Annual-Report-2015-16

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Annual-Report-2015-16

Hailsham Town Council | Annual Report: 2015/2016

Contents

CONTENTS

• Introduction: Town Mayor & Chairman’s Report

• Chairman’s Report: Finance, Budget & Resources Committee

• Chairman’s Report: Strategic Projects Committee

• Chairman’s Report: Planning & Development Committee

• Chairman’s Report: Communities Committee

• Chairman’s Report: Neighbourhood Planning Committee

• Hailsham Town Clerk’s Report

• Appendix 1: Hailsham Town Council Mission Statement

• Appendix 2: Hailsham Town Council Facts & Services

• Appendix 3: Mayoral Engagements (2015/2016)

• Appendix 4: Member & Officer Contact Information

• Appendix 5: Response to Wealden Local Plan (Development)


Hailsham Town Council | Annual Report: 2015/2016 1

Introduction: Town Mayor & Chairman’s Report

I would like to welcome you all to the Annual Town Meeting in which I

take great pleasure in presenting this report of Council activities for

the past year.

It is with great pride that I have been able to serve the town of

Hailsham as Chairman of the Council and your Town Mayor for the

2015/16. The past twelve months have been extremely busy with a

number of projects being undertaken by the Town Council and in this

Annual Report, I hope we will be able to give you an insight into the

work we have carried out and will continue to work on in the future.

During the 2015/16 Council year, we have made improvements to

our services for residents and will continue to do everything in our

power to attract future development and investment in our town,

making Hailsham an even stronger and better place to live and work.

In my role as Town Mayor, I can only say that it’s a great privilege to serve Hailsham. The Deputy

Mayor Councillor Amanda O’Rawe and I have been honoured to have met so many people in and

around our wonderful town, many of whom do such amazing things for the local community.

I’d like to personally thank all those who provided such magnificent hospitality at the events I’ve

attended and volunteers for the outstanding work they do, often without the recognition they deserve.

Which brings me on to the Hailsham Hero Award… This award was set up by the Town Council a few

months back to celebrate those people working tirelessly amongst us, in recognition of outstanding

service to the people of Hailsham, or perhaps a person who has committed a single act of bravery,

heroism or selflessness.

There are many hard-working volunteers in our town, all of whom are an inspiration to others and

demonstrate how so much can be achieved when a community pulls together to help one another. Such

individuals are the sort of people who, often quietly, make their contribution within the town and

benefiting others."

We received a number of nomination forms for the very first Hailsham Hero Award via Facebook and

the nomination form on our website and the winner will be given their award later this evening.

I recognise that this past year has held many challenges for us all. This said, your Town Council has

been working hard to plan for the town’s future. By setting up a Neighbourhood Planning Committee

consisting of town councillors and residents, we can work on creating a Neighbourhood Development

Plan which will address the concerns we all have over development and infrastructure in Hailsham.

I would like to conclude my report by thanking my fellow town council members for their support, as

well as the Town Clerk John Harrison and his team for all their hard work throughout the past year.

Well done and keep going.

Councillor Nigel Coltman

Town Mayor & Chairman, Hailsham Town Council


Hailsham Town Council | Annual Report: 2015/2016 2

Chairman’s Report: Finance, Budget & Resources Committee

In the last few years the Council’s income has been facing a £17,000

annual cut in its subsidy and as a result, the pressure on Town

Council finances continues.

All areas of Town Council expenses are reviewed annually during the

budgeting process and savings are made where possible, but some

regular expenses increase year by year.

A small increase to the precept (Hailsham Town Council’s share of the

council tax) had to be made for the next financial year (2016/17) in

the order of £4.68 per year to balance the budget. As a result, the

Council will be able to continue providing the current level of services

and maintain the necessary reserves.

Support for the Hailsham Works! project and the Square Youth Cafe continues. The Council also

supports many charities such as the Citizens’ Advice Bureau (CAB) and Hailsham Old Pavilion Society

(H.O.P.S.) and a number of other local charities and community groups.

In the last year, the Town Council received some grant money for Public Access Defibrillators (PADs)

and has also contributed in turn towards the purchase and installation of five such units some of which

have already been installed – outside the police station, Chandler’s Mini/BMW and Vicarage Field Health

Centre. Two more are in the process of being installed outside the library and Hailsham East

Community Centre. For a small investment, a life could be saved.

I would like to thank the Town Council’s Finance Officers Michelle and Lynn, as well as the Town Clerk &

Responsible Finance Officer John Harrison for their support and efforts.

Councillor Chriss Triandafyllou

Chairman, Finance, Budget & Resources Committee


Hailsham Town Council | Annual Report: 2015/2016 3

Chairman’s Report: Strategic Projects Committee

The Strategic Project Committee is a recent addition to the structure

of the Council and was created by merging the Parks, Open Spaces

and Sports Committee and Project and Assets Committee. The

Committee deals with play areas, open spaces, sports grounds,

allotments, tree maintenance, grass cutting, dog bins, Council

properties such as Maurice Thornton Pavilion, Cemetery buildings and

Grovelands Barn, the public toilet facility, bus shelters and street

lighting.

The Council does not always have the funds available for every

project which is required for the Town. The Town Council is aware

there is a need for further dog bins in Hailsham and unfortunately we

are limited in funds but we now have the money available for three

more dog bins. We have received a number of requests from the

more dog bins. We have received a number of requests from the public asking for dog bins to be

placed in various areas. Unfortunately we cannot grant all these requests, however we have decided

on the three following locations: Marshfoot Lane (near White House School); South Road (near

Arlington Road East); Battle Road (Amberstone end).

Permission will be needed from the owners of the site to place any dog bins on land other than Council

owned land, so it may take a little while for permission to be granted and for the dog bins to be

installed, so please bear with us. The locations are approximate at the moment, as the Council will

need to establish whether there are any services in the ground here and work around this.

In addition to the three bins, the Town Council has also negotiated a further dog bin. Lilac Sky Schools

have very kindly offered to sponsor a dog bin which will be placed in the vicinity of the new school at

Ingrams Way.

The Council works hard to maintain its play areas and open spaces and work will be undertaken shortly

to help drainage at the Country Park and Common Pond as the path ways here become very wet over

the winter. There are two sections of footpath around 150 metres in length at the southern end of the

country park which are flooded and impassable during the winter. Land drains will be installed here to

assist with drainage.

A section of the pathway around the Common pond is also impassable during the wet winter months.

The Town Council will be raising the level of the path here and extending the area of tarmac footpath

together with the installation of additional drainage into the pond to help ease the flooding here.

The Town Council has a variety of disabled play equipment in its play areas but is keen to install more

where possible and has agreed to look into installing some sensory panels once a suitable location for

these has been found.

The above shows a small number of the projects which are currently taking place; you can read more

about all the projects and work being undertaken by the Town council in our newsletter, which is now

delivered directly three times a year to all households in Hailsham.

Councillor Paul Soane

Chairman, Strategic Projects Committee


Hailsham Town Council | Annual Report: 2015/2016 4

Chairman’s Report: Planning & Development Committee

The Planning Committee has again had a very busy year, with 142

applications considered by the Committee, 3 of these being major

applications and 1 an East Sussex County Council application.

Understandably there was much concern when Wealden Council

announced that Hailsham would be receiving a further 9000 plus

homes over the next 20 or so years rather than the 1300 homes that

were previously allocated in the Core Strategy Local Plan for Hailsham.

However the Town Council has resolved to support the draft Wealden

Local Plan and actively participate in the Hailsham Area Action Plan,

subject to the following issues being addressed:

i) the A27 Major road improvements from Lewes to Polegate being delivered

ii) Wealden District Council establishing a suitable sized and funded revolving infrastructure fund in

order to facilitate the increased demands placed on areas such as (but not limited to) education,

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health, transport (both road and public) business development, employment, sport, tourism and

leisure

iii) Wealden District Council agreeing to make such amendments to the Wealden Design Guide to enable

closer control over specification and design of proposed housing as would usually be defined within a

neighbourhood plan

The Town Council has further resolved now to fund a neighbourhood plan, to tie in with the District

Councils Hailsham Action Plan, and we hope to have the plan in place at some point later this year.

On the subject of major developments, Phase One of the application for Land West of Park Road has

been approved, with 240 houses to be built to the North of Hailsham. Hailsham Town Council has

requested further car parking for the Co-op Store at Upper Horsebridge Road as the Council is aware of

the lack of parking in this area.

The town is growing and changing due to all the major developments taking place and the Town

Council is keen to protect Hailsham’s heritage and buildings of historic significance. The Town Council

recently submitted an application for listed building status on two buildings at the new development

proposed at Ersham Farm – the Coach Barn and Dairy Stable - as the developers on this site were

proposing to demolish these heritage buildings. I am pleased to say that the application has been

successful and The Coach Barn with attached cattle shelter is now added to the list of buildings of

Special Architectural of Historic Interest and will now be safe from demolition.

In relation to other planning matters, the Council is still negotiating with East Sussex County Council

regarding access over Council land to the proposed development at Gleneagles Drive and East Sussex

County Council have now submitted a planning application for this site to Wealden District Council.

The building of the Community Hall at Welbury Farm has been delayed slightly and is now due to be

completed at the end of this year. This facility will be for use as a community/sports hall for local clubs

and the Town Council hopes to take over the running of the Hall as soon as it has been completed.

I would like to thank the Planning & Development Committee for all their work this year.

Councillor Alex Willis

Chairman, Planning & Development Committee


Hailsham Town Council | Annual Report: 2015/2016 5

Chairman’s Report: Communities Committee

It's been an interesting and challenging year for the Communities

Committee.

Before I start I would like to thank our amazing partners who work so

hard in their own time to make such a difference to Hailsham events:

Hailsham Lions, Hailsham Rotary Club, James Cullen of Hailsham

Community College, Hailsham Parish (formerly St Mary’s) Church, the

ATC 249 Millennium Squadron air cadets and Hailsham FM.

We had four special street markets last year, the Children's Market,

Vintage Market and the food event market - and then of course the

Christmas Market. Unfortunately, due to lack of funds we were limited

in the activities we could provide for the children’s’ market, and the

event was not quite what we had market hoped was for. So, not this quite year, what we we have had taken hoped on for, board so this suggestions year we have from

our residents and Committee members and have invited the PTA’s from the local schools to help us.

Many local schools are getting involved now in our children’s market this year so we are looking

forward to an exclusive market full of fun for all our young people.

It's very hard to get things right. You cannot please everyone and what one person thinks is a great

idea, another will think it's a waste of money. We are so conscious that it is your money we are

spending that it's very hard sometimes to make the right choices, so please, write in, hand deliver

letters, ring your councillors, just make contact with us to help with what you would like to see in your

town. We can't promise you will get it this year as preparations are underway already for June and July

events, as well as Christmas of course, but we would appreciate your input into what you would like.

The Vintage Market in July last year had some wonderful music from some very talented people and the

Food Market that we had in August was great fun as we had the people from our French twin town

involved, Gournay-en-Bray, the event was very lively with fantastic food and music and it really made

the day special. The Christmas Market was exciting for the children as we had Santa giving out

presents, balloon modelling, some great seasonal food, a skate rink, children’s games and everything

Christmassy.

For our markets this year we feel we have really ramped it up a notch. We have our Children’s Market

on Saturday 25th June with face painting, balloon modelling, Elsie the Dalek, hog roast, children’s

stalls, plus stalls run by Grovelands, Marshlands, Whitehouse and Park Mead Primary Schools.

Unfortunately Hawkes Farm School have their market on the same day as ours so they cannot attend,

but they hope to join us next year. Our Food & Drink Market on Saturday 30th July will have a variety

of stalls as well as a specialist Italian market. Hailsham FM will be at both markets to entertain us.

Our Christmas Lights Switch-on event this year will take place on Friday 25th November. As always,

we will have carol singing from some of the local schools and will be working with the local Chamber of

Commerce to hold a late night shopping event on the same night.

Our Christmas Market is planned for Saturday 3rd December and there will be more details to follow

later on this year, so watch this space.

Councillor Amanda O’Rawe

Chairman, Communities Committee


Hailsham Town Council | Annual Report: 2015/2016 6

Chairman’s Report: Neighbourhood Planning Committee

The Neighbourhood Planning Committee is a new committee for the

Town Council and was appointed at the Town Council meeting on

25th November 2015. I was appointed as its Chairman at the first

meeting. This committee is unusual for the town council in that it

includes nine town councillors and also three members of the public,

who have been invited to attend to give their views purely as

residents who are separate from and neutral to the council.

Initially, the council was delegated responsibility to make the Town

Council’s response to the Wealden Local Plan Consultation. As I am

sure you are all aware, the plan is for unprecedented changes for the

town – a growth of some 9380 houses up to 2037. The committee

worked very hard and into the late hours (one meeting lasting until

midnight) to put together what we midnight) believe is to a put full together and positive what response we believe to the is Wealden a full and Plans. positive The

Town Council’s full response to the Wealden Consultation is attached as an appendix to this Annual

Report.

In essence, the Town Council responded that it is willing to work constructively with Wealden on its

plan, but also that this council is of the view that all of the required infrastructure provisions should be

met in order to handle this scale of housing. Any reduction in the infrastructure provision for Hailsham

MUST MEAN a proportional reduction in housing provision over the period of the plan.

From there the committee has set about the process of putting together a Neighbourhood Plan for

Hailsham

Neighbourhood planning gives communities direct power to develop a shared vision for their

neighbourhood and shape the development and growth of their local area.

Working inside the Wealden Local Plan which includes the Hailsham Area Action Plan, Hailsham’s

Neighbourhood Plan can help focus on where new homes, shops and offices are to be built, what new

buildings will look like, what infrastructure should be provided, and grant planning permission for the

new buildings they want to see go ahead.

The emerging Wealden Local Plan cites “the delivery of 9380 dwellings within and around Hailsham and

surrounding towns and parishes, including 418 dwellings outstanding from the core strategy”. It is

intended to use the legal power and standing of a Neighbourhood Plan to shape Hailsham for a strong

and prosperous future.

The Neighbourhood Plan will be developed within the context of the Wealden Local Plan, national & local

planning policies and requirements. Once the plan is formally adopted by the District Council it carries

significant planning weight to help ensure that future Hailsham development takes place in a managed,

planned and co-ordinated way.

The Neighbourhood Area the Town Council is seeking to define is the whole of the Parish of Hailsham.

A plan of this scale is considered necessary to enable full consideration to be given to the significant

opportunities and challenges facing the town and to ensure the future comprehensive planning and

regeneration of the town.


Hailsham Town Council | Annual Report: 2015/2016 7

To date Steering Group representatives have:

• met with representatives of Wealden District Council to discuss the proposed preparation of a

Neighbourhood Plan including the extent of the designated area and possible scope of the proposed

plan

• scoped the possible themes of the proposed plan

• met with representatives of Burgess Hill Town Council to discuss their experiences of preparing a

Neighbourhood Plan

• prepared a draft initial marketing / communications plan

• prepared a draft initial project programme plan

The local planning authority, Wealden District Council, is in the process of preparing a draft Local Plan,

as well as a Hailsham Action Plan, and expects that the neighbourhood planning work will both respond

to and inform the content of those emerging Plans. The District Councils timetable envisages

submission of its draft plans to the Planning Inspectorate for Examination in the first quarter of 2017.

It is anticipated that the Neighbourhood Plan preparation process will be carried out in parallel to the

draft Local Plan / Area Action Plan timescales and will take no more than 12- 18 months.

The Town Council has initially set a budget of £80,000 to cover all costs associated with preparation of

a Neighbourhood Plan, including consultant costs, and having due regard to grants that may be

available.

The Neighbourhood Planning committee has a duty to build strong and positive links with the

community. We will engage with residents on all levels. A strong and focused public consultation is

needed. In order to achieve that we need the residents of Hailsham to get involved: individuals,

organisations and businesses. We need you to help us plan for the town to grow into what we want it to

be

We will communicate and consult with the people of Hailsham in a variety of ways:

• SURVEYS – we are currently putting together a public survey and will try to get as many of these

completed as possible.

• STAKEHOLDER MEETINGS - representatives from the Neighbourhood Planning Committee will arrange

to meet and visit key stakeholders and hold ward-based meetings.

• PUBLIC CONSULTATION - A range of other consultation methods are being explored such as “Pop-up”

shops

• COMMUNICATION – will take various forms, including boards in the town council offices, the Town

Council website and social media, coverage in local press and printed publications.

Councillor Paul Soane

Neighbourhood Planning Committee


Hailsham Town Council | Annual Report: 2015/2016 8

Town Clerk’s Report

This has been a really interesting council year from my perspective,

and certainly quite ‘different’ from my previous years in the role. The

election in May was surprising in that it was ‘uncontested’. This

means that all those people who put their names forward to work for

the town were ‘elected’ onto the Council without any voting, but they

all still have a mandate to work together for the good of the town.

There are some new and some very familiar faces on the Council; and

like other councils, they are as varied and different as any other cross

section of individuals. All members of the Town Council have one

thing in common though – they have volunteered their time and

effort to work together to drive the town forwards.

There was some sadness this year as well, when we lost longstanding

and well-loved Town Councillor Stella Henstock. The regard

for Stella within the council cut across local politics and political

parties – she was well loved and is missed by many.

Also emerging this year has been a dramatic rise amongst the people of Hailsham in their interest in

local politics and the council’s work. We have record numbers of people attending our meetings and

talking about us on various social media. This is of course something to be welcomed – public

involvement and interest is always welcome (although admittedly, sometimes our meeting room creaks

under the strain), it is what we as a ‘parish council’ and localism is all about.

That said I would add a note of caution and advise the public that, if there are any questions about

Town Council issues - sometimes it is best to get the answer straight from the Town Council. What I

mean by this is; ask the officers, ask the councillors, come to meetings – there are all kinds of ways of

getting answers to your questions and as long as the information is ‘in the public realm’ we will always

answer you.

Of course it goes without saying that the burgeoning public interest is almost entirely down to the

announcements made in the Wealden Local plan for an unprecedented 97% growth in the town.

Understandably this has caused a great deal of concern in the town. It is down to ‘us’ the Town Council

to work as productively as possible with the Wealden District Council as the planning authority, with the

townspeople themselves and with the other statutory bodies and infrastructure providers to obtain the

best outcomes we can for Hailsham.

I am going to repeat some of the same points I make every year in this report: The efforts and

achievements of the small and hard-working staff team are not always obvious to those outside the

council, but an enormous amount of work and expertise goes into: delivering and administering the

council’s services, liaising and communicating with the townsfolk, working with our colleagues from

other organisations, researching and writing reports, monitoring and maintaining our finances, and

offering a professional and friendly service to all of our 24 councillors.

As always, this adds up to a large and varied workload. There are over 50 council or committee

meetings per year, usually in the early evenings which can result in some fairly late nights for everyone

involved. This year alone there have been several unplanned additional council meetings and the

establishment of the Neighbourhood Planning Committee – this project alone will be a huge piece of

work.


Hailsham Town Council | Annual Report: 2015/2016 9

Our Outdoor Works team continue to provide an invaluable service to the town, working hard to

improve the environment and look after our large portfolio of land and property.

Our Youth Project team provides a vital service for the young people of the town, working tirelessly to

ensure the projects are successful, providing them with structure and a safe space and a wide range of

support services. The Friday Night Project continues to be very popular with the town’s young people

and I am pleased that it continues to run.

Another point I continually make in this report and at other times; the council maintains various

properties and important parcels of land in the town and implements other services I believe to a

consistently high level, but that is only part of the story.

One of the Town Council’s greatest strengths is its ability to facilitate strong partnerships and

relationships in order to take the town forwards together.

It continues to be the case that by working together with the other local authorities, organisations and

businesses who have influence in Hailsham that we can really get things improving and moving.

This year again we have seen some of these key partnerships go from strength to strength. The ‘Town

Team’ Hailsham Forward is still having a tangible and positive impact on the town’s economy.

We continue to work with our partners in Wealden District and East Sussex County Councils and in

other organisations such as the local police to find ways to drive the town forwards and give it the

future it deserves.

I would just like to end by thanking all of the council for their support, advice and help in allowing us to

work together successfully and for making my job interesting and rewarding – and of course to our

Mayor and Chairman, Cllr Nigel Coltman and Deputy Mayor and Vice-Chairman, Cllr Amanda O’Rawe for

being so pleasant and easy to work with.

John Harrison

Town Clerk


Hailsham Town Council | Annual Report: 2015/2016 Appendix 1

Appendix 1: Hailsham Town Council Mission Statement

Mission Statement

Hailsham Town Council will work to provide a safe, high quality social and

physical environment to meet the needs of residents and visitors; will be at the

forefront of promoting Hailsham as a place, and will work with other agencies to

defend the best interests of the Town for the benefit of everyone.

Aims & Objectives

• To enable residents of Hailsham and its surroundings to enjoy high-quality

social, recreational and cultural facilities within the Town and seek the

continuing improvement and development of these facilities in accordance with

the wishes of residents.

• To encourage and promote the economic and commercial vitality of Hailsham.

• To preserve the unique identity of Hailsham and promote its heritage.

• To ensure that harmony exists between commercial, ecological and residential

requirements.

• To consult with and take due regard of all comments received from other

statutory bodies, voluntary organisations and individuals, to ensure an

improving standard of service to meet local needs.

• To represent the views and wishes of the people of Hailsham.

• To help create a socially inclusive and caring community that embraces all

residents, irrespective of their circumstances.

• To promote and maintain the “Charter of Twinning” between the people of

Hailsham and the citizens of Gournay-en-Bray.


Hailsham Town Council | Annual Report: 2015/2016 Appendix 2

Appendix 2: Hailsham Town Council Facts & Services






has 24 elected Members

holds over 60 Council or Committee meetings a year, plus the Annual

Town (Electors’) Meeting

employs/retains 28 members of staff (including a Town Clerk, Finance

Officer and Works Supervisor, in addition to volunteer workers

owns and maintains the Hailsham Cemetery; Common Pond; allotments

(Battle Road and Station Road); Hailsham Country Park; Hempstead and

Wentworth Ponds; Solway; 1 Market Square (Square Youth Café and

Infopoint); Eastside Youth Café (Maurice Thornton Pavilion); Inglenook

and neighbouring properties (Market Street); Union Corner Hall; Western

Road Recreation Ground; Western Road Pavilion; play areas; Orchard

Park/Grovelands Barn

publishes a newsletter three times a year, distributed to households

across Hailsham

commented on over 142 planning applications in 2015/16, including 3

major applications and 1 East Sussex County Council application.


Hailsham Town Council | Annual Report: 2015/2016 Appendix 3

Appendix 3: Mayor/Deputy Mayor’s Engagements 2015/16

Date

Function

5 Jun 2015 Girl Guiding Sussex East Annual Review (Observatory Centre, Herstmonceux)

13 Jun 2015 Hawkes Farm School Summer Fete (Hawks Farm Primary School, Hailsham)

13 Jun 2015 Hailsham Photographic Society Print Show (Charles Hunt Centre, Hailsham)

15 Jun 2015 East Sussex Hugh Sheriff’s Reception (St Margaret’s Church, Ditchling)

22 Jun 2015 Armed Forces Week: Raising of Flag (Hailsham War Memorial, High Street)

28 Jun 2015 Armed Forces Day Memorial Service (Hailsham War Memorial, High Street)

28 Jun 2015 Hailsham Choral Society Summer Concert (Hailsham Civic Community Hall)

29 Jun 2015 E. Sussex County Council Chairman’s Reception (The Beach Deck, Eastbourne)

2 Jul 2015 ATC 249 Millennium Squadron Awards (Squadron HQ, Victoria Road, Hailsham)

5 Jul 2015 Hailsham Tennis Club Marathon Event (Hailsham Tennis Courts, Western Road)

16 Jul 2015 Grand Opening of Boots The Opticians (Vicarage Field, Hailsham)

21 Aug 2015 Sheikh Gulzar’s Charity Summer Barbecue (Boship Farm Lions Hotel, Hailsham)

20 Sep 2015 Battle of Britain Commemoration Service (Hailsham Parish Church)

20 Sep 2015 Battle of Britain Wreath Laying Ceremony (Hailsham War Memorial, High Street)

26 Sep 2015 Hailsham Choral Society Autumn Concert (Hailsham Parish Church)

7 Oct 2015 Environment Hailsham Awards Presentation (Charles Hunt Centre, Hailsham)

11 Oct 2015 Hailsham Lions’ Club Charter Luncheon (Wellshurst Golf Club, Hellingly)

3 Nov 2015 Age Concern Hailsham Volunteer Awards (Charles Hunt Centre, Hailsham)

11 Nov 2015 Remembrance Day Service (Hailsham War Memorial, High Street)

27 Nov 2015 Wealden Citizens’ Advice Bureau AGM (Main Hall, Pine Grove, Crowborough)

28 Nov 2015 Hailsham Christmas Lights Switch-on (Vicarage Field, Hailsham)

5 Dec 2015 Hailsham Christmas Market (Town Centre and Hailsham Civic Community Hall)

9 Dec 2015 St Wilfrid’s Hospice Lights of Love Service (Hailsham Parish Church)

17 Dec 2015 Hailsham Choral Society Christmas Concert (Hailsham Civic Community Hall)

12 Jan 2016 Hailsham Training Centre Grand Opening (Station Rd Industrial Estate, Hailsham)

4 Mar 2016 Hailsham Photographic Society Colour Show (Hailsham Civic Community Hall)

13 Mar 2016 Hailsham Lions It’s a Special Knockout (Bede’s School, Upper Dicker)

21 Mar 2016 Hailsham U3A Open Day (Hailsham Civic Community Hall)

21 Mar 2016 Wealden Brass CD Launch (Union Corner Hall, Hawks Road)

24 Mar 2016 HomeStart Volunteer Meeting (Hailsham East Community Centre, Vega Close)


Hailsham Town Council | Annual Report: 2015/2016 Appendix 4

Appendix 4: Member & Officer Contact Information

HAILSHAM TOWN COUNCIL

Inglenook ● Market Street ● Hailsham ● East Sussex ● BN27 2AE

T: (01323) 841702 F: (01323) 842978

E: enquiries@hailsham-tc.gov.uk W: www.hailsham-tc.gov.uk

TOWN CLERK & OFFICERS

Brand, Lynn Finance Assistant lynn.brand@hailsham-tc.gov.uk

Caira, Mickey Deputy Town Clerk/Business Enterprise Manager mickey.caira@hailsham-tc.gov.uk

Giddings, Karen Planning & Environment Officer karen.giddings@hailsham-tc.gov.uk

Gillett, Richard Works Supervisor richard.gillett@hailsham-tc.gov.uk

Hagger, Michelle Finance Officer michelle.hagger@hailsham-tc.gov.uk

Hall, Terry Communications/Public Information Officer terry.hall@hailsham-tc.gov.uk

Harper, Sherridan Receptionist & Administrator enquiries@hailsham-tc.gov.uk

Harrison, John Town Clerk john.harrison@hailsham-tc.gov.uk

Joyes, Andy Youth Project Coordinator andy.joyes@hailsham-tc.gov.uk

Letschka, Christian Apprentice Receptionist & Administrator enquiries@hailsham-tc.gov.uk

Saxby, David Burials & Properties Officer david.saxby@hailsham-tc.gov.uk

TOWN COUNCIL MEMBERS

South & West Ward

Cllr M. BURT 56 Old Orchard Place, Hailsham 01323 840345

Cllr L. COLLINSON C/o Inglenook, Market Street, Hailsham 07706 915716

Cllr S. COTTINGHAM 110 Station Road, Hailsham 01323 845792

Cllr M. LAXTON 70 Harmers Hay Road, Hailsham 07723 444209

Cllr J. PUTTICK 145 The Diplocks, Hailsham 07762 502362

Cllr R. GROCOCK Camelot, Western Road, Hailsham 01323 842931

Cllr A. O’ RAWE 40 Sandbanks Way, Hailsham 07525 351580

Cllr C. TASANE Flat 1, 20 South Road, Hailsham 07503 594302

Cllr C. TRIANDAFYLLOU Hillcrest, Coldthorn Lane, Hailsham 01323 442956

Cllr A. WILLIS C/o Inglenook, Market Street, Hailsham 01323 841702

Central & North Ward

Cllr B. BECKETT 27 Lansdowne Drive, Hailsham 01323 841702

Cllr F. BERRY 12 Stoney Lane, Hailsham 01323 843880

Cllr N.COLLINSON Hawkland House, Hawkswood Road, Hailsham 01323 846040

Cllr N. COLTMAN 8 Marshfoot Lane, Hailsham 01323 841925

Cllr P. HOLBROOK 146 Battle Road, Hailsham 01323 841978

Cllr G. MOORE 15 Garfield Road, Hailsham 01323 888013

Cllr M. PINKNEY 27 Lansdowne Drive, Hailsham 07988 745222

East Ward

Cllr G. BLAKE-COGGINS Tanglewood, South Road, Hailsham 01323 848713

Cllr A. TRIANDAFYLLOU Hillcrest, Coldthorn Lane, Hailsham 01323 442956

Cllr J. WELLS 13 Geering Park, Hailsham 07701 382595

Upper Horsebridge Ward

Cllr C. COLLINSON-O’TOOLE C/o Inglenook, Market Street, Hailsham 01323 841702

Cllr B. HOLBROOK 146 Battle Road, Hailsham 01323 841978

Cllr P. SOANE 200 London Road, Hailsham 01323 449794

Cllr S. VAN DER GEYTEN C/o Inglenook, Market Street, Hailsham 01323 842710


Hailsham Town Council | Annual Report: 2015/2016 Appendix 5

Hailsham Town Council:

Response to Wealden Local Plan Consultation

Hailsham Town Council (HTC) is willing to work constructively with all stakeholders on its preferred

option for testing as outlined in the Wealden District Council (WDC) Local Plan - Wealden Local Plan

(WLP). However, HTC feels that a number of questions are posed, rather than answered, in the draft

plan and clear answers would be sought before a formal acceptance of the key ‘sustainability’ issue of

the draft plan can be agreed.

The following document is an outline of the areas of concern that will need to be addressed

exhaustively, evidenced correctly, and both the feasibility and affordability demonstrated before HTC

can be convinced to fully support the plan.

Should the required infrastructure feasibility, funding (i.e. Community Infrastructure Levy (CIL)

contributions) and affordability results come up short then the housing numbers should come up

proportionately short.

We welcome WDC front-loading infrastructure to ensure no further detriment to the existing residents

of Hailsham. However, we would seek further assurances over the scheduling and co-ordination of the

revolving infrastructure fund with the other key stakeholders e.g. East Sussex County Council (ESCC),

Clinical Commissioning Group (CCG), etc.

Education

We have concerns over the budgets and lack of CIL contributions indicated in the plan to actually meet

the needs of the future provision of education. ESCC’s own data shows a huge deficit in early years

provision, this year there are 120 places short of the need. This will only increase when Government

funded hours double. There are little signs of any increase in privately run nurseries or childminders

due to the financial challenges of running such a business. With no ESCC owned land available, school

provision will be developer led.

HTC must have direct input into the Area Action Plan (AAP) to identify the future growth of schools.

The Higher Education (HE)/Further Education (FE) College has made little progress as students prefer

the courses provided by neighbouring Eastbourne colleges. Therefore there is merit to look to the

future of broader FE services in Hailsham.

We also feel that there has been no consideration for a special needs school and would like this

reviewed with some urgency. HTC will actively support and encourage the use of our community

spaces/buildings for a range of family activities and care services.


Hailsham Town Council | Annual Report: 2015/2016 Appendix 5

Translating housing numbers and population statistics into recommended infrastructure, whilst

tentative, gives some idea of the development which will be needed. Data from Department for

Education (DfE) show there are 23,727 pupils and 22 Primary School in East Sussex

(1080pupils/school). 9,380 more households even at an optimistic projection of one child per represent

nine more primary schools needed.

The projections from ESCC clearly indicate a growth rate of significant proportion in school population

(11-16), which with new development, will become ever larger. www.gov.uk states there are 26,902

students in East Sussex in 26 secondary schools (1,200 in Hailsham Community College).

Extrapolating the data for the additional homes, another secondary school will be required.

Major issues the town faces:

• Recruitment and retention of teachers; a problem not solved by affordable housing for teachers.

• ESCC’s admissions process causes huge transport issues as families travel across town to go to

chosen schools/nurseries; not solved by walking, bus routes or cycle routes.

• ESCC cuts; to avoid further deterioration of existing schools and pupil learning, a greater emphasis

has to be given from Wealden to funding and building schools to avoid undue pressure on existing

schools.

• In larger schools (2+ entry form schools) before and after school provision is unable to be met; as

you increase the working population this becomes a key issue.

Medical Services

In the WLP there is no health assessment of Hailsham.

This is unacceptable given the proposed increase in homes that should only be proportional to our

current provision of National Health Service (NHS) services deliverable today.

Current figures show 14% of older residents are income deprived. 16 % of children come from

households of low income. Poverty is on the rise 21% of children in Hailsham attract a pupil premium

for social and emotional needs.

The health of our town is poor with obesity, smoking and alcohol consumption and of utmost concern

are the rising mental health issues that affect about 2,000 Residents. In addition to this the health

provision is widely accepted as inadequate for the Hailsham area due to the downgrade of the District

General Hospital (DGH).

Vaccinations for Herd Immunity are well below acceptable levels and the risks of the programme of

delivery need addressing urgently.

WLP needs to provide now within the infrastructure:

• A community Hospital will be a requirement due to downgraded services at the DGH

• Build a rehabilitation residential centre in order to free up bed blocking at DGH.

Community Provision of Day Care for our aged population. Residential homes are required along with

specialist dementia places.

• Home suitable for retirement including bungalows, flats, assisted housing and purpose built

retirement village(s) proportional to the local need.

• Be visionary about the use of community buildings to incorporate a range of NHS services i.e. health

visitors, play specialists, disability groups and day clubs.

• Pursue with vigour the promised polyclinic.

East Hertfordshire, as a component of its appraisal, commissioned a separate Health Impact

Assessment along with its proposed development plan. WDC fails to identify the impact on health of

the preferred option and the increasing urbanisation in the south of the district.

The Nuffield Trust survey indicates 6.8 doctors for every 10,000 people (exceptionally low by

comparison to European Union countries).


Hailsham Town Council | Annual Report: 2015/2016 Appendix 5

Even if the Local Plan is limited to a doubling in population a further 13 doctors are needed. As current

vacancies cannot be filled, it seems optimistic to believe that further requirements will be met.

Towns with a population of 40,000+ all have a hospital, but the WLP fails to mention hospitals and

hospital doctors. Equally four dentists per 10,000 people (Health and Social Care Indicators from

www.gov.uk) would mean 12 more dentists would be needed.

Issues include:

• The ability of health services to meet the needs of growing populations is a national concern,

particularly with regards to the number of General Practitioners (GPs) being trained and impact upon

primary health care provision to meet the needs of local communities.

• There is a need for capital and revenue funding support in order to provide new facilities.

• Where significant growth is proposed in an area which is currently served by a branch surgery, issues

may arise in relation to primary care provision. Areas of concern at present are Uckfield, Heathfield,

Mayfield and Horam in the north.

• The pace of development will present problems with provision. For each additional 2,000 people an

extra GP may be required. There are a number of GPs in the area close to retirement and recruitment

may be a problem.

• Additional workforce issues in relation to nursing staff and support staff.

• GPs are independent practices. Whilst CCG’s work with GP practices, the CCG cannot require them to

expand to meet new demands. This could leave the CCG with problems where there are significant

numbers of people requiring treatment.

• Ensure sufficient land is allocated for the demand and that there is strategic infrastructure provision

for educational, health or recreational provision to support this plan that has been identified through

the Infrastructure Delivery Plan (IDP) and supported by other feasibility and need studies.

• A health assessment should be commissioned in order to deliver the plan.

Road Transport

The Movement & Access Strategy for Hailsham and Hellingly (MASHH) project has identified many

aspects of road transport issues in and around Hailsham already:

• Ersham Road/South Road/Diplocks Way Junction;

• Battle Road/High Street junction;

• Western Road / South Road junction;

• Hempstead Lane to Leap Cross road upgrade (including roundabout.)

A full study of the impact on the existing and new town areas will need to be commissioned, and should

be a priority for the AAP to investigate at its earliest convenience.

We welcome the statement from WDC that the A27 is a ‘show stopper.’

The requirement that development is predicated on the delivery of improvements to the A22 and A27 is

not an argument that merits consideration within the current views of the Department of Transport

(DoT) - A27 Upgrade.


Hailsham Town Council | Annual Report: 2015/2016 Appendix 5

It is accepted that a complete review of car parking will be needed for the town due to the pressure

that already exists. HTC supports the WDC policy of free parking, however accepts that the provision of

schemes such as park and ride or multi-story parking could carry some cost.

Public Transport

Hailsham will require an innovative public transport service to work around the restrictions on the road

network currently. The goal should be direct & fast links to an upgraded Polegate Parkway station that

serves Hailsham.

Conservation Area

There are concerns over the Conservation Area proposals for High Street and these need further

consideration and discussion before a final position can be submitted.

Economic Plan and Employment

HTC is sceptical over the methodology behind the employment opportunities suggested to be created

as part of the plan. There is a need to attract skilled labour, ‘hi tech’ and professional employment to

enable a more cohesive and affluent society.

There is a concern that the growth forecast for Wealden is suggested as 67% faster than Lewes and

Rother to 2025, 126% faster than Eastbourne and 210% than Hastings. There are no reasons put

forward to support or explain the large difference in scale of these figures, which given their magnitude

must raise serious concern regarding their veracity.

An analysis of the options produces uncomfortable conclusions, there is very little recent history of

manufacturing or business, so raising the profile and dependence on retail and rural economics

becomes more important. Here there is the conflict between sustainable development and travel,

accessibility to jobs and communications. There are options which have opposite proposals and are

contradictory. Option 40 for example, uses the idea of resisting provision (subsection1) and yet

supporting it (subsection 3.)

As a more general criticism there are laudable aims, but no plans, objectives or actions as to how they

might be achieved and certainly no predictions about potential outcomes and figure. However the

proposed developments are within the countryside, do not promote sustainable development and do

not reduce ambient particulate matter. The issue of increased carbon emissions is repeatedly quoted

as problematic in this section: encouraging movement in tourism, converting rural buildings (Tables 45,

46, 48, 49, 50.)

The proposed equestrian options and conversion of rural buildings will not yield the number of

opportunities desired, but even if they do accessibility will be a key issue. It is a fact that rural wages

tend to be lower than the average, so demand on social and affordable housing will increase as a result

of this proposal. The Local Plan acknowledges in its agricultural and rural commercial activity sections

that there would be less conversion of existing buildings and more large scale expensive dwellings.

In ‘A critique of the Strategic Housing Market Assessment’ the economic growth of Wealden is

challenged at a number of levels: the use of data, the conclusions and relationships and future

projections. The arguments will not be rehearsed here other than to reinforce the validity of the

interpretations about the economy and employment.

Tourism

HTC seeks further clarification of the vision and deliverability of the ‘large scale tourist attraction’ along

with substance and method of attracting such private sector funding in the area. Furthermore there

appears to be no allocation for the land that would be required.

A survey should be conducted of the proposed tourism site to compare data to supply and determine if

the advantages cited are realistic and contribute to the economy as suggested.


Hailsham Town Council | Annual Report: 2015/2016 Appendix 5

Sport and Leisure

There is evidential demand for a large multi sports facility and, in particular team sports facilities,

including astro-turf pitches, indoor sports halls and specialist sports.

Land allocation for sport and leisure is not specified in the WLP at all and must be identified

appropriately, and adequately to ensure sports at all levels can be accommodated.

Design and Layout

Rigid adoption of a newly ‘beefed up’ design guide would need to be agreed ensuring the mistakes of

years gone by with poor quality housing built in too close proximity to each other are not made again –

real substance to the words from WDC will need to be given.

Planning aspects such as density levels, materials used, communal space and styles of buildings should

be closely attended to in this document and enforced.

The proposed ‘extension’ to the town centre will need to be sympathetic to the existing town in order to

avoid an ‘old town’ vs ‘new town’ divide in terms of trader appeal and shopper experience.

Close attention should also be made towards ensuring that land allocation is appropriate, with schools,

medical and community facilities in the right places for the residents.

Social Infrastructure

There is a need to construct a new plan to address the burials situation. The proposal to build

approximately 4000 new houses to the south side of Hailsham and approximately 5400 in the parish of

Arlington, with future planning applications for infill of one off or small developments of more houses in

the next 6 years as an add-on to the proposed housing projection.

The existing cemetery has approximately 1200 spaces remaining. Therefore, there is a need for

negotiations with developers or land owners to procure land for an extension to the cemetery in line

with the projected future expansion of Hailsham.

A Working Party to investigate the infrastructure needed to meet the requirements as indicated:

• Expansion of the Cemetery;

• Existing and future projected burial requirements;

• New cremation interment area;

• Construction of a new road giving funeral corteges better access to the interment site;

• Modernisation of the chapel.

• Co-operation from the funeral directors to be included in the plan;

• Consider the overall layout, if any is required to accommodate different religions;

• Possibility of a Crematorium – reasoning that Hailsham could accommodate other parishes i.e.,

Berwick, Ripe, Willingdon, Polegate, Stone Cross, Chalvington, Chiddingly, Magham Down and

Herstmonceux or within a given radius of Hailsham;

• Closer liaison with Hellingly.

• Five new Community Halls with full disabled facilities.

Environment

An Environmental Impact Assessment is needed to study the impact of the options before any further

plans are discussed.

The environment forms one of the core roles of sustainable development, and offers a number of

dimensions for potential delivery. We analyse our issues against this framework.

Data from the National Traffic Survey (NTS) (2012) and the DoT (2015) conclude that 2.6

trips/day/person are made with 68% of people using personal transport to travel to work.


Hailsham Town Council | Annual Report: 2015/2016 Appendix 5

The Office for National Statistics (ONS) adds that the South East has the highest car ownership,

number of vehicles (double the next area) and accidents (2014).

Given the lack of rail infrastructure and paucity of public transport these figures are likely to remain at

least stable (as they have since 2007). East Sussex County Council (Focus 2012) states that traffic is

the main contributor to air quality. The 97% increase in housing for the area (9,500 houses) will have

significant and fundamental effects on: congestion (ONS) public health (BMI: The Public Health Problem

which won’t go away 2015) accidents and road infrastructure. A reasonable optimistic estimate would

be an additional 50,000 journeys. We also question the capacity of our local road network to sustain a

97% growth in housing numbers.

It would seem to us that this element will not minimize the pollution or reduce the carbon economy,

which are prerequisites of sustainable transport; rather particulates, greenhouse gases and air

pollutants are likely to rise. Given the demography of the locality we have population groups which

would be inherently more sensitive to this ambient matter with associated public health concerns.

Additionally this will be compounded by the necessity to travel to use social, educational and health

infrastructure.

A significant criterion of the delivery structure emphasises the protection of the Green Belt. Strategic

Sites Development Plan (SDA3 2012) identifies 87.5% of north Hailsham to be Greenfields and adds

that there would be a change in Hydrology (as well as the coalescing of villages) if this area was used

for housing development. It is, in fact, a significant strategic area for building. The other site examined

was east Hailsham (SDA2 2012) where Wealden District Council listed all the objections including traffic

increases, the sensitivity of landscape and the local hydrology. This is also a flood risk which

impermeable surfaces will exacerbate.

The proposed development area lies between three environmentally sensitive locations (Ashdown

Forest, Pevensey Levels and South Downs) and as a result the housing is concentrated into a relatively

small area. The desire to protect the sensitive sites is laudable, and would give rise to very little

opposition. However, as a result this reduces the amount of land available for building. The housing

allocation for Wealden does not take this into account and so there has to be a compromise.

There can be no concession when it comes to protecting these sites, and so the assessed housing need

needs to be reviewed. If the policy is agreed there will be an increase in housing and population density

and erosion of existing landscapes. There would be the loss of ecosystems and habitats, the destruction

of traditional field patterns, be visually damaging, conflict with the character of existing structures and

loss of amenity space. These will cause deterioration in the natural environment.

The closest sensitive habitat is the Pevensey Levels (Site of Special Scientific Interest (SSSI)),

RAMSAR, and Special Area of Conservation (SAC) and The Habitats Regulations already makes

reference to the significant effect of the Core Strategy with respect to Biodiversity, drainage and the

failing water-bodies, and this plan proposes further development. Wealden outlines in its Biodiversity

Paper (2011), the contribution of further developments to loss of biodiversity, the loss of ancient

woodland and the fragmentation and deterioration of habitats. In a further paper (2013) Wealden also

cites the need for more amenity space, a deficit in provision of leisure space, accessibility and Planning

Policy Guidance (PPG) 17 condemns development in East (SHH2) and North (SSH5) Hailsham.

It would appear that delivering sustainable development to the extent proposed would have significant

effects on trying to enhance the environment, improving the biodiversity, minimising the waste and

pollution and lowering the Carbon economy; criteria upon which the environmental role so heavily

relies.

Additionally the policy needs to protect ancient woodland ecosystems.

Waste water would appear to be a major stumbling block to this plan and its preferred options.

Therefore, as the waste water provider states that new technology able to handle this size of building

provision will not be in place until 2022 NO new large scale building should be considered until at least

this date or until the technology is in place, tested and proven, whichever is the later date.


Hailsham Town Council | Annual Report: 2015/2016 Appendix 5

The whole area suffers from a high ground water table that makes adequate provision for surface water

drainage difficult and will exacerbate flooding both in the immediate area and the wider areas of

Alfriston (in the case of the Cuckmere catchment) and Eastbourne (in the case of Levels).

Utilities and Services

All service providers must be encouraged to contribute to the consultation process and AAP

Broadband and mobile phone masts are of primary concern as there is known pressure on these

services already.

Social Equity and Social Impact

The allocation of social and affordable housing within the plan needs a full assessment based on the

current provision within the town and surrounding area.

The settlement hierarchy has inconsistencies and need to be reviewed.

Police fire and ambulance services will require significant service provision alterations. Hailsham is

already the busiest retained fire station in the district.

Infrastructure Finance

There are many concerns over the financing of the infrastructure that will be required to deliver the

plan and significant effort will be required to ensure the funding becomes available and a process of

transparent reporting and open accounting occurs throughout.

A realistic assessment of the cost of infrastructure and the chances of government grants to meet the

shortfall will be required.

Summary

This council is of the view that all of the provisions should be met in order to handle this scale of

housing. Any reduction in the infrastructure provision for Hailsham MUST MEAN a proportional

reduction in housing provision over the period of the plan.

This document was written by the Hailsham Town Council’s Neighbourhood Planning Committee with

delegated authority to respond on behalf of the Town Council.

Members:

Councillors:

N S Collinson

Ms C. Collinson-O’Toole

Mrs S Cottingham

P Holbrook

Mrs. M Laxton

G. Moore

J Puttick

P Soane (Chairman)

C. Triandafyllou

Ex Officio:

Ms V Browne

S Cross

Mrs H Deehan

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