Audit Report (Q1 2016)

Oman National Engineering & Investment Co. (SAOG)
Internal Audit Report (1 st Quarter, 2016)
Apr-2016
is completed in 5 – 11 days. As a consequence:-
• The total cash collection for a particular date is
known only after approx 8 days
• The consumer account is not updated on time
• Any adjustments entry in the consumer account is
also not timely updated.
19 In case of Staff No. 8774, Sick Leave & Leave
Without Pay entered for days which were official
holidays:-
Type of Leave Date Day
Sick Leave 01.02.2013 Friday
Sick Leave 01.03.2013 Friday
Without Pay 02.05.2013 Holiday
Without Pay 03.05.2013 Friday
Sick Leave 01.06.2013 Friday
In case of Staff No. 10270:-
Type of Leave Date Day
Without Pay 01.06.2013 Saturday
In case of Staff No. 10094, two types of leave have
been entered for the same days:-
Type of Leave Date
Marriage Leave 01.06.13 to 03.06.13
Unpaid Leave 01.06.13 to 03.06.13
20 We visited the Mavellah stores on 31.12.2014
and observed the following:-
• There is no independent check of material
received thorough Transfer note. For example,
there is no way to check that all the material
received through transfer has been entered in
the system.
• There is no serial number on the Material
Tracking Form (MTF)
• While filling the MTF, item code is not
mentioned
• Items in the store are kept according to Job
number. So, a particular item will be spread
over a number of locations in the store which
makes it difficult to count
• Only one file is being maintained for material
received and material issued from the stores
• Same material has several items codes. For
example a junction box has three item codes
eg. Junction box is kept under item nos. 753,
3630, 3631, 3599, 3629, 3603, 3633, 3632
& 3597
• Different items have same item codes. For
example, pipes of various widths have been
categorized under one item code.
• Recording of scrap received from different
sites is at the sole discretion of the stores in
charge.
He maintains a excel sheet to record it.
There is no way to check whether he has
Q3, 2013
Point No.
(h) 2
Q4, 2014
Point No.
8
Salalah visit.
CEO has
instructed Sr.
Manager (IT) to
address this
issue.
Visited the store
on 18.04.16.
Though
improvements
are there, but
the following still
remains:-
Serial number on
MTF being
entered
manually and is
not auto
generated.
A standarised
format for MTF
is not being used
in some cases.
The identification
of an item as
scrap is at the
sole discretion of
the store
incharge.
L
L
- 11 -