS'

contained in sections '4/5/6'.

ELECTRICAL

SERVICES

See section '4'


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EXHIBITOR

PASSES

See section '6'

EXHIBITS

Exhibitors are responsible for the installation and safety of their

exhibits.

Where exhibits are demonstrated in operation, every effort must be

made to ensure that visitors are protected from danger and

guardrails of adequate strength must be erected. Details of safety

precautions to be undertaken should be sent to the Organisers not

later than 14 February, 2014 in order that the local authority may

be advised. Please also see Section 1 regarding Health & Safety

and Risk Assessment.

FILMS & VIDEO

TAPES

See Section '7' Audio Visual and/or Section '6' Shipping &

Forwarding

FIXING TO THE

BUILDING FLOOR

As stated in the Rules & Conditions, exhibitors may not fix or attach

anything to the structure of the building.

FLORAL

DECORATIONS

See section '4'

FORCE MAJEURE

The exhibition may be postponed, shortened or extended due to

any cause whatsoever outside the control of the Organisers or

Manager. The Organisers and Manager shall not be responsible for

any loss sustained by the Exhibitor, directly or indirectly, attributable

to the elements of nature, force majeure or orders and directives

imposed by any governmental authority. In the event of such

circumstances, the money paid by the Exhibitors, or any part

thereof, is refundable at the sole discretion of the Organisers and/or

Manager.

FURNITURE HIRE

GASES & LIQUIDS

UNDER

PRESSURE

HOTEL

See section '4'

Gases and liquids under pressure must have the prior approval of

the fire and other interested local authorities.

The storage of such gases or liquids must conform to local

regulations.

See section '8'


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PUBLIC

ADDRESS

A public address service will be operative throughout the Exhibition.

Please note that this is for official announcements only and is not

available to visitors or exhibitors (except in cases of emergency).

SECURITY

'SPACE ONLY'

CONTRACTOR &

INTERIOR

DECORATOR

The Organisers will appoint Security Officers for the build-up period

and during the 'open days' of the Exhibition, but Exhibitors are

reminded that the Organisers can accept no responsibility for any

loss or damage which may be occasioned to the property or person

of any Exhibitor from any cause whatever. Portable items should

not be left unattended. The Organisers' Security Officer will, in

certain cases, be prepared to receive valuable articles of a small

nature for safe-keeping overnight.

Static guards for your stand are available - see section ‘9’.

See Section '4'

STAND

CLEANING

This service is included in the stand space rental charge.

STAND

CONSTRUCTION

See section '4'.

TELEPHONE &

FAX

LINES/MACHINES

See section '9'

VISITOR DATA

CAPTURE

See section ‘9’

WATER & WASTE

See section '4'

WORKMEN/

CONTRACTOR

PASSES

See section '6'

Contractors and sub-contractors employed by Exhibitors should be

advised to apply to the Organisers for passes for use by their

personnel.


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SECTION 2


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INFORMATION

CATALOGUE

The exhibition catalogue will be published in English and will be distributed to all visitors to

Tyrexpo Africa 2014.

In addition to details of special events, a plan of the exhibition and a list of exhibitors and

their stand numbers, the catalogue will contain an editorial description of each exhibitor.

Exhibitors will be contacted by ECI International Ltd to discuss advertising, logo,

photographic and other promotional opportunities available.

A) EDITORIAL DESCRIPTION

Please complete the following form, with an editorial description of all services

offered and the equipment you intend to have on display.

Please note that advertising phrases, superlatives and prices will not be permitted.

The editor/organisers reserve the right to edit the descriptions.

The form must be completed and returned by no later than: 4 th January 2014

Please note that proofs will not be submitted.

B) ADVERTISEMENTS

Advertisements will be accepted for inclusion in the catalogue. Rates are shown on

the following Order Form which should be completed and returned no later than

4 th January 2014

The latest date for receipt of advertisement copy, which must be supplied in digital

format, is the 11 th January 2014.


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ORDER FORM

CATALOGUE ADVERTISING

THIS FORM MUST BE COMPLETED AND RETURNED BY EVERY EXHIBITOR. IF THIS SERVICE IS NOT REQUIRED, PLEASE

ENDORSE "NOT APPLICABLE" & RETURN TO THE ADDRESS BELOW.

COMPANY NAME: ..........................................................

ADDRESS: ......................................................................

..........................................................................................

TEL: .................................................................................

FAX: .................................................................................

EMAIL: .............................................................................

CONTACT NAME: ..........................................................

RETURN TO:

RETREADING BUSINESS LTD

PO BOX 320

CREWE

CHESHIRE CW2 6PQ

ENGLAND

Contact: David Wilson

email: retreadingbusiness@btconnect.com

Tel: + 44 (0) 1270 668718

Fax: + 44 (0) 1270 668801

STAND NO: ........................………………......................

RETURN BY: 4 th January 2014

ADVERTISING RATES

FULL COLOUR

FULL PAGE (190mm high x128mm wide)

HALF PAGE (190mm high x 62mm wide)

or

(93mm high x 128mm wide)

US$990

US$545

SPECIAL POSITIONS - ALL FULL PAGE, FULL COLOUR

BACK COVER

US$1390

INSIDE FRONT COVER

US$1150

INSIDE BACK COVER

US$1150

Page Bleed: (216mm x 154mm)

Page Trim: (210mm x 148mm)

Technical specifications: Digital format on CD Rom or by e-mail.

Adverts can be designed at a small additional cost

* * * * * * * * *

I wish to reserve the following advertising space in the Tyrexpo Africa ’14 catalogue:

Please indicate size.

Alternatively telephone or fax the above

All space reservations must be received by 4 th January 2014

Advertisement copy will be required by 4 th January 2014

Advertisement size: ....................................…………………................................………………………....................................

SIGNED .......................................................................... DATE ........................................................


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SECTION 3


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INFORMATION

PROMOTION

INTRODUCTION

This section contains all the information and advice you need for a successful exhibition

promotional campaign.

A wide range of promotional opportunities are available to you before, during and after the

event.

From experience we know that undertaking these activities will give you a tremendous

advantage and add value to your exhibition.

The exhibition marketing team will be glad to help you if you have any questions.

Tel: +44 (0)1892 863888 Fax: +44 (0) 1892 863828

E-mail: sales@eci-international.com

ECI INTERNATIONAL LTD

Speldhurst Business Park

Langton Road

Speldhurst

Kent, TN3 ONR

UNITED KINGDOM

www.eci-international.com


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For further details please email:

email: sales@eci-international.com

SPONSORSHIP

OPPORTUNITIES

TYREXPO AFRICA’14

Visitor Lanyards

(Sponsor logo printed single side on 5000 lanyards for all visitors/exhibitors)

Visitor badge sponsorship

(Sponsor logo on all visitor, exhibitor, press, delegate badges)

Restaurant Table Flags

(2 x restaurant table flags per table (corporate logo of sponsor & country flag of

host country or sponsor’s country of origin)

Show Carrier Bags

Visitor Registration Area

(Opportunity to sponsor registration area – through registration screens)

Exhibition Hall Banners

Flagpoles/Banners – Front of venue

(Opposite main entrance to exhibition hall – Maude Street)

Inserts in Exhibition Show Guide

(Sponsor flyers/inserts may be included in exhibition show guide/catalogue)

Inserts in Show Carrier Bags

(Sponsor flyers/inserts may be included in show carrier bags)


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INFORMATION

PROMOTION

VISITOR REGISTRATION FORMS

INVITING YOUR CUSTOMERS

The most important ingredient of any trade exhibition is THE VISITOR. By means of

extensive advertising and direct mailing campaigns, ECI International Ltd reaches many

thousands of prospective visitors. But there is nothing more effective than an invitation

direct from you - THE EXHIBITOR.

You will automatically be sent 250 visitor registration forms and more are available free of

charge if required. Invite all your prospects to come and visit you! Alternatively, if you would

like the visitor ticket to be supplied via e-mail in pdf format in order to e-mail your

prospective visitors, please contact us via email at:

eci.intl@btconnect.com

Please complete and fax back the order form, below if you require additional tickets.

Please supply additional Tyrexpo Africa’14 visitor registration forms

Quantity: ………… Hard Copy……….. PDF Format…………..

Company:…………………………………………………………………………………….

Contact Name:……………………………………………………………………………….

Address……………………………………………………………………………………….

…………………………………………………………………………………………………

…………………………………………………………………………………………………

…………………………………………………………………………………………………

…………………………………………………………………………………………………

Tel:…………………………………………………………………………………………….

Fax:……………………………………………………………………………………………

E-mail…………………………………………………………………………………………


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INFORMATION

PROMOTION

GETTING THE BEST FROM YOUR EXHIBITION

BRIEF TIPS

Define Your Aims

Exhibiting at shows need to be cost effective and if turning up and setting up your stand is

going to ensure a marketing and commercial success then it is time to think again. It takes a

lot of foresight and planning to maximise the return on your investment.

Make full use of all sales promotion, direct marketing and public relations techniques,

before, during and after the show to attract visitors and to thank them after the show.

Successful exhibitors all take this proactive approach to raising awareness of their own

presence and as part of the post show, customer care programme – send out invitations to

customers and prospects and take advantage of the publicity opportunities offered by the

show organisers to ensure they are mentioned in the preview features run by key

publications.

By the time the show starts, the marketing and promotional effort should move into its

second phase: getting visitors at the show to go to the stand.

It is often thought that on-stand promotions, such as giveaways are not an effective tool, in

our experience there is no doubt that outstanding results can be achieved with the right

promotional offer. Be innovative; as you will want to be remembered so don’t be afraid to

use a product of perceived high quality and value.

If exhibitors, as well as organisers, capitalise fully on all marketing opportunities available

then they will maximise the return on their investment, and leave a show knowing they have

made the most of all the available promotional opportunities to maximise chances to win the

business.

We understand the need to generate maximum pre-show interest for our events, so we’ve

developed a comprehensive support package designed to help you gain maximum impact

for your own campaign. The following pages in this section provide exhibitors with a variety

of powerful tools to ensure success.


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INFORMATION

PROMOTION

PLANNING AHEAD

Now you have booked space at Tyrexpo Africa’14 the next important step is to define

precisely what you want from the event. Do you want to generate more sales, renew

existing contacts or make new ones? Do you have a new product or service to launch? Are

you looking for new dealerships or exploring new markets?

Planning

Having identified your objectives, thorough planning is essential if you are to achieve them.

Pick an experienced team leader and develop a detailed plan of action and set a firm

budget. Plan for everything you need to meet your aims. Use this Exhibitor Manual as your

guide. Above all, if you do have any queries or need advice contact us on:

Tel: + 44 (0) 1892 863888 or Email: eci.intl@btconnect.com

The Stand Team

This is the single most important factor determining the success or failure of your stand. It is

vital that all members of the team understand the objective of participating at the show and

exactly how they will help achieve it. Appoint an effective stand manager whose job will be

to maintain discipline and standards of performance throughout the show. Ensure that the

entire team is enthusiastic, that they have detailed product knowledge and good

negotiating skills. They will be on their feet and under pressure for 3 or 4 days so they will

need to be well motivated and catered for.

Support Package

We understand the need to generate maximum pre-show interest for our events, so we’ve

developed a comprehensive support package designed to help you gain maximum impact

for your own campaign. The following pages in this section provide exhibitors with a variety

of powerful tools to ensure success.


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Press Releases

As with any promotional tool, a press release needs careful crafting to be successful. Start

with a clear, strong heading and throughout avoid any sales ‘puff’ or advertising

language - editors will always dismiss it. Ensure that all the relevant information is

summarised in the first paragraph. Following sections can then expand and explain the

essential points in more detail. A press release should always be typed double spaced and

should include a name and contact details for further press information. A good press

release should be able to put your message across in no more than 500 words at most and

should, wherever possible, be accompanied by a good quality colour photo and caption.

Photography at the Exhibition

Photographs can be a powerful tool in their own right. What could be more persuasive than

a picture of your stand buzzing with interest and activity? Tyrexpo Africa’14 has its own

official photographer from whom you will need to order - see separate order form in Section

8 of this Manual.

Press Conferences

These are ideal occasions at which to announce or demonstrate a new product or service to

the press. You may elect to hold a press conference on your stand or reserve a hospitality

suite in a local hotel. Whichever you choose, invite the press at least 4-6 weeks in advance.

Give them brief details of the subject, venue, time and date plus a name and contact

number.


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SECTION 4


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TIMETABLE ON-SITE OPERATIONS

DESCRIPTIONS

BUILD-UP/MOVE-IN PERIOD

DATE & TIME

COMMENCEMENT COMPLETION

-

Official stand contractor move-in

Sun 2 Mar 14 - 08.00 hrs

"Space Only" contractor move-in Sun 2 Mar 14 - 11.00 hrs -

Construction of shell scheme booths Sun 2 Mar 14 - 08.00 hrs Mon 3 Mar 14 - 12.00 hrs

Interiors to shell scheme booths Mon 3 Mar 14 - 08.00 hrs Mon 3 Mar 14 - 18.00 hrs

Delivery of exhibits

- Shell scheme booths

- "Space Only" booths

Mon 3 Mar 14 - 09.00 hrs

When ready to receive them

Mon 3 Mar 14 - 12.00 hrs

Mon 3 Mar 14 - 12.00 hrs

Electrical work Mon 3 Mar 14 - 08.00 hrs Mon 3 Mar 14 - 18.00 hrs

Electrical power to stand “ “ Mon 3 Mar 14 - 18.00 hrs

Final stand dressing “ “ Mon 3 Mar 14 - 21.00 hrs

BREAKDOWN/MOVE-OUT PERIOD

Removal of personal property/light

exhibits (can be hand-carried by one

person, not requiring mechanical

help)

Distribution of empty packaging

materials

Removal of non-portable and heavy

exhibits

Thurs 6 Mar 14 - 16.15 hrs Fri 7 Mar 14 - 17.00 hrs

Thurs 6 Mar 14 - 17.15 hrs -

Fri 7 Mar 14 - 08.00 hrs Fri 7 Mar 14 - 17.00 hrs

Disconnecting, dismantling and

removal of stand-fitting and electrical

installation

Thurs 6 Mar 14 - 17.00 hrs

Fri 7 Mar 14 - 17.00 hrs

Hand-over of hall - Fri 7 Mar 14 - 18.00 hrs

NOTE:

1) The exhibition hall will be opened for the erection and dismantling of booths, delivery of

exhibits and exhibition related activities from 08.00 - 19.00 hrs daily, during build-up and

breakdown periods, except on the last build-up day, 3 March, 2014 when the halls

will remain open until 21.00hrs and on the last open day, 6 March 2014 when the halls

will remain open until 21.00 for dismantling.

2) On the exhibition days, exhibitors are permitted to enter the exhibition hall one hour

before opening (i.e: 09.00hrs) with the exception of the first day, when exhibitors are

allowed to enter the site/hall at 08.00 hrs. Exhibitors can remain for 30 minutes after

closing to service their booths.

For security reasons, exhibitors requiring to stay later must obtain permission from the

show manager prior to closure and engage a security escort from the show manager to

accompany his staff whilst they remain in the hall.


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INFORMATION

STANDBUILDING

Shell Scheme

The exhibition has been sold on the basis of either 'floor space only' or 'floor space

inclusive of shell scheme'

1.

Any exhibitor who has not ordered the shell scheme but would now like to arrange this

service contact the organisers immediately. You will then be invoiced for the additional cost

of this service.

All exhibitors using the shell scheme service must also complete and return the following

SHELL SCHEME LETTERING (nameboard) order form to OASYS INNOVATIONS to

ensure that the fascia name board is printed correctly.

Basic Shell Scheme consists of:

• Rear & dividing walls in white laminated panels with octonorm aluminium system

• Blue needle punch carpet

• Blue fascia board to include white cut-out medium letterings of company’s name and

booth number

For every 9m 2 the following:

• office cupboard

• 4 x chairs

• 1 x round table

• 2 x spotlights

• 1 x 15amp socket (150 watt)

• 1 x waste paper basket

Additional shell scheme options

The shell scheme optional extras are included on the furniture order form.

Exhibitors using the shell scheme service should complete and return this order form to

OASYS INNOVATIONS if they require any additional interior work i.e. office/storage area,

fasteners for hanging graphic boards etc, or shelving. A sketch showing the position of any

shelving, modular partitions, doors etc must be provided using the sketch plan.

Continued 2/.................


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INFORMATION

STANDBUILDING

Interior Displays on Shell Scheme Sites

Exhibitors are at liberty to engage a contractor of their choice to carry out the construction

and installation of interior displays on shell scheme stands provided that the name of the

contractor appointed is submitted to the Organisers by 14 February, 2014 using the

"Space Only" Contractor order form. The official shell scheme contractors, OASYS

INNOVATIONS, will, of course, be pleased to provide estimates for such work. Please note

that all materials used for the construction of displays must be of a non-inflammable

nature or such that has been approved by the Local Council or other authority

Non-Shell Scheme Stands

The name of the contractor employed to undertake the complete stand construction must be

submitted to the Organisers by not later than 14 February, 2014. All non-shell scheme

stands must provide a drawing/s in duplicate of the proposed design and structure

showing the materials to be used, for approval. Please also provide proof of All

Risks and Public/Products Liability Insurance.

Please note that all materials used for construction, decoration and display work must be

such as have been approved for use in exhibitions. Once again, the official contractor

OASYS INNOVATIONS will be pleased to quote for individual stands.

Standbuilding 'Rules & Regulations'

1. Full dimensional drawings - showing all proposed constructional details and general

arrangement must be submitted and approved by the Organisers before any work is

started.

2. All advertising and logos must be within the specific height limits and must not be

sited on the back of dividing walls especially where they overhang an adjoining lower

height stand. The Exhibitor cannot display name boards or signs over the sides of

another adjacent Exhibitors back wall or sidewall other than on his own wall area.

Any structures such as towers or signboards should be set in at least by half a metre

from the common walls. All painting must be carried our in water-based paints.

3. All stand structures, signs, etc. must be confined within the area allotted and must not

project into or over the gangways.


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INFORMATION

STANDBUILDING

4. Where the stand abuts onto another stand, the walls of the adjacent stand may not

be used by the exhibitor, ie every Exhibitor is responsible to build their own walls to

separate their stand. The walls minimum height of 2.5m must be constructed.

5. Stands with walls or partitions facing the aisles should be of half-height or set into the

stand and away from the aisle to avoid creating a tunnel effect. As a safety

precaution and also to ensure sufficient exposure can be given to the neighbouring

Exhibitor, the following guidelines should be observed when having this wall or

partition:

- to build it no higher than 1.2 metres (4 feet) if it is at the edge of the stand; or

- to have it set into the stand by at least one metre from the aisle or edge if it is higher

than 1.2m; or

- to ensure that it is no more than 3m long per section with a 3m (10 ft) gap in

between; or

- to ensure that it is no more than half of the total length of the stand; and

- to ensure that it is no higher than 2.5m (8ft)

Any exception to this must involve notifying the Organiser in writing and obtaining approval

in writing from the Organiser.

6. A back wall must be provided, except in the case of an island stand. The Organiser

reserves the right to request an exhibitor to change, modify, lower or shorten any

back wall, if in the opinion of the Organiser this may obstruct the reasonable view or

exposure of the other Exhibitors stands.

7. Where a stand wall on the common boundary line is higher than the adjacent stand

wall, the visible rear surface must be finished in plain white only by the Exhibitor

building the higher wall. The exhibitor is responsible for the visible rear walls of the

adjacent stand.

8. No direct fixings may be made to any part of the exhibition halls and any damage or

discoloration of such will be charged directly to the exhibitor.

9. On dividing sites exhibitors are responsible for cladding and decorating both sides of

their wall above a height of 2.5m. Walls overlooking adjoining stands must be

finished in plain colours only.

10. Drop wires from the ceiling for suspending stand fittings must be within the height

limit.

11. All work must be carried out using non flammable materials.


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12. All stands must clearly show the stand number and exhibiting company name.

13. The design of the stand must be such that it can be erected and dismantled within

the time available.

14. It is the responsibility of the Exhibitor to examine the site allotted in order to avoid

costly adjustments to stand structures such as minor obstructions, for which the

Organisers cannot accept responsibility.

15. The Organisers may, at the expense of the exhibitor, remove or alter anything in, on

or forming part of, any stand, if in their opinion it is desirable to do so in the interest of

the exhibition,

16. Close cover ceilings are not permitted, and only open grid and part cover muslin

ceilings will be approved.

17. Exhibitors and their Contractor must inform or consult the Official Electrical

Contractor (Oasys Innovations) whenever works are carried out involving any

electrical installations such as DBs, fuse switches, isolators and/or power points. The

Official Electrical Contractor has the right to switch off the supplies for safety reasons

as well as to prevent any damage to the Exhibitors equipment. It is the responsibility

of the Exhibitor and their Contractor to ensure that a thorough integrity check is

carried out on all circuits, DBs, switches, outlets and/or connections before the

supply is switched on again. Failing this, the Organiser and the Official Stand

Contractor shall assume no responsibility for any damage caused.

18. The Organisers require all Stand Contractors to have in place full Public Liability

Insurance to the value of the equivalent of £2 million (Pounds Sterling).

Displays & Exhibits – Important Information

It is the responsibility of the exhibitor to ensure that they have contracted sufficient exhibition

space to be able to accommodate their tyres and exhibits whilst also ensuring there is

sufficient space for their staff on the stand. Under no circumstances will exhibits/objects be

allowed to overhang / protrude into an aisle area.

Tyre Displays

All tyre exhibits must be supported by a display brace / brackets adequate enough to

prevent the accidental rolling, falling over of the tyre and causing of personal injury.

All tyres in excess of 500 kg in weight such as OTR earthmoving, agricultural tyres to be

displayed in a vertical position must be notified to the organisers prior to the show, stating

the overall weight, circumference and width of each tyre to be displayed. The exhibitor/

stand designer must provide drawings/specification of the display brackets prior to the

show. In certain circumstances oversized tyres may need to be supported by an overhead

steel cable, again advanced notice of this is necessary in order that both the onsite rigger

may be notified and the lifting & handling contractor.


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ORDER FORM

“SPACE ONLY” CONTRACTOR

& INTERIOR DECORATOR

THIS FORM MUST BE COMPLETED AND RETURNED BY EVERY EXHIBITOR. IF THIS SERVICE IS NOT REQUIRED, PLEASE

ENDORSE "NOT APPLICABLE" & RETURN TO THE ADDRESS BELOW.

COMPANY NAME: .....................................................

ADDRESS: .................................................................

.....................................................................................

TEL: ............................................................................

FAX: ............................................................................

CONTACT NAME: .....................................................

RETURN TO:

ECI International Ltd

Speldhurst Business Park

Langton Road

Speldhurst

Kent, TN3 ONR

ENGLAND

Tel: Int: +44 (0)1892 863888

Fax Int: +44 (0)1892 863828

STAND NO: ..................... HALL NO: ..............

RETURN BY: 14 February, 2014

IF YOU ARE USING A CONTRACTOR FOR STAND CONSTRUCTION AND/OR INTERIOR DECORATOR, PLEASE FILL IN THE

FOLLOWING DETAILS.

NAME OF CONTRACTOR: ......................................................................................................................................................

CONTACT PERSON: .................................................................................................................................................................

ADDRESS: .................................................................................................................................................................................

......................................................................................................................................................................................................

...............................................................................................COUNTRY:

....................................................................................

TELEPHONE: ..................................................................... FAX: ............................................................................................

Please note:

1. Technical drawings of your stand design MUST BE SUBMITTED to the Show Manager/Organiser for approval by 14 th

February 2014, or IMMEDIATELY, if you join the Exhibition after that date.

EMAIL COPIES ARE ACCEPTABLE, BUT ORIGINAL DRAWINGS MAY BE REQUESTED FOR CLARIFICATION.

Stand designs without the Organiser's/Landlord's approval may not be permitted in the Exhibition.

2. ALL contractors must bring their own portable generators if they require electrical power during the build-up of the

Exhibition.

3. Maximum stand height permitted, inclusive of the platform or plywood flooring constructed for your stand 5m.

4. ALL contractors, other than the Official Contractors, must place a refundable performance bond of R27,000 and sign

an undertaking, guaranteeing adherence to all the rules and regulations laid down by the Organiser/Venue. Cheques

should be made out to ECI International Ltd.

5. Six (6) Contractor badges will be issued for every 9 m 2 of construction, up to a maximum of fifty (50) badges per

contractor. Please note that these badges must be worn at all times during build-up & breakdown.

6 All contractors must supply proof of insurance cover of All Risks and Public/Products Liability.

SIGNED .................................................................... DATE ............................................


1 2 3 4 5 6 7 8 9

REMITTANCE ADVICE FORM: 1

Company Name:

Postal Address:

Co VAT Number :

Person Responsible

For stand on site

Stand No:

Area/Hall

Tel No:

Fax No:

Email:

Signature:

Onsite contact

Cell No:

ALL PAYMENTS FOR SERVICES ARE REQUIRED IN ADVANCE OF THE EXHIBITION:

Please note that services will not be installed until full payment has been received, any forms received and

processed after 13 FEBRUARY 2014 will be subject to a 20% surcharge. For account name and banking details

Please refer below.

EMAIL RETURN ADDRESS FOR ORDER FORMS: - cinkym@oasys.co.za

In order to avoid disappointment please ensure that your orders reach us on or before this cut of date.

Name of Account Oasys Innovations Pty

Ltd

Bank

Standard Bank

Branch

Southdale

Branch Code 006405

Account No 0027 87 458

Proof of payment to be emailed through to

cinkym@oasys.co.za or Fax (0) 86 762 4889

clearly indicating your company name, stand number

and amount paid

FORM

NO

RETURN

TO

COMPULSORY

Remittance Advice 1 R

Fascia 2 R

ADDITIONAL SERVICE

Carpet Hire 3 R

Furniture Hire 4 R

Electrical Hire 5 R

Electrical Fitting Plan 5A R

Special Panel Options 6 R

Audio Visual 7 R

Plant Hire 8 R

Plumbing (Water & Waste) 9 R

Compressed Air 10 R

SUB TOTAL R

Inc VAT

+20 % Surcharge on late orders received after 13 February 2014 R

TOTAL PAYABLE TO OASYS INNOVATIONS R

Please Note: Your invoice received from Oasys Innovations will serve as confirmation of

your order

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

FASCIA FORM DETAILS (COMPULSORY) FORM: 2

Company Name:

Stand No:

PLEASE NOTE IF THIS FORM IS NOT RETURNED BY 13 FEBRUARY 2014, THE NAME

THAT APPEARS ON YOUR CONTRACT WITH THE ORGANISERS WILL DEFAULT AS

YOUR FASCIA NAME – ON SITE CHANGES TO FASCIA NAMES ARE CHARGED AT

R265.00 per name.

TYPICAL SHELL SCHEME STAND

Shell scheme size including the aluminium is: 2500mm (H) x 1000mm (W) Visual panel size is:

2400mm (H) x 960mm (W). The fascia consists of a 4mm laminated panel which is 300 deep. The

clear height under the fascia is 2000mm.

NB CORNER STANDS HAVE ONE FASCIA NAME

FASCIA BOARDS ARE WHITE WITH BLACK LETTERING

Please indicate the name to appear on the fascia board (name board above stand) as

follows: (Please Print)

Maximum 35 letters – the stand number will automatically be included

The fascia name is printed in HELVETICA medium font 75mm (h) all in CAPITAL LETTERS

Names should be as short as possible for easy identification by visitors

(Pty) Ltd, CC, should not be included

QTY

We require additional fascia lettering R265.00 R

SUB TOTAL R

14% VAT R

TOTAL DUE R

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

CARPET COLOUR SELECTIONS FORM (Compulsory) FORM : 3

Company Name:

Stand No:

If this form is not returned with your colour preference a carpet colour determined by the

contractor will be laid. The below forms part of the shell scheme package selection – at no

additional charge, but ONLY if you already have ordered a package stand.

Please indicate your selection below with a X. All colour swatches below can be viewed on

our website www.oasys.co.za

No. COLOUR No. COLOUR No. COLOUR No. COLOUR

001 BROWN 002 IRISH COFFEE 005 DARK RED 006 GOLD

008 FOREST GREEN 009 KINGFISHER 010 CHARCOAL 011 GREY

012 ROYAL BLUE 013 RED 014 BLACK 015 DARK GREEN

016 AMBER 017 DARK BROWN 018 BEIGE 024 LIGHT BLUE

025 LIGHT BLUE

Please note if the carpet colour is changed on site, there will be an additional charge of

R35.00 per m² and the colour selection will be subject to on site availability.

1 st Colour Choice 2 nd Colour Choice

CARPETS NOT REQUIRED

To alleviate unnecessary time delays during build up, please indicate below if you want your

carpeting to be removed from your stand as you will be providing your own.

Tick box

CARPETS TO BE REMOVED

All carpet tiles are on hire and any loss or damage incurred will be charged to the exhibitor at R150.00 per tile

excluding VAT.

EXHBITORS THAT HAVE BOOKED SPACE ONLY – please complete the below if you wish to

order carpets @ R 32.00, ex VAT per m2

Total m2

SUB TOTAL

R

20% Surcharge on late orders R

14% VAT R

TOTAL DUE

R

(Carry forward to form 1)

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

FURNITURE ON HIRE FORM: 4

No. Item Description PRICE

H01a Office Chair Black R 188.00

H01b Carlton Office Chair Black R 188.00

H02 Komora Chair Black Leather & Chrome R 310.00

H03 Breeze Chair R 342.00

H05 Cubic Beachwood Chair Black/White R 451.00

H06 Cubic Pro Chair Black/Beige R 512.00

H07 Bellissima Chair White R 246.00

H08 Eddy Office Chair Black upholstered R 282.00

H09 Armet Chair Red, Green, Blue, Yellow R 311.00

H10 Deli Chair White R 100.00

H11 Frog Barstool Red/Beige/Green/Yellow R 282.00

H12 Aluminium Chair Silver R 447.00

H13 Kalahari Chair Green R 181.00

H14 Visitors Chair Black Leather & Chrome R 447.00

H16 Marlin Arm Chair Black, Blue, Burgundy, White R 311.00

H18 Zobrano Ring Chair Woodgrain R 282.00

H19 Round Chrome & Leather Chair Black and Chrome R 248.00

H21 Waterfall Barstool White Leather & Chrome R 424.00

H24 Long John Barstool Black/Orange R 551.00

H25 Cubic Beechwood Barstool R 445.00

H27 Aluminium Barstool Silver R 409.00

H28 Solar Barstool Various R 399.00

H29 Divo Barstool White R 337.00

H30 Komora Barstool Black Leather & Chrome R 296.00

H31 Shantung Barstool Woodgrain R 296.00

H33 Gelati Barstool White & Brown R 326.00

H34 Chrome Bistro Table Silver R 636.00

H35 Beechwood Bistro Table Beechwood R 698.00

H39 Beechwood Table on Chrome Legs H 750mm D900mm R 494.00

H40 Beechwood Café Table R 578.00

H41 Chrome Café Table R 622.00

H42a Round Table on Milan Base H750mm D900mm R 307.00

H42b Square Table on Milan Base R 307.00

H43a Square Table 4 seat H750mm W800mm D900 R 306.00

H43b Rectangular Table 6 Seat R 514.00

H43c Rectangular Table 10 Seat R 645.00

H44 Round wwoden folding Table R 326.00

H45 Square Coffee Table H400mm W610mm D610mm R 203.00

H46a Chrome & Glass Coffee Table H450mm W700mm D500mm R 498.00

H46b Chrome & Glass Coffee Table Executive R 497.00

H46c Darkwood Coffee Table Darkwood R 645.00

H47 Chrome & Glass side Table Executive R 467.00

H51 C' est La Vie Chair R 572.00

H52 Tristan Tub Chair Black R 746.00

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

H53 Tub Chair H720 L550 D700 - Black R 489.00

H54 Layla Chair Red R 1 334.00

H55 Lenny Single Seat Couch Black R 1 402.00

H56 Lenny Double Seat Couch Black R 1 818.00

H57 Komodo Single Seat Couch Black & Red R 1 808.00

H58 Komodo Double Seat Couch Black & Red R 2 079.00

H59a Lounge Suite 1 Seater Black - Suede R 691.00

H59b Lounge Suite 2 Seater Black - Suede R 1 385.00

H59c Lounge Suite 3 SEATER Black - Suede R 1 615.00

H61b Nikky Single Seat Couch Black - Suede R 725.00

H61a Nikky Single Seat Couch White Leather R 725.00

H62b Nikky Double Seat Couch Black - Suede R 1 454.00

H62a Nikky Double Seat Couch White Leather R 1 454.00

H63 Maxima Curved Bar Counter H1116mm W1595mm D610mm R 1 497.00

H64 Octanorm Bar Counter H900mm W1010mm D500mm R 671.00

H65 Executive Couch Brown - Suede R 2 079.00

H66 Floral Couch Brown & Black R 2 079.00

H68 Zig Zag Brochure Holder Black R 552.00

H68B Smart brochure Holder Silver and Perspex R 692.00

H69 Coat Rack Silver R 208.00

H72a Rope Stanchions Per 1.2 Metre Unit R 267.00

H72b Beltrack Stanchions Red & Black R 267.00

H73 Water cooler with 20L water R 1 236.00

H74 Hexagonal Display Plint White R 171.00

H77 Waste Paper Bin small Black R 36.00

H78 Waste Paper Bin large Grey R 156.00

H80 Standing Ashtray & Waste Paper Bin White/Black R 216.00

H81 Perforated Stainless Steel Waste Paper Bin Stainless Steel R 98.00

H83a Large Refrigarator 220lt R 2 069.00

H83b Small Refrigerator 150lt H840 W520 D480 R 1 321.00

H84 Newline Cupboard R 703.00

H85 Octanorm Cupboard H900mm W1010mm D500mm R 632.00

H86 Octanorm Glass Top Counter H900mm W1010mm D500mm R 782.00

H87 Newline Glass Top Counter H900mm W1030mm D530mm R 974.00

H88 Newline Showcase Large R 1 753.00

H89 Octanorm Showcase Large H2000mm W1030mm D530mm R 1 745.00

H90 Newline Showcase small R 1 313.00

H91 Octanorm Showcase Small H2000mm W530mm D530mm R 1 313.00

H92 Standing Shelf R 703.00

H93 Desk 2 Drawer R 835.00

H94 Ottoman Various Colours R 490.00

H97 Quiet Moment Chair Brown Leather R 489.00

H98 Zebrano Barstool Woodgrain R 282.00

H101 Beer Bench & Table Woodgrain R 242.00

H102 Glass table on Milan base R 447.00

H103 Folding Table White R 509.00

H106 Plastic Chair White R 80.00

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

H107a Flat Shelves R 173.00

H107b Sloping shelves R 173.00

H112 Silver Cocktail Table R 509.00

H115 Trestle tables R 159.00

H117 Purified Water (20Lt) R 140.00

H121 Locker Unit R 1 005.00

H125 Conference Table R 279.00

H127 Umbrella Green R 490.00

KINDLY VIEW FURNITURE ON OUR WEBSITE:

www.oasys.co.za

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

FURNITURE ON HIRE – SUMMARY FORM FORM: 4

Company Name:

Postal Address:

Co VAT Number :

Person Responsible

For stand on site

Stand No:

Area/Hall

Tel No:

Fax No:

Email:

Signature:

Onsite contact

Cell No:

PLEASE PRINT CLEARLY

CODE DESCRIPTION QTY PRICE TOTAL

SUB TOTAL

R

20% Surcharge on late orders R

14% VAT R

TOTAL DUE

R

(Carry forward to form 1)

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

ELECTRICAL HIRE AND SUPPLY FORM: 5

Company Name:

Stand No:

Postal Address:

Area/Hall

Tel No:

Fax No:

Email:

Co VAT Number :

Signature:

Person Responsible

Onsite contact

For stand on site

Cell No:

IMPORTANT NOTE: As per instruction from the organiser all distribution boards must be

ordered through the exhibitor’s manual.

CODE DESCRIPTION QTY UNIT

TOTAL

COST

E1 50 Watt Spot on Arm R 360.00

E2 50 Watt Spot on Arm--Maxima R 360.00

E3 150 watt Halogen Spot on Arm R 383.00

E4 50 Watt Spot on Arm R 328.00

E6 100 Watt Spot on Arm R 268.00

E7 50 Watt Track Spot R 294.00

E8 100 Watt Track Spotlight--Open R 260.00

E9 100 Watt Track Spotlight--Turbo R 260.00

E10 150 Watt Spot R 260.00

E12 50 Watt Tilt Down lighter R 294.00

E13 Plug Point R 260.00

E14 500 Watt Halogen Flood Light R 351.00

E15 1500 Watt Halogen Flood Light R 537.00

E16 400 Watt Metal Halide Flood Light R 1 622.00

E19 150 Watt Metal Halide Recessed R 944.00

E20 150 Watt Metal Halide R 944.00

E23 Double Tube Fluorescent Lighting 1,2m R 259.00

E24 Double Tube Fluorescent Lighting 1,5m R 290.00

E26 1000 Watt (Black/Silver) Par Can R 909.00

E31 Pendant Light--Small High Bay R 304.00

E41 30 Amp DB Single Phase with 1 Plug R 1 508.00

E42 30 Amp DB Three Phase with 3 Plugs R 2 176.00

E43 60 Amp DB Three Phase R 3914.00

Exhibitors Connection (Lights Supplied and

R 196.00

Installed by Client)

SUB TOTAL

R

20% Surcharge on late orders R

14% VAT R

TOTAL DUE

R

(Carry forward to form 1)

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

ELECTRICAL FITTING PLAN

FORM: 5A

Company Name:

Postal Address:

Co VAT Number :

Person Responsible

For stand on site

Stand No:

Area/Hall

Tel No:

Fax No:

Email:

Signature:

Onsite contact

Cell No:

PLEASE COMPLETE ORDER FORM 5 WITH YOUR DISTRIBUTION BOARD

REQUIREMENTS

PLEASE SKETCH A PLAN OF YOUR STAND INDICATING THE POSITION OF THE

ELECTRICAL

FITTING. WHERE POSITION IS CRITICAL, MEASUREMENTS MUST BE INCLUDED.

PLEASE INDICATE RAISED FLOORS OR FLOORBOARDS WHERE APPLICABLE.

FAILURE TO RETURN THIS FORM WILL RESULT IN THE ELECTRICAL CONTRACTORS

PLACING THE FITTINGS AT THEIR OWN DISCRETION.

BACK OF STAND

Front of stand

IF YOU HAVE A CORNER STAND PLEASE INDICATE WHICH SIDE IS THE AISLE

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

SPECIAL PANELS FORM: 6

PLEASE INDICATE WITH A DRAWING THE

ORIENTATION AND POSITION REQUIRED. If a

drawing is not submitted the storeroom will be placed at the

discretion of the contractor

QTY

UNIT

PRICE

STOREROOM

1 1m2 (1 panel and 1 folding door) R 1236.00

2 2m2 (2 panels and 1 folding door) R1488.00

3 3m2 (3 panels and 1 folding door) R 1740.00

OTHER INFRASTRUCTURE

4 Folding / sliding lockable door to fit into shell scheme

system R 984.00

5 Individual panel 2.5(h) x 990(h) - walling with frame R 252.00

6 PRE-ORDERED 16mm Chipboard panel in place of

standard styrene white panel ordered with shell scheme

package. 2.4 (h) x 960mm (w) – visual size. This panel can

be painted at the expense of the exhibitor. Nails can be

hammered into this panel. This is in addition to an existing

shell scheme package ordered through the organizers or

through this exhibitor’s manual. R 288.00

7 Full pegboard panel (1m x 2.5m) clips onto the white

system board – includes 30 hooks R352.00

TOTAL

SUB TOTAL R

20% Surcharge on late orders R

14% VAT R

TOTAL PAYABLE TO OASYS (carry forward to form 1)

R

N.B. PAYMENT BEFORE DELIVERY. Any forms received and processed after

13 FEBRIUARY 2014 will be subject to a 20% Surcharge. For account name and banking details please

refer to Remittance of Advice form (Form 1). In order to avoid disappointment please ensure that your orders

reach us on or before this cut-off date.

ANY ON SITE ORDERS WILL BE SUBJECT TO AVAILABILITY

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

PLANT HIRE ORDER FORM FORM : 8

Company Name:

Stand No:

Item Description Pot Colour Options QTY

Unit Price

Vat

( Please Circle choice )

DEC01 Cone Décor Pot with Bamboo Canes black / brown / white R 284.00

DEC02 Cone Décor Pot with small plant black / brown / white R 284.00

P1 Large Plant (approx. 1.8m high) - with Bark Chips charcoal / terracotta / stone R 284.00

P2 Large Plant (approx. 1.8m high) - with extra Greenery charcoal / terracotta / stone R 318.00

P3 Large Plant (approx. 1.8m high) - with Colour charcoal / terracotta / stone R 318.00

P4 Small Plant (approx. 1m high) - with Bark Chips charcoal / terracotta / stone R 242.00

P5 Small Plant (approx. 1m high) - with Greenery charcoal / terracotta / stone R 275.00

P6 Small Plant (approx. 1m high) - with Colour charcoal / terracotta / stone R 275.00

P7 Standard / Lollipop Tree - with Bark Chips charcoal / terracotta / stone R 328.00

SSADD *Stainless Steel Pot Surcharge R 96.00

FADD **Fibreglass Pot Surcharge R 96.00

P9 Table Top Arrangement - 30cm Width with Greenery stainless steel / terracotta R 168.00

Table Top Arrangement - 30cm Width with Cactus

P10 Display stainless steel / terracotta R 168.00

P11 Table Top 30cm pot with Bonsai - Medium stainless steel / terracotta R 222.00

P11L Bonsai - Large (approx 1m) R 328.00

P16 Table Top Arrangement - 30cm Pot with Colour stainless steel / terracotta R 180.00

P12 750mm Trough with Greenery Only charcoal / terracotta R 212.00

P13 750mm Trough with Greenery and Colour charcoal / terracotta R 232.00

P14 750mm Trough with Colour Only charcoal / terracotta R 254.00

Price

Excl Vat

P15 Plantscaping - Per Square Meter or part thereof R 578.00

P15-Col

Plantscaping With Colour per square meter or part

thereof R 674.00

P17 White Pebbles - per Square meter - or part thereof R 178.00

P18 Bark Chips - per Square meter - or part thereof R 108.00

Subtotal

R

20% On late orders R

14% vat R

TOTAL

R

Conditions

* Payment Terms are strictly cash before delivery

* Vat is not included in these prices and is chargeable on all items.

* The exhibitor / signee will be accountable for lost or damaged stock.

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

PLUMBING FORM: 9

Company Name:

Postal Address:

Co VAT Number :

Person Responsible

For stand on site

Stand No:

Area/Hall

Tel No:

Fax No:

Email:

Signature:

Onsite contact

Cell No:

PLUMBING RATES

15 mm COLD WATER SUPPLY R823.00

20 mm COLD WATER SUPPLY R924.00

50 mm DRAINAGE R823.00

15 mm HIRE AND CONNECTION OF GEYSER FOR HOT WATER ( Cold water connection

needed) R1056.00

TO CONNECT EXHIBITORS APPLIANCE R348.00

ADDITIONAL CONNECTIONS NEEDED FOR WATER OR DRAINAGE R348.00

HIRE AND CONNECTION OF SINGLE BOWL SINK R438.00

HIRE AND CONNECTION OF DOUBLE BOWL SINK R492.00

EXTEND PLUMBING TO SECOND LEVEL R1080.00

HIRE OF BUCKET R252.00

HIRE OF PUMP UNIT (FREESTANDING SINK UNIT WITH DRUMS FOR CLEAN AND WASTE

WATER) R1848.00

HIRE AND CONNECTION OF GREASE TRAP R708.00

EXHIBITORS CONNECTING OWN APPLIANCES TO OFFICIAL SUPPLIES WILL BE

CHARGED A FEE OF R550.00 PER MAINTENANCE CALL.

SUB TOTAL

VAT

TOTAL

PLEASE NOTE THAT WATER AND DRAINAGE PRICES INCLUDE INSTALLATION FOR UP TO 30

METERS AFTER WHICH THERE WILL BE AN EXTRA CHARGE PER METER

IMPORTANT NOTE

PAYMENT MUST ACCOMPANY ORDER

PLEASE SUPPLY A LAYOUT OF WHERE YOU NEED THE PLUMBING TO BE POSITIONED

ALL MATERIAL ON HIRE BASIS ONLY

PRICES INCLUDE SUPPLY AND REMOVAL AT END OF EXHIBITION

PRICES EXCLUDE BLOCKED WASTE – BLOCKAGES TO BE CHARGED FOR AT AN HOURLY RATE.

ANY OF OUR EQUIPMENT THAT HAS BEEN INSTALLED ON THE STAND THAT IS MISSING AT

BREAKDOWN WILL BE CHARGED FOR.

NAME (PLEASE PRINT):

SIGNED:

CONTACT NUMBER:

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

PLUMBING – SUMMARY FORM

FORM: 9A

Company Name:

Postal Address:

Co VAT Number :

Person Responsible

For stand on site

Stand No:

Area/Hall

Tel No:

Fax No:

Email:

Signature:

Onsite contact

Cell No:

PLEASE PRINT CLEARLY

CODE DESCRIPTION QTY PRICE TOTAL

SUB TOTAL

14% VAT

TOTAL PAYABLE TO OASYS EXHIBITIONS (carry forward to form 1)

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

COMPRESSED AIR FORM: 10

Company Name:

Postal Address:

Co VAT Number :

Person Responsible

For stand on site

Stand No:

Area/Hall

Tel No:

Fax No:

Email:

Signature:

Onsite contact

Cell No:

Please indicate what volume will be required …………………………………..cfm

PRESSURE

Provision must be made for pressure regulators as air will only be supplied at Bar

(Kpa)

1 st Connection - 15mm @ R3480.00 R

Additional connections - 15mm @ R860 per connection R

1 st Connection - 22mm @ R3908.00 R

Additional connections - 22mm @ R970.00 per connection R

Sub Total

Total

NOTE

The largest supply line will always be treated as the 1 st connection.

Connections supplied via polycob pipe. For safety it is recommended that if the

volume exceeds 30 cfm, only 22mm polycob pipe should be specified.

Exhibitors must make adequate provision to remove condensate from

compressed air by using ater traps in air supply lines before connection of

appliances.

IMPORTANT

Prices do not include the provision of an electrical board or connection

Vat

PLEASE FAX COMPLETED FORMS TO (0) 86 762 4889 OR EMAIL ON OR

BEFORE 13 FEBRUARY 2014 to cinkym@oasys.co.za

For all enquiries please contact

Cinky Matome on +27 (0)11 210-2500


1 2 3 4 5 6 7 8 9

SECTION 5


1 2 3 4 5 6 7 8 9

TIMETABLE ON-SITE OPERATIONS

DESCRIPTIONS

BUILD-UP/MOVE-IN PERIOD

DATE & TIME

COMMENCEMENT COMPLETION

-

Official stand contractor move-in

Sun 2 Mar 14 - 08.00 hrs

"Space Only" contractor move-in Sun 2 Mar 14 - 11.00 hrs -

Construction of shell scheme booths Sun 2 Mar 14 - 08.00 hrs Mon 3 Mar 14 - 12.00 hrs

Interiors to shell scheme booths Mon 3 Mar 14 - 08.00 hrs Mon 3 Mar 14 - 18.00 hrs

Delivery of exhibits

- Shell scheme booths

- "Space Only" booths

Mon 3 Mar 14 - 09.00 hrs

When ready to receive them

Mon 3 Mar 14 - 12.00 hrs

Mon 3 Mar 14 - 12.00 hrs

Electrical work Mon 3 Mar 14 - 08.00 hrs Mon 3 Mar 14 - 18.00 hrs

Electrical power to stand “ “ Mon 3 Mar 14 - 18.00 hrs

Final stand dressing “ “ Mon 3 Mar 14 - 21.00 hrs

BREAKDOWN/MOVE-OUT PERIOD

Removal of personal property/light

exhibits (can be hand-carried by one

person, not requiring mechanical

help)

Distribution of empty packaging

materials

Removal of non-portable and heavy

exhibits

Thurs 6 Mar 14 - 16.15 hrs Fri 7 Mar 14 - 17.00 hrs

Thurs 6 Mar 14 - 17.15 hrs -

Fri 7 Mar 14 - 08.00 hrs Fri 7 Mar 14 - 17.00 hrs

Disconnecting, dismantling and

removal of stand-fitting and electrical

installation

Thurs 6 Mar 14 - 17.00 hrs

Fri 7 Mar 14 - 17.00 hrs

Hand-over of hall - Fri 7 Mar 14 - 18.00 hrs

NOTE:

1) The exhibition hall will be opened for the erection and dismantling of booths, delivery of

exhibits and exhibition related activities from 08.00 - 19.00 hrs daily, during build-up and

breakdown periods, except on the last build-up day, 3 March, 2014 when the halls

will remain open until 21.00hrs and on the last open day, 6 March 2014 when the halls

will remain open until 21.00 for dismantling.

2) On the exhibition days, exhibitors are permitted to enter the exhibition hall one hour

before opening (i.e: 09.00hrs) with the exception of the first day, when exhibitors are

allowed to enter the site/hall at 08.00 hrs. Exhibitors can remain for 30 minutes after

closing to service their booths.

For security reasons, exhibitors requiring to stay later must obtain permission from the

show manager prior to closure and engage a security escort from the show manager to

accompany his staff whilst they remain in the hall.


1 2 3 4 5 6 7 8 9

TYREXPO AFRICA 2014

INFORMATION

DELIVERY OF EXHIBITS

MICOR, is the official freight handler and customs broker for Tyrexpo Africa’14

and TST ON-SITE MANAGEMENT & LOGISTICS will be responsible for onsite

drayage at the show. No other handling/lifting contractor will be permitted

to operate in the Exhibition Halls for reasons of control, safety, insurance and

security.

Although exhibitors are permitted to use their own freight agents, it is normally

in their interests to use the appointed contractor.

MICOR & TST ON-SITE MANAGEMENT & LOGISTICS must be advised in all

cases with full details, copy bill of lading and/or air waybills, to avoid delays

and congestion.

All Exhibitors must complete and return the following Order Form by no later

than 7 th February, 2014. If you have no lifting requirements please return the

form marked ‘Not Applicable’ after completing your company details and stand

number.

Lifting/Handling/Forwarding & Customs

MICOR

301 Deodar Street

Pomona

Kempton Park

Johannesburg, South Africa

Contact: Yolanda Ferreira

Tel: + 27 11 396 1494 / 1325

Fax: + 27 11 396 3221

e-mail: yolanda.ferreira@micor.co.za

On Site Drayage

TST ON-SITE MANAGEMENT & LOGISTICS

Sandton Convention Centre

Maude Street, Sandown

Johannesburg, South Africa

Contact: Tyron Naidoo

email: tyron@tstonsite.co.za

Tel: + 27 (0) 82 450 3480

Office: 27 (0) 72 5765 932

Fax: + 27 (0) 86 638 9057


1 2 3 4 5 6 7 8 9

TYREXPO 2014

FREIGHT FORWARDING / FREIGHT HANDLING

Company :

Contact :

Email :

Tel No. :

Fax No. :

Service required:

Assistance with freight from client door to exhibition stand

Assistance with freight from South African seaport / airport to exhibition stand

Other (please specify):

Please return completed form to Micor as per below details:

Micor

Event Logistics Department

Contact:

Yolanda Ferreira

Email :

yolanda.ferreira@micor.co.za

Switchboard: +27 11 928 3000

Direct tel: +27 11 928 3245


1 2 3 4 5 6 7 8 9

ON-SITE HANDLING OF GOODS AT SANDTON CONVENTION CENTRE


Micor is only responsible for delivery of freight up to the Sandton Convention Centre loading bay. The

Sandton Convention Centre appointed drayage contractor is responsible for handling all freight on-site from

the loading bay to the exhibition stand.

Whilst our rates include on-site handling, Micor cannot be held responsible for loss or damage to freight

however caused whilst at the show site. Claims for any damage caused to freight whilst at the exhibition site

should be addressed to the drayage contractor directly.

STORAGE

Micor will not be responsible for the condition or the contents of any goods received for storage, nor for any

loss of weight and damage to the said goods before or whilst being stored or remaining in storage caused by

dampness, termites, burglary, theft, Acts of God, Enemies, hostilities, strikes, lockouts, riots, civil

commotions, effects of climate, monsoon, tempest, lighting , earthquake, explosion, vermin, white ants,

unprotected or insufficiently packing or packages, obliteration of marks, book holes, tearing of covers,

bursting of bands of hoops, leakage, rust, decay, sweat, mildew, dry rot, evaporation, fumigation, accidents

and /or the latent defect of the storage containers. The Company may refuse to deliver to any person the

goods deposited unless the storage charges accrued are paid.

SOLD GOODS DURING THE EXHIBITION

There is a process to be followed for goods that were originally imported as temporary and then sold during

the show. If the goods are sold permission must be obtained from Customs to import the goods as

permanent. Once permission has been obtained the Customs Duties and Taxes must be paid before the

local buyer can receive the cargo. During this time the goods in question will be stored at Micor’s

warehouse. No sold goods/items will be permitted to leave the exhibition hall during or after the exhibition

until the necessary customs releases have been obtained. The Customs formalities to convert from

temporary import to permanent import can take approximately 1 to 2 months, pending Customs.

TERMS OF PAYMENT

Inward: Basic inward charges must be paid before arrival of the goods. Balance of charges to be paid

upon receipt of final inward invoice (after arrival of goods)

Outward: Upon presentation of invoice, prior to export/delivery

All payments must be made without any deduction or deferment on account of any claim, counterclaim or offset.

Personal or foreign cheques are not acceptable. Payment may be made by cash, bank draft or

telegraphic transfer to our bank account.

Remitting bank charges are to be borne by the exhibitor / agent.

Micor retains the right to withhold delivery of any freight until all invoices/charges are settled in full.


STANDARD TRADING CONDITIONS

All business is only transacted in accordance with our Standard Trading Conditions. Copy is available upon

application.

Use of Micor services - be it partly or in full - and any requirement for additional services at any time before,

during or after the exhibition express orally and/or in writing and/or by conduct, implies acknowledgment and

acceptance of the foregoing.

Shipments consigned to Micor will indicate acceptance of our Standard Terms & Conditions contained

herein, and any quote or tariff supplied by Micor .


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REGULATION OF WOOD PACKAGING MATERIALS

All raw wood packaging material entering and leaving South Africa have to be treated and marked in

accordance with the requirements of the International Standard on Phytosanitary Measures (ISPM 15).

Manufactured wood packaging (i.e. hardboard, plywood, MDF and chipboard etc) are not classified as ‘raw’.

Approved treatment measures:

Heat Treatment – indicated by HT

Methyl Bromide Fumigation – indicated by MB

International certification mark:

XX represents country code, OOO the certification number and

YY the treatment (HT for Heat treatment and MB for Methyl

Bromide fumigation)

International certification mark must be: legible, permanent and not transferable, placed in a visible position

on two opposite sides of packaging material and avoid using red or orange.

LATE ARRIVAL SURCHARGE

Any shipment arriving after the deadline stipulated above will incur Late Arrival Surcharges.

In any such case, Micor will make all reasonable efforts to ensure delivery before the show opens, however,

no guarantees can be given. The surcharge will apply regardless of delivery date to the show site.

COURIER SHIPMENTS

Courier shipments are a problem and we discourage everyone from sending courier shipments.

Reason being is that the courier shipment must also be cleared through Customs and a Customs importer

code is required. If you do not have a South African Customs importer code, the shipment cannot be

cleared.

Since the courier companies do their own clearances, Micor cannot get involved with the Customs formalities

for courier shipments.

INSURANCE

It is the responsibility of the exhibitor to ensure that they have adequate insurance for their goods whilst in

transit to and from the exhibition, for the exhibition period (including build-up and break-down) including

whilst in storage and also in transit to other destinations.


1 2 3 4 5 6 7 8 9

CONSIGNMENT INSTRUCTIONS

All exhibition goods by AIRFREIGHT and SEAFREIGHT must be sent “Freight Prepaid” to:

Consignee:

Notify Party:

MICOR

Micor House

109 André Greyvenstein Road

Isando

For: TYREXPO 2014

MICOR EVENTS LOGISTICS

Tel : + 27 11 928-3245

Fax: + 27 11 928-3098

All documents such as Bill of Lading / Airwaybill and Commercial Invoice & Packing List must show the

consignee as indicated above.

FINAL DESTINATION

Seafreight : Johannesburg City Deep Port

Airfreight : OR Tambo International Airport (JNB)

CASE MARKINGS

For easy identification, all packages shall be marked as follows:

TYREXPO 2014

c/o Micor

Name of Exhibiting Company

Hall & Stand Number

Case Numbers

Gross Weight

Dimensions

: _____________________

: _____________________

: _____________________ (i.e. 1 of 2, 2 of 2 etc.)

: _____________________

: _____________________

Special marking regulations are also required for potentially harmful drugs, food or hazardous material.

PACKING

Exhibitors are advised to provide strong packing cases for the transportation of the exhibits which can

withstand unpacking and repacking operations. For main exhibits, we recommend bolted returnable type of

cases to be used. This is to avoid unnecessary repair and reconstruction of cases in the event of damages

due to handling whilst in transit.

Please provide the keys of any locks / padlocks that the cases might be locked with. If the keys are not on

hand for Customs examination, Customs require that the locks are cut to allow for examination of the case

content.


1 2 3 4 5 6 7 8 9

Important Notes Regarding Documentation

1) It is suggested to send goods for temporary and permanent import separately. Mixing goods for

temporary and permanent import into the same shipment may cause delays with customs

clearance.

2) All documentation must be in English.

3) A full description of each product / item must be declared on the commercial invoice. Model

names or numbers alone are not acceptable.

4) Please indicate what each item is made of. For example : display cabinet made of wood with

glass doors, ladder made of aluminium etc.

5) Every individual item, including giveaway items and brochures, must have a declared value in

U.S. dollars. Do not indicate the phrase "No Commercial Value".

6) The following declaration must be indicated: "The invoiced goods are of .... (country) ..... origin

and are intended for display purposes only at the exhibition site in Sandton, South Africa”

7) If possible, please provide the Harmonized Customs Tariff for each product on the commercial

invoice. If there is no Harmonized Customs Tariff indicated on the commercial invoice, one will

be assigned by our entry clerk at his discretion and Customs duties and taxes must be paid

accordingly. No queries/disputes regarding Customs Duty and VAT will be accepted if there

was no Harmonized Customs Tariff codes indicated on the commercial invoice.

8) The number of packages, weight and volume declared on the commercial invoices and packing

lists should tally with the information shown on the Airwaybills or Bill of Ladings.

9) If there is a serial number available for a product please indicate it on the commercial invoice.

This will assist temporary Customs formalities.

10) Exhibitors are requested to declare products correctly on all documents. Discrepancies arising

from customs examination will result in penalties and delays.

11) It must be clearly stated on the commercial invoice if the goods are for temporary or permanent

importation.

12) A House Airwaybill or House Bill of Lading must be issued for each commercial invoice

if sent in a consolidated shipment.

TEMPORARY IMPORTATION

Temporary import is allowed either with an ATA Carnet or a Temporary Import Bond (TIB) lodged with S.A.

Customs.

a. ATA Carnet

Exhibitors are strongly advised to ship their exhibition goods for temporary import by using the

ATA Carnet System in order to shorten the processing time of documents for temporary

importation.

Carnets should be used for goods NOT intended for sale or give-away.

b. Temporary Import Bond (TIB)

Micor can facilitate a TIB subject to a non-refundable fee.

Validity of TIB is 2 months from date of entry. Extension can be arranged subject to Customs’

approval and additional TIB fee will apply.

Please contact our office for rates and more information.

Note that the number of packages, weight and volume of items imported on a temporary basis must be the

same on export.


1 2 3 4 5 6 7 8 9

DOCUMENTATION

a. PRE-ALERT

A full pre-alert with copies of below documents must be emailed to yolanda.ferreira@micor.co.za before

the arrival of the freight in South Africa.

b. MANDATORY DOCUMENTS


• Import permit information for tyres or other restricted cargo

• 2 originals and 3 copies of Transport Documents

• 1 original and 2 copies of Commercial Invoice and Packing List (separate invoices required for

import and export)

• Passport copy of person responsible for goods whilst on display at the Exhibition

• Import clearing instruction

• Original ATA Carnet (where applicable)

• ATA Carnet Letter of Authority from Carnet holder which authorises Micor to clear on behalf of the

Carnet Holder (where applicable)

• Cargo manifest (where applicable)

• Agent prepayment form

c. ADDITIONAL DOCUMENTATION

In certain circumstances we may need the following:

• Product brochures

• 1 copy of Insurance Policy (if insured)

• Certificate of Origin for textile and clothing

• Health Certificates for food products

• Phytosanitary Certificates for plant products

• Electrical Test Certificates for electrical goods

• CITES permit for Endangered Species of Wild Fauna and Flora

The above are guidelines only, as additional documentation may be required depending on the commodity.

Please fax copies of the commercial invoices / product list to our offices prior to shipping in order to check if

there’s any restrictions on the products or if there are any special import permits required.

It can take anything from two weeks to two months for import permits to be issued, depending on the

department concerned. Do not ship cargo until the necessary import permit(s) has been issued.


1 2 3 4 5 6 7 8 9

Markings Required:

Proof of compliance with the compulsory specification: “E” mark on the tyre and “E” Certificate and/or

US Department of Transport (DOT) mark supported by ECE Regulation 30 or 54 test reports supplied by the

manufacturer. Verification that the manufacturer operates a quality management system certified by an

accredited authority (copy of certificate).

The following additional markings must appear on the sidewall:

Size

Tread Pattern

Load/Speed Index

“E” and/or “DOT”

Date of manufacture

Radial/Bias

Whether tubeless or not

DEADLINE DATES

SEAFREIGHT

Commercial invoice to apply for import permit

on restricted items

Original Bill of Lading and Commercial Invoice

and Packing List to arrive at Agility’s offices

Arrival of freight under TEMPORARY IMPORT

must arrive at Johannesburg City Deep Port

Arrival of freight shipped under ATA CARNET

must arrive at Johannesburg City Deep Port

Arrival of freight under PERMANENT IMPORT

must arrive at Johannesburg City Deep Port

3 weeks prior to shipping from origin

14 working days prior to arrival of

vessel in Durban

14 working days prior to delivery to

the booth

10 working days prior to delivery to

the booth

10 working days prior to delivery to

the booth

AIRFREIGHT

Commercial invoice to apply for import permit

on restricted items

Full pre-alert with copies of airwaybill,

commercial invoice and packing list to be faxed

to Agility’s offices

Arrival of freight under TEMPORARY IMPORT

must arrive at OR Tambo International Airport

Arrival of freight shipped under ATA CARNET

must arrive at OR Tambo International Airport

Arrival of freight under PERMANENT IMPORT

must arrive at OR Tambo International Airport

3 weeks prior to shipping from origin

2 working days prior to the arrival of

the flight in Johannesburg

12 working days prior to delivery to

the booth

5 working days prior to delivery to

the booth

8 working days prior to delivery to

the booth

~ Note that working days are from Monday to Friday


1 2 3 4 5 6 7 8 9

IMPORT PERMITS FOR TYRES

An import permit is required in order to import new tyres into South Africa (retreaded tyres are prohibited

and cannot be imported)

The following information is required in order to apply for an import permit for new tyres:

1 Detailed description

2 Country of origin

3 Tyre brand

4 Quantity

5 Tyre type (truck tyre, vehicle tyre etc.)

6 Tyre size

7 Tread Pattern

8 Load/Speed Index

9 “E” and/or “DOT”

10 Date of manufacture

11 Radial/Bias

12 Whether tubeless or not

13 Name and address of manufacturer

14 Weight

15 Full Customs HS Code (tariff heading)

Please submit all of the above information to our office in order to apply for the permit on your behalf. It takes

approximately 7 – 10 work days to apply for an import permit from the authorities.

Important: The import permit must be issued before cargo can be sent from origin.

INFORMATION FROM NRCS S.A. REGARDING THE IMPORT OF NEW PNEUMATIC TYRES

All pneumatic tyres for use on passenger and commercial vehicles and trailers in South Africa must conform to

compulsory safety standards. To ensure that they comply with safety requirements on an ongoing basis they are

subjected to an approval process (homologation). We administer the regulations and compulsory specifications

for tyres.

Compulsory Specification

The manufacturer must have implemented an internationally recognized Quality Management system and the

tyres must conform to the applicable South African compulsory specifications and corresponding ECE

Regulations and Directives:

Description

Category

New Pneumatic tyres for Passenger Cars and their trailers Compulsory Specification: VC8056

ECE Regulation 30

New Pneumatic tyres for Commercial Vehicles and their trailers Compulsory Specification: VC8059

ECE Regulation 54


1 2 3 4 5 6 7 8 9

INTRODUCTION

We are pleased to have this opportunity to service exhibitors participating in TYREXPO 2014.

We kindly ask you to read this important information carefully concerning the South African Customs

regulations, in order to avoid any problems with the handling and transport of your materials.

INTERNATIONAL OFFICES / AGENTS

Micor has an extensive list of international agents that we work with to offer you a door to stand service.

Please contact us for more information.

SHIPPING INFORMATION

PROHIBITED GOODS

• Retreaded tyres or retread samples

• Narcotic and habit-forming drugs in any form.

• Fully automatic, military and unnumbered weapons, explosives and fireworks.

• Poison and other toxic substances.

• Cigarettes with a mass of more than 2 kg per 1 000.

• Goods to which a trade description or trade mark is applied in contravention of any Act, (for

example counterfeit goods).

• Unlawful reproductions of any works subject to copyright.

• Prison-made and penitentiary-made goods.

RESTRICTED GOODS

There is an extensive list of items/products restricted from importation or that require special permits for

import into South Africa. Please check with our office prior to dispatching of cargo to check if any of the

items you wish to send falls under the restricted category. Should any of the items require an import

permit this should be obtained from the South African authorities before the shipment is dispatched from

origin. A few examples of the goods in question are listed here for your information:-

• New Pneumatic tyres

• Used and second hand goods

• Certain rubber products

• Electrical appliances

• Food and beverages

• Cosmetics and toiletries (soaps, shampoo etc.)

• Any product with a medical claim. Examples of such claims: antibacterial, promotes circulation,

detoxifying etc.

• South African bank notes in excess of R5,000.00, gold coins, coin and stamp collections and

unprocessed gold are subject to currency control.

• Endangered species of plants or wild life, whether live or dead, including any parts of and articles

made from them.

• Plants and plant products, such as seeds, flowers, fruit, honey, margarine & vegetable oils

• Animals, birds, poultry and products thereof, for example dairy products, butter and eggs.

• Medicine and items of a medical nature

• Weapons and ammunition

• Gambling machines

• Radioactive chemical elements

• Certain chemicals and fossil fuels


1 2 3 4 5 6 7 8 9

SHIPPING INSTRUCTIONS

TYREXPO AFRICA 2014

4 - 6 March 2014

Sandton Convention Centre

Sandton

South Africa

Freight forwarder contact details:

Micor

Events Logistics Department

P.O. Box 361, Isando, 1600

Contact:

Yolanda Ferreira

Switchboard: +27 (11) 928 3000

Direct telephone: +27 (11) 928 3245

Email :

yolanda.ferreira@micor.co.za


1 2 3 4 5 6 7 8 9

IMPORT CLEARING INSTRUCTION

Authorisation for Micor to clear shipments on behalf of agent/shipper (as required by the Customs Act)

Seafreight

Airfreight

IMPORTER’S DETAILS

Company Name :

Physical Address :

Customs code no. : VAT registration no.

Tel No. : Bill charges to :

ID/Passport number of on-site representative:

Shipment ref. no.

:

OBL/MAWB :

Container no./Freight Inv :

No. of packages :

Total shipment value :

Description of goods :

SHIPMENT DETAILS

Shipper:

HBL/HAWB:

Vessel & voyage:

Weight:

Invoice currency:

CUSTOMS ENTRY INSTRUCTIONS

DP Duty paid / Duty Free IR SCH. 3 Item no

Purpose

codes

XDP EX Warehouse – Duty Paid XIR Ex Warehousing SCH. 3 Item no

WH Warehousing GR SCH. 4 Item no

WE Warehousing for export XGR Ex Whse. SCH. 4 Item no

Temporary import

Bonded warehouse

Temporary ATA Carnet

Rebate warehouse

Tariff headings :

Status of goods : New goods Second hand goods Used goods

Invoice number :

DOCUMENTS ATTACHED

Original/telex release OBL/MAWB

HBL / HAWB

Manifest

Commercial invoice

Packing list

ID / Passport copy

ATA Carnet

Letter of Authority for ATA Carnet

Other (specify):

SPECIAL INSTRUCTIONS / DELIVERY ADDRESS

I/We (the importer/exporter) hereby certify that all information recorded in this Clearing Instruction is true and correct and that all transactions

concluded between ourselves and Micor a division of Super Group Trading (Pty) Limited (“the company”) shall be subject to the company’s

standard terms and conditions of sale, which I/we agree we are bound by.

Name: ………………………………………………….

Date: …………………………………….. Company Stamp

Signature: …………………………………………….

Designation: …………………………


1 2 3 4 5 6 7 8 9

COMPANY

NAME

CONTACT NAME

STAND NUMBER

SIGNATURE

FORM 10 – SITE HANDLING

BILLING

ADDRESS

VAT No

Please note that should we not contact you, please take your booking date and time as confirmed.

MATERIAL HANDLING FORM* DEADLINE DATE FOR SUBMISSION OF ORDERS: 15 FEBRUARY 2014

DESCRIPTION OF FREIGHT OR EXHIBITS

DESCRIPTION OF SERVICE

NO. OF

PIECES

FORKLIFT HIRE UP TO 2

TONS (OFFLOAD &RELOAD

AFTER EXHIBITION)

DIMENSIONS

(CM)

WEIGHT L W H

VOLUME

(CBM)

RATE

420.00/CBM.

MIN 2

SUB

TOTAL

STORAGE OF EMPTY CASES

ON-SITE

RATE R

95.00/CBM.

MIN 2

TOTAL

DELIVERY

DELIVERY

DATE:

TIME

ADDITIONAL ON-SITE REQUIREMENTS (PLEASE TICK APPROPRIATE BOX)

Please note that all charges will be quoted on an adhoc basis and charged directly to each exhibitor

LABOUR FOR STAND DRESSING

LOCAL TRANSPORT

CRANAGE

Please note:

• Free porters with trollies to assist exhibitors to off load, deliver exhibits to stand & reload after exhibition.

• A forklift up to a max of 2000 kgs will be available on-site. Please request for a quotation. SEE ABOVE

• Responsibilities at this venue:

o Controlling the loading bay’s to ensure that each and every exhibitor gets the same opportunity to enter the

loading bay to offload and reload his or her exhibits

o Traffic control

• Important information to remember: Once your vehicle has been offloaded, it must be removed to the parking area

allocated by the show organisers. Under no circumstance, would you be allowed to park in the loading bay

• Should we not phone you, please take your delivery date and time as confirmed

• All work is undertaken in accordance with our Standard Trading Conditions and endorsed by Sandton Convention Centre.

Terms and conditions

All work is undertaken in accordance with our Standard Trading Conditions and endorsed by the Sandton Convention

Centre

Please email the order form to tyron@tstonsite.co.za


1 2 3 4 5 6 7 8 9

SECTION 6


1 2 3 4 5 6 7 8 9

INFORMATION

EXHIBITION ENTRY

PASSES

EXHIBITOR PASSES

Exhibitor Passes are valid during the build-up, open and breakdown periods of the show.

Exhibitors must complete and return the following order form by no later than 14 February,

2014. Badges must be collected on-site from the "Exhibitor Badging Desk" at the main

entrance to the halls. The "Exhibitor Badging Desk" will be operational from 08.00hrs on

Monday 3 March, 2014.

Exhibitors requiring entry to the halls prior to Tuesday 4 March, 2014 should apply to the

organisers office for contractor passes to gain entry to the halls.

CONTRACTOR PASSES

Contractor Passes are valid during the build-up and breakdown periods only. All contractors

and sub-contractors employed by Exhibitors should be advised to apply to the Organisers

for the required number of Contractor Passes.


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COMPANY NAME: ..........................................................

ADDRESS: ......................................................................

..........................................................................................

TEL: .................................................................................

FAX: .................................................................................

CONTACT NAME: ..........................................................

ORDER FORM

EXHIBITOR PASSES

RETURN TO:

ECI International Ltd

Speldhurst Business Park

Langton Road

Speldhurst

Kent TN3 OAQ, England

email: eci.intl@btconnect.com

Tel: +(0) 1892 863888

Fax:+(0) 1892 863828

STAND NO: .......................... HALL NO: ......................

RETURN BY: 14 February 2014

In the interests of security please complete this order form as soon as possible to obtain

EXHIBITOR BADGES for your stand personnel at TYREXPO AFRICA 2014. All badges

must be collected from the "Exhibitor Badging Desk" situated at the main entrance to the

halls. The "Exhibitor Badging Desk" will be operational from 8.00 am to 6.00 pm Monday 3

March, 2014.

FAILURE TO COMPLETE AND RETURN THIS FORM BY DUE DATE ABOVE WILL

CAUSE DELAY AND FRUSTRATION TO YOUR PERSONNEL OBTAINING

ADMITTANCE TO THE EXHIBITION HALLS

To avoid errors please print or type all details:

NAME (to be printed on badge) COMPANY COUNTRY

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

SIGNED:...................................................................... DATE:.............................................


1 2 3 4 5 6 7 8 9

COMPANY NAME: ..........................................................

ADDRESS: ......................................................................

..........................................................................................

TEL: .................................................................................

FAX: .................................................................................

CONTACT NAME: ..........................................................

ORDER FORM

CONTRACTOR PASSES

RETURN TO:

ECI International Ltd

Speldhurst Business Park

Langton Road

Speldhurst

Kent, TN3 ONR

ENGLAND

Tel ++(0) 1892 863888

Fax:++(0) 1892 863828

e-mail: sales@eci-international.com

STAND NO: .......................... HALL NO: ......................

RETURN BY: 14 February, 2014

Contractor Passes are valid during the build-up and breakdown periods only.

Please supply us with ............. Contractor Passes for use by our workmen during the

build-up and breakdown periods, which should be collected from the Organisers Office

on arrival at the halls.

SIGNED:................................................................. DATE:.....................................................


1 2 3 4 5 6 7 8 9

SECTION 7


1 2 3 4 5 6 7 8 9

Your technology partner

Sandton Convention Centre P.O Box 905 | Bellville | 7535

Maude Street | Sandown | Johannesburg Western Cape | South Africa

Tel: +27 (0)11 508 0472 | Fax: +27 (0)11 508 0476 http://www.inhousevtm.com

Email: ivtm.scc@inhousevtm.com Head Office Tel: +27 (0)86 123 7890

Head Office Fax: +27 (0)86 123 7899

TYREXPO Africa 2014

Technical Price List

Please find below our standard technical pricing for Exhibitions for 2014. Should you have any questions please send us and email

to quotes.scc@inhousevtm.com or Contact us on 011 508 0472. All Price are based on Duration of the event. To Book any of the

below services please complete all details on page 2 and 3 then please email all pages to quotes.scc@inhousevtm.com we will

generate an official quote for each rental. Booking Close 7 days before the event. All orders are subject to availability and all

orders need to be paid in full before delivery will take place

INHOUSE Venue Technical Management is also the preferred onsite supplier for Sandton Convention Centre and is able to assist

with Rigging, Staging, Lighting, Audio Visual and Audio Services. Should you require any additional services please do not

hesitate to contact us.

INHOUSE Venue Technical Management (Pty) Ltd Reg No.: 2003/010503/07 | VAT No.: 4720208919

Directors A Omar | V Govender | J Demore | O Lapid | N Abbas (UK) | N Khan (UK) | N Biko

A member of the Gearhouse Group of Companies.


1 2 3 4 5 6 7 8 9

Description Price ex VAT Price incl VAT

Audio Visual

Panasonic 42" Plasma R 3 800.00 R 4 332.00

SONY 50" Plasma R 6 500.00

R 7 410.00

Panasonic 65" Plasma

R 8 600.00 R 9 804.00

DVD Player R 450.00 R 513.00

Laptop R 1 950.00 R 2 223.00

Audio

Small PA System with Wired MIC R 2 250.00 R 2 565.00

Small PA System with Wireless MIC R 3 300.00 R 3 762.00

Small PA System with Wireless MIC and CD Player R 3 750.00

R 4 275.00

Small PA System to Amplify Video Screen Content R 3 000.00 R 3 420.00

Small PA System to Amplify Video Screen with MIC R 4 050.00 R 4 617.00

Setup and Breakdown Charges

Setup and Breakdown - Compulsory R 750.00 R 855.00

Technician to Operate Duration When Needed R 3 750.00 R 4 275.00

Equipment Total

Personnel Total

Grand Total

Regards

Adriaan Gerber

General Manager

INHOUSE Venue Technical Management

Sandton Convention Centre

INHOUSE Venue Technical Management (Pty) Ltd - Page 2 of 3

QTY TOTAL inc VAT

R 0.00

R 0.00

R 0.00

R 0.00

R 0.00

R 0.00

R 0.00

R 0.00

R 0.00

R 0.00

R 0.00

R 0.00

R 0.00

R 0.00

R 0.00


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CLIENT INFORMATION FORM

Full Legal Company Name Company Registration Number

Type (Pty) Ltd or CC VAT Registration Number

Physical Address Postal Address

Building Address 1

Street Address 2

Suburb Suburb

City/Town City/Town

Province Province

Post Code Post Code

Country Country

Telephone Number

Fax number

Contact Person Accounts Contact Person

Direct Phone Number Accounts Phone Number

Direct Fax Number Accounts Fax Number

Mobile Number Accounts Email Address

Email Address

Position in Company Website

Entered by: Authorised by:

PLEASE COMPLETE ALL DETAILS TO ENSURE NO DELAYS ARE EXPERIENCED DURING BILLING OR CONFIRMATION PHASE

INHOUSE Venue Technical Management (Pty) Ltd - Page 3 of 3


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SECTION 8


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TYREXPO AFRICA 2014

SANDTON CONVENTION CENTRE

JOHANNESBURG

4 – 6 MARCH 2014

RECOMMENDED HOTEL LISTING

Michelangelo Hotel 5* (adjoining the Sandton ICC)

Forming an integral part of the exclusive Renaissance-style Sandton Square in

Johannesburg, the Michelangelo Hotel reflects the architecture and design of this unique

development. The entrance hall, rising eight stories, is topped by a glass and steel dome; and

elevators overlook the lobby. Marble and sandstone finishes add to the elegance. Each of the

240 rooms has been attractively decorated and has satellite TV, air-conditioning, fax-modem

telephone and minibar. Hotel amenities include two restaurants, 24-hour room service, sameday

laundry and valet services, hairdresser, bank, beauty salon, book shop, health and fitness

centre with heated pool, pool deck and steam bath, hospitality lounge with shower facility for

early arrivals and late departures, express checkout, doctor and dentist on call and in-house

nurse. The Piccolo Mondo Restaurant can accommodate up to 130 people in style. The Il

Ritrovo bar and lounge serves light meals and cocktails.

Sandton Hilton 5* (walking distance from the ICC) 5*

The Sandton Hilton is just 25 minutes from Johannesburg airport and in the heart of the

shopping and entertainment region of Johannesburg. It is set in private gardens and has a

sophisticated design. All rooms have air-conditioning/heating, laundry and valet services,

satellite television, 24 hour room service, telephones with fax and modem points, executive

writing desk, radio, minibar, tea and coffee making facilities, safe, separate walk-in showers

and hairdryers. The Sandton Health Club features the finest in technologically advanced

training equipment, attended by two personal trainers. In-house saunas and a massage room

are available for relaxation after your workout.

Radisson Blu Sandton 5 * (walking distance from the ICC)

Situated in Africa's richest square mile, Sandton, the brand new Radisson Blu Hotel Sandton,

Johannesburg offers beautifully-appointed guest rooms matched with exceptional Yes I Can!

service standards. With an enviable location in the heart of Sandton's business district and

just a short distance from some of the continent's best shopping and golf, this luxury hotel

makes the perfect base for both business and leisure travellers.

Protea Hotel Balalaika 4* (walking distance from the ICC)

The Balalaika is a superior hotel in the heart of Sandton, adjacent to the Village Walk

shopping centre and within easy walking distance of Sandton City. This comfortable four star

hotel provides an elegant retreat from the bustle of the city with its unique garden offering

peace and tranquillity. The two sections of the hotel, Main and Crown Court, each have their

own private garden and swimming pool. The hotel also has a fully equipped fitness centre

complete with two steam rooms. Dine in style at The Colony, relax in the Lords Cigar bar or

try out one of the many restaurants and bistros in the Village Walk (accessed directly from the

hotel.)

Holiday Inn Sandton Rivonia Road 4* (walking distance from the ICC)

Holiday Inn Sandton, Rivonia Road is located adjacent to the Village Walk Shopping Centre,

the Sandton Convention Centre, Sandton City and nelson Mandela Square. Each of the 301

rooms is sound proff with blackout curtains, has room safes, LCD television, wireless internet

and tea/coffee making facilities. Hotel amenities include a heated outdoor swimming pool,

fitness centre, laundry services, shuttle service (at a nominal cost), foreign currency exchange

service and is also disabled friendly.

Single

3011 zar

Single

2134 zar

Single

2896 zar

Single

2101 zar

Single

1952 zar

Double

3404 zar

Double

2376 zar

Double

3023 zar

Double

2444 zar

Double

2328 zar

All rates quoted are per room per night for en-suite accommodation and are inclusive of breakfast,

VAT at the current rate and service charges. For further choices please contact our office with your

requirements.

BOOKING FORM

Name

(Contact)……………………………………………………………………………………………………………………

Company


1 2 3 4 5 6 7 8 9

name…………………………………………………………………………………………………………………………

Address………………………………………………………………………………………Town………………………

Country………………………………………………………………Postcode/Zip

Code………………………………...

Telephone……………………………………………Email………………………………………………………………

Hotel Choice: 1 ST Choice:

2 ND Choice:

Name of Guest

Arrival

date

No of

nights

No of

guests

Tick room type single, twin

or double

Single Twin Double

Please supply a credit card guarantee to secure your booking

In order to guarantee your reservation, a one night deposit is required. Full payment will be taken from your

credit card 14 days prior to your arrival.

Card Type: Visa Mastercard Amex (please circle)

Card Number: -- -- -- -- / -- -- -- -- / -- -- -- -- / -- -- -- -- / -- -- -- -- Expiry Date: -- --/ -- --

Security Number: __ __ __

• Email a completed booking form mailto:tyrexpo@eastravel.co.uk

• Telephone our helpdesk Tel: +44 (0) 1473 214305

Orient House, 79-81 Norwich Road , Ipswich , IP1 2PR , Suffolk , UK


1 2 3 4 5 6 7 8 9

2014

STAND CATERING

Return to:

MAIN EVENT CATERING

Sandton Convention Centre

Tel: +27 (0)11 508 1622

Fax: +27 (0)86 750 2106

Email:

sandton@maineventcatering.co.za

Contact:

Amanda Janse van Rensburg

PLEASE COMPLETE IN TYPE OR BLOCK CAPITALS (WE CANNOT BE HELD RESPONSIBLE FOR MISTAKES FROM ILLEGIBLE HANDWRITING)

EXHIBITION DETAILS

Exhibition Name

Exhibition Date

Hall No Stand No Stand Name

ORDER CONTACT DETAILS (we require details so we can contact you about your order)

First Name

Last Name

Job Title

Company Name

Company Address

Company City Postal Code Country

Direct No Mobile No Fax No

Email (important service information will be sent

to this address)

Signature

Account ID

PLATTER ORDER FORM

Platters

Price

Excluding Qty Date

Delivery

Time Total Cost

VAT

Chicken Deluxe R 550.00 R

German Sausage Platter R 490.00 R

Bar Snack Platter R 480.00 R

Snack Platter R 530.00 R

Sandwich Platter R 400.00 R

Breakfast Platter R 350.00 R

Bowl of Fruit R 250.00 R

BEVERAGE ORDER FORM

Item

Price

Excluding Qty Date

Delivery

Time Total Cost

VAT

Peroni 330ml R 20.00 R

Amstel 330ml R 20.00 R

Castle 330ml R 20.00 R

Savanna- Dry- Light R 20.00 R

Brutal Fruit - Mango- Berry R 20.00 R

Coca Cola 330ml R 13.00 R

Coke Zero 330ml R 13.00 R

Fanta 330ml R 13.00 R

Sprite 330ml R 13.00 R

Sprite Zero 330ml R 13.00 R

Appletiser 330ml R 18.00 R

Grapetiser 330ml R 18.00 R

Bitter Lemon 200ml R 12.00 R

Lemonade 200ml R 12.00 R

Soda Water 200ml R 12.00 R

Mineral Water 500 ml R 13.00 R


1 2 3 4 5 6 7 8 9

Item

Price

Excluding

VAT Price

Qty

Date

Delivery

Time

Bells 750 ml R 270.00 R

JW Black 750 ml R 400.00 R

Captain Morgan 750 ml R 270.00 R

Gin 750 ml R 160.00 R

Vodka 750 ml R 160.00 R

Cane 750 ml R 130.00 R

Klipdrift 750 ml R 160.00 R

Richelieu 750 ml R 160.00 R

House White Wine 750 ml R 130.00 R

House Red Wine 750 ml R 145.00 R

Passion Fruit R 65.00 R

Kola Tonic R 65.00 R

Lime Cordial R 65.00 R

Ice (per bag) R 35.00 R

Orange Juice 1l R 30.00 R

Total Cost

Item

Coffee Pack (for 20 pax) – includes Coffee, 1l milk,

disposable Cups, filter paper, stirrers, sugar & sweetener

Filter Coffee Machine or

8l water urn hire

COFFEE/TEA ORDER FORM

Price

Excluding Qty

VAT Price

R 300.00

Both Machines R150.00

Date

Delivery

Time

R100.00 R

R

R

Total Cost

Tea Pack (for 20 pax) – includes Ceylon, Rooibos,1l

milk, Disposable cups, stirrers, sugar & sweetener

R220.00 R

STAFF HIRING (dressed in black trousers and white collared shirts) – minimum 4 hours

Item

Price

Date-Clock

Date- Clock

Excluding Qty

Out Time

In Time

VAT Price

Total Cost

Waiter R 65.00/hr R

Barman R 75.00/hr R

Event Manager R 85.00/hr R

ACCOUNT PAYMENT DETAILS

EFT/BANK TRANSFER

Bank:

Standard Bank

Account Name: Main Event Catering

Account No: 021 579 660

Branch: Sandton City

Branch Code: 018 105

CREDIT CARD DETAILS

Mastercard / Visa

Card Number: ___________________________________

Expiry Date: ___________________________________

CVV:

___________________________________

Full payment must be made prior to the event.

Name:

Date:

Signature:

AUTHORIZED SIGNATORIES

NAME:

NAME:

SIGNATURE:

SIGNATURE:


1 2 3 4 5 6 7 8 9

Menu

Platters

Chicken Deluxe Platter

Spicy Chicken Fingers, Chicken Bisteeya, Chicken Chipolata

Chicken Cocktail Sausage Roll, Peri-Peri Winglets, Cheezy Chicken Bites

German Sausage Platter

Bockwurst, Mini Cheese Grillers, Cocktail Russian Pieces, Cabanossi,

Beef Griller, Cocktail Vienna and Chicken Chipolata served with a German dipping Mustard

Bar Snack Platter

Assorted Biltong Pieces, Pretzels, Crisps, Assorted Nuts

Mini Cheddar Biscuits, Olives and Hummus

Snack Platter

Mini Bobotie Quiches, Peri-Peri Winglets, Meat Balls, Beef Sausage Cocktail Roll

Assorted Mini Viennas, Spanakopita (v), Chicken Satay Kebabs served with a Dipping Sauce

Sandwich Platter

72 Pieces of Mixed Sandwiches

Cheese and Tomato, Chicken Mayo and Tuna Mayo

Rare Roast Beef and Pickle, Egg Mayonnaise

Breakfast Platter

Freshly Baked Assorted Danishes, Muffins, Croissants, Scones

Accompanied by Preserves and Mini Butters

Bowl of Fruit

Assorted Whole Fresh Fruit

(Seasonal)


1 2 3 4 5 6 7 8 9

Terms and Conditions

1. PAYMENT:



100 % payment on acceptance of quotation.

Prices are VAT exclusive

2. CONDITIONS:

• The above will be treated as an enquiry until such time the signed order has been received. The

company reserves the right to cancel this enquiry should we not receive acceptance as

stipulated.

3. Bookings / Orders

• All function details, final items and quantities etc, should be arranges with Main Event Catering

14 days prior to the date of the Event. A pro forma Invoice will be sent in order to secure the

booking.

4. Dietary Requirements

• Vegetarian, Kosher and Halaal catering can be arranged if these meals are required, we have to

be informed 7 days prior to the event taking place.

• Please note that any special requirements including the above, carry additional charges.

5. Points to note

• All food and beverage items and / or equipments ordered by a client / company remains the

property of Main Event Catering and cannot be removed from the premises or function without

prior approval.

• Under the South African Liquor Act, the Main Event liquor licence requires all liquor to be

provided by Main Event Catering.

• Menu prices are effective January 2014 and are valid until December 2014.

• All prices quoted are in South African Rands (ZAR) and are VAT exclusive.

• Main Event Catering reserves the right to substitute ingredients according to seasonal availability

and / or supplier availability.

Should you require any additional information or assistance, please do not hesitate to contact me

or one of my colleagues at Main Event Catering

Thank you for your valued business. I assure you of our best attention at all times.

Kind regards,

Main Event Catering Team


1 2 3 4 5 6 7 8 9

TYREXPO AFRICA 2014

CAR PARKING

Exhibitors can park in the Sandton Convention Centre car

park. The entrance is in Alice Lane (between 5 th and West

Streets). The entrance is at the traffic light in the middle of

the block.

Visitors should be directed to the car park at Sandton City

and should use the skywalk between the two buildings. Cost

of one entrance for a vehicle per day is R35.00. Tickets can

be purchased on site from the Organisers office.

Contact: Rowena Suthers

ECI International Ltd

e-mail: eci.intl@btconnect.com

Tel: + 44 (0) 1892 863888

Fax: + 44 (0) 1892 863828


1 2 3 4 5 6 7 8 9

SECTION 9


1 2 3 4 5 6 7 8 9

Conference IT Helpdesk: Tel: +27 861 422 322/ Fax: +27866702344

E-mail address: Sales@conference-it.co.za

Telecommunications /Internet / Equipment

Order Form

NAME OF EVENT

DATES OF EVENT

CIT 2013

EXHIBITOR NAME STAND NO

BILLING NAME

Postal Address

VAT REGISTRATION NO

Code

Contact Person

Phone Number

E-mail

Fax Number

CONFERENCE IT operates a helpdesk at the SCC. Should you experience problems with any of their equipment or services,

Please contact 0861 422 322. Please nominate a person who will assume the responsibility for logging these calls.

Nominated Person

PLEASE NOTE

Cell Number

Please complete the order form in full because all this information is required in order to generate a quotation. A

quotation will not be generated should this information not be complete.

The telephone system at the SCC is digital. If you require a telephone, please order a digital line.

If you wish to make use of a fax machine or a Speedpoint machine, please order an analogue line.

The number to dial for an outside line at the SCC is 7, not 0. If you are providing your own modem, fax or

Speedpoint machines, please ensure that they are programmed to dial 7.

There is a cost associated with the setup, rework and breakdown of each service requested.

There is a charge for after-hours callouts

Floor plans are required with specific setup requirements

Conference IT is the sole supplier of telecommunications requirements at the SCC

Orders for telecommunication equipment and services must be confirmed with and paid to Conference IT.

Conference IT will bill astandardlabour rate of One Hour.

Conference IT will require full payment of quote before any services are provided. If further billing is

required, that will be done after the event.

Conference I Twill invoice call charges after the event.

Call charges apply toTelephones/Fax Machine & Speedpoints.


1 2 3 4 5 6 7 8 9

Conference IT

Telecommunications/Internet/Equipment

Order Form

CIT 2013

SANDTON CONVENTION CENTRE

Description Period Price Bef Tax Order

Cables

Cat3 – RJ11 Per Day R47.25

Cat5e – RJ45 Per Day R94.50

Patch Point for Vlan Per Day R127.05

Combo

Laptop/Desktop + internet Per Day R682.50

Consumables

Inkjet – Black Per Cart R199.50

Inkjet - Colour Per Cart R262.50

Paper per Ream Per ream R32.55

Laser Jet Black Toner Per Cart R1956.15

Laser Jet Colour Toner – Full Set Per Set R4410.00

Internet

4MB ADSL +Router + 5GB Cap Per Day R1470.00

ADSL Internet – 4 Meg Line Only Per Day R525.00

5GB Prepaid ADSL Cap Per Bundle R866.25

ADSL Cap Per Gig Per Gig R183.75

8MB Internet Line Per Day R3150.00

Shared Internet Access – One IP Address Only Per Day R735.00

Monitors

42” LCD /Plasma TV Per Day R420.00

Fujitsu 19” LCD Per Day R89.25

Fujitsu 22” LCD Per Day R126.00

Wall Mounted Brackets or Free Standing Stand Per Day R157.50

Networking

3G USB Modem excludingDataBundles Per Day R52.50

Access Point For Wireless Per Day R315.00

10/100/1000mb Port Rental Per Day R120.75

ADSL Router Per Day R682.50

8PortHub/Switch 100MB/1GB Per Day R78.50

Creation of Secure Vlan Once Off R315.00

Personal Computer/Desktops

Core 2 Duo +LCD Monitor + MS Office – Desktop Per Day R472.50

Core 2 Duo + MS Office – Laptop Per Day R472.50

Phone Lines

Analogue Line – Fax/Speed Point Per Day R178.50

Digital Handset +Line ( Telephone Call onlys) Per Day R191.10

Siemens Gigaset Cordless – SL370/375 Per Day R262.50

128k ISDN Lines Per Day R525.00

Print/Fax

High Volume – Copier/Sorter/Stapler Per Day R1837.50

Medium Volume - Copier/Sorter/Stapler Per Day R1365.00

Copies – Black & White Per Page R0.37

Copies - Colour Per Page R1.47

Copies – B&W on Colour Machine Per Page R0.68

B& W Laserjet 18Pppm ( No Cartridge) Per Day R367.50

Colour Laserjet 30ppm ( No Cartridge) Per Day R367.50

Multi Function – Print/Copy/Scan/Fax Per Day R367.50

Office Equipment

Deluxe Schredder 7 Pages Per Day R53.00

A3 Laminating Machine Per Day R57.00

A4 Laminating Jackets Per Pack On Request

A3 Laminating Jackets Per Pack On Request

Support/Labour

After Hours – Sundays/Public Holidays Per Hour R945.00

After Hours – Weekdays/Saturday Per Hour R708.75

Setup/Support/Breakdown – Office Hours Per Hour R472.50

Standby Support Per Day R1050.00

Photocopier Technician Per Day R1575.00

Video Conference – VC Package Per Hour R4725.00


1 2 3 4 5 6 7 8 9


1 2 3 4 5 6 7 8 9

ORDER FORM

SECURITY

COMPANY NAME: ..........................................................

ADDRESS: ......................................................................

..........................................................................................

TEL: .................................................................................

FAX: .................................................................................

CONTACT NAME: ..........................................................

STAND NO: .......................... HALL NO: ......................

RETURN TO:

MIKTOR SECURITY SERVICES

Attn: Dimpho Makhatsane

Maude Street

Sandton Convention Centre

Johannesburg

e-mail: miktor@tiscali.co.za

Tel: + 27 11 508 0478

Fax: +27 11 508 1280

RETURN BY: 14 February’14

Companies requiring a static security guard for their stand should complete and return

this form to Miktor Security Services

The cost is R400 per day (excluding vat) per officer for a minimum 12-hour duration.

We require a guard for our stand as follows:

* * * * * * * * *

Stand No: ....................... Hall No:....................

Dates: ...............................................................

Hours: ...............................................................

Cost: ........ hours @ Rand 400 per day

Total Cost: Rand ………………

SIGNED .................................................................…….DATE …………………………


1 2 3 4 5 6 7 8 9


1 2 3 4 5 6 7 8 9






IMPORTANT:

Ifthisformisnotfilledoutcorrectly,signedandreturnedonorbeforethespecifieddeadlinedate,itwillresultin

delaysincompletingtheworkdescription.

DearExhibitor


PleasebeadvisedthatStandShieldhavebeenappointedastheOfficialOn-Siteproviderofthissecuritytype

productforthe Tyre Expo 2014.

StandShieldisaproductthatclipsintotheopeningofyourexhibitionstandtosecureitwhilstyouarenot

there,ahighlyrecommendedaccessoryatanyevent.


WewouldliketohirethefollowingStandShields:

SHIELDSIZE

QTYPRICEEXVATTOTAL

3MStandShield

R820.00

4MStandShield


R905.00


5MStandShield


R1150.00

6MStandShield


R1250.00

.

SUBTOTAL

VAT@14%

TOTAL


Itisimperative,thatthisformisfilledoutcorrectlyandfaxedtousbydeadlinedate14 February 2014,sothat

wecanplanaheadandhaveallthenecessarymanpowerandequipmenton-site.

STANDARDTRADINGCONDITIONS:AllworkIsundertakeninaccordancewithourStandardTradingConditions

andendorsedbytheOrganisersof Tyre Expo 2014.


STANDNUMBER


FullNameofCompany:


VATRegistrationNumber(IfApplicable):


PostalAddress:


Telephone:( )

Fax:()





The deadline date for all Service Forms is 14 February 2014

PLEASE RETURN ONLY THIS FORM

ALONG WITH PROOF OF PAYMENT TO:

FAX +27 11 312 0644

Tel: +27 11 312 0642 e-mail: standshield@greenexhibitions.co.za


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U

N

I

Q

U

E

LO

C

K

IN

S

G

YSTEM

STANDSHIELD

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