EXHIBITORS

your stand (IN ALPHABETICAL ORDER)
ADDITIONAL PERSONNEL ON
TRADE SITES
If you wish to have additional
personnel on your trade site,
they must be registered and
paid for prior to the conference
commencing. A reduced rate is
available upon application.
AUDIO VISUAL
Audio visual requirements can be
ordered from Peek Exhibition Ltd.
Contact jules.l@peek.co.nz.
breakdown
The trade exhibition closes
at 12.30pm on Thursday 24
October, and breakdown can then
commence. Please do not start
breaking down your stand before
this time. The Farewell Lunch
commences at 12.30pm in the Wai
Ora Spa Grand Hall.
All materials must be removed
from the venue by 5pm on Thursday,
24 October.
Anything left inside the venue after
this time will be deemed to be
rubbish and will be placed in the
venue’s rubbish collection area. If
you are using a freight company,
please ensure they are aware of this
deadline.
carpet
The venue floor is covered in bluegrey
carpet.
Ceiling height of venue
The ceiling is 16m high. The stand
height is 2.3m.
custom signage
Please contact Peek if you require a
quote for custom designed signage
at jules.l@peek.co.nz.
Dangerous and
Hazardous Substances
Substances that are of a
dangerous, flammable, explosive
or of an objectionable nature must
not be brought into the premises
without formal notification to the
Ministry of Business, Innovation
and Employment and the venue.
If you are proposing to use toxic
materials or fluids, the disposal
of these materials requires
notification to the Ministry
of Business, Innovation and
Employment. The nature of the
material or fluid and the quantities
involved and a copy of the plan for
disposal must be forwarded to EEC
no later than 14 days prior to the
event commencing.
No more than one day’s supply
of any hazardous or dangerous
substance shall be stored on the
stand or within the venue at any
time; the remainder must be stored
in closed containers in a location as
per the Hazardous Substance and
New Organisms Act.
Electrical
For the safety of event patrons
and for protection of the venue, all
electrical appliances and leads for
commercial or public use must be
tested and tagged with a current
test tag. It is recommended that
equipment for personal use,
such as your laptop or phone
charger, are checked however
it is not mandatory for these to
be tagged or tested. The Energy
Events Centre reserves the right
to check commercial and personal
equipment and remove any unsafe
leads or equipment. Exhibitors will
be liable for any costs or damages
to the venue due to the use of
electrical devices that have not
been tagged or tested.
Where electrical cabling crosses a
trafficable area, it must be secure,
made safe and clearly identified.
Floor Plan
The trade exhibition is located in
‘Unison Arena 1’ and a site plan is
attached. A floor plan, with stand
numbers, will be available at the
conference.
Furniture Hire
Stands do not include any furniture.
If you require any furniture, or
additional equipment, please
view Peek Exhibition Ltd’s online
catalogue at www.peek.co.nz and
contact jules.l@peek.co.nz.
Heavy items
To prevent damage to the venue’s
sports flooring, any heavy
equipment over 500kg (for example,
a coffee machine) must have two
layers of ply laid on the floor, prior
to placing in the allocated space.
Any heavy equipment that is part
of your stand must be checked and
approved by the Energy Events
Centre. Please provide height,
weight and dimensions to Martin
Large at the Energy Events Centre.
Lighting & Power
All stands include 2 x 150 watt
spotlights and a 1 x 10 amp power
point with a 4 way multi box. If
you require additional lighting or
power for your stand contact Peek
Exhibition Ltd at jules.l@peek.
co.nz. This will be your cost.
Plant Hire
Plant and shrub requirements can
be ordered and paid for directly
with Peek.
6

access to venue (IN ALPHABETICAL ORDER)
courier pick up
All items left behind for collection
by couriers must be clearly
labelled and arrangements made
with the Energy Events Centre’s
administration office. They will
log this in their courier log. The
venue takes no responsibility for
goods left on the premises one
working day post conference. All
packaging or other items left on
the premises after this time will be
deemed abandoned and disposed
of accordingly at the exhibitor’s
expense.
A courier collection form (available
from the venue’s administration
office) is to be completed and
attached to your packages before
your departure.
All goods must be clearly marked
with the following information:
••
Name of company
••
Contact name
••
Physical address
••
Contact phone number
••
Number of boxes: i.e. 1 of 10
••
Name of courier company that is
collecting the boxes
••
Order number of this
consignment
deliveries
Deliveries should arrive at the
venue no earlier than Monday 14
October at 9am.
You must contact the venue and
make special arrangements
for deliveries prior to this date.
Deliveries will only be accepted
between 9am and 4.30 pm on
weekdays. The venue does not
accept responsibility for goods
left unattended by couriers or
exhibitors.
Customs Clearance: All deliveries
that require customs clearance
must be via a customs broker or
freight forwarder. For further
information please check the
New Zealand Customs website as
follows: www.customs.govt.nz/
importers/Commercial+Importers/
Temporary+Imports.htm
Please ensure all boxes are clearly
marked with your stand name and
stand number to ensure delivery to
your stand. The delivery address
label (form #2) must be used.
Goods must be clearly marked with
the following information:
••
Conference name
(WasteMINZ Conference)
••
Date of conference
(21-24 October 2013)
••
Exhibitor company name
••
Stand number
••
Contact phone number
••
Event coordinator
(Martin Large)
••
Venue name
(Energy Events Centre)
••
Venue
(Queens Drive, Government
Gardens, Rotorua)
••
Number of boxes (i.e. 1 of 10)
exhibitor access
All representatives must be
registered as an exhibitor. Exhibitor
badges will be provided for up to
two company representatives who
are staffing the exhibition stand. On
arrival at the venue, please report
to the registration desk to collect
your badges.
Parking
The Energy Events Centre has 370
car parks adjacent to the building,
with a staff car park at the rear of
the building which can be used, if
required, for overflow parking.
Storage
Storage at the venue is limited. If
any storage is required prior to the
event this must be arranged with
the venue’s Event Co-ordinator,
Martin Large, and will be entirely
dependent on space availability.
Transfer and storage of all items is
the responsibility of the exhibitor.
Exhibitors must ensure that labour
is supplied to move large items
to and from the loading docks. All
post conference courier pickups
must be organised with the venue
who will advise you where to place
all items for pick up.
Trolleys
The venue has five flat bed trolleys
which are free for use during packin.
Venue trolleys are subject to
availability. If you are bringing your
own trolley please ensure the tires
are pneumatic as hard wheels may
damage the carpet or flooring.
Vehicle Access
The Energy Events Centre is
located in the Government
Gardens. Access is via the Princess
Gate Arches that are at the end of
Arawa Street leading into Queens
Drive. A map showing the parking
at the venue is on page 9.
8

other services (IN ALPHABETICAL ORDER)
accommodation
Accommodation is your
responsibility. WasteMINZ
has negotiated discounted
accommodation rates for our
conference attendees at the
Millennium Hotel Rotorua and the
Sudima Hotel Lake Rotorua. These
venues are both in the Rotorua
CBD and are only a five minute
walk to the Energy Events Centre.
To ensure you get the discounted
rates please go to: http://www.
wasteminz.org.nz/news-events/
events/conference/
Beverage samples
Approval is required from the
venue if you wish to provide food or
beverages to conference attendees.
Please contact the WasteMINZ
Event Manager for approval, prior
to the commencement of the
conference.
Business Services
Limited business services are
available for a fee at the venue
administration office, located in the
Wai Ora Spa Grand Hall. Services
include printing, couriers, faxes
and photocopying. Applicable
charges will be made to users, by
the venue, at the time of use.
Catering
All conference catering (with the
exception of the gala dinner and the
farewell lunch) will be served in the
trade exhibition area to encourage
attendees to spend time viewing the
exhibits. Your exhibitor fee includes
all meals and refreshments during
conference times.
Cleaning
The venue will have cleaners in
attendance during conference
hours and the exhibition area
floor will be cleaned each night.
This does not include individual
exhibition stands. Exhibitors must
remove all items not for display
purpose from the exhibition areas
before the exhibition opens each
day. Further details on rubbish and
recycling will be provided at the
venue.
Insurance
Exhibitors are responsible for their
own insurance cover and must
ensure that goods on display are
adequately insured for theft or
damage prior to and during the
event. WasteMINZ does not accept
any liability or responsibility for
theft or damage.
Internet Access
The venue offers a free wireless
service to delegates. This is
suitable for checking emails and
the like.
If you wish to use internet and video
on your trade site, you will need
a dedicated internet connection.
The cost is $200 plus GST. If you
have advised WasteMINZ that
you require a dedicated internet
connection for your stand, you will
be invoiced for this by the venue.
Rubbish
Waste bins will be provided within
the trade exhibition area. In the
best interests of sustainability,
please take information packs,
display items, leaflets and
packaging materials with you at the
conclusion of the conference.
Security
All function rooms are locked and
secured at the conclusion of a day’s
activities.
Entry is not permitted until the
venue is re-opened the following
day. Neither the organiser or
the venue or any of their staff,
employees, agents or other
representatives shall be held
accountable or liable for any
damage, loss, harm or injury to
any person or any property of the
exhibition. Do not leave personal
items on your stand.
Smoking
Smoking is not permitted anywhere
inside the venue. Designated
smoking areas will be allocated
outside the venue.
Taxis
There is a free phone at the front
reception of the Energy Events
Centre that dials directly to Rotorua
Taxis.
10

DELIVERY ADDRESS
Rotorua Energy Events Centre
Queens Drive
Government Gardens
Rotorua 3010
Event Name
Event Date
Room
CONSIGNMENT DETAILS
Sender Stand #
Contact Name Phone (0 )
Courier Name Description of items eg carton, pallets, boxes of satchel inserts Item No. of
ALL GOODS TO BE DELIVERED MONDAY TO FRIDAY 9.00AM TO 4.30PM
12

PLATINUM
wasteminz
WasteMINZ is the largest
representative body of the waste
and resource recovery sector in
New Zealand. Formed in 1989, it is
a membership-based organisation
with over 1,000 members – from
small operators through to
councils and large companies.
GOLD
SILVER
We are the authoritative voice on
waste and resource recovery in
New Zealand and seek to achieve
ongoing and positive development
of our industry through
strengthening relationships,
facilitating collaboration,
knowledge sharing and
championing the implementation
of best practice standards.
bronze
special + other
t +64 9 476 7162
f +64 9 476 7164
info@wasteminz.org.nz
PO Box 305426, Triton Plaza,
North Shore 0757
Unit 1B, 5 Ceres Court, Rosedale
Auckland 0632 New Zealand
www.wasteminz.org.nz