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NAGAP 26th ANNuAl CoNfereNCe April 24-27, 2013

NAGAP 26 th Annual Conference

Developing Leadership & Meeting Challenges

in Graduate Enrollment Management

EXHIBITOR PROSPECTUS

April 24-27, 2013

Gaylord Palms ® Resort &

Convention Center

Orlando, FL


NAGAP 26 TH ANNUAL CONFERENCE

2

Developing Leadership & Meeting Challenges

in Graduate Enrollment Management

April 24-27, 2013

Gaylord Palms ® Resort & Convention Center

6000 West Osceola Parkway, Orlando, FL 34746

Reservations: 407/586-2000

Who will attend?

Graduate admissions professionals, educational

administrators, faculty, student affairs

professionals, enrollment management

decision-makers and others interested in the

pursuit of qualified graduate students. No

other conference attracts as many graduate

admissions professionals. The NAGAP 2013

Annual Conference is an excellent opportunity

to promote your organization’s products

and services.

30.0%

25.0%

20.0%

15.0%

10.0%

5.0%

0.0%

Percentage of Attendees

Vice President –

Educational Administrator –

Dean –

Assistant Dean –

Director, Graduate Admissions –

Assistant Director, Graduate

Admissions –

Admissions Manager –

Admissions Coordinator –

Admissions Counselor –

Recruiter –

Faculty –

Student Affairs Professional –

Enrollment Management Professional –

Exhibitors/Sponsors –

• Percentage

of Attendees

Bring more exposure to your product and company by

sponsoring a NAGAP item or event in ORLANDO, FLORIDA.


NAGAP 2013 Exhibitor prospectus

3

Marketing At-A-Glance

NAGAP offers a variety of cost-effective opportunities to increase your organization’s visibility and attendee awareness. NAGAP

conference advertising, sponsorship, event marketing and exhibiting are some of the best-priced branding opportunities in the industry.

Review the different levels of sponsorship and conference marketing options and select the combination that maximizes your exposure

and effectively builds your brand. The NAGAP conference staff is eager to assist you in your selection as most opportunities are

available on a first-come, first-served basis.

Sponsorship Levels

Conference sponsorship is the most effective way to show your potential and current customers that you support NAGAP! Many different

levels of sponsorship with various levels of recognition are offered. All sponsors receive verbal acknowledgement at the conference as

well as extensive recognition on the NAGAP website, event signage and printed materials. See pages 5-7 for more information.

Sponsorhip

Levels

Platinum Level

($20,000)

Gold Level

($15,000)

Silver Level

($10,000)

Complementary

Exhibit Booth

Preferred

Booth

Additional

Conference

Registrations

2

Advertisement

in the Conference

Program Book

1 Full Page in Program

and ¼ page in

Summer issue of

Perspectives newsletter

Booth 1 Full Page

Booth N/A ½ Page

Bronze Level

Booth

N/A

($8,000)

*Promotional flyer/insert must be pre-approved by NAGAP.

Exhibit Opportunities

Exhibit Booth

$1,250 – Booth

$1,650 – Preferred Booth

Your exhibit booth fee includes two conference registrations

and security during the hours the exhibit hall is not open. The

exhibit space is a 10' x 10' area to display and/or demonstrate

your company’s products and services. Pipe and drape will

be provided. All other items (e.g., table, chairs) should be

ordered through Viper Tradeshows. See page 7 for more

information.

Additional Booth Representatives

$350 each

Includes the Welcome Reception, continental breakfast in the

Exhibit Hall each morning, lunch on Thursday and Friday, Thursday

evening networking party and refreshment breaks in the Exhibit

Hall. Please note that the Exhibit Hall will be closed for lunch.

Discounted price of

$100 for ½ page

Registration

mailing List

Complimentary Pre-

& Post-Registration

Mailing List

Complimentary

Pre-Registration

Mailing List

Discounted price of

$100 for Pre-Registration

Mailing List

Promotional

Flyer/Insert in

Tote Bags*

Complimentary

Complimentary

Discounted

price of $1000

Discounted

price of $1000

April 24-27, 2013 Gaylord Palms ® Resort & Convention Center Orlando, FL


NAGAP 26 TH ANNUAL CONFERENCE

Advertising Opportunities

Conference Program

The NAGAP Conference Program is distributed to all individuals

registered for the conference (more than 800 annually). It is not

only an indispensable part of every attendee’s on-site conference

materials, but also a historical document that many attendees take

home and refer to in the days, months, and even years after the

conference. The Conference Program includes meeting timetables,

exhibitor descriptions and other essential information.

Marketing At-A-Glance

Registration Mailing Lists

Registration lists will contain those attendees who have opted to

accept marketing mailings from sponsors/exhibitors. Lists include

attendee name, institution/organization, mailing address as well

as e-mail. All lists are available for one-time use only and are

sent electronically. By purchasing a mailing list you must adhere

to NAGAP’s Mailing List Policy. Click here to review that policy.

Violations of the policy will be handled accordingly.

4

The Conference Program is 5½" x 8½" in size with a glossy cover

and matte text pages. Cover ads are color and inside ads are

black and white. Both should be provided in a press-quality PDF

to info@nagap.org by February 15, 2013.

Conference Program Advertising and Prices

Back cover ..........................$600 (color ad)

Inside front cover .....................$450 (color ad)

Inside back cover .....................$450 (color ad)

Full page ...........................$350 (b/w ad)

½ page ............................$250 (b/w ad)

Advertisement Sizes

Cover Ads – Full color and full bleed.

5.5”w x 8.25” h with .125” bleed and no vital information on

.625” of left side for inside front and back cover and .625” of

right side of inside back cover to allow for spiral binding

Full Page – 4.625”w x 7.875”h

½ Page – 4.625”w x 3.875”h OR 2.125”w x 7.875”h

Pre-conference registration mailing list

One-time use electronic mailing list of pre-registered attendees ..$300

List will be e-mailed approximately April 13, 2013.

Post-conference registration mailing list

One-time use electronic mailing list of all registered attendees ...$300

List will be e-mailed approximately May 13, 2013.

Vendor Presentation Guidelines

NAGAP offers opportunities for exhibitors and sponsors to conduct

presentations for the explicit purpose of promoting your services and

products. These “Vendor Presentations” are intended to supplement

participation in the Exhibit Hall. A Vendor Presentation costs:

$3,000 for exhibitors and $5,000 for non-exhibitors. Vendor

presentation proposals will be accepted during the month of

October 2012. Click here for more details on the Vendor

Presentations.

Important Dates

February 15 Deadline to submit Conference Sponsor/Advertising Application

Deadline to submit Exhibit Application and Payment

Deadline to submit company logo for Conference

Program/Website advertising

March 1

March 15

April 1

Deadline to submit 50-Word Description of products

and services

Deadline to submit print or press-quality PDF ad

Deadline for Exhibit Cancellation

Deadline to Submit Names of Booth Representatives

Deadline to Make Hotel Reservations

January

Su Mo Tu We Th Fr Sa

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

April

Su Mo Tu We Th Fr Sa

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30

February

Su Mo Tu We Th Fr Sa

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28

February May

2013

Su Mo Tu We Th Fr Sa

1 2 3 4

5 6 7 8 9 10 11

Ma

Su Mo Tu W

3 4 5 6

10 11 12 13

17 18 19 20

24 25 26 27

31

Jun

Su Mo Tu We Th

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31

2 3 4 5 6

9 10 11 12 13 1

16 17 18 19 20 21

23 24 25 26 27 28

30

April 24-27, 2013 Gaylord Palms ® Resort & Convention Center Orlando, FL


NAGAP 2013 Exhibitor prospectus

5

conference sponsorship opportunities

Below is a detailed list of the sponsorship opportunities for the NAGAP 2013 Annual Conference. Sponsorships are accepted on a first-come,

first-served basis and sponsorship of some events (1, 2, 3, 4 and 11) are partial sponsorships and will be noted as such in the publications.

If you are interested in sponsoring the full event, please contact the NAGAP Executive Office at info@nagap.org to discuss options. We

appreciate your continued support of the 2013 Annual Conference and NAGAP!

Platinum Sponsor

■ Hobsons

■ GradSchools.com

Gold Sponsor

■ ETS

■ IDP

Platinum Level ($20,000)

■ One Preferred Exhibit Booth

■ Two additional conference registrations

■ Full-page ad in the conference program and a ¼ page ad in

the Summer issue of Perspectives newsletter

■ Complimentary pre- and post-registration mailing list (e-mailed

approximately April 11)

■ Promotional flyer/insert in tote bag (pre-approved by NAGAP)

■ Verbal acknowledgement at the conference as well as extensive

recognition on the NAGAP website, event signage and printed

publications.

Exclusive Underwriting Items/Events for Platinum Sponsors:

1. Wednesday Evening Welcome Reception Host – $20,000

2. Thursday Evening Networking Party Host – $20,000

Gold Level ($15,000)

Previous conference sponsors included:

Silver Sponsors

■ ETS

Bronze Sponsors

■ IELTS ■ ETS ■ QS

■ Earthbound Media Group

■ Oracle ■ IDP

■ One Exhibit Booth

■ One additional conference registration

■ Full-page ad in the conference program

■ Complimentary pre-registration mailing list (e-mailed

approximately April 11)

■ Promotional flyer/insert in tote bag (pre-approved by NAGAP)

■ Verbal acknowledgement at the conference as well as extensive

recognition on the NAGAP website, event signage and printed

publications.

Exclusive Underwriting Items/Events for Gold Sponsors:

3. Business Meeting/Awards Lunch Host – $15,000

4. Networking Lunch Host – $15,000

5. Keynote Speaker – $15,000

6. Audio/Visual – $15,000

Silver Level ($10,000)

■ One Exhibit Booth

■ Half-page ad in the conference program

■ Pre-registration mailing list at discounted price of $100

(e-mailed approximately April 11)

■ Promotional flyer/insert in tote bag at discounted price of

$1000 (pre-approved by NAGAP)

■ Verbal acknowledgement at the conference as well as

extensive recognition on the NAGAP website, event signage

and printed publications.

Exclusive Underwriting Items/Events for Silver Sponsors:

7. Photo Booth – $10,000

8. Conference Tote Bags – $10,000

9. Continental Breakfast (two available) – $10,000

10. Hotel Keycards – $10,000

11. Saturday Brunch Host – $10,000

Bronze Level ($8,000)

■ One Exhibit Booth

■ Half-page ad in the conference program at discounted price

of $100

■ Promotional flyer/insert in tote bag at discounted price of

$1000 (pre-approved by NAGAP)

■ Verbal acknowledgement at the conference as well as

extensive recognition on the NAGAP website, event signage

and printed publications.

Exclusive Underwriting Items/Events for Bronze Sponsors:

12. Conference App (for Smart phones) – $8,000

13. Plenary Speakers (two available) – $8,000

14. Meeting Signage – $8,000. All meeting room signs will

contain your logo and company name.

15. Namebadge holder/Lanyard – $8,000

16. Refreshment Breaks (four available) – $8,000

17. Twitter Board – $8,000

Additional A la Carte Item

18. Commemorative Item – $2,000

More descriptive details about each

of the sponsorship opportunities are

located on the next two pages.

April 24-27, 2013 Gaylord Palms ® Resort & Convention Center Orlando, FL


NAGAP 26 TH ANNUAL CONFERENCE

6

detailed list of sponsorship opportunities

Below is a detailed list of the opportunities available for conference sponsors to underwrite. Sponsorship of the following items/events only is

granted to conference sponsors. Assignment priority is based on sponsorship level and the date requested. NAGAP will attempt to meet your

first choice; however, we cannot guarantee it will be available. If you are interested in securing one of these items in addition to your conference

sponsorship, please contact Dana VanMeerhaeghe at info@nagap.org or 913/895-4616.

Platinum Level ($20,000)

1. Wednesday Night Welcome Reception Host* – $20,000

As is tradition, the conference will launch with the Wednesday Night Welcome

Reception. This kick-off event provides attendees an invaluable opportunity

to reconnect with old friends, make new introductions, and have engaging

conversations all around within the setting of the Exhibit Hall! The event provides

hors d’oeuvres, beverages and entertainment for NAGAP attendees and

exhibitors while they mingle and view the latest innovations in the field.

2. Thursday Evening Networking Party Host* – $20,000

When not sitting in sessions, NAGAP conference attendees like to have fun

and no activity demonstrates this better than the Thursday Evening Networking

Party! The sponsor of this year’s party will certainly be remembered for bringing

the music and good times to the attendees. This year’s event will feature

two complimentary beverages, hors d’oeuvres, and entertainment.

Gold Level ($15,000)

3. Business Meeting/Awards Lunch Host* – $15,000

At the Business Meeting/Awards Lunch, attendees hear from NAGAP

leaders regarding the state of the association and the ongoing activities

of the Governing Board and various committees. Colleagues also have

the opportunity to recognize and honor the achievements of some of

NAGAP’s outstanding members through the announcement of the 2013

award winners. The event provides lunch to attendees and includes the

sponsor’s logo in the PowerPoint presentation.

4. Networking Lunch Host* – $15,000

Building on last year’s success, NAGAP will again offer a lunch intended to

facilitate connecting members with others in similar professional settings. The

opportunity to network is consistently ranked among the top benefits of attending

the Annual Conference, and this lunch is certain to attract maximumcapacity

crowds seeking to mix and mingle with colleagues old and new to

exchange conversation about issues and trends common to their roles and

institutional settings. The sponsor of this event helps facilitate NAGAP’s educational

efforts by further enticing attendees with a lunch.

5. Keynote Speaker – $15,000

Through the annual conference, NAGAP encourages professional excellence,

facilitates networking among the membership, provides both practical and

problem-solving sessions, and helps to define the future direction of graduate

admissions and enrollment management. NAGAP’s Conference and Education

Committees seek leaders of the higher education community to serve in this

role each year as a kick-off to the conference. NAGAP members, leaders in

graduate enrollment management, greatly benefit from their expertise and

perspective on the current and future state of higher education.

6. Audio/Visual – $15,000

The audio/visual (A/V) capabilities for the conference consistently receive top

marks from NAGAP presenters and attendees. The A/V sponsor makes sure

that NAGAP is able to maintain the high standards to which the presenters and

attendees have become accustomed. With its logo displayed on the screen in

all concurrent session rooms immediately before and after each session, this

sponsor will get widespread recognition for its support.

Silver Level ($10,000)

7. Photo booth** – $10,000

This sponsor would provide attendees access to a Photo Booth in the Exhibit

Hall for the duration of the conference starting with the Welcome Reception.

Attendees will flock to have their pictures taken to remember this event! This is

a unique opportunity to reach out and attract attendees and leave them with

a lasting impression. A picture paints a thousand words…

8. Conference Tote Bags – $10,000

With so much material to carry around, the conference tote bag has become

an essential apparel item for each of the 800 attendees. From the time they

pick up their registration packets until they depart for the airport, attendees

are rarely seen at the conference without their tote bags in tow, each emblazoned

with both the sponsor’s and NAGAP’s logos. Your exposure as the

sponsor continues long after the conference is over, as attendees continue to

use their bags during recruitment travel to other universities as well as at their

home institutions and other local establishments. (NAGAP produces the tote

bag; sponsor logo needed.)

9. Continental Breakfast* (two available) – $10,000 each

Attendees get energized for Thursday and Friday’s sessions by starting the day

off with a cup of coffee, protein, fruit, and breakfast breads, and informative

chats with the exhibitors! This event draws the attendees into the exhibit hall

first thing in the morning and is enjoyed by all.

10. Hotel Keycards** – $10,000

This sponsorship provides continual exposure to all attendees throughout the

Annual Conference as the sponsor’s logo and the conference logo are placed

on two keys per guest room. (NAGAP produces the hotel

keycards; sponsor logo needed.)

11. Saturday Brunch Host* – $10,000

Attendees enjoy one last meal with fellow colleagues as NAGAP wraps up the

Annual Conference. In addition to featuring a slide show recapping the events

of the conference, attendees are drawn to the brunch to compete for the

exciting door prizes. Attendees could win a free conference or Professional

Development Institute (PDI) registration, a free hotel room at the 2014 Annual

Conference host hotel or a free airline ticket (not to exceed $500) to next

year’s conference. This event is well attended and usually features a closing

speaker, who is another big draw.

Bronze Level ($8,000)

12. Conference App – $8,000

NAGAP has gone mobile! At last year’s conference, attendees were given the

opportunity to download a conference app to their smartphones. The app

is free to attendees and includes the conference schedule, maps, exhibitors,

Twitter feeds, and more. Well over half of NAGAP attendees downloaded the

app last year and used it an average of six times a day. We anticipate even

more activity this year! As the sponsor of the app, you will have a graphic

banner at the bottom of the screen as well as your logo on all promotional

materials and posters.

April 24-27, 2013 Gaylord Palms ® Resort & Convention Center Orlando, FL


NAGAP 2013 Exhibitor prospectus

7

Bronze Level ($8,000) continued

13. Plenary Speakers (two available) – $8,000

NAGAP’s Conference and Education Committees seek leaders of the

higher education community to speak at plenary sessions on both

Friday and Saturday morning. Through the Annual Conference, NAGAP

encourages professional excellence, facilitates networking among the

membership, provides both practical and problem-solving sessions,

and helps to define the future direction of graduate admissions. The

members, leaders in graduate enrollment management, greatly benefit

from their expertise and perspective on the current and future state of

undergraduate and graduate education.

14. Meeting Signage – $8,000

Signage at the conference is key for making sure attendees get where

they need to go. The meeting signage sponsor makes sure that we

are able to maintain the high standards to which the attendees have

become accustomed. With its logo displayed on the signs located outside

all concurrent session rooms for the duration of the conference, this

sponsor will get widespread recognition for its support.

15. Namebadge holder/Lanyard – $8,000

If you are looking for maximum exposure during the Annual Conference,

these high-quality lanyards are a sure bet as every attendee will be

wearing them with their name badge. The sponsor’s logo will be on one

side and NAGAP’s logo on the other. (NAGAP produces the lanyards;

sponsor logo needed.)

16. Refreshment Breaks* (four available) – $8,000

Providing sustenance for attendees is an essential part of making sure

they are able to stay alert and get the most out of this professional

development opportunity. Sponsors can choose from four break times –

two morning breaks and two afternoon breaks. The refreshment breaks,

located in the Exhibit Hall, feature coffee, soda, snacks, etc. for attendees

and are another dedicated time for them to chat with the exhibitors.

17. Twitter Board – $8,000

Tweet along with us! NAGAP will have Twitter Boards stationed in the

Exhibit Hall, at Registration and in the General Session room so attendees

could follow live tweets from the conference. Attendees post about

exciting sessions or events, great quotes, tips and NAGAP trivia, which

would pop up instantly on the screens at the conference! This sponsor

has its logo prominently displayed on the Twitter Feed screen, and an

additional screen in the Exhibit Hall will be located near its booth.

Additional A la Carte Item

18. Commemorative Item – $2,000

After picking up their registration materials, first up on attendees’ minds

is to check out what goodies are in their tote bags! What better way to

get your name out there than to provide something that everyone will be

sure to use both at the conference and in the days after returning home.

Commemorative items available for sponsorship include highlighters,

promotional flyers, pens/pencils, post-it notes and notepads. (Sponsor

provides the item and it must be pre-approved by NAGAP.)

*Please note: Sponsorship for events 1, 2, 3, 4 and 11 above includes

cocktail napkins with sponsor’s logo and sponsor’s logo displayed

prominently at event. Sponsorship of the above referenced events is a

partial sponsorship and will be noted as such in publications. Please

contact the Executive Office for details on a full sponsorship of the event.

**Please note that if this sponsorship is not sold, we will not be able to

offer it to NAGAP attendees.

Exhibitor Opportunities

BOOTH SIZE 10' × 10'

BOOTH FEE $1,250

$1,650 Preferred Booth

OFFICIAL SERVICE CONTRACTOR Viper Tradeshows 816/220-4774

BOOTH RESERVATION DUE DATE Friday, February 15, 2013

Each 10' × 10' booth includes pipe, drape and a one-line

identification sign. All other materials including electricity,

booth furnishings and freight handling must be ordered

through Viper Tradeshows, the official decorating company

for the conference. Exhibit booth pipe and drape will

be Brown and Cream. The exhibit hall is NOT carpeted.

Carpet and booth furnishing can be ordered through Viper

Tradeshow Services.

Preferred Booth space is indicated on the Exhibit Floor Plan with

the symbol (P). This symbol indicates booth space that is preferable

because of its location. These locations are expected to have high

exhibit traffic due to the placement of continental breakfast and

refreshment breaks nearby. Please note that booth assignments will not

be made until after the DUE DATE. Booths will be assigned after

March 1, 2013, with conference sponsors receiving first priority –

then on a first-come, first-serve basis.

Exhibit Application Due Date

The due date to reserve exhibit booth space is February 15, 2013.

After this date, exhibit applications will only be accepted if there is

space availability.

Official Service Contractor

Viper Tradeshows is the official service contractor for the 2013

NAGAP Annual Conference. Once your booth number has been

assigned, the information will be sent to Viper Tradeshows and an

exhibitor packet will be sent to you. All shipments are to be sent

through Viper Tradeshows. ABSOLUTELY NO SHIPMENTS SHOULD

BE SENT TO THE HOTEL. IF YOU SEND YOUR MATERIALS

DIRECTLY TO THE HOTEL, THIS COST WILL BE ADDED TO YOUR

BILLING BY VIPER TRADESHOWS.

Please Note

Without exception, exhibitors may not dismantle their booths earlier

than the close of the show. Exhibitors who make earlier flight plans

must arrange for another party to dismantle their booth. There are NO

EXCEPTIONS to this policy. Allow adequate time for dismantling and

packing your booth when scheduling your airline reservations.

April 24-27, 2013 Gaylord Palms ® Resort & Convention Center Orlando, FL


NAGAP 26 TH ANNUAL CONFERENCE

8

exhibit hours and floor plan

Wednesday, April 24, 2013

Exhibit Hall Move-In:

10:00 a.m. – 4:00 p.m.

Welcome Reception* in Exhibit Hall

6:00 p.m. – 8.00 p.m.

Thursday, April 25, 2013

Exhibit Hall Hours:

7:30 a.m. – 4:00 p.m.

Closed for lunch

Refreshment Breaks in Exhibit Hall:

10:00 a.m. – 10:30 a.m.

3:30 p.m. – 4:00 p.m.

Friday, April 26, 2013

Exhibit Hall Hours:

7:30 a.m. – 12:00 p.m.

Refreshment Break in Exhibit Hall:

10:00 a.m. – 10:30 a.m.

Booth Dismantle:

12:00 p.m. – 4:00 p.m.

Above times are subject to change.

(Continental breakfast and break times to be

determined.) The Exhibit Hall will be closed

during lunch.

*The Welcome Reception will be held in the

Exhibit Hall. This will be an opportunity for

food, fun and networking!

ENTRANCE

SOLD OUT

P = Preferred Space

ENTRANCE

April 24-27, 2013 Gaylord Palms ® Resort & Convention Center Orlando, FL


NAGAP 2013 Exhibitor prospectus

9

RECENT EXHIBITORS FROM PAST

NAGAP ANNUAL CONFERENCES

AACRAO

Access Group, Inc.

ACREVS, Inc.

Action Without Borders/Idealist.org

All Star Directories

Begin Group Company

Bookwear

Brainworks Design Group Inc.

CareerEco

Carnegie Communications

College Bound Network

CollegeNet, Inc.

Direct Development, Inc.

Earthbound Media Group

Educational Credential Evaluators, Inc.

Educational Perspectives

eLearners.com, website of Education

Dynamics

ELS Language Centers

Enrollment Resources

Enrollment RX LLC

ESM

ETS

Fliji

Foundation for International Services

FPP Edu-Media

GeoTrio

Golden Key International Honour

Society

Goldner Associates

Grad Source, The Ei Group

GradSchools.com

Graduateguide.com

Graduate School Guide

Hobsons

Hotcourses

ICEF

IDP Education

IELTS International

Institute of International Education

Interfolio, Inc.

International Education Consultants

International Education Research

Foundation

IREX

Josef Silny and Associates, Inc.

Learn Hub

LF O'Connell

LikeLive

Matchbox, Inc.

National Name Exchange

National Society of Collegiate Scholars

Noel-Levitz

Oracle

Pearson

Peterson's Interactive

Peterson’s a Nelnet Company

PhD-Connect.com

Plattform Advertising, Inc.

public Identity, Inc.

QS

Royall & Company

School Guide Publications

Scrip-Safe International

Slice, Inc.

SpanTran Educational Services

Spark451

Spectrum Creative Solutions

SR Media

Stamats, Inc.

Symplicity Corporation

Talisma

TargetX

Terra Dotta

The Princeton Review Marketing

Services

TOP Schools

Turnitin For Admissions

TWG Plus

US Department of State

EducationUSA

Varsity Outreach

Waybetter Marketing, Inc.

World Education Services

ZAP Solutions

Zinch

April 24-27, 2013 Gaylord Palms ® Resort & Convention Center Orlando, FL


STEP ONE: Contact Information

Please legibly complete all information below for use in the conference program book.

Primary Contact:__________________________________________________ Contact Telephone:________________________________________

Contact E-mail:___________________________________________________________________________________________________________

Company Name:__________________________________________________________________________________________________________

Street Address:____________________________________________________________________________________________________________

City, State, Country/Province, Zip:____________________________________________________________________________________________

Company Telephone:_____________________Fax:______________________ Company E-mail:_________________________________________

Company Website Address:_________________________________________________________________________________________________

Authorized Signature and Date:______________________________________________________________________________________________

Please provide the names of exhibitors who will need badges by

March 15, 2013.

1. Name:_____________________________________________________

E-mail Address:_____________________________________________

2. Name:_____________________________________________________

E-mail Address:_____________________________________________

3. (Additional fee) Name:_______________________________________

E-mail Address:_____________________________________________

4. (Additional fee) Name:_______________________________________

E-mail Address:_____________________________________________

____# Additional representatives @ $350 each (Includes the Welcome

Reception, continental breakfast in the Exhibit Hall each morning,

lunch on Thursday and Friday, Thursday evening networking party

and refreshment breaks in the Exhibit Hall)

Amount: $__________

STEP TWO: Conference Sponsorship Levels

Level of Support: Platinum Silver

Gold

Bronze

Number of the activity(s) you wish to support (see assigned # beside

item under sponsorship levels on page 5: _______)

Amount: $__________

STEP THREE: Exhibit Space Selection

NAGAP will make its best effort to accommodate your wishes.

____# 10' x 10' Booth(s) @ $1,250 each

____# 10' x 10' Preferred Booth(s) @ $1,650 each

Indicate preferred booth spaces (fill in the # from the floor plan shown

on page 8).

1st _______ 2nd_______ 3rd_______ 4th_______ 5th_______

List any potential exhibitors you DO NOT wish to be near:

_____________________________________________________________

List any potential exhibitors you wish to be near:

_____________________________________________________________

Amount: $__________

NAGAP 2013 APPLICATION

Marketing, SPONSORSHIP & Exhibit Selections

April 24-27, 2013 Orlando, FL

STEP FOUR: Advertising in Conference Program

Ad Selection and Price (Book size is 5.5” X 8.5”)

Back cover ....................$600 (color ad)

Inside front cover ................$450 (color ad)

Inside back cover ................$450 (color ad)

Full page ......................$350 (b/w ad)

½ page .......................$250 (b/w ad)

One-time use Pre-Registration

electronic mailing list .............$300

(e-mailed approximately April 11, 2013)

One-time use Post-Conference

electronic mailing list .............$300

(e-mailed approximately May 11, 2013)

Amount: $__________

STEP FIVE: Total Fees

Additional Representative (Step One)

Total Conference Sponsorship (Step Two)

Exhibit Space (Step Three)

Advertising in Conference Program (Step Four)

TOTAL PAYMENT ENCLOSED

$___________

$___________

$___________

$___________

$___________

STEP SIX: Method of Payment

All funds MUST be submitted from a U.S. bank in U.S. funds.

NAGAP does not accept purchase orders or invoice for services.

NAGAP Tax ID 118362047

Check made payable to NAGAP – check #____________

Charge payment to the following credit card:

American Express Visa MasterCard Discover

Credit Card Number

Name as it appears on card

Signature

(continued on page 11)

Expiration Date

Date

10


NAGAP 2013 APPLICATION, continued

11

STEP SEVEN: Submitting your Registration

Fax:

Mail:

Fax completed form and credit card payment information to:

913/895-4652

Mail completed registration form and appropriate fees to:

NAGAP Executive Office Overnight:

P.O. Box 14605

18000 W. 105th Street

Lenexa, KS 66285-4605 Olathe, KS 66061

Questions: Contact Debbie Jennings at djennings@goamp.com or

913/895-4719.

Description of Products and Services –

Due no later than February 15, 2013. A description of

the products or services you will be exhibiting will be included

in the NAGAP Program Book. E-mail your description

(50 words or less) and your company logo to the NAGAP

Executive Office at info@nagap.org. Please include your

contact information (i.e., address; phone; e-mail; website),

this will not count toward your 50-word limit. Please submit

your company logo in a 300 dpi JGP or a TIF file.


NAGAP 26 TH ANNUAL CONFERENCE

12

HOTEL & TRANSPORTATION INFORMATION

Gaylord Palms ® Resort

& Convention Center

To book your reservations, click here or call 407/586-

2000 and request the NAGAP rate of $199 single/

double occupancy. Ask for the NAGAP Group Code

A-NAG13. NAGAP is also pleased to offer a limited

number of upgraded rooms in the Emerald Bay tower at

a discount rate of $225 single/double occupancy. For a

resort map and more information, please click here.

The Gaylord Palms ® , with its stunning atrium, spectacular hotel

amenities, Florida theme, proactive service and Spanish Renaissance

architecture, allows you to experience the historic oldworld

charm of St. Augustine, the island spirit of Key West and

the mysterious waters of the Everglades in one extraordinary

place, without ever leaving Central Florida. Set in the style and

grandeur of a turn-of-the-century Florida mansion, Gaylord

Palms ® offers four acres of themed experiences all under glass,

while delivering a truly unique and exciting Florida experience.

Unwind in the new remodeled and redesigned guest rooms

featuring custom-made mattresses and luxurious bedding,

executive desk and chair, data port, in-room safe, personal

coffee maker and iron/ironing board. The bath rooms feature

granite counters, luxurious bath amenities, and full-length mirror

and hair dryers. The resort fee is included in your guest room

rate and includes wired and wireless high speed internet in the

guest room and in the three main atriums, use of the fitness

center, local shuttle service, local and toll free calls (up to 20

minutes per call).

The Gaylord Palms ® is conveniently located in the heart of

central Florida’s many attractions, including Walt Disney World ®

Theme Parks, SeaWorld ® and Universal Orlando. For more information,

please click here.

directions & transportation

The Gaylord Palms ® is just 20 minutes from the Orlando

International Airport and NAGAP is pleased to partner with

Mears Transportation to provide a discounted price of $34

(round trip) on transportation to/from the Orlando International

Airport. For more information on transportation and driving

directions, please click here.

Taxi: $45-$65 one-way

April 24-27, 2013 Gaylord Palms ® Resort & Convention Center Orlando, FL


NAGAP POLICIES AND PROCEDURES 13

1. Exhibit Representatives

Each exhibitor will be entitled to two representatives per booth. These representatives

will automatically be registered for the conference. See exhibit application for fees for

additional representatives. NAGAP recommends two staff members due to long exhibit

hours. Representatives who choose to attend education sessions should refrain from

promoting their products/services. Sessions are for educational purposes only.

2. Assignment of Space

Booths will be assigned after the due date upon a first-paid, first-served basis and based

on sponsorship levels.

Every effort will be made to respect the exhibitors’ space choices whenever possible,

but NAGAP (hereafter known as “exhibit management”) decisions shall be final. Exhibit

management reserves the right to transfer assignments when such action is deemed to

be in the best interests of the total exhibit effort.

3. Payment

Full payment made payable to NAGAP is required with this contract. Mail to NAGAP,

P.O. Box 14605, Lenexa, KS 66285, USA. Inquiries can be made via phone/fax:

913/895-4787, Fax 913/895-4652. International funds must be submitted in US equivalents

and drawn on a US bank.

4. Eligible Exhibits

Exhibit management reserves the right to determine the eligibility of any company or

product for inclusion in the exposition.

5. Refund for Cancellation

Should the exhibitor be unable to occupy and use the exhibit space contracted for, he

or she shall promptly notify exhibit management. All sums paid by the exhibitor, less a

service charge of 50 percent, will be refunded prior to March 1, 2013. No refund or

cancellation will be made on or after March 1, 2013.

6. Booth Equipment and Services

Includes the following: an 10' × 10' deluxe booth consisting of polished aluminized telescopic

frames with flameproof fabrics. Backdrops are 8’ high. Side dividers are 3' high.

A 7" × 44" ID sign, indicating booth number and company name will be provided for all

exhibitors. Show colors are Brown and Cream. The Exhibit Hall is NOT CARPETED.

7. Contractor Service Information

In the best interest of the exhibitors, exhibit management has selected certain firms to

serve as official contractors to provide various services to the exhibitors. It is agreed that

the exhibitor will abide by and comply with rules and regulations concerning local unions

having agreement with the exposition facility or with authorized contractors employed by

show management. Complete information, instructions and schedule of prices regarding

drayage, labor for erecting and dismantling, electrical work, furniture, cleaning, etc. will

be included in the Exhibitors’ Service Manual, to be forwarded after exhibit booth space

has been confirmed. An Exhibitors’ Service Center will be maintained on the exhibit floor

until the opening of the exhibit hall to facilitate service requests from exhibitors.

8. Security

Guard service will be provided by exhibit management during the hours the show is

closed. However, each exhibitor should make provisions to safeguard his or her goods

from the time they are placed in the booth until the time they are removed. NAGAP will

not be responsible for loss or damage due to any cause. Do not leave laptop computers

or other valuable equipment in the exhibit hall unattended; exhibit management will not

be responsible for loss or damage.

9. Booth Construction and Arrangement

Exhibits shall be arranged so as not to obstruct the general view nor hide the exhibits

of others. Plans for specially built displays not in accordance with regulations are to be

submitted to exhibit management before construction is ordered.

Regular and specially built back walls, including signs, may not exceed an overall

height of 8’. The maximum booth height of 8’ may extend out half the depth of the booth

from the back wall. Height limitation of the display in the balance of the area is 3’, except

for product and equipment on display which in itself exceeds this height.

10. No dismantling will be permitted before closing time

It is expressly agreed by the exhibitor that in the event he or she fails to install his or her

products in his or her exhibit space, or fails to pay the space rental at the time specified,

exhibit management shall have the right to take possession of said space and lease same

or any part thereof to such parties and upon such terms and conditions as it may deem

proper.

No exhibitor shall have the right prior to closing of exposition to pack or remove

articles in exhibit. There are NO exceptions to this policy. Allow adequate time for dismantling

and packing your booth when scheduling your departure.

11. Use of Exhibit Space

Exhibitors agree not to assign or sublet any space allotted to them without written consent

of exhibit management, nor to display or advertise goods other than those manufactured

or carried by them in the regular course of business.

No persons, firm or organization not having contracted with exhibit management for

the occupancy of space in the exhibit will be permitted to display or demonstrate its products,

processes or services, distribute advertising materials in the halls or corridors, or in

any other way occupy or use the facilities for purposes inconsistent with these regulations.

12. Exhibitor Installation Representative

Each exhibitor must name at least one person to be his or her representative in connection

with the installation, operation and removal of the exhibit. Such representative shall

13

be authorized to enter into such service contracts as may be necessary, and for which

the exhibitor shall be responsible. Names for representatives must be submitted by

March 15, 2013.

13. Restrictions

Exhibit management reserves the right to restrict exhibits which are objectionable

because of noise, glaring or flashing lights, method of operation or any other reason,

and also to prohibit or evict any exhibit which, in the opinion of exhibit management, may

detract from the general character of the exhibition. This reservation includes persons,

things, conduct, printed matter or anything exhibit management judges to be objectionable.

In the event of such restriction or eviction, exhibit management is not liable for

any refund of any amount paid hereunder. No display material exposing an unfinished

surface to neighboring booths will be permitted. Demonstrations must be so located that

crowds collected will be within the exhibitor’s space, and not blocking aisle or neighboring

exhibits. Contests of any kind must first be approved in writing by exhibit management.

14. Exhibitor Activities

Company/Exhibitor agrees not to schedule or conduct any outside activity including, but

not limited to, receptions, seminars, symposiums and hospitality suites that are in conflict

with the official program of the National Association of Graduate Admissions Professionals

whether such activities are held at or away from the hotel, except with written approval

of exhibit management.

Company/Exhibitor will submit to exhibit management 60 days prior to the exhibit

date any program exhibitor intends to hold at or in conjunction with its exhibit for written

approval as to time and place.

15. Responsibility

If the exhibitor fails to comply in any respect with the terms of this agreement, exhibit

management shall have the right, without notice to the exhibitor, to offer said space to

another exhibitor, or to use said space in any other manner. This shall not be construed

as affecting the responsibility of the exhibitor to pay the full amount specified by the

contract.

16. Compliance

The exhibitor assumes all responsibility for compliance with all pertinent ordinances,

regulations and codes of duly authorized local, state and federal governing bodies concerning

fire, safety, health, together with the rules and regulations of the operators and/

or owners of the property wherein the exhibit is held. Cloth decorations must be flameproof.

Wiring must comply with fire department and underwriters’ rules.

17. Liability

The National Association of Graduate Admissions Professionals, Gaylord Palms ® Resort

& Convention Center, Applied Measurement Professionals, Inc., its agents or employees

shall not be responsible for any loss, theft or damage to the property of the exhibitor,

his or her employees, or representatives. Further, exhibit management will not be liable

for damage or injury to persons or property during the term of this agreement from any

cause whatsoever by reason of the use or occupancy of the exhibit space by the exhibitor

or his assigns, and the exhibitor shall indemnify and hold harmless exhibit management

from all liability, which might ensue from any cause whatsoever; if the exhibitor’s material

fails to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder.

The exhibitor assumes the entire responsibility and liability for losses, damages

and claims arising out of injury or damage to exhibitor’s displays, equipment and other

property brought upon the premises of the Gaylord Palms ® Resort & Convention Center

and shall indemnify and hold harmless the hotel agents, servants and employees from

any and all such losses, damages and claims.

Exhibitors are advised to carry special insurance to cover exhibit material against

damage and loss, and public liability insurance against injury to the person or property

of others.

18. Cancellation or Termination of Exposition

In the event that the premises where the exposition is to be held shall, in the sole determination

of exhibit management, become unfit or unavailable for occupancy, or shall

be substantially interfered with, by reason of picketing, strike, embargo, injunction, act

of war, terrorism, act of God, fire or state of emergency declared by any government

agency or by reason of any municipal, state or federal law or regulation or by reason of

any other occurrence beyond the control of exhibit management, exhibit management

may cancel or terminate the exposition. In the event of such cancellation or termination,

the exhibitor waives any and all claims the exhibitor might have against exhibit

management for damages or expenses and agrees to accept in complete settlement

and discharge of all claims against exhibit management the exhibitor’s prorated share

of the total amount paid by all exhibitors less all costs and expenses incurred by exhibit

management in connection with the exposition including a reserve for future claims and

expenses in connection therewith.

19. Management

Exhibit management reserves the right to interpret, amend and enforce these regulations

as it deems proper to assure the success of the exposition.

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