MARIST COLLEGE BAND
Revised February 16, 2013
The name of the overall organization shall be the Marist College Band.
1.1. The Marist College Band will be composed of the following components: Concert Band,
Athletic Band for Football and Basketball games.
1.2 The larger organization will be composed of the following sub-groups, known from here
on as “small ensembles”:
The Marist College Flute Choir
The Marist College Woodwind Ensemble
The Jazz Foxes
The Marist College Brass Ensemble
The Marist College String Orchestra
Marist College Percussion Ensemble
Marist College Hand-bell Choir
Marist College Guitar Ensemble
Marist College Marist College Wind Symphony
1.3 Members in good standing of the Marist College Band may be offered membership in the
Kappa Kappa Psi or Tau Beta Sigma. Students in Kappa Kappa Psi or Tau Beta Sigma
will not be offered additional priority points through the Marist College Band, but may be
awarded priority points by their respective organizations according to their respective bylaws.
The purpose of the organization is to perform and rehearse music which can be enjoyed by those
directly involved, the Marist Community, and the surrounding local communities.
Membership in the Marist College Band entails active participation in the group’s activities,
meetings and performances. With this participation it is hoped that the members of the Marist
Band will possess an enjoyment of music and performance, a desire to learn, and dedication.
3.1 Active members will participate in club activities on a weekly basis.
3.2 Active membership is only open to all full time Marist College students with a minimum
GPA of 2.0 or higher.
3.3 Active membership includes participation in the larger Marist College Band. In order to
participate in any of the small ensembles, members must participate in the full Marist
College Band, which includes both Symphonic Concert Band and Athletic Bands.
A) The only exception to this rule is given to guitarists, hand-bell ringers and string
players, who, because of their respective instruments, have membership limited to their
respective small ensemble.
B) Exceptions for concert band instrumentalists will be considered at the discretion of the
Director of Bands
3.4 Associate membership is limited to faculty or community musicians at the discretion of
the Director of Bands. Associate members are not bound by the same Athletic Band
requirements as active members, but may be asked to assist in athletic events.
3.5 Members should own their own instrument and it is recommended that they possess some
degree of musical ability. In cases where a musical instrument is the limiting factor for
active membership, attempts will be made to help acquire one.
3.6 Although there are no limitations as to the number of members in the Club, membership
in the Marist College Wind Symphony is determined at the discretion of the Director of
The following are the required officers to aid the Director of Bands in the running of the Marist
Band and will be considered the executive board of the band: President, Vice-President of
Concert Band, Vice-President of Athletic Bands, Secretary, Treasurer, Director of Bands,
Faculty/Administrative Advisor, Librarians, Historian, Orchestra Liason, Division Leaders and
4.1 The executive board shall be the governing body of the Marist College Band.
4.2.1 Is responsible for calling for and arranging all meetings of the Marist College
4.2.2 Aids the faculty/administrative advisor and Director of Bands in overseeing the
direction and structure of meetings as necessary.
4.2.3 Serves as primary contact for all service projects (both on- and off-campus)
conducted by the Marist Band.
4.2.4 Has voting power.
4.3 Vice-President of Concert Band:
4.3.1 Assists the President as needed
4.3.2 Assigns band members to set-up and break-down crews for large concert events
4.3.3 Completes all required paperwork for activities done by the Marist College
Concert Band and small ensembles.
4.3.4 Assists in the coordination of the winter and spring concerts.
4.3.5 Has voting power.
4.4 The Vice-President of Athletic Bands:
4.4.1 Assists the President as needed
4.4.2 Aids in overseeing that the needs of the Athletic Band are met
4.4.3 Completes all required paperwork for activities done by the Athletic Bands.
4.4.4 Assists in the operations of all athletic events attended by the Athletics Bands.
4.4.5. Has voting power
4.5.1 Responsible for keeping attendance at all meetings of the Marist College
Concert and Athletic Bands
4.5.2 Completes necessary attendance reports used to determine priority point
4.5.3 Maintains personnel database. This includes but is not limited to member contact
information for both the academic year and summer break, small ensemble
affiliation, and locker storage information.
4.5.4 Coordinates communication amongst members.
4.5.5 Records minutes for meetings of the Marist Band executive board.
4.5.6 Has voting power
4.6.1 Works with department administration to receive and disperse funds amongst the
various components of the organization.
4.6.2 Serves as primary contact person for all club fundraising efforts..
4.6.3 Aids the President and Department Administration in the effective planning and
execution of all Marist Band fundraising activities.
4.6.4 Shall be responsible for reporting all funds raised to Department/College
4.6.5 Shall complete all necessary follow-up paperwork for fundraising activities.
4.6.6 Shall take attendance in the absence of the Secretary
4.6.7 Has voting power
4.7 Orchestra Representative
4.7.1 Serves as primary contact between Orchestra and E-board.
4.7.2 Shall not have voting power
4.7.3 Shall be appointed by the President of Band
4.8 Director of Bands
4.8.1 Shall be chiefly responsible for all students participating in any instrumental
activity and those on Instrumental Scholarship.
4.8.2 May sit on the executive board at any time of their choosing.
4.8.3 Shall NOT have voting power.
4.9 Faculty/Administrative Advisor
4.9.1 Shall assist in the planning and monitoring of the budget.
4.9.2 Although it may not be necessary for the advisor to attend every meeting or
session of the group, he/she should generally be available as a resource person.
4.9.3 The advisor is encouraged to be present at social or cultural events sponsored by
4.9.4 Aids in overseeing that the needs of the small ensembles are met
4.9.5 The advisor will be expected to submit an annual report of the organization’s
activities to Student Government Association. The report will be conveyed to the
Dean of Student Affairs who will present the report to the Academic Vice
4.9.5 The advisor should assist the club in setting realistic goals and objectives for each
4.9.6 Shall NOT have voting power.
4.10 Ad hoc executive committee
4.10.1 The following additional officers are necessary in the operation of the Marist
Band, and will be appointed as necessary by the discretion of the executive board.
However, these members do not have voting power and their attendance at the
executive board meetings is required only at the request at the club President.
126.96.36.199 Responsible for the distribution of music and equipment
188.8.131.52 Responsible for maintaining music and equipment inventory.
184.108.40.206 The number of librarians will be determined by need prior to each year.
220.127.116.11 Responsible for documenting Marist Band events.
4.10.4 Division Leaders
18.104.22.168 Liaisons between the Executive Board and their respective small
ensemble, and its director.
22.214.171.124 They will be responsible for the day to say operation, take attendance,
and report to the Vice-President of Concert Band to ensure all paperwork is
completed for that ensemble
126.96.36.199 Responsible for regular maintenance of the club website or additional
4.11 Removal From Office
4.11.1 In the event that an officer must resign or is removed from office, the Board will
appoint a qualified member to the vacant position. Should this appointment be a
promotion of an existing board member, the new vacancy must be filled as well.
This position shall re-open for elections along with all other positions according
to the Student Government Association.
The following are the procedures for electing officers to the above mentioned positions.
5.1 Candidates for all of the offices must be an active member of the club, and must send an
email of intent to the Band Board. The emails will be asked for during a designated
period of time. Elections will take place after the period for emails of intent.
5.2 Election will be done democratically, via secret ballot by the group using a plurality of
the vote. Small Ensembles may choose to elect their division leader via placard vote.
5.3 Length of officer term will be one academic year.
5.4 Elections will be held during the spring semester during the designated SGA election
6.1 The general meeting format for the group shall consist of rehearsals for the Marist
College Band and the small ensembles. Practices for the Marist College Band and each of
the small ensembles shall be held weekly.
6.2 The Executive Board will meet weekly, or more frequently if deemed necessary by the
Committees shall be activated as needed. In order for a committee to be formed, it must be
suggested by a member of the Club and presented to the Executive Board. Having done this, a
decision will be made by the Executive Board using a plurality of the vote.
8. ATTENDANCE POLICY
8.1 All members have three unexcused absences available to them for each semester.
8.1.1 One of the absences is specifically for concert band rehearsals.
8.1.2 One of the absences is specifically for pep events, either games or rehearsals.
8.1.3 The last of the absences can be used for either pep or concert events.
8.1.4 All subsequent unexcused absences will result in the docking of one priority
8.1.5 Unexcused absences from concerts will result in an automatic loss of 2 priority
points, regardless of previous attendance.
8.2 Lateness without prior notice will not be accepted if the student arrives after warm-ups.
This applies to both concert and pep events.
8.3 Uniform infractions will result in a member of the board asking the student in question to
go change. If the student complies, they will be allowed to leave and return in a timely
matter. If they do not, the will receive an unexcused absence.
8.4 The process for excusals is as follows: The student in question must send an email to the
marist.band gmail account, detail when their absence will be, and the reason for their
absence. If an excusal is not to be accepted by the band board, the board must notify the
student that their excusal will not be accepted. Emergency excusals will be considered at
the discretion of the band board.
8.5 3 unexcused absences will result in the student’s name being given to the director of the
band, so that the director may talk with them and deal with them as they see fit.
9. PARLIAMENTARY PROCEDURE
Unless suspended, all meetings are run according to Robert’s Rules of Order, Newly Revised.
10. AMENDMENT OF BY-LAWS
These by-laws may be amended by a majority vote of the members provided that a quorum is
present. If such amendments pass by the majority, it must then be presented to the Student
Government Association for final approval.
11. POLICIES AND ACTIONS
The Club and any individual associated with it, shall abide and conform to all Federal and New
York State laws, all rules and regulations of Marist College, and all directives of the Student
Government Association. Any violation of the aforementioned criteria may result in disciplinary
action taken on the club charter
11.1 Hazing Policy: Hazing as defined by the Marist College Student Handbook: An act which
endangers the mental or physical health or safety of a student or which destroys or
removes public or private property, for the purpose of initiation, admission into,
affiliation with, or as a condition of continued membership in a group or organization.
The Marist Band prohibits hazing of any kind.