16-17 New Supts Resource

gabuie

New Superintendent

Checklist and Resource Guide


New Superintendent

Checklist and Resource Guide

SY 2016-­‐2017

Originally Compiled by:

Mike Mathes, Supt., Seaman USD 345

Sharon Zoellner, Supt., Louisburg USD 416

Edited 2011 by:

Clay Murphy, Supt., Conway Springs USD 356

Steve Pegram, Supt., Santa Fe Trail USD 434

Craig Wilford, Supt., Derby USD 260

Edited 2012 by:

Denise O’Dea, Supt., Wamego USD 320

Edited 2015 by:

Brenda Dietrich, Supt., Auburn-­‐Washburn USD 437


IMPORTANT PHONE NUMBERS AND CONTACT INFORMATION

Kansas School Superintendents’ Association (KSSA)

G.A. Buie, Executive Director

United School Administrators of Kansas (USA|Kansas)

G.A. Buie, Executive Director

Kansas Association of School Boards

John Heim, Executive Director

Kansas Educational Leadership Institute

Dr. Dan Yunk, Executive Director

Kansas National Educators Association

Kevin Reimman, Executive Director

Kansas State High School Activities Association

Gary Musselman, Executive Director

American Association of School Administrators (ASSA)

Dan Domenech, Executive Director

785.232.6566

785.232.9776 fax

www.kansassuperintendents.org

785.232.6566

785.232.9776 fax

www.usakansas.org

800.432.2471

www.kasb.org

785.532.5758

http://www.coe.k-­‐state.edu/keli/

keli@k-­‐state.edu

785.232.8271

www.knea.org

785.273.5329

www.kshsaa.org

703.528.0700

www.aasa.org

Kansas State Department of Education (Main)

785.296.3201

900 SW Jackson, Topeka 66612 www.ksde.org

Dr. Randy Watson, Commissioner (Penny Rice)

Dale Dennis, Dep. Commissioner (Tamra Milligan)

Brad Neuenswander, Dep. Commissioner (Theresa Coté)

785.296.3202

785.296.3871

785.296.2303

Additional contacts

_________________________________________

_________________________________________

_____________________

_____________________


This publication may not be reproduced without permission from the

Kansas School Superintendents’ Association.

Copyright © 2012 Kansas School Superintendents’ Association


STATEMENT OF ETHICS

An educational leader’s professional conduct must conform to an ethical code of behavior, and

the code must set high standards for all educational leaders. The educational leader provides

professional leadership across the district and also across the community. This responsibility

requires the leader to maintain standards of exemplary professional conduct while recognizing

that his or her actions will be viewed and appraised by the community, professional associates

and students.

The educational leader acknowledges that he or she serves the schools and community by

providing equal educational opportunities to each and every child. The work of the leader must

emphasize accountability and results, increased student achievement, and high expectations

for each and every student.

To these ends, the educational leader subscribes to the following statements of standards:

• Makes the well being of students the fundamental value of all decision making.

• Fulfills all professional duties with honesty and integrity and always acts in a trustworthy

and responsible manner.

• Supports the principle of due process and protects the civil and human rights of all

individuals.

• Implements local, state and national laws.

• Advises the school board and implements the board's policies and administrative rules and

regulations.

• Pursues appropriate measures to correct those laws, policies, and regulations that are not

consistent with sound educational goals or that are not in the best interest of children.

• Avoids using his/her positions for personal gain through political, social, religious, economic,

or other influence.

• Accepts academic degrees or professional certification only from accredited institutions.

• Maintains the standards and seeks to improve the effectiveness of the profession through

research and continuing professional development.

• Honors all contracts until fulfillment, release or dissolution mutually agreed upon by all

parties.

• Accepts responsibility and accountability for one's own actions and behaviors.

• Commits to serving others above self.


KSSA

KANSAS SCHOOL

SUPERINTENDENTS'

ASSOCIATION

2016-2017 Board of Directors

Cory Gibson

President

Suzan Patton

President-­‐‐Elect

USD 262 Valley Center

143 S Meridian Ave

Valley Center 67147-­‐‐2135

316-­‐‐755-­‐‐7000 • 316-­‐‐755-­‐‐7001 Fax

cory.gibson@usd262.net

2016-­‐‐2017

USD 382 Pratt

401 S Hamilton

Pratt 67124

620-­‐‐672-­‐‐4500 • 620-­‐‐672-­‐‐4509 Fax

suzan.patton@usd382.com

2016-­‐‐2017

Destry Brown

Past President

G. A. Buie Executive Director

USD 250 Pittsburg

510 Deill St PO Drawer 75

Pittsburg 66762-­‐‐0075

620-­‐‐235-­‐‐3100 • 620-­‐‐235-­‐‐3106 Fax

dbrown@usd250.org

2016-­‐‐2017

Loren Feldkamp

Region 1 1000

USD 453 Leavenworth

200 N 4th St

Leavenworth 66048-­‐‐0186

913-­‐‐684-­‐‐1400 • 913-­‐‐684-­‐‐1407 Fax

mike.roth@usd453.org

2016-­‐‐2019

Brian Spencer

Region 2 1000

USD 288 Central Heights

3521 Ellis Rd

Richmond 66080-­‐‐9801

785-­‐‐869-­‐‐3455 • 785-­‐‐869-­‐‐2675 Fax

bspencer@usd288.org

2013-­‐‐2019

USD 290 Ottawa

1404 S Ash

Ottawa 66067

785-­‐‐229-­‐‐8010 • 785-­‐‐229-­‐‐8019 Fax

strohj@usd290.org

2015-­‐‐2018


Brian Smith

Region 31000

USD 499 Galena

702 E 7th

Galena 66739

620-­‐‐783-­‐‐4499 • 620-­‐‐783-­‐‐5547 Fax

bsmith@galena499.org

2013-­‐‐2019

USD 413 Chanute

315 Chanute 35 Pkwy

Chanute 66720

620-­‐‐432-­‐‐2500 • 620-­‐‐431-­‐‐6810 Fax

proffittr@usd413.org

2016-­‐‐2019

Brad Starnes

Region 4 1000

USD 329 Mill Creek Valley

213 E 9th PO Box 157

Alma 66401-­‐‐0157

785-­‐‐765-­‐‐3394 • 785-­‐‐765-­‐‐3624 Fax

bstarnes@usd329.com

2015-­‐‐2018

USD 475 Geary County

123 N Eisenhower PO Box 370

Junction City 66441-­‐‐0370

785-­‐‐717-­‐‐4000 • 785-­‐‐717-­‐‐4003 Fax

corbinwitt@usd475.org

2016-­‐‐2019

Tom Alstrom

Region 51000

USD 440 Halstead

521 W 6th

Halstead 67056-­‐‐2197

316-­‐‐835-­‐‐2641 • 316-­‐‐835-­‐‐2305 Fax

talstrom@usd440.com

2016-­‐‐2019

USD 313 Buhler

406 W 7th

Buhler 67522

620-­‐‐543-­‐‐2258 • 620-­‐‐543-­‐‐2510 Fax

mike.berblinger@usd313.org

2015-­‐‐2018

David Grover

Region 6 1000

USD 268 Cheney

100 W 6th

Cheney 67025

316-­‐‐542-­‐‐3512 • 316-­‐‐542-­‐‐0326 Fax

dgrover@usd268.org

2016-­‐‐2019

USD 267 Renwick

600 W Rush PO Box 68

Andale 67001-­‐‐0068

316-­‐‐444-­‐‐2165 • 316-­‐‐445-­‐‐2241 Fax

tracy.bourne@usd267.com

2016-­‐‐2019


Robert Young

Region 7 1000

USD 388 Ellis

1011 Washington PO Box 256

Ellis 67637-­‐‐0256

785-­‐‐726-­‐‐4281 • 785-­‐‐726-­‐‐4677 Fax

ryoung@usd388.k12.ks.us

2014-­‐‐2017

USD 379 Clay County

807 Dexter PO Box 97

Clay Center 67432-­‐‐0097

785-­‐‐632-­‐‐3178 • 785-­‐‐632-­‐‐5020 Fax

mikefolks@usd379.org

2016-­‐‐2019

Bob Diepenbrock

Region 8 1000

USD 331 Kingman-­‐‐Norwich

115 N Main

Kingman 67068-­‐‐0416

620-­‐‐532-­‐‐3134 • 620-­‐‐532-­‐‐3251 Fax

bdiepenbrock@knusd331.com

2016-­‐‐2019

USD 428 Great Bend

201 S Patton Rd

Great Bend 67530-­‐‐4613

620-­‐‐793-­‐‐1500 • 620-­‐‐793-­‐‐1585 Fax

brad.reed@usd428.net

2016-­‐‐2019

Jamie Rumford

Region 91000

USD 466 Scott City

704 S College Box 288

Scott City 67871-­‐‐1717

620-­‐‐872-­‐‐7600 • 620-­‐‐872-­‐‐7609 Fax

jrumford@usd466.org

2015-­‐‐2018

USD 352 Goodland

1312 Main Box 509

Goodland 67735-­‐‐0509

785-­‐‐890-­‐‐2397 • 785-­‐‐890-­‐‐8504 Fax

bill.biermann@usd352.org

2014-­‐‐2017

Kenneth Harshberger Region 101000

USD 226 Meade

409 School Addition Box 400

Meade 67864-­‐‐0400

620-­‐‐873-­‐‐2081 • 620-­‐‐873-­‐‐2201 Fax

harshberger@usd226.org

2015-­‐‐2018

USD 418 McPherson

514 N Main

McPherson 67460-­‐‐3406

620-­‐‐241-­‐‐9400 • 620-­‐‐241-­‐‐9410 Fax

mark.crawford@mcpherson.com

2015-­‐‐2018

John Allison

Region 11

Service Center

USD 259 Wichita

201 N Water

Wichita 67202-­‐‐1292

316-­‐‐973-­‐‐4500 • 316-­‐‐973-­‐‐4595 Fax

jallison@usd259.net

2016-­‐‐2019


Glen Suppes

AASA Governing Board

Justin Henry

AASA Governing Board

USD 400 Smokey Valley

126 S Main

Lindsborg 67456-­‐‐2129

785-­‐‐227-­‐‐2981 • 785-­‐‐227-­‐‐2982 Fax

gsuppes@smokyvalley.org

2015-­‐‐2017

USD 265 Goodard

201 S Main PO Box 249

Goddard 67052-­‐‐0249

316-­‐‐794-­‐‐4000 • 316-­‐‐794-­‐‐2222 Fax

justinhenry@goddardusd.com

2015-­‐‐2018


KANSAS STATE BOARD OF EDUCATION

Contact Information

Contacts can be found www.ksde.org/board

Source: Kansas State Department of Education website (www.ksde.org)


A CHECKLIST FOR NEW SUPERINTENDENTS

First Day on the Job

ü Introduce yourself to all central staff

ü Set up lists of names, addresses, e-­‐mail addresses, phone numbers, etc. of all critical staff

members

ü Arrange office and files the way you want

ü Go over expectations with your secretary or clerk. Find out how things work in the office.

ü Conduct office staff meeting to establish your expectations

ü Set dates and first agenda for administrative team/cabinet meetings (See Appendix A)

First Week

ü Review Board policy book/Strategic Plan/ Negotiated Agreement/Classified Handbook

ü Prepare July Board meeting agenda (Appendix B)

ü Tour the facilities

ü Review and familiarize yourself with the district website

ü Introduce yourself to: County Clerk, Mayor, news media personnel, service organizations

(Optimists, Kiwanis, Chamber of Commerce, etc.) Sheriff, Police Chief, etc.

ü Meet with administrative team/cabinet

ü Meet with CFO/get credit card and regulations/signature authorizations for checks (Appendix C)

ü Call/meet with your KSSA mentor

June-­‐July

ü Attend KSDE budget workshop (usually in June)

ü Finalize budget/have KSDE review it

ü Finalize negotiations

ü Check on process of distributing contracts

ü Meet with newly elected Board president (July BOE meeting)

ü Prepare goal setting session with board

ü Send all staff a "Get to Know You or Welcome Back" letter (Appendix D)

ü Prepare for back to school meeting/retreat with administrators (Appendix E)

ü Review payroll procedures

ü Review KOMA/KORA (Appendix F)

ü Meet with each administrator or cabinet member personally (Appendix G)

ü Review emergency procedures

ü Review district/school calendars

ü Check in with Transportation, Food Service, Maintenance…Are they ready?

ü Review any KASB recommended Policy up-­‐dates

ü Work with Business Office/Clerk to determine Budget Hearing date


August

ü Certify budget with KSDE on or before August 25 th

ü Review progress of 18-­‐E Report

ü Review any staffing issues, class sizes, vacancies, long term subs

ü Prepare for new teacher orientation

ü Prepare for back to school meeting with all staff

ü Meet with representatives of Teacher’s Association

ü Visit each school site to make sure buildings are prepared for first day of school

ü Visit as many teacher's classrooms as possible and introduce yourself

ü Highway Patrol Bus Inspections

ü Write article for Back to School newsletter or website (Appendix H)

ü Visit as many “Sneak Peek”, “Back to School Night” and “Open Houses” as possible

ü Be in schools on the first day

ü Check with internal fiscal auditors for timeline to complete audit

ü Check on teacher mentor program

ü Meet with your KSSA mentor

September

ü Prepare for student day count (Sept. 20 th )

ü Prepare SO66 report

ü Become familiar with teacher evaluation process and dates and classified staff eval

process/dates

ü Review staff development plans for the year

ü Check in with neighboring Superintendents and clarify Snow Day communications – get cell

phone #’s

ü Attend KASB and USA|Kansas Regional meetings, if scheduled

ü Attend the Council of Superintendents meeting

ü Finalize state and local assessment dates

ü Prepare for Parent-­‐Teacher conferences

ü Meet with your KSSA mentor

October

ü New superintendent must be evaluated by the 60 th day of each semester – remind Board

ü Snow day process in district/contact media outlets

ü Discuss legislative platform with the Board (Appendix I)

ü Check on grade card procedures

ü Check on parent-­‐teacher conference schedules

ü Attend building and district staff development activities

ü Register for the KSSA fall conference, if one is scheduled

ü Schedule evaluations for any new Principals/Asst. Principals

ü Alert Board members of election requirements if election year

ü Send letter to all candidates for the board (Appendix J)


November

ü Review holiday traditions and review when the is district closed

ü Special Education report is due December 1st

ü New teacher 60th day evaluation deadline/make sure principals know date

ü Register Board for KASB annual conference

ü Complete internal fiscal audit

ü Find out from KSDE when state audit is scheduled

ü Familiarize yourself with end of the first semester preparations

ü Meet with your KSSA mentor

December

ü Attend KASB conference

ü Prepare for second semester/school start up/staff development

ü Discuss negotiated agreement changes with cabinet/staff/Board

ü Hold new Board member orientation for any newly elected members (Appendix M)

January

ü Negotiations letter to teachers is due February 1st (Appendix N)

ü School Board Recognition Month

ü First meeting of any newly elected Board members

ü Begin budget preparations with Board and cabinet/staff for next year

(Appendix K)

ü Register for AASA National Conference on Education

ü Prepare calendar for next year

ü Have board approve contract for next year

ü Legislative session begins

ü Meet with your KSSA mentor

February

ü Attend AASA National Conference on Education

ü Recommend to Board administrator contract changes/approvals

ü Review licensed staff evaluations for those employed 3+ years (due Feb. 15 th )

ü Register board members for NSBA

ü Make sure schools are prepared for state assessments

ü Adopt calendar for next school year

ü Prepare summer school plans

ü Meet with your KSSA mentor


March

ü New superintendent and certified staff (1 st and 2 nd year) must be evaluated by the 60 th day of

each semester

ü Spring break traditions

ü Review capital outlay/building needs for next year

ü Schedule negotiation’s sessions

ü Review curriculum needs/changes

ü Prepare proposed Handbook revisions for Board

ü Meet with your KSSA mentor

April

ü Remind principals about 60th day for new staff evaluations

ü Have all handbooks approved. Student, employee, etc.

ü Prepare for end of the year meetings with cabinet/staff

ü Notify in writing any teachers being non-­‐renewed (Appendix O)

ü Review all contracts and supplemental contracts

ü Prepare resolution of intent to non-­‐renew certified staff

ü Meet with KSSA mentor

May

ü Plan for teacher/administrator check out for summer

ü Summer school details finalized

ü Check on vacation schedules for 12 month staff

ü End of school year traditions/trips/events

ü Graduation

ü Register for USA/KSSA conference in June

ü Prepare Handbooks for printing after BOE approved

ü Deadline to notify Board certified staff not returning (2 weeks after the 3 rd Friday)

ü Prepare for Board and/or Admin. retreat (Appendix P)


June after your first year

• Year-­‐end procedures – Business Office – closeout books

• Collect Inventories (schools)

• School records (store)

• Recommend records for destruction

Additional References

ü Ten Ways to Advocate for Quality Education without Being a Lobbyist (Appendix Q)

ü Tips for Testifying (Appendix Q)

ü Letters of Reprimand and Concern

ü Book on “How To Say It”…….great reference

ü Kansas Statutes Web Site: http://kslegislature.org/li/statute/

ü Council of Superintendents meeting materials: http://www.kansassuperintendents.org


Appendix A


BOARD OF EDUCATION MEETINGS/

PRINCIPALS' MEETINGS

2014-2015 SCHOOL YEAR

DATE

July 7

July 21

July 28

August 4

August 18

Aue:ust 19

September 2

September 3

September 15

September 16

October 6

October7

October20

October 21

November3

November 4

November 17

November 18

December 1

December2

December 15

December 16

January 5

January 7

January 20

January 21

February 2

February 3

February 16

February 17

March 2

March 3

March 24-NSBA

March 25

Aoril 6

April 7

Anril 20

April 21

May 4

May 5

May 18

May 19

June 1

June 15

June 29

MEETING TIME DAY

Board 6:30 p.m. Monday

Board 6:30 p.m. Mondav

ADMIN.

and PRIN. 8:30 am -

Retreat 3:30 pm

Monday

Board 6:30 om Monday

Board 6:30 om Monday

Princioals 9:30 a.m. Tuesdav

Board 6:30 om Tuesday

Principals 1:30 pm* Wednesdav

Board 6:30 om Mondav

Principals 9:30 am Tuesday

Board 6:30 pm Mondav

Princioals 1:30 om* Tuesday

Board 6:30 pm Monday

Principals 9:30 am Tuesdav

Board 6:30 om Monday

Principals 1:30 pm* Tuesday

Board 6:30 pm Monday

Principals 9:30 a.m. Tuesday

Board 6:30 DID Mondav

Princioals 1:30 p.m.* Tuesday

Board 6:30 pm Monday

Principals 9:30 am Tuesdav

Board 6:30 pm Monday

Princioals 1:30 pm* Wednesday

Board 6:30 om Tuesdav

Princioals 9:30 a.m. Wednesday

Board 6:30 pm Monday

Principals 1:30 nm* Tuesdav

Board 6:30 om Monday

Princioals 9:30 am Tuesday

Board 6:30 pm Monday

Princioals 1:30 nm* Tuesday

Board 6:30 pm Tuesday

Principals 9:30 am Wednesday

Board 6:30 om Monday

Principals 1:30 pm* Tuesday

Board 6:30 om Monday

Princioals 9:30 am Tuesday

Board 6:30 nm Mondav

Principals 1:30 p.m.* Tuesday

Board 6:30 pm Mondav

Princioals 9:30 am Tuesday

Board 6:30 om Monday

Board 6:30 pm Monday

Board 6:30 om Mondav

*ELEMENTARY Principals will meet at l :00 p.m prior to the Prin. Mtg.

Mav Princioals' meetine:s subiect to chane:e because of AP Testine:.

LOCATION

SEC

SEC

Washburn

Tech.

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC

SEC


Appendix B


I {IL.VIO

tlOarouocs\!9 no

Monday, July 7, 2014

USD 437 Board of Education Organizational Meeting 6:30 p.m.

1. Open Forum

1.01 Public Comment

2. Opening Items

2.01 Roll Call

2.02 Approval of the Agenda

'2.03 ORGANIZATION OF THE BOARD - Election of President

2.04 Election of Vice President

2 .05 Appoint Clerk of the Board

"Z .06 Appoint Deputy Clerk

2.07 Appoint Treasurer

2 .08 Appoint Deputy Treasurer

2 .09 Appoint Hearing Officer

2.10 Designation of Depositories

2.11 Designate Official Newspaper

2.12 Select Board Meeting Dates, Time, Location

2.13 Appoint Authorized Representative for District/School Reports

2.14 Appoint Official Spokesperson

2.15 Appoint Board Attorney

2.16 Petty Cash

2.17 Designate Kansas Public Employees Retirement System Agent

2.18 Designate Compliance Coordinator

2.19 Appoint Hearing Officer for Free and Reduced Priced Meal Application Appeals

2 .20 Appoint Food Service Representative

},21 Designate individuals with Authority to Suspend or Expel Students per Student Handbooks

2.22 Designation of School Attendance Officers

02.23 Appoint Emergency Communications Manager

2.24 Appoint Freedom of Information Officer

_,

2.25 Appoint Custodians of Records


2.26 Appoint Purchasing Agent

2.27 Appoint Contact Person for Governmental Relations Network

'2.28 Designate Foundation BOE Representative

2.29 Appoint BOE Members for Negotiations Team

2.30 Appoint BOE Members for Budget Sub-Committee

'2.31 Appoint BOE Members for Capital Outlay Sub-Committee

2.32 Appoint BOE Members for Strategic Accountability Sub-Committee

2.33 Appoint BOE Members for Personnel Sub-Committee

2.34 Appoint BOE Members for Internal Audit Sub-Committee

3. Disposition of Business by Consent

3.01 Minutes of June 25, 2014

3.02 Total Bills

3.03 Classified Resignations/Terminations/Retirements

3.04 New Classified Personnel

3.05 Certified Resignations/Retirements

3.06 New Certified Personnel

3.07 Destruction of Financial Records

,3.08 Trash Service Renewal

4. Administrator Reports (Presentations)

4.01 No Items for Administrator Reports

5. Items for Discussion

5.01 Percussion Methods Curriculum - First Read

5.02 Topeka Shawnee County Sports Council Unified League - Special Olympics - First Read

'5.03 Student Accident Insurance - First Read

6. Action Items

6.01 Resolution - Waiver of Requirements for GAAP

6.02 Resolution - School Activity Funds

6.03 School Term - 2014-2015 (Hour Plan)

6.04 Rescinding and Adopting Board Policy

U

U6.05 Resolution to Establish Home Rule

J6.06 Authorize Signers for Banks and Investments


6.07 Approve Storage and Security Solution for Chromebooks

7. Communications

7.01 No Items for Communications

8. Other Business - Executive Session

8.01 Executive Session - (#3)-Matters relating to employer-employee negotiations whether or not in

consultation with the representative or representatives of the body or agency.

8.02 Executive Session-(#5)-Matters relating to actions adversely or favorably affecting a person as a student,

patient or resident of a public institution, except that any such person shall have the right to a public hearing if

requested by that person.

8.03 Executive Session (#1) - Personnel matters for non-elected personnel.

9. Reconvene the Open Session

9.01 Action may be taken following Executive Session

10. Adjournment

10.01 Motion to Adjourn

Auburn Washburn USO 437 - 5928 SW 53rd Street - Topeka, KS 66610 - 785-339-4000


''I f/.aJIO !j()GlraUOCSl!SIJ-'fO **Detailed Version with Motions

1. Open Forum

Monday, July 7, 2014

USD 437 Board of Education Organizational Meeting 6:30 p.m.

Subject

Meeting

Category

Access

1.01 Public Comment

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

1. Open Forum

Public

Type

Information

The Board President will ask if there is anyone in the audience to speak in Open Forum.

2. Opening Items

Subject

Meeting

Category

Access

2.01 Roll Call

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Type

Procedural

The Board President will ask for the roll call of the Board Members.

Subject

Meeting

Category

Access

2.02 Approval of the Agenda

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Type

Action

The Board President will ask for a motion to approve the agenda.

Subject

Meeting

,Category

Access

Type

2.03 ORGANIZATION OF THE BOARD - Election of President

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

'Recommended

,Action

Move _________ be elected Board of Education President.

In accordance with KSA 72-8202a at the first meeting of the Board of Education in July of each year, the Board shall

elect a President, who shall be a member of the Board, to serve for a term of one year and until a successor is elected

.land qualified.

u

...) Subject

.)Meeting

2.04 Election of Vice President

Jul 7, 201'4 - USD 437 Board of Education Organizational Meeting 6:30 p.m .

h+fnc·llo,M,/\u hl'\,:,rr&rt,v,.c ,...nrn/vc/1 K'.'rfA.7/Qnrn ncf/Orh,o?nnanR.l rv,in

u

1/?


on fl.:.VTO

t:lOarOUOCS\!$1 no

Category

Access

Type

2. Opening Items

Public

Action

Recommended

Action

Move ________ be elected Board of Education Vice-President.

In accordance with KSA 72-8202a at the first meeting of the Board of Education in July of each year, the Board shall

elect a Vice-President, who shall be a member of the Board, to serve for a term of one year and until a successor is

elected and qualified.

Subject

Meeting

Category

Access

Type

2.05 Appoint Clerk of the Board

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Recommended

Action

Move Denise Taylor be appointed Clerk of the Board.

In accordance with KSA 72-8202c at the first meeting of the Board of Education in July of each year, the Board shall

appoint a Clerk of the Board to serve for a term of one year and until a successor is appointed. The Clerk shall not be

a member of the Board and shall not be the same person as the Superintendent of Schools or the Treasurer.

Subject

Meeting

Category

Access

Type

2.06 Appoint Deputy Clerk

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Recommended

Action

Move Jill Gratton be appointed Deputy Clerk.

There are times when the Clerk of the Board may be absent from a Board meeting. The Deputy Clerk will assume

the Board Clerk's duties if the need should arise.

Subject

Meeting

Category

Access

Type

2.07 Appoint Treasurer

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Recommended

Action

Move Bruce Stiles be appointed Treasurer of the Board.

In accordance with the KSA 72-8202d at the first meeting of the Board of Education in July of each year, the Board

shall appoint a Treasurer of the Board to serve for a term of one year and until a successor is appointed. The

Treasurer shall not be a member of the Board and shall not be the same person as the Superintendent of Schools or

the Clerk.

Subject

2.08 Appoint Deputy Treasurer

?/?


.,., ,u.v 1:, ts0arauocs\!:SI no

Meeting

Category

Access

Type

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Recommended

Action

Move Patti Clarkston be appointed Deputy Treasurer of the Board.

There may be instances when the Treasurer is unable to complete his duties due to some extraordinary

'circumstance. The Deputy Treasurer will assume the Treasurer's duties if the need should arise.

Subject

Meeting

Category

Access

2.09 Appoint Hearing Officer

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Type

Recommended

Action

Action

Move the Assistant Director of Special Education be designated Hearing Officer. (This may

be delegated.)

Pursuant to KSA 72-8901 et. seq., Suspensions and Expulsions of Pupils, USD #437 Board of Education appoints a

person to serve as Hearing Officer.

Subject

Meeting

Category

Access

Type

,Recommended

Action

2.10 Designation of Depositories

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Move Silver Lake Bank be the primary official depository for all district monies, and that

Corefirst Bank and Trust, Equity Bank, Capital City Bank, Landmark National Bank, UMB,

Sunflower Bank, US Bank, and Kansas State Municipal Investment Pool also be designated

as official depositories for district monies. Also for the protection of people making deposits

and the security of funds, that they be authorized to make deposits in other closer banks

with such funds to be transferred monthly to the official depository.

I Subject

Meeting

Category

!Access

"Type

2.11 Designate Official Newspaper

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Recommended

.,Action

Move the Topeka Capital Journal be designated the District's official newspaper.

uKSA 79-2929 required that the proposed budget be published in at least one issue of a weekly or daily newspaper

having general circulation within the county, that the publication shall contain a notice of a hearing to be held on such

U

budget, and that publication shall be made not less than ten days prior to the date of said hearing.

u

)Subject 2.12 Select Board Meeting Dates, Time, Location

)


I l//4JIO

tlOarouoc:s® no

Recommended

Action

Move Dr. Brenda S. Dietrich be designated the board's representative for official school

reports.

State and Federal reports require the signatures of someone designated by the Board.

Subject

Meeting

Category

Access

Type

2.14 Appoint Official Spokesperson

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Recommended

Action

Move the President of the Board, be designated the official spokesperson in conjunction

with the Superintendent of Schools.

The past several years the board has designated the board president as the official spokesperson for the board.

Having only one person to speak for the board seems to work well. Usually any communications with the news

media has been done by the board president or the superintendent.

Subject

Meeting

Category

Access

Type

2.15 Appoint Board Attorney

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Recommended

Action

Move Matthew Bergmann of Frieden, Unrein, and Forbes, be appointed Board of Education

Attorney.

According to KSA 72-8205, the Board may be provided legal counsel at district expense.

Matthew Bergmann, Frieden, Unrein and Forbes, is currently the Board Attorney. His standard fee is $150/hour and

he will be available for court hearings, due process hearings, contract review, telephone consultations, etc. His

services are subject to approval by the Board on an annual basis.

Subject

Meeting

Category

Access

Type

2.16 Petty Cash

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Recommended

,Action

Move the Board of Education approve establishing petty cash funds as presented.

Pursuant to KSA 72-8208, which allows school boards to adopt separate resolutions specifying the general purpose for

which a petty cash fund is to be established, the amount of money to be maintained in the fund up to $1,500

,maximum, and the school district employee responsible for administering the fund. (Petty cash funds are to be used

for making expenditures for school district purchases in emergencies.)

..J

:r1WRHS

IWRMS

11$30o.oo1Indian Hills

Elementary

Jay Shideler

I $200.oo/

Elementary

$100.00

$100.00


l:)'"1//4' 1:,

WRAHS

Tallgrass/Pathways

Learning Ctr.

JEao.aa!

Pauline

$150.00 1

South

Intermediate

Wanamaker

Auburn Elementary $100.00

Farley Elementary

Pauline

Central

Elementary

I

-·- - .

Shuler

$100.001 Education

!Center

$100.00

$100.00

$100.00

$500.00

tj()ilrOUOCSl!SI l"'rO

Subject

Meeting

Category

Access

Type

Recommended

Action

2.17 Designate Kansas Public Employees Retirement System Agent

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Move Bruce Stiles be designated the Kansas Public Employees Retirement System Agent.

Subject

Meeting

Category

Access

Type

Recommended

Action

2.18 Designate Compliance Coordinator

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Move the Executive Director of Teaching and Learning be designated the Compliance

Coordinator for federal anti-discrimination laws including Title VI, Title VII, Title IX and

Section 504.

Subject

Meeting

Category

Access

Type

Recommended

Action

2.19 Appoint Hearing Officer for Free and Reduced Priced Meal Application

Appeals

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Move Dr. Brenda S. Dietrich be appointed the district's Hearing Officer for Free and Reduced

Priced Meal Application Appeals.

Subject

Meeting

Category

Access

2.20 Appoint Food Service Representative

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public


Of"IIIL.IJIO

t:X>afOUOCS\!SI no

Center:

Ed Raines, Principal;

Kyle Reed, Associate Principal;

Kyle Ellis, Assistant Principal;

Chris Ridley, Assistant Principal;

Linda Thornburgh, Assistant Principal;

Kelly Younger, Assistant Principal;

Penny Lane, Athletic/Activities Director;

Jaime Callaghan, Principal;

Washburn Rural Middle School:

Gerald Meier, Principal;

Mark Koepsel, Assistant Principal;

Michael Stice, Assistant Principal;

Auburn Elementary:

Melinda Patterson, Principal;

Farley Elementary:

Dr. Marcy Cassidy, Principal;

Indian Hills Elementary:

Jim McDaniel, Principal;

Jay $hideler Elementary:

Jeff Freeman, Principal;

Pauline Central Primary:

Alan Hageman, Principal;

Pauline South Intermediate:

Chris Holman, Principal;

Wanamaker Elementary:

Marc Sonderegger, Principal.

Subject

Meeting

Category

Access

Type

2.22 Designation of School Attendance Officers

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action


t/UU'IO

tsoarouocsl!Y no

Recommended

Action

Move individuals in the Auburn-Washburn Unified Schoof District be appointed Schoof

Attendance Officers:

Washburn Rural High School, Washburn Rural Alternative High School, Tallgrass, Pathways

Learning Center:

Ed Raines, Principal;

Kyle Reed; Associate Principal;

Kyle Ellis, Assistant Principal;

Chris Ridley, Assistant Principal;

Linda Thornburgh, Assistant Principal;

Kelly Younger, Assistant Principal;

Jaime Callaghan, Principal;

Washburn Rural Middle School:

Gerald Meier, Principal;

Mark Koepsel, Assistant Principal;

Michael Stice, Assistant Principal;

Auburn Elementary:

Melinda Patterson, Principal;

Farley Elementary:

Dr. Marcy Cassidy, Principal;

Indian Hills Elementary:

Jim McDaniel, Principal;

Jay Shideler Elementary:

Jeff Freeman, Principal;

Pauline Central Primary:

Alan Hageman, Principal;

Pauline South Intermediate:

Chris Holman, Principal;

Wanamaker Elementary:

Marc Sonderegger, Principal.

Pursuant to KSA 72-1113(a), as amended, each board of education must designate one or more employees who shall

be responsible for reporting to the Department of Children and Families, all cases of children who are less than 13

years of age and not attending school. Designated employees must also report to the appropriate county or district

attorney all cases of children who are 13 or more years of age but less than 18 years of age and not attending school.

The suggested individuals in the Auburn-Washburn Unified School District to be appointed School Attendance Officers

are listed below.

Washburn Rural High School, Washburn Rural Alternative High School, Tallgrass, Pathways Learning Center

Ed Raines, Principal;

Kyle Reed, Associate Principal;

Kyle Ellis, Assistant Principal;

Chris Ridley, Assistant Principal;

Linda Thornburgh, Assistant Principal;

Kelly Younger, Assistant Principal;

Jaime Callaghan, Principal;

Washburn Rural Middle School:

Gerald Meier, Principal;

Mark Koepsel, Assistant Principal;

Michael Stice, Assistant Principal;

..) Auburn Elementary:

)Melinda Patterson, Principal;

u Farley Elementary:

VDr. Marcy Cassidy, Principal;

)Indian Hills Elementary:

.JJim McDaniel, Principal;

u

01?


onru.u1:,

!j()arauocsl!:II l"TO

Jay Shideler Elementary:

Jeff Freeman, Principal;

Pauline Central Primary:

Alan Hageman, Principal;

Pauline South Intermediate:

Chris Holman, Principal;

Wanamaker Elementary:

Marc Sonderegger, Principal.

Subject

Meeting

Category

Access

2.23 Appoint Emergency Communications Manager

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Type

Recommended

Action

Action

Move the Assistant Director of Operations be appointed the contact for our district to the

Emergency Information System.

The Shawnee County Emergency Communications Division of Emergency Management would like us to appoint a

contact person for the Emergency Information System in Shawnee County.

Subject

Meeting

Category

Access

Type

2.24 Appoint Freedom of Information Officer

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Recommended

Action

Move Dr. Brenda S. Dietrich be appointed the Freedom of Information Officer and that the

cost to get copies of public documents will be .10 (ten) cents per page plus postage.

In accordance with the Kansas Open Records Act (KORA), we are to appoint a Freedom of Information Officer.

Subject

Meeting

Category

Access

Type

Recommended

Action

2.25 Appoint Custodians of Records

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Move the Clerk of the Board and all Building Principals be appointed as the custodians of

records.

Subject

Meeting

Category

Access

2.26 Appoint Purchasing Agent

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

1n1?


.JI I llt!:.\J 1::,

ooarouocsl!SI l"'TO

Type

Action

Recommended Move Bruce Stiles, Director of Business Services, be appointed Purchasing Agent.

Action

As per BOE Policy DJE, the Board is required to appoint a purchasing agent.

Subject

Meeting

Category

Access

Type

2.27 Appoint Contact Person for Governmental Relations Network

Jul 7, 2014 - USD.437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Recommended Move Jim Gartner be appointed as the official contact person for GRN.

Action

The Kansas Association of School Boards would like to have a contact for the Governmental Relations Network.

Subject

Meeting

Category

Access

Type

Recommended

Action

2.28 Designate Foundation BOE Representative

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Move David Hines be designated as the Foundation BOE Representative.

Subject

Meeting

Category

Access

Type

Recommended

Action

2.29 Appoint BOE Members for Negotiations Team

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

Move Darren Haddock and Harold Houck be appointed as the BOE Representatives and Tom

Bruno be appointed as the Alternate Representative for the Negotiations Team.

Subject

Meeting

Category

Access

Type

2.30 Appoint BOE Members for Budget Sub-Committee

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

2. Opening Items

Public

Action

'Recommended Move Jim Gartner and David Hines be appointed as the BOE Representatives for the Budget

Action Sub-Committee .

Subject

.J

.) Meeting

2.31 Appoint BOE Members for Capital Outlay Sub-Committee

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m .

)

11/?'l


J/"I f/,!.\J 10 t:SOaf OUOCSl!S/ t'f 0

File Attachments

062514 Minutes.pdf {152 KB)

Subject

Meeting

Category

Access

3.02 Total Bills

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

3. Disposition of Business by Consent

Public

Type

Action (Consent)

Recommended Move the Board of Education approve payment of bills in the amount of $46,113.41.

Action

The bill listing for July 7, 2014 is attached.

File Attachments

3.02 bills.pdf (44 KB)

Subject

Meeting

Category

Access

Type

3.03 Classified Resignations/Terminations/Retirements

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

3. Disposition of Business by Consent

Public

Action (Consent)

Recommended

Action

Move the Board of Education approve the classified resignations as listed.

CLASSIFIED RESIGNATIONS

Stephen Davis, Summer Computer Tech @ Shuler Education Center

Brandt Becker, Bus Driver @ District-Wide

CLASSIFIED RETIREMENTS

None

CLASSIFIED TERMINATIONS

'None

Subject

JMeeting

J Category

Access

J

Type

3.04 New Classified Personnel

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

3. Disposition of Business by Consent

Public

Action (Consent)

Recommended Move the Board of Education approve the new classified personnel as listed.

, l

"'Action

J NEW CLASSIFIED HIRES

Carly Rasmussen, Summer Textbook Inventory @ Shuler Education Center

Shelle Peek, Special Education Paraeducator@ Washburn Rural Middle School

)


0/ I //LU I:>

t!OafOUOCSl!SI l"'fO

Drew Brancaccio, SMH Paraeducator@ Farley Elementary School

NEW CLASSIFIED TRANSFERS

None

Subject

Meeting

Category

Access

3.05 Certified Resignations/Retirements

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

3. Disposition of Business by Consent

Public

Type

Action (Consent)

None to report at this time.

Subject

Meeting

Category

Access

3.06 New Certified Personnel

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

3. Disposition of Business by Consent

Public

Type

Action (Consent)

None to report at this time.

Subject

Meeting

Category

Access

Type

3.07 Destruction of Financial Records

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

3. Disposition of Business by Consent

Public

Action (Consent)

Recommended

Action

Move the Board of Education approve destruction of records as presented.

As is our practice, on an annual basis I am requesting permission to have the following records sent out to be

destroyed:

IMau_al Chee Copie _J2009 I

Computer Check Copies 2009

Payroll Runs 2009

!cancelled Check--

_J 2009

!Purchase Orders and invoices

j2009

Subject

Meeting

Category

Access

3.08 Trash Service Renewal

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

3. Disposition of Business by Consent

Public

1A/?'t


Recommended

Action

Presenter: Bruce Stiles

Move the Board of Education approve the authorized signers as listed.

Annually we need to reauthorize the signers for all of the accounts in the district for all of our bank accounts as noted

below. These authorized signers would be named at the financial institution at the time an account is opened. This

authorization is for all current financial institutions and any that might be added during the year.

District wide checking (signing via imprint-all three required)

• Board President

• Board Clerk

• Board Treasurer

District wide investments (done via wire/ACH)

• Board Treasurer

• Board Assistant Treasurer

• Board Clerk

Checking for High School/Middle School

• Building Principal

• Building Assistant Principals/Activity/Athletic Director

• Building Head Secretary

• Building Bookkeeper

• Board Treasurer

Checking for Elementary Schools

• Building Principal

• Building Head Secretary

• Board Treasurer

The banks authorized for all accounts were approved earlier in the meeting and any investment banks not currently

approved will be requested as authorized at the time of bid.

If you have questions, please contact me.

Subject

Meeting

Category

Access

Type

6.07 Approve Storage and Security Solution for Chromebooks

Jul 7, 2014 - USD 437 Board of Education Organizational Meeting 6:30 p.m.

6. Action Items

Public

Action

Recommended Move the Board of Education approve the purchase of 45 computer carts from Jar Systems

Action for the cost of $114,660.

Presenter: Patrick Clear

Bids for laptop storage were solicited to store and protect the recently purchased Chromebooks, and provide

storage for future devices. Funding for this purchase will come from existing capital outlay allocations and is less

than expected.

The carts had to meet a list of requirements including housing all current district laptop models including iPods.

Jar Systems provided the sole bid that met all specifications.

Earthwalk - Did not meet specifications; shelves are fixed and not on slides.

Spectrum - Did not meet specifications; the 2 sides of the cart are not keyed separately.

Jar Systems - $114,660


I/UV 10

tlOarouocs\!:11 no

7. Communications

Subject

Meeting

Category

Access

7.01 No Items for Communications

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

7. Communications

Public

Type

8. Other Business - Executive Session

Subject

Meeting

Category

Access

8.01 Executive Session - (#3)-Matters relating to employer-employee

negotiations whether or not in consultation with the representative or

representatives of the body or agency.

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

8. Other Business - Executive Session

Public

Type

Discussion

Executive Content

The agenda for the 4th Negotiations session scheduled for 5:00 p.m. on Monday, July 7th, is attached.

Darren, Harold and Tom will update you on this session.

Executive File Attachments

Agenda #4 July 7, 2014.pdf (5 KB)

Subject

Meeting

Category

Access

8.02 Executive Session-(#5)-Matters relating to actions adversely or favorably

affecting a person as a student, patient or resident of a public institution, except

that any such person shall have the right to a public hearing if requested by that

person.

Jul 7, 2014 - USO 437 Board of Education Organizational Meeting 6:30 p.m.

8. Other Business - Executive Session

Public

Type

Action

Executive Content

We have received additional requests from three families for List A. The first out of district family will be adopting

two children and will have the students by the time school starts in August. Their own daughter was approved to

continue attending IH in June. Mr. McDaniel is aware of this situation and recommends approval. The other two

requests admin. is recommending to wait list because of class size considerations until enrollment is completed in

August. The requests and spreadsheet are attached.

There are 4 more requests for List B. These families have either experienced a change in living arrangment or

may be moving out of the district before school starts. We have confirmed with the building principals they would

recommend approval to return. The List B spreadsheet is attached.

One more request for List B came in Monday afternoon. It is for a 5th grade student who has been attending FE,

J however, the family recently moved to the PS attendance area. The family is requesting the student be allowed to

1

continue attending FE. The student is in good standing so Admin. would recommend approval. The request, List

B, no. 413, is attached.


Appendix C


Purchase Cards {Visa}: The district provides a limited number of purchase cards for each

building. This allows purchases to be made tax-free using a credit card. The savings in paperwork

is a plus for the buildings and the district. There are very strict regulations regarding this process

which can be found in Appendix H.

E

Purchasing Card Procedures

s

-SP

1 PURPOSE

To establish a methodology and to define the limits and responsibility for use of District

issued purchasing cards provided to certain personnel in order to make purchase of

goods required by the District.

2 APPLICABILITY

This procedure is specifically applies to Administrators, and their Designee, who have

issued purchasing cards.

3 ATTACHMENTS

4 DEFINITIONS

Request for Multiple Purchasing Cards

Request for Single Purchasing Card

Authorization for Purchasing Card Use

List of Merchants Blocked

Statement of Questioned ltem(s)

Card Destruction Notice

Procurement Card Remittance Form

Sample Requisition

Accessing Individual Statement

Activity Fund

Administrator

Card

Card Holder

Card Owner

Funds at the schools or education center for students,

principal or related support activities.

Superintendent, Assistant Superintendent, Director, or

Principal at a school

Purchasing card; credit card issued to a person in the

District; the card has limits in dollars and on vendors.

District personnel who have been issued a purchasing

card, carries the card at all times, and who is authorized

to make purchases in accordance with these

procedures.

District personnel who have been issued a purchasing

card, obtained their card from Administrator/Designee

for each use, and are authorized to make purchases in

accordance with these procedures.


Card holder

Cut-off Date

Designee

District

Monthly Limit

PO

Requisition

Individual Statement

Control Account

Statement

Transaction

Vendor

References Cardholder and/or Card Owner

Date of Statement cut-off, see Calendar of Cutoff Dates,

Attachment 3.8.

The person the Administrator designates to handle

specified card tasks.

De Soto District Schools; Unified School District #232,

Johnson County, KS

This is a dollar limit per month established for each

cardholder.

District purchase order.

Document generated at site to request payment of bill

from district office.

This is the monthly listing of all transactions by the

Cardholder, issued by the bank.

The monthly listing of all transactions by all Cardholders,

totaled by Cardholder and for group, issued by the bank.

The act of making a purchase with the purchasing card.

A company from which the District is purchasing

materials and/or equipment or services under the

provisions of this procedure.

5

PROCEDURES

5.1

INTRODUCTION

This program is being established in order to provide a more expedient procedure of purchasing

goods and to reduce paperwork and handling costs. By using purchasing cards, the traditional

purchasing/payment cycle is greatly reduced. Those employees who have been issued

purchasing cards may now initiate transactions in person or by telephone, within the limits of this

procedure, and receive goods. Payments to vendors are made via the bank card settlement

system. The District will make monthly settlements with the bank.

5.2 RECEIVING A PURCHASING CARD

Administrators may propose personnel to be Cardholders by completing the request for

purchasing card (use Request of Multiple Purchasing Cards or Request for Single Purchasing

Card). The request is to be forwarded to the Business Office for final approval and processing.

Upon receipt, review and approval of the request form, the business office will notify the bank.

The proposed Cardholder shall be issued a copy of this procedure and shall be required to

acknowledge (sign) the Authorization for Purchasing Card Use form, attached, indicating that the

Cardholder understands the procedures, restrictions, and responsibilities associated with the

card.

5.3 AUTHORIZED PURCHASING CARD USE

The unique purchasing card that the Cardholder receives has their name embossed on it and

shall ONLY be used by the Cardholder. NO OTHER PERSON IS AUTHORIZED TO USE THE

CARD. The Cardholder may make transactions on behalf of others in their department. However,

the Cardholder is responsible for business validity of use of their card.


Use of the purchasing card shall be limited to the following conditions:

The total value of a transaction shall not exceed a Cardholder's Monthly Purchase Limit

assigned by the Administrator and as stipulated on the Cardholders Authorization for

Purchasing Card Use form. A purchase WILL NOT be split into multiple transactions to

stay within the Monthly Purchase Limit. The purchases for the month shall not exceed

their Monthly limit.

The items that may be purchased by using the card are limited by Section 5.4. The use of the

purchasing card provides an additional method of payment, not additional budget authority.

5.4 UNAUTHORIZED PURCHASING CARD USE

The purchasing card may be used for all purchases less than $1,000, except as stipulated on the

List of Merchants Blocked.

The card is to be used by the person it is issued to and can ONLY be used to pay for approved

De Soto District Schools business or Activity Fund expenses. The card is NOT to be used for any

personal or unauthorized purchases. Any such use will require immediate reimbursement and

may result in disciplinary action which may include dismissal.

5.5 MAKING A PURCHASE

Whenever making a purchase with the purchasing card, the Cardholder will check as many

sources of supply as reasonable for the situation to assure best price and delivery. Be certain to

have district discounts applied where applicable; i.e., United Office, Hoovers, School Specialty.

How to make a Purchase

Once a vendor is designated and that vendor confirms that an item is available, meets the

specification and delivery requirements, etc.

a) Confirm that the vendor agrees to charge the purchasing card.

• The first time you use the card at a vendor, confirm that your card is approved to

charge from that vendor by providing the card (or card number for phone orders) and

have the vendor verify it with VISA. Generally, this .can be done at the Customer

Service counter. While at the Customer Service counter, inquire about the procedure

for checking out with tax exempt purchases.

b) Advise the vendor that the District is tax exempt and will not pay Kansas or Missouri sales

tax. The District's Kansas tax exempt status is shown on the face of the card. The

cardholder will be responsible for reimbursi ng the district for any sales tax on supp

and equipment.

c) Provide the card, or card number on phone orders, to the vendor.

d) For phone, fax or internet orders, it is extremely important a receipt is requested and

received. You will be required to reimburse the district for ANY expense that does not

have a receipt. All items should be received before you approve the payment.

Administrator Approval

The purchasing card is simply a tool to expedite the purchase of goods from a vendor, not

circumvent communication between staff and administrator. In the event these privileges are

abused, the card will be revoked.


Two options are available to Administrators to manage this system. An Administrator may:

1. allow a Cardholder to retain the card and make any purchase that does not exceed the

department's budget or a predetermined dollar amount. If Administrator/supervisor have

an agreement to be able to spend a specific dollar amount over the course of the

semester/year, it will not be necessary to receive authorization for each purchase made

under that amount.

2. retain all cards and they or their Designee hand them out once a purchase or activity is

approved. The card and receipt is returned immediately.

Limitations are at the discretion of each Administrator.

Where to Use the Card

Purchasing cards can be used anywhere VISA is accepted. The district has blocked certain

vendors. See Attachment 3.7 for list of blocked merchants.

5.6 CARDHOLDER RECORD KEEPING

The Cardholder must keep the original sales documents (invoices, cash register tape, credit card

slip, etc.) for all items. Print a copy of any internet orders and ask any phone vendors to fax you

a receipt. A log of all transactions should be kept by the Cardholder. This log should include

date, description of purchase, vendor, account number, amount and whether received.

Documents MUST be neatly organized in log sequence to coincide with original sales documents.

5.7 OUTLINE OF MONTHLY ACTIVITY

Activity

Monthly Statement

Required Action by 22nd

of the Month

Procedure

1. Individual Statement is

accessed on-line and printed by

Card holder.

2. Control Statement and

Individual Statements are received

by Business Office.

1. Cardholder reconciles card

statement to log.

2. Cardholder provides reconciled

statement and log with original

supporting sales documents to

Designee.

3. Designee verifies support (see

Designee paragraph).

4. Designee enters Requisition by

the 24th of a month.

5. Administrator approves the

Requisition.

6. The Requisition with attached


statements and original receipts

should be sent to Accounts

Payable.

Role of the Administrator's Designee

The Designee shall check the purchasing logs to the monthly statement and confirm at a

minimum:

• Receipts exist for each purchase.

• The proper account number has been charged.

• The goods were received or the services were performed.

• The Cardholder has complied with the applicable procedures.

The careful matching of complete support documents to the log and then to the statement is vital

to the successful use of this program.

Entering the Requisition

The VISA bill is paid by entering one Requisition for each Administrator's location. The

Requisition can be entered as soon as receipts are received, as long as your Administrator does

NOT approve the Requisition before it is completed. List account numbers on the Requisition

with the total amount to be charged to each individual account line. The account totals plus any

check to cover Activity Fund expenses should equal the total of the Individual Statements for

each Administrator's location.

If Activity Fund expenses are charged, the total amount of Activity expenses for each Cardholder

should be charged to the appropriate activity fund. A check for the sum of all charges to this

account on a Requisition should be made payable to Card Center. This check is sent with the

summary statement and support.

Stapled to the Requisition should be the Individual Statements with the original receipts attached

to each and any check to cover Activity Fund expenses charged. This bundle is then sent to

Accounts Payable for processing as soon as possible. No copies need to be retained by

Designee. All of this data is critical to provide audit substantiation.

If the monthly statement cannot be reviewed at the time it is received, the Administrator is

responsible for ensuring that a Requisition for the entire amount is completed. The entire

statement should be charged to the Administrator's supply account. Then within 30 days all the

support and statements must be submitted to the business office. The business office will

process and make a joumal entry to distribute the amounts to the correct accounts.

Administrator Approval

The Administrator shall check the monthly statement and documentation of transactions and

confirm that their Designee performed the above tasks.

The Administrator shall approve the Requisition. The Administrator's approval of a monthly

statement indicates that the Cardholders were authorized to make those purchases and those

purchases were made in accordance with the applicable procedures.

Returns


Appendix D


Administrator's Meeting Aaenda July 20,201 o

Welcome

Introduction of New Staff

Superintendent Items - Craig Wilford

1. Expectations

o Expectations, Evaluation Document and T'1meline, and Chapter 3

2. Strategic Plan 2007-2012

o

Year 3 Results, Objectives Update, Year 4 Specific Results

o Action Steps: Strategy 1 Plan 3. Strategy 2 Plan 3, Strategy 3 Plan 4, Strategy 4 Plan 3,

Strategy 4 Plan 4, Strategy 5 Plan 2. Strategy 7 Plan 3

o

o

Mutual Expectations Form

Strategic Plan Committee Assignments

3. Strategic Plan Documents

o

Planning Process, Presentation Dates to BOE, Jrnpcrtant Dates. A,::tivities Refe;ence

4. BOE Contact Information

5. Dates for BOE Meetings and Admi11istraive Meetings. Locations for BOE meetings

6. Picnic and Swim

7. Staff Appreciation Breakfast: January 10th, 2011

8. Administrator/BOE Pictures (Individual and group) - July 26, OHS Commons starting al 5:45pm

9. Leadership Teams

o

Group Assignments

Curriculum and Instruction Items - Charlene Laramore

1. Data - Federal/State

2. School tmprovement Plan by Oct 1, 2010

3. PDC-emails will go out to let you know your budget.

4. Kan-disc-Be sure that you are keeping this 1:c-to-date

5. Site Council Members must include Sp. Ed. f o!

6. District Assessment Schedule

7. Grade Level/Dept. Meeting

8. ELL


9. New Teachers-Cognitive Coaching/Mentors

10. Communication - Instructional Coordinators

Budget/Finance Items - Don Adkisson

1. Budget Reductions/Enhancements

2. Student Records

3. Outstanding Student Account Items - Student Debt Collection

4. Documents on Website

Technology Items • Drew Lane

1. Appropriate Content for District Server Storage

2. Google Apps for Education

3. Getting Help - Kaseya Trouble Ticket System

4. Teacher Laptops - Expectations/Trading Laptops

5. Forms for Network Access. Software Requests and Hardware Requests

6. Guest Wireless Use/How to Gel Access/Cautions

Special Services Items • Doug Anderson

1. Referral Process - Referral ProceUures, Referr;:il Form

2. SPEDS role in MTSS - MTSS Scenarios

3. Collaboration Time During Late: Starts

4. Administrators role at an IEP meeHng-Admin !EP Checklist FY 200- 1

Selecting Kansas State Assessments - KAMM or Alt .!1..ssP.s1;1ent

Encourage discussion regarding AccomrnodaUons/modifications

Seeking clarification on Physical Restraint/Seclusion

5. Revocation of consent

6. Homeless. Homebound, and Home-bc::1sed Students - Info to Homeless Parent 2010

Operations Items · Tom Snodgrass

1. Worker Compensation - Work Cump Claim Packet

2. Fire Marsha! Inspections - Fire Drill Form FY11, Fire Watch Log

3. Energy Conservation

Human Resource Items· Heather Bohaty

1. Negotiations Update· Tenative 188 Agreement 2010-2011

2. Meet and Confer, and Classified Handbooks

3. DRC Membership

4. Crisis Plan Crisis Team Information, Calling Tree, Draft Crisis Manual


Appendix E


Dear Staff Members:

Shuler Education Center

5928 SW 53rd Street

Topeka, KS 6661o-9451

785.339.4000

785.339.4025 fax

www.usd437.net

Dr. Brenda S. Dietrich

Superintendent

Dr. Ann L. Matthews

Executive Director

Teaching & Learning

Brian White, SPHR

Executive Director

Human Resources

& Operations

Bruce Stiles, CPA

Executive Director

Business Services

Martin Weishaar, APR

Director of Communications

The planning and preparation are nearing an end as we gear up for the start of

another exciting school year -Washburn School District! We have many new

faces among our teaching staff this year. For you newcomers, I hope you find

USO 437 to be a warm and welcoming place that provides professional growth

opportunities for you and fosters a sense of pride in all that we are

accomplishing. This is the my 14'h year as Superintendent in Auburn-Washburn

and I am very proud to be associated with such an energizing, collaborative,

positive, and forward-thinking learning community.

Each new school year brings a new set of challenges and opportunities. As we

begin SY 2014-2015, we are in the midst of some budgeting issues created by the

state's budget struggles. However, we always view those challenges as

opportunities to be as efficient as possible while continuing to focus on providing

an exceptional educational program for our students and a supportive working

environment for our staff.

For those who have been in the district awhile, you know I always remind you

that the year ahead will be filled with extraordinary opportunities to make a

difference in the life of a child and that even on your worst day, you are some

child's best hope. What goes on in our classrooms is the single most important

thing that goes on in our school district. It is a very powerful moment when a

teacher enters his/her classroom and shuts the door. The results of what happens

in that room is what determines our success or failure and we all have an

important role to play ifwe are to guarantee high levels of learning for all

students. We cannot underestimate the importance of our classified staff who are

instrumental in creating the conditions for success that allow us to continue to be

a very high-performing school district. Thanks to all of you for taking good care

of our kids.

Auburn-Washburn is a great school district and one of the best places you will

find to work in your professional career because we have built a culture of

respect and support for one another that translates into an organization that cares

about its employees and cares about its customers ...... our students and their

parents. We have terrific support from our Board of Education and our

community and I truly believe that we have all the all students. I can't wait for

school to start! Enjoy what remains of your summer break, and we will see you

at WRHS in the gym on Wednesday, August 6'h at 8:00 a.m. for Opening

Convocation. You won't want to miss it!!

Sincerely,

J \ .

I ,

i. h. dt /\. _0,


August 2010

Dear Blue Valley Colleague:

Every August, we have the opportunity to come together as a staff at the All Staff

Celebration. This is an exciting time in Blue Valley because it's the one day of the year

when vve ca."1 aH g rther and take a moment to remember our common purpose and goals

and celebrate how far we've come. I particularly love the All Staff Celebration because

it's a day when we can reenergize for the year ahead. This year will be particularly

important. As a staff, we have overcome some very challenging times during the last

year. I am sincerely proud of how each of you responded in the face of financial

difficulties. I think now, more than ever, it is vital for us to come together to focus on

how each ofus makes Education Beyond Expectations possible in Blue Valley.

On Friday, August l 3, we welcome our instructional staff members back for a day of

building level and district professional development. On Monday, August 16, please join

your Blue Valley colleagues and me at our annual All Staff Celebration. The program

will be held at the United Methodist Church of the Resurrection, 13720 Roe Ave. in

Leawood.

Once again, due to budget constraints, we have limited our refreshments to coffee and

water. I hope each of you is able to take time that day to reconnect with your colleagues

beginning at 7:45 a.m. The door prize drawing begins at 8:15 a.m. Be sure that the blue

slip included in this mailing is completed and deposited at the event - it will serve as

your ticket for the drawings. Our program will follow at 8:30 a.m. Please remember that

only bottled water is allowed in the sanctuary. In addition, as you might recall, parking

can be tight at this event. If possible, please carpool with your colleagues and remember

to only park in Church of the Resurrection parking lots.

We have much to be proud of and to look forward to. Have a safe and enjoyable

remainder of the summer. I look forward to seeing you August 16 at the All Staff

Celebration.

Sincerely,

;c_7r

Tom Trigg, Ed.D.

Superintendent of Schools

Office of the Superintendent

15020 Metcalf Ave., P.O. Box 23901

Overland Parle, Kansas 66283-0901

(913) 239-4000 www.bluevalleykl2.org _Fax (913) 239-4150


To: All District Certified Staff

From: Verneda Edwards, Executive Director of Curriculum and Instruction

RE: District Professional Development Day

Friday, August 13, 2010

1 :00 - 3:30 p.m.

The afternoon of August 13 th has been designated for district-level

professional development activities. Certified staff members will meet with

their District Coordinating Teachers and content-area and/or grade-level

colleagues from across the district. Several buildings will host the activities

for the day; please check the schedule below to see where you will report.

Sessions will begin at 1 :00 and conclude at 3:30; refer to your

building's schedule for the adjusted starting time for this day. We ask

that you be in your assigned area (indicated on the chart) by 1 :00 p.m.

Please check your district e-mail on the day you begin work in case there

are any changes to locations.

Parking may be tight, so car-pooling is recommended. Please e-mail the

contact person if you have any questions.

Enjoy the rest of your summer. We look forward to seeing you soon!

General Information:

All Counselors will remain in their buildings for scheduling purposes.

Professional development will be scheduled during an alternate time.

CAPS teachers - Donna Deeds has provided you with the needed

information. If you have questions please contact her.

6/21/10

Education Services


Appendix F


electing the District Newspaper

In designating the official district newspaper for

tJublication of official notices, the board of education must

select a newspaper having general circulation in the district.

. ."bis is defined in K.SA 64-101 as one that:

• Is published at least weekly 50 times each year.

• Is entered at_the post office in the school district of

publication as periodical class mail.

• Has general paid circulation on a daily, weekly,

monthly or yearly basis in the school district.

• Is not a trade, religious or fraternal publication.

Is published in the school district publishing the

official publications.

The newspaper must have been published at least

weekly 50 times per year for one year before a board can

consider it a newspaper having general circulation in the

.istrict.

If there is no newspaper published in the school district,

'le board may use a newspaper that is published in Kansas

nd has general circulation in the school district.

The Kansas Open Meetings Act

In 1972, the Kansas Legislature enacted the Kansas

()pen Meetings Act (KOMA), which declares it to be the

public policy of the state of Kansas that "meetings for the

.mduct of governmental affairs and the transaction of

·overnmental business be open to the public." Because of

this legal requirement, all proceedings of public governing

uodies must be open to the public. Since there are penalties

,r violating provisions of this act, school board members

-'ld superintendents must have a clear understanding of

their duties under KOMA.

It is important that boards of education comply with

• .ie spirit and intent of KOMA, but it is imperative for

1perintendents and clerks to advise their boards on how to

+''1llow the letter of the KOMA law.

To ensure the proceedings of public governing bodies

are open to the public, KOMA requires a board of

.... Jucation to:

• Conduct its affairs nd transact its business in

meetings that are open to the public.

U • Refrain from talcing any action by secret ballot.

Provide notice of the date, time and place of any

regular or special meeting to anyone requesting such

notice.

• Make the agenda, if one is prepared, for any meeting

available to anyone requesting the agenda.

• Recess into executive session only for those reasons

stated in the statute.

Penalties

Substantial civil penalties ofup to $500 per violation

may be ordered against individual board members for

violation of the Kansas Open Meetings Act. This does not

mean that a specific meeting is one violation. Actually,

several violations may occur in a single meeting. Because

of the substantial penalty that may be involved, boards

should familiarize themselves with the requirements of the

law and, if in doubt, secure the advice of competent legal

counsel to avoid the possibility of a penalty and injury to

the reputation of the board implicit in any allegation the

board has acted illegally.

A violation of the Kansas Open Meetings Act may be

grounds to oust or recall a board member. Courts usually

construe statutes such as the Kansas Open Meetings Act

in the light most favorable to the persons the statutes were

designed to protect. Because the Kansas Open Meetings

Act was enacted to protect the public's right to know, court

decisions may be resolved in favor of the public and against

the board of education.

Definitions of a "Meeting"

KOMA defines a "meeting" as "any gathering or

assembly, in person or through telephone or any other

medium for interactive communication by a majority of the

membership of a body or agency subject to the act for the

purpose of discussing the business or affairs of the body or

agency."

KOMA Requirements for Meeting

To be a meeting subject to the KOMA requirements, the

gathering must meet three conditions:

1. It must include four or more board members.

Because boards of education, by law, consist of seven

members, four members constitute a majority.

2. It must be for the purpose of discussing the business

or affairs of the school board.

3. It must be interactive communication.

KOMA applies to all meetings of the board of education

and to any meetings of subcommittees of the board.

······································································································································································

1e 28 I Guide to Boardsmanship - 2013


) ihe lmpolicncs cf Policy

Voting at Board Me!Stings

I', T;,-e wi;tl'.:sn polici-e'3 ot the board orovide the conceotual and

1 proctlcd ficmewor{ for cdministring the school di;tiict. Wel!-

The law does not require voting to occur in a

j wrltten policy ensures compliance with federal and state laws and ;· particular manner, but it does require; ...

i s,.efa a foundation for fair end efficient school gov.emance. Written

I policies:

,,., ::::;, Binding action be taken in an open session of ,:-

a meeting (the public must be able to see or ,,

hear the vote);

,;.

?-'

,-

j ::::;, Direct the superintendent => Provide for equal treatment

Hlp clarify board-

superintendent ralations

j =>

i

i =>

j

I =>

j

/ =;,

Inform everyone about how the

board intends to operate

Reduce ambiguity and

confusion

Give credence to board actions =>

=> Foster stability and continuity

=> Give the public a means for

evaluating board performance

=> Save time and contribute to the

board's efficiency

=> Establish a legal record

Can help disarm critics

l Before taking beard action, research your own policies to be sure the

I board is acting within the framework established by current policies and

1 rules. Once adopted, policy becomes "the law of the district" and must

be followed. Policy should be reviewed on a regular schedule.

1

I Ensure staff, students and patrons have easy access to board policies.

.

--; Four affirmative votes for the passage of any

motion or resolution; ,.

;.,

.: => Abstaining votes be counted as having voted !,


;,-,

.'i

.)•

'/

"NO" on the issue. [If a board member has a ·}

legal conflict of interest in voting on an issue 1 .

he or she should declare the conflict and leave f

the meeting when the vote occurs.] 1:

t· The board president is entitled to vote on issues r,;

;: like any other board member. ·'

,1;, Voting by proxy or by secret ballot is not allowed. i:

,t Paper ballots may be used, but they must be {'

·

'

signed by board members and maintained with the ,a·

, minutes of the meeting. . •.



'


i@ ;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;itl::.::.:: .. :-:.::.::.. :-:.::,:-... ::.:-... ::.::,::.. ::.::.... 23ea•••••m••a•••••••••••••••••••••••••a•a••••••••

f

I

LOCAL CONTROL

BOARD AUTHORITY AND DUTIES

! "The board may transact all school district business and

adopt policies that the board deems appropriate to perform

its constitutional duty to maintain, develop and operate local

public schools." K.S.A. 72-8205(e).

BOARD OPERATIONS

The board must:

=> Meet at least one time per month

=> Establish a calendar of meetings

=> Elect a president and vice president

FINANCES

The board is responsible for the fiscal management of the

school district.

DISTRICT BUILDINGS & PROPERTY

The board holds title to all school district property and may

dispose of property in any manner it deems fit. The board

may allow school district buildings to be used for community

purposes and may adopt rules governing such use.

PERSONNEL IVIA TTERS

Tile board must:

=> Appoint a superintendent, a clerk and a treasurer

=> Evaluate the superintendent

...., Adopt evaluation procedures for the evaluation of other

licensed personnel

=> Enter into professional negotiations with the teachers'

union once a bargaining unit is recognized

SOARD MEMBERS CAilJNOi:

Special Meetings

: A special meeting may be called by the board president, or by three

• board members requesting the special meeting.

Each board member is entitied to written notice ofthe time, date and

purpose of the meeting at least two days before the meeting is to

occur.

=> A board member can waive his or her right to receive the written

notice.

=> This requirement applies only to board members. Those who have

requested notice under KOMA are entitled to actual notice of the

meeting within a reasonable time before the meeting occurs.

Because special board meetings must be called for a specific purpose, :

the agenda of a special meeting must not be amended to go beyond the :

stated purpose. :

-••••a•••••••••u•••••••••••••••••••••••••••••••••••••a••••••••••••••••••••••••'

February 1

Februo;y 15

j 60th school.

day of each

I semester

l May 1

j

/ June 1

(--------;-----

I

Important Dates

Negotiations with teachers begin with the requlrẹd notice of

items for discussion

Date by which evaluai'ions should be completed for teachers

or administrators who have been employed in the district

/ three or more years

---------------------,

Date by which evaluations si1ould be completed for teachers

or administrators. including the superintendent. in their first and

second years of employment in. the district

i Deadline for notifying teachers and administrators their

j contracts will not be renewed

St at u to ry dote at which school districts and teachers are

deemed to be at impasse if an agreement In negotiations has

not been reached

=> Receive compensation I I July 1 Beginning o f _

a ne _ _

=:;, Be the superintendent, clerk or treasurer 1

_

I July

The month in which the yearly organizational meeting of the

=> Pay teachers who are not appropriately licensed

j

board must occur

=:;, Enter into a contract as the lessor of a school bus

-€

i

_

=> Permit inculcation of sectarian or religious doctrines

I August 25 , The deadline fer a doptir.g the budget

=> Commit prohibited practices under the negotiations law

l Seotiember 20 I Count date for student enrollment

(@@1=================l@@}o i '

·_v_ b _ u_ ·d_g_e _

t y_ _ e a _ _r ___ _ _____ _ --1

,,


Appendix G


*

ueurn

as liuurn

ADMINISTRATORS'/PRINCIPALS' INITIAL GOALS MEITTNGS -Aug/September 2014

Please sign up for a time that is convenient for you. This will be an initial meeting. Please bring a

"draft" of your goals. Allow 1 hour for this meeting.

Please call Denise at 339-4031 or e-mail her to set up your Goals Meeting.

Monday, August 25 th

Friday,August 29 th

Tuesday, Sept. 2 nc1

Thursday. Sept. 4 th

5th

Friday. Sept.

Monday. Sept. 8th

2:00 p.m.

3:00 p.m.

11:00 a.m.

1:30 p.m.

2:30 p.m.

2:00 p.m.

3:00 p.m.

9:00 a.m.

10:00 a.m.

2:00 p.m.

3:00 p.m.

10:00 a.m.

2:00 p.m.

3:00 p.m.

1:00 p.m.

2:00 p.m.

3:00 p.m.

SHULER EDUCATION CENTER

5928 SW 53 rd Street· Topeka, KS 66610-9451 · (785) 339-4000 · 339-4025 (Fax)· www.usd437.net


American Assodation of

School Administrators

AASA New Superintendents E-Journal

March 2007

In the Trenches: Learning the Real District Story Through Visi_ting

Schools

BY JANE HAMMOND

Jane Hammond distinguished herself in a succession of

positions leading to the superintendency of Jefferson County

School District (Colo.). After leaving that position, her

contributions to the field have focused on leading important

foundation initiatives and consulting throughout the country.

Every new superintendent wonders:

• Where do I begin?

• What information do I need to know about the district to provide

thoughtful, strategic leadership?

• How do I learn enough about the district, its schools, and its people-­

students, staff, and community -- to lead in a way that earns their trust

and respect?

• How do I connect with the people I serve?

As a new superintendent, you probably can make some general assumptions

about what you need to do to be successful, such as work effectively with the

governing board and improve instruction. However, to provide the most

effective leadership, you must also have a deep understanding of the context

of the district.

It is important to learn about past events that shaped the present, the unique

strengths and challenges of the district, and the community and staff

expectations and hopes. Absent this knowledge, it is too easy to take actions

that may at first seem fitting, but are not based on the deeper understanding

of the district that is essential to providing effective, strategic leadership.

You can gather information quickly about the district by talking to board

members, senior leadership team members and key community leaders. But

while their input is helpful, it is not enough. When new leaders encounter


Appendix H


TABLE OF CONTENTS

ABOVE MHS Fly Girls (I to r) Kelsey McCandless, Morgan Kroll, Ashley Binder, McKenzie Mayta and Ashton Tracy were selected as nominees to receive All-American honors

at the Emporia Elite Dance Camp this summer. Kroll was selected to receive the honor.

COVER Superintendent Doug Powers helps as a bus para for the preschoolers last year during his Job-A-Month duties.

11:1 SUPERINTENDENT'S MESSAGE

1:1 Supt. Doug Powers shares about first year in

district and goals for the upcoming school year.

n SUPPORTERS

liJ Learn how to support this school district and

what organizations do to contribute.

f!I SHINING STARS

1:.1 Accomplishments by Maize students during

the summer months.

ffl NEWS NOTES

W Meet your Teacher nights, new administrators,

district receives Energy Award.

IT.I MEET THE MEMBERS

11:.1 Get to know the Board of Education members

for the Maize School District.

rl:I AROUND SCHOOL

What Maize students are doing inside and outside

of the classroom

SUPERINTENDENT OF DISTRICT The Maize Messenger MAIZE USO 266

SCHOOLS ADMINISTRATION is published three MISSION STATEMENT:

Doug Powers Associate Superintendent times during the school The mission of the Maize

Marsha Beard year by USD 266. If School District is to

BOARD OF EDUCATION Business/Finance you have items for this guarantee all students

President: Steve Williams publication, call Karen will acquire the critical

Richard Stiverson Communications McDermott at the skills necessary for

EDITED BY: Vice President: Karen McDermott Educational Support success through an

Karen McDermott Bruce Nicholson Curriculum/ Assessments

Center at (316) 722- innovative, academically

Director of

Cheryl Bolton

Dr. Teresa San Martin

0614. rigorous curriculum,

Communications Amber Casement

Food Service

MAIZE USO 266

facilitated by a visionary,

LAYOUT BY:

Julie Shrewsbury

Nancy Hughbanks

Educational Support progressive staff and an

Human Resources

Kristi Latimer

Arlan Suderman

Center

Deanna Gooch

engaged community.

Communications Wendi White

Operations

11611 W. 49th St. North

Assistant

James Baker Maize, Kansas 67101 Printed by City Print, Inc.

DESIGNED BY:

Clerk: Robin Brown

Technology (316) 722-0614

Mary McDermott Treasurer: Steve Williams Ramon Mosate www.usd266.com

Fall 2010


Appendix I


2010 Commission Meeting

June 29, 2009

State Capitol Building, Room 545-N

Destry Brown

Superintendent of Schools, USD # 250 - Pittsburg

Thank you for the opportunity to speak to you this morning. Because of the

recommendations and direction from this commission, schools across this state have had

resources available to them that had not been available in the past. I hope that together

we can continue along the journey of ensuring that every child in this state receives a

quality education.

I consider it an honor to be able to tell you the story of our kids and our school district in

Pittsburg. But please keep in mind that our story is not unique to our part of the state.

The same story can be told about nearly every school district in the nine counties

comprising the Southeast Corner of our state.

The Pittsburg school district is the largest school district in Southeast Kansas. Our

district encompasses 43 square miles in southeastern Crawford County. Our enrollment

has been growing in recent years and is currently at 2819 students. This is an increase of

about 300 students in the last five years.

Along with that growth, we have experienced some changes in the demographics of the

students we serve in the district. Last year, 1,462, or 52% of our students qualified for

free lunch, an increase of 350 students from 5 years ago. We have 434 special

education students served through the Southeast Kansas Special Education Interlocal.

This accounts for 15% of our student population and this number continues to increase in

proportion to our poverty and enrollment. We also provided 189 children ELL services

last year. This number has more than doubled in the last five years.

Even through the growth and the changes in our district, our schools are achieving at very

high standards. Our elementary schools are achieving at or near the Standard of


Excellence each year. Our middle and high schools are also doing very well but did not

make Adequate Yearly Progress this year in our special education subgroup. I believe

that this is possible because our teachers are doing an outstanding job of meeting the

individual needs of our students. Our teachers are working harder and smarter than ever

and our kids are achieving at higher levels every year.

I also believe that we have been able to make this progress because of the increased

funding for at-risk students using the number of students who qualify for free lunch

and the high-density at-risk weighting. We have used this money to provide after

school and summer school programs. We have hired additional personnel to work with

students in our primary grades in the areas of reading and math with the goal of each

child performing at grade level by the end of second grade. These funds have also

allowed us to successfully implement the Multi-Tiered System of Support (MTSS) in

all of our schools. We have also implemented a program that allows kids to take home

meals to be eaten on the weekends and a summer feeding program at several locations

around town. This summer, we are preparing approximately 600 meals for kids who

come to the schools on a daily basis to eat breakfast and lunch.

We are also using at-risk funds to implement all-day kindergarten next year throughout

the district. All-day kindergarten is no longer an option in providing for the educational

needs of the children in our school district. We have so many children who come to us

without any prior preschool experiences. Some students enter kindergarten reading while

others enter having not even seen a book. It is nearly impossible to close this gap during

a half-day of kindergarten. Because of the increase in our community of students

living in poverty, it is essential that we be able to provide an all-day kindergarten

program that is fully funded by counting each kindergartner at 1.0 FTE.

Access to quality preschool programs is also essential to meeting the educational

needs of the students in our community. We need to be able to increase the number of

slots for our at-risk preschools. Currently, we serve 48 children in the at-risk preschool

programs in Pittsburg. This number needs to double in order to more adequately


provide preschool experiences for our children. Increasingly, we have more children

with no social experiences prior to entering school. We also have seen a growing number

of students who enter kindergarten needing mental health support because of the number

and severity of traumatic episodes in their households. Having more access to quality

preschool programs would help these students to transition into kindergarten more

successfully.

With our growing number of ELL students, we have needed to provide more language

support services. Currently, our funds are limited because of the funding mechanism in

place for counting those students. Our children coming to our schools speaking

languages other than English have made tremendous progress. However, we are not

able to provide the kind of support that we believe would most benefit these children

because of the lack of funding. It would seem to me that that the fairest way to count

our ELL students is through headcount with a weighting factor similar to At-Risk

rather than counting their contact hours in an ELL program.

Another funding mechanism that I believe could use some attention is the funding for

student transportation. Currently, we receive transportation funding for students who

live 2.5 miles or further from school. In Pittsburg, we transport nearly 1,000 students

on a daily basis. Only about Yi of those students live at or beyond 2.5 miles. The other

% live between one mile and 2.5 miles from school. Because of family economic factors

and child safety, we have chosen to provide transportation to school at no charge to our

families. We do this because it is what is best for kids. Many of our families work in

jobs that require that they begin by 7:00 AM. Other families do not have reliable

transportation to consistently take their children to school. On top of that, the

infrastructure within our city has not provided sidewalks or safe crossings across major

thoroughfares. By reducing the mileage from 2.5 to 1.0 or 1.5, we would be able to

utilize resources that we are currently using for transportation and reallocate it to

our schools for instructional purposes.


I appreciate that this commission has placed in its recommendations the need for

educational reform through innovative and research-based programs. I believe that

the MTSS and Professional Learning Communities initiative has helped to make a

huge difference for many of our students and staff Unfortunately, as funds continue to

diminish, it becomes more difficult to provide even the most basic educational programs

for our children. Many districts are facing the need to make choices about whether to

provide fine arts and vocational programs because of the lack of funds. I think that

this only cheats our kids out of experiences that enrich their minds and their lives. Our

state has always been a leader in the development and implementation of innovative

programs. Presently, we are trying to retool our instruction to develop the skills of 21 51

Century learners. As funds become less available, it becomes more difficult to provide

training for our staff in order to do this successfully across the board. Our vocational

programs need to be updated to meet the standards of business and industry in the

future and the equipment and training for these programs is cost prohibitive under

our current funding structure.

Lastly, I would like to talk to you about health care. Many of our families do not have

access to adequate health care services. We have large numbers of children who come

to Kindergarten Roundup and have not had any of the immunizations that are required

for entry into school. We have children who have health needs that go unmet because

families are faced with making the choice between eating and going to the doctor. We

have children with severe dental needs that largely go unmet. The solution for most

families is to have teeth pulled because of the cost of repair. I have seen children sit in

classrooms in such pain that they cannot concentrate or eat because of an infected tooth.

Kids in poverty miss school frequently because of illness and many of their conditions

are treatable if the families had access to adequate health care. I hope that the legislature

will begin to plan for some type of health care program that can be accessed by

everyone equally. This has a tremendous effect on attendance and achievement.

As a state, we have made tremendous progress in the last five years. Our kids are

achieving at levels that were unheard of prior to No Child Left Behind. I have seen


teachers and administrators provide for our kids in ways that I could never have

imagined. I can assure you that every child who comes to school in Pittsburg is being

loved and encouraged to do their very best. I am so proud of the accomplishments of the

kids and the staff not only in Pittsburg and Southeast Kansas, but in every school across

this state. I am a believer in the fact that things have been great in our school systems.

But I also truly believe that the best is yet to come. Thank you for all that you do for

Kansas kids and for listening to the story of my district this morning.


Superintendent's Remarks to Shawnee County Legislative Delegation

Tuesday, December 12, 2012

Dr. Brenda S. Dietrich

Superintendent, USD 437

Good Morning.

Thank you for giving me the opportunity to visit with you today about

Auburn-Washburn USD 437 and the 28,000 children in the five school districts

in Shawnee County that depend on you and your fellow legislators to support

their schools.

My goal today is to share some facts with you and keep my remarks short.

I have given you a map of the 5 districts in Shawnee County to give you some

geographical perspective.

You also have a fact sheet with demographic and financial comparisons from

200 I, when I first arrived as Superintendent in Auburn-Washburn, and 2012.

• Enrollment growth ( +934)

• Number of schools (2)...... built a new elementary (Farley) and a special

purpose school (Tallgrass) for Emotionally Disturbed students

• Certified staff growth (+72)... 12 full day kindergarten teachers, staffed a

new school, expanded elementary art, social workers, Title I staff at Pauline

Schools, etc.

• Special Needs ...large increases in some categories ... Autistic, Medically

Fragile, Developmentally Delayed

• Ethnicity ..... doesn't add up to 100% because we have slight increases in

multi-ethnic and Pacific Islanders not shown. Diversity has definitely

grown

• Free Lunch students .... 10% in 2001 to 23% today.


• BSAPP .....less than what it was in 2001.

• Assessed Valuation .... increases due mostly to Industrial Parks in district.

• LOB ... increased to fund staff and operations over time. At maximum of

30% for past 5 years.

• Mill Levy .....less than 2001. .. has stayed relatively stable over 12 years

Facts I would like you to balance against those changes ....

1.) All districts are continuing to make progress in student achievement.

2.) In Auburn-Washburn our district reading proficiency is 95.1 % and math is

94.7%. Our graduation rate is 95.5%.

3.) At risk students and families are increasing. The last census reported

6, 182 female headed households with children under the age of 18 in our

county. They are most likely living in poverty and the students receive free

breakfasts and lunches at school.

4.) We began a summer feeding program at Pauline South 2 years ago. We

served 2,000 more students this summer than last summer. ... breakfast and

lunch.

We all take very good care of our kids ... making sure they succeed in

school, but poverty is a huge dis-equalizer for our students. Our at-risk

funds are necessary to see to those students' needs.

5.) Increases in special education students with high needs are growing

significantly. I have students in our medically fragile classrooms that have

"end of life" plans, RN' s and LPN' s, and an array of specialized staff

members with them throughout the day, including a seizure dog.

6.) Consider making early childhood education and full-day kindergarten

an investment in the future of Kansas. Research has proven that if you

2


want to increase your high school graduation rates, make sure everyone goes

to a quality pre-school. Children in poverty rarely have access to a quality

pre-school program.

7.) Every dollar spent on early childhood education returns thousands of dollars

to the economy because those youngsters are now our skilled workforce,

contributing to higher tax revenues and relying less on government

programs. Invest in our youngest students to grow the economy and

grow jobs in Kansas.

8.) Our 5 school districts infuse over $10 million a month in payroll for our

employees. We help keep the economy stable in Shawnee County.

9.) Auburn-Washburn has completed $67 million in bond projects. 95%, of

those dollars have been spent with Topeka area

companies .... construction, engineering,HV AC, roofing contractors,

masons, etc.

10. We keep small businesses in business. Auburn-Washburn spent $4

million with local businesses last year. .... custodial supplies, fuel, office

supplies, musical instruments, utilities, road work, lumber, paint, etc.

11. We are tremendous recyclers ...... we recycle taxpayer dollars right back

into the economy.

We all want to work with you to keep our schools performing at the highest

levels. Please keep public education as your top priority and call us and

talk to us if you should have any questions. Thank you for your time.


Appendix J


µburn

ashburn

TO:

FROM:

SUBJECT:

Dr. Terry Carney

Kenny Estes

Harold Houck

Aaron Perry

Dr. Brenda S. Dietrich

Superintendent of Schools

BOARD MEMBERSHIP INTEREST

DA TE: January 28, 2009

Thank you for your interest in serving the students of the Auburn-Washburn School District. I would like to

invite you to attend our regularly scheduled Board of Education Meetings between now and the elections to see

how our Board currently functions. The meetings all begin at 6:30 p.m. and are held at the Shuler Education

Center, 5928 SW 53 rd Street.

If you would like to meet with me or my staff to answer any questions you might have about the district or

Board Member duties, I would be happy to meet with you. Please feel free to call me at 339-4030 or to visit

with our Board President, Bill Sneed.

The Board meetings in February and March are on the following dates:

February 2

February 16

March 2

March 23.

I will ask the Clerk of the Board to send you an agenda in advance of the meetings so you know what will be

discussed. Also, if you are successful in being elected, Kansas Association of School Boards (KASB) will offer

a one day workshop for new board members on Saturday, June 20 1 \ here in Topeka. You may want to keep this

date open.

Please call if there is anything I can do for you.

SHULER EDUCATION CENTER

5928 SW 53 rd Street· Topeka, KS 66610-9451 · (785) 339-4000 · 339-4025 (Fax)· www.usd437.net


tomorr01,, :f citizens"

Seaman Unified School District #345

SEAMAN EDUCATION CENTER

901 NW Lyman Road • Topeka, KS 66608-1900 • (785) 575-8600 • (785) FAX 575-8620

www.usd345.com

MS. SUSAN MILLER

123 Lyman Rd

TOPEKA KS 66617

Dear Ms Miller:

BOARD OF EDUCATION

Frank Henderson

l'realdent

Susan Fowler-Hentzler

Vice Preeldent

James Adams

James Andrews

Mark Boyd

Mike Lesser

Fred Patton

Thank you for filing as a candidate for the Scaman Board of Education.

Please feel free to call my office to set up a time to come in to visit and ask

questions regarding any item of particular interest to you. I am happy to

help in any way I can and to make information available to you regarding

school business. As you campaign, district patrons may ask questions of

you. A visit to this office may assist you in preparation for this type of

situation.

In a general election all registered voters may vote for all positions. The

general election will be held on April 7, 2009.

Enclosed is a booklet entitled "So You Want To Be a School Board

Member" 2009 Guide for Schoo] Board Candidates published by the

Kansas Association of School Boards. The booklet contains helpful

information a candidate needs to know as well as important dates for

some workshop offerings.

Again, thanks for taking the time to file and for your interest in the

Seaman District.

Sincerely,

ADMINISTRATORS

Mr. Mike Mathes, Ed.S.

Superintendent

Dr. Robert O. Balsters II, RSBA

Deputy Supert.ntendcot

Dr. Carolyn Orozco

Aa,1,taot Sup,ertntendeot

Mr. Craig Carter

A.Nletant Curriculum &: Penooncl Director

Mike Mathes Ed. S.

Superintendent

bb

A Tradition of Quality in Education Since 1920

Seaman High School, Lyman Learning Center, Seaman M,ddle School.

Elmont, Logan. North Fairview. Pleasant Hill,

Rochester, West Indianola Elementary Schools


Appendix K


SHULER

EDUCATION

CENTER

5928 SW 53 rd Street

Topeka, KS 66610-9451

(785) 339-4000

(785) 339-4025 (Fax)

www.usd437.net

Dr. Brenda S. Dietrich

Superintendent

Steve .Johnston

Associate Superintendent

Dr. Ann L. Elliott

Director of Student Services

Dr. Dennis R . .Johnson

Director of Support Services

Keith A. Love, CPA

Director of Business Services

Bruce Petersen

Director of Human Resources

April 8, 2009

Dr. Terry Carney

6431 SW Bayshore Dr

Auburn, KS 66402

Dear Terry:

It is a pleasure for me, on behalf of the USD 437 staff, to extend congratulations to you upon your election to

the Auburn-Washburn Board of Education. We all look forward to working with you over the next four years

and appreciate your willingness to be of service to the students and families of our school district.

As mentioned previously, we invite and encourage you to attend all Board meetings. The Board Meetings for

April are April 13 th and April 20 th . Prior to the April 20 th Board meeting, we will be touring Farley

Elementary from 5:00-6:00 p.m. You are welcome to join us for that tour.

In February, the district implemented BoardDocs - a paperless board packet system. You may access the

information about the Board agenda by going to our website www.usd437.net, click on Board of Education and

then BoardDocs Public Access. Until you officially take office, you will not be able to access the Board

Members Only side where you would view the detail for Executive Session. Your first official Board

meeting will be the Organizational Meeting on July 6 th . After July 1 5 \ you will be given a user ID and

password in order to access the Board Members Only side of BoardDocs. A laptop will be provided for you at

the Board meetings. If you have questions about any of the agenda items, please call.

Board President Bill Sneed and I will ask you to come to a one hour orientation meeting to discuss

Boardsmanship as it pertains to USD 437. It would be most beneficial if we could accomplish this in April.

If you are available at 5:00 or 5:30 p.m. on April 16 th , we could visit with you about Board protocols at that

time. Please call or e-mail me with your availability.

Enclosed is the notice for a New Board Member Workshop on Saturday, June zo t \ at the KASB Office,

1420 SW Arrowhead Road. The Clerk of the Board, who is also my secretary, Denise Taylor, has registered

you. The Board has a budget that funds these workshops and it is most helpful for new Board members to

experience this workshop. I will accompany you so if you have any questions, someone from the district is able

to answer them for you. You are also invited to attend the KASB Regional Workshop at Silver Lake High

School on May 7 th . An agenda is attached for both of these meetings. Let me know if you would like to be

registered for the regional meeting on May J 1h . Please remember to take your oath of office in the next 10

days at the Election Commissioner's Office.

Washburn Rural High School • Washburn Rural Alternative High School • Tallgrass Student Learning Center

Washburn Rural Middle School • Auburn Elementary • Indian Hills Elementary • .Jay Shideler Elementary

Pauline South Intermediate • Pauline Central Primary • Wanamaker Elementary


April 8, 2009

Page2

Again, I extend my personal congratulations to you and offer any professional assistance that will allow you to

be successful as a Board Member and will further our mutual goal of meeting the needs ofUSD 437's students.

This is a great school district. Welcome aboard!

Sincerely,

Dr. Brenda S. Dietrich

Superintendent

cc:

Bill Sneed, Board President


NEW BOARD MEMBER ORIENTATION MEETING

March 15, 2013

List of Handouts:

1.) Organizational Chart of the District

2.) BOE Organizational Meeting Agenda ..... July 8, 2013

3.) BOE Member list with term dates and current committee assignments

4.) Book: Key Work of School Boards

5.) KASS Training .... New Board Member Workshop in Topeka on April 25 th .

6.) Demographic Data Book

7.) Negotiated Agreement

8.) Employee Directory

Topics:

Oath of Office after elections

Clerk of the Board

Friday Brief

BoardDocs and email

Suspension letters

Policy Manual

Nepotism Policy

Open Meetings Law and Exec. Session

Tour of Buildings?


Unified School District No. 365

Garnett • Greeley • Mont Ida • Westphalia

Mission Statement

With the fundamental belief that every student can learn, the primary purpose of Garnett

Unified School District No. 365 is to provide each student the learning opportunity for

him/her to establish a foundation for success, both now and in the future.

Board of Education Candidate Orientation

Thursday • February 10, 2005 • 7:00 p.m. • District Office

The purpose of this orientation session is to:

acquaint candidates with the duties and responsibilities of board service.

increase each candidate's knowledge of the district's organizational structure and

standard operating procedures.

increase candidate's awareness of issues currently under consideration by the

board.

respond to questions and concerns.

• • • • • Agenda • • • • •

1.0 District Mission and Goals

1.1 Why is it important to have district and school mission statements?

1.2 What are the current goals of U.S.D. No. 365?

How are the goals and strategic plan developed?

When are the goals/ strategic plan reviewed and updated?

How are the goals/ strategic plan evaluated?

2.0 Organizational Structure

2.1 What are the duties of the board of education as required by law?

2.2 What is the organizational structure of U.S.D. No. 365?

2.3 What is the role of a board of education versus the role of the district

administration?

2.4 What are the established lines of authority and channels of

communication?

How should a board member respond when listening to a concern or

complaint from a district patron? a staff member?


When is it appropriate for a board member to contact a staff member?

2.5 How am I as a board member kept informed between meetings?

3.0 The Rules We Play By

3.1 What are the laws and regulations by which Kansas schools are governed?

How do I as a board member get answers to legal questions?

3.2 Why are board policies important?

How are board policies made?

How are board policies changed?

3.3 What is the Negotiated Agreement ?

How does the negotiations process work?

What happens if the board and teachers cannot reach an agreement?

4.0 Board Meetings

4.1 When? Where? How often? How long?

4.2 What's are the legal requirements for conducting the board's business?

4.3 How is the agenda developed?

How do I as a board member place an item on the agenda?

What if a patron wants me to get something on the agenda?

4.4 How do I keep up with issues under consideration by the board?

What if I need to know something right now and the board won't meet for

two more weeks?

What's the best way to prepare for a board meeting?

4.5 What is the consent agenda ?

4.6 Who is the clerk of the board?

What are the clerk's duties?

4.7 What is a special meeting?

4.8 What is the Kansas Open Meetings Act ?

How does KOMA affect the conduct of boards of education collectively

and board members individually?

Are there any creative ways to circumvent the KOMA?

What about calling trees? e-mail?

4.9 What is an executive session?

What are the specific reasons for which executive sessions are allowed?


What is the responsibility of an individual board member where executive

sessions are concerned?

5.0 The Board's Role in the Work of the District

5.1 What is the board's role in determining the curriculum and instructional

program?

How does the board evaluate the effectiveness of the curriculum and the

instructional program?

What are QP A and NCA, and what does a school board member need to

know about school improvement?

5.2 What is the board's role concerning the co-curricular (athletics and

activities) program?

What is the best way to handle questions and concerns about coaches and

sponsors?

5.3 What is the board's role in the selection, retention and evaluation of

district personnel?

What should I do when parents call me with concerns about a staff

member?

6.0 The Budget

6.1 Where does the money come from to operate the schools?

What is the general fund?

What is the capital outlay fund?

What is the local option budget (LOB)?

6.2 How do we pay for school buildings and other facilities?

What is the current status of the district's bond and interest fund?

6.3 How does the board of education impact local tax rates?

7.0 The Board Member's Job Description ... And Everything Else

7.1 What issues will the board face in the next four years?

7.2 What is the Kansas Association of School Boards?

What services does KASB provide?

Is there a national association?

7.3 How should I prepare myself to become an effective board member?

8.0 Questions from Candidates


Appendix M


Budget Preparation in USD 253

October/November- Identify staff and community members

for Program-based Budgeting teams. Principals are

responsible for getting approximately 5 staff and 5

community members each to volunteer for the PBB

Corrunittee. The PBB committee will have 80-100 members.

November/December- PBB Committee meets as a whole group

to learn about the budgeting process and break into

smaller teams. Each team is responsible for

recorrunending possible changes (+ or -) in their area's

budget. The budget may be divided into different

areas, but is usually instruction, instructional

support, operations and maintenance, etc. Some years

we have done this by level- elementary, intermediate,

middle, and secondary.

December/February- Small teams meet to consider and

discuss possible budget changes.

February/March- PBB Committee meets as a whole to hear

team reports and prioritize changes recommended by each

team.

March/April- Superintendent's budget team (Assistant

Superintendent for Business, Superintendent, and two

BOE members) meet to review changes recommended by the

PBB Committee.

April/May- Superintendent's Budget Team presents the

recommendations to the BOE.

May/July- Upon determining funds available from the

legislature, BOE gives final approval to PBB Committee

recommended changes. Budget documents prepared based

upon recommended changes. BOE holds budget workshop to

learn about how the budget works. A community budget

workshop is also held.

Dr. John Heim, Emporia, USD 253


Appendix N


AGENDA - Draft

NEGOTIATIONS

Meeting #1

5:00-6:00 p.m.

June 10, 2013

Shuler Education Center

I. Ground Rules

A. Identify Teams and Chief Spokesperson:

A WNEA -Chief Negotiator -Donna Dodge, John Ritchie, Hope Krug, Dusty Snethen

USD 437 - Chief Negotiator- Dr. Bob Lohse, Harold Houck and Dr.Brenda Dietrich

Propose the following:

B. Site - Shuler Education Center - Board Room

C. Length of Session - 2 hours maximum, unless both sides agree to

extend.

D. Agree that neither side speaks to the press without the presence or

permission of the other side.

E. Technology Lab is available at Shuler Education Center.

II.

III.

IV.

Presentation: Budget Workshop Information

Director of Business Services, Bruce Stiles

Items to Negotiate

A. Article XXII - Payroll - A WNEA

B. Article XXXIII -Procedures forAdjusting Grievances - AWNEA

C. Article XXI - Retirement - BOE

Next Meeting Dates:

June 17 - 5:00 p.m.

June 19- 5:00 p.m.

V. Items for Next Meeting


• Prohibit all-out-of-state virtual students from being

eligible for state aid;

• Clarify the school finance computation of assessed

valuation for any school district experiencing a

significant drop in total assessed valuation

between school years 2014-15 and 2015-16

(House Sub. for SB 7 allows districts to use the

assessed valuation of the district for school year

2015-16 for purposes of determining the amounts

of supplemental general state aid and capital

outlay state aid for school year 2014-15);

o

An appropriation of $1.5 million for each of

fiscal years 2016 and 2017 would be made

related to this change;

• Clarify references to contractual bond obligations

so that the statute refers to the date the obligations

were approved by election, rather than when such

obligations were incurred;

• Add an amount of general state aid in school years

2015-16 and 2016-17 equal to the difference

between federal impact aid received in school year

2014-15 and the amount of that aid received in

2015-16, if the latter year is less;

o

An appropriation of $3.0 million for each of

fiscal years 2016 and 2017 would be made

related to this change;

• Provide for an increase in the demand transfer for

capital outlay state aid from the State General

Fund in an amount of $1.8 million, which would

prevent school districts from being required to pay

back funding received under the formula repealed

by House Sub. for SB 7;

2- 2353


amendment to 2014 HB 2506, and inserted the amended

version of SB 300. The Senate Committee recommended a

substitute bill.

The Senate Committee of the Whole made the following

three amendments to Senate Sub. for HB 2353:

• Required nonresident students be subject to a

school district's behavioral policy;

• Revised the Professional Negotiations Act based

on Senate Sub. for HB 2326 as recommended by

the Senate Committee on Education; and

• Allowed the Board of Regents to adopt policies to

authorize the universities to provide leave time to

university support staff (SB 161).

SB300

SB 300 was introduced by the Senate Ways and Means

Committee to make various amendments to House Sub. for

SB 7, which became effective on April 2, 2015. At the hearing

on this bill, no one testified. The fiscal note on SB 300

indicated there would be no fiscal impact

The Senate Committee made several amendments to

SB 300, including the following:

• Clarifying requirements related to non-resident

students being allowed to stay in school districts

attended in school year 2014-15;

• Adding appropriations related to amendments;

• Prohibiting payment of virtual state aid for out-ofstate

virtual students; and

• Making technical amendments.

4- 2353


Appendix O



To:

From:

SUBJECT:

Denise Taylor

USD 437 Board Clerk

INTENT TO NON-RENEW CONTRACT

Date: April 22, 2014

You are hereby notified that the Board of Education of Unified School District No. 437,

Shawnee County, Kansas, at a regular meeting held on the 21 st day of April, 2014, adopted a

resolution directing that you be given written notice of the Board's intent to nonrenew your

contract for the 2014-2015 school year.

By order of the Board of Education of Unified School District No. 437, Shawnee County,

Kansas, this 22 °d day of April, 2014.

x:9

Denise Taylor "'

USD437

Board Clerk

cc: Brian White, Director of Human Resources /

Shuler Education Center

5928 SW 53rd Street

Topeka, KS 66610-9451

785.339.4000

785.339.4025 fax

Inspiring and Challenging

EVERY CHILD, EVERY DAY


Appendix P


Appendix Q

More magazines by this user