The Bear Creek School Parent-Teacher Organization
ARTICLE I - Name
Name of Society – The name of this organization shall be the Bear Creek Parent
ARTICLE II – Objectives and Mission
1. “EASD mission . . . motivating all students to their highest potential through
parental and community support, exemplary staff, and a commitment to excellence.”
2. Promote the welfare of children and youth in home, school and community.
3. To foster mutual awareness of educational issues among the home, school and
4. To facilitate united efforts between educators and the parents which will enhance
the intellectual, social, emotional, cultural, and physical education of youth.
ARTICLE III – Policies
1. Type of activity – The program of this organization shall be educational, charitable
and shall be developed through meetings, committees and projects.
2. Type of entity – This organization shall be noncommercial, nonsectarian,
nonpartisan, and nonprofit.
3. School Policies – This organization may make suggestions to the administration
concerning activities of the school, if such suggestions are made toward the
betterment of conditions for all concerned (i.e. students, teachers, administrators and
4. Funding – This organization shall function on monies earned through fundraisers.
Donations from families in lieu of participating in a fundraiser will also be
5. In the event of the dissolution of the organization, its assets shall be turned over to
the administration and faculty of Bear Creek School to promote the welfare of the
children of the Bear Creek School.
ARTICLE IV – General members/meetings
1. Any parent, guardian, or other person standing in loco parentis with a child
enrolled at the Bear Creek school, teachers, administrators, and support personnel at
Bear Creek shall be considered general members of the Bear Creek PTO.
2. General meetings of this organization shall be held monthly at Bear Creek School
unless otherwise designated by the PTO Executive Board.
3. All business transactions of this organization must be approved by a simple 2/3
majority of those members present.
-Regular meetings are voted with a show of hands.
-A ballot vote may only be asked for by the President (s).
4. The programs of the organization shall adhere to the policies stated in the Bylaws.
5. This organization may cooperate with other organizations and agencies active in
child welfare, such as conference groups or coordination councils, provided it makes
no financial commitment that bind its General Members without a two thirds majority
vote for the Executive Board.
6. Suggested format for meetings:
ARTICLE V – Officers and their Elections
a. The officers of this organization shall be voted in by the General Members,
representing mandatory positions of President, Vice President, Secretary and
Treasurer. Optional positions are Co-President, Co Vice-President, and Assistant
Treasurer , assuming they are from the General membership.
b. Officers shall be elected by ballot annually in the month of April. Each year
open elections for all offices will be held.
c. Officers shall assume their official duties at the close of the school year and
shall serve for a term of one year.
d. No Officer shall serve more than two consecutive terms in the same office.
2. Elections - Annually, in the month of February, there shall be a Nominating
Committee formed consisting of two or three General Members. One shall be
selected from the Executive Committee, and one or two from the General
Membership. The existing President or Co-Presidents shall choose one of the two or
three to be Chairperson.
a. In the month of February or March, the nominative ballot will be sent home.
Suggestions for potential officers shall be directed to the Nominating Committee.
b. Only those who have consented to serve shall be eligible for nomination.
c. The Nominating Committee shall attempt to secure two nominees for each
office and report their candidates to the organization at least two weeks prior to the
d. An opportunity shall be given to the General Membership for a ballot vote at
the April PTO meeting. The election may be a voice vote, if the position is noncontested.
Any contested election shall be by written ballot.
e. The new officers will be introduced at the May meeting.
f. In June, at the close of the school year, new officers shall assume their official
duties (Any organization materials/records held by outgoing officers shall be given to
the new officers at that time.)
g. Any vacancy in office because of death, resignation or inability to serve shall
be replaced by an Executive Board nomination followed by a two thirds majority vote
by the General membership.
ARTICLE VI – Executive Board
The Executive Board shall consist of the officers of the organization, Principal and
Assistant Principal of Bear Creek School, and a teacher representative. The officers
of the Executive Board shall serve until their successors are installed. The duties of
the executive committee shall be:
1. To transact business in the intervals between organization meetings and such
other business as may be deferred to it by the organization.
2. To approve or disapprove the plans of work of the standing committees,
3. To present a report of business conducted since the last general meeting of the
4. To appoint an auditor or auditing committee yearly.
5. To prepare and present a budget to the organization in the fall of the year.
6. To solicit the opinion of the organization regarding program ideas and content.
7. One half of the Executive Board members shall constitute a quorum. Special
meetings of the Executive Board may be called by any officer. All executive
meetings that require a vote must have a building administrator in attendance.
ARTICLE VII – Duties of Officers
In addition to the responsibilities below each officer will act as a liaison to one or more
committees within the General Membership.
1. President - The President position can be shared by two individuals acting as Co-
Presidents, sharing in the responsibilities and duties of the Presidency.
a. Shall preside, schedule and chair all monthly meetings of the organization.
b. Shall preside over and delegate responsibilities for various programs and
c. Shall perform such duties as may be presented in these by-laws or assigned to
them by the organization or by the Executive Board.
d. Will act as a liaison to the "Assembly Committee" to schedule assemblies with
teachers and building administrators.
2. Vice –President – The Vice President position can be shared by two individuals
acting as Co-Vice Presidents, sharing in the responsibilities and duties of the
a. Shall act as an aide to the President
b. Shall perform the duties of the President in the President’s absence.
c. Shall perform duties assigned by the President.
d. Shall attend monthly PTO meetings.
e. Shall serve as a liaison to the teachers and committee chairperson to select
room parents or team support parents.
3. Secretary –
a. Shall work with the President to establish a Bear Creek administrator approved
agenda for the PTO Board meetings.
. Shall keep an accurate record of all meetings of the organization and get them
posted on the Bear Creek School Website monthly.
c. Shall review PTO files periodically to keep files current.
d. Shall perform related duties delegated to him/her by the Executive Board.
e. Shall attend monthly PTO meetings.
4. Treasurer –
a. Shall receive all monies of the organization.
b. Shall keep accurate record of receipts and expenditures and all financial
records of the PTO.
c. Shall pay out funds only as authorized by the approved Budget.
d. Funds over and above budget must be approved by the Executive Board.
e. Shall attend monthly PTO meetings and submit a report.
f. Shall prepare a budget in May with in-coming treasurer to be approved by the
Executive Board, accepted by the General Membership PTO meeting of the new
g. Shall collect any outstanding monies from teachers, room parents, and
committee chairs at the close of the school year.
h. Shall submit necessary documents to the appointed Auditing Committee.
i. Shall advise Committee Chairpersons as appointed by the President/Co-
5. Acting Teacher Representative
a. Shall be the voice of the teachers.
b. Shall have a vote.
c. Shall attend monthly PTO meetings.
d. Shall give curriculum support and ideas.
e. Shall work with the Vice-President and building administrators to schedule
appropriate curriculum related assemblies.
f. Shall work with the President and committee to select room parents
6. Building administrators
a. Shall be the voice of the school.
b. Shall have a vote.
c. Shall attend monthly PTO meetings.
d. Shall give curriculum support and ideas along with the rules and regulations of
the school district.
e. Shall work with the Vice-President and teachers to schedule appropriate
curriculum related assemblies.
ARTICLE VIII – Standing and Special Committees
1. Such committees shall be created or dissolved by the Executive Board as may be
required to promote the objectives and interests of the organization.
a. Room parents shall be selected by the President, Committee Chair and the
b. Room parents may be co-chaired.
c. Room parents shall serve for a term of one year.
d. Room parents shall return all organization materials, unused monies and
eceipts from money spent by the end of the school year.
2. The chairpersons of the committees shall be selected by the officers of the
organization in the beginning of each school year via the survey questionnaire.
a. Committees may be co-chaired.
b. Chairpersons shall serve for a term of one year.
c. Chairpersons shall return all materials at the end of their terms.
4. No committee shall be undertaken without the approval of the Executive Board
and without a chairperson.
5. All communications from the committees to the general membership are to be preapproved
by the building administrators.
6. The chairperson of each event shall present plans to the President/Co-Presidents.
ARTICLE IX – Conduct
1. Any persons acting in behalf of this organization shall follow the same rules of
behavior and conduct as EASD employees (as referenced in the EASD Support Staff
Employee Handbook). Types of behavior and conduct that EASD considers
inappropriate include but are not limited to, the following:
a. theft or inappropriate removal of property
b. falsification of records
c. possession, distribution, sale, transfer, or use of alcohol or illegal drugs on
School District property
d. fighting or threatening violence at a PTO-sponsored event
e. negligence or improper conduct leading to damage of District-owned or
f. violation of safety or health rules
g. sexual or other unlawful harassment
h. possession of dangerous or unauthorized materials (such as explosives or
firearms) while on District property
i. unauthorized use of telephones or other District-owned equipment
j. involvement in criminal activity
2. Any infraction of the above rules of conduct may result in disciplinary action by
the Executive Committee, including suspension or termination of PTO positions, and
shall be decided by a two thirds majority vote of the Executive Board. The subject of
such disciplinary action shall not be permitted to vote.
3. Should a member violate any rule of conduct, it is the responsibility of the
Executive Board to notify that member of the infraction, and of any resulting
ARTICLE X – Method of Amending the By-Laws
1. These by-laws may be amended by the organization with a 2/3 majority vote of the
General Members present at a regularly scheduled meeting.
2. A committee may be appointed to submit a revised set of by-laws as a substitute
for these only by a majority vote of the general members present at the meeting.
ARTICLE XI – Parliamentary Authority
1. Robert’s Rules of Order Revised shall govern this organization in all cases to
which they are applicable, and in which they do not conflict with these by-laws.
2. The aim of the by-laws as written is to involve many parents in the school
program. The enrichment of our children’s activities can best be accomplished by
individuals working together.
Created April, 2011 -