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Department of Defense INSTRUCTION

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DoDI 5000.02, January 7,

DoDI 5000.02, January 7, 2015 (a) CDD Validation 1. During the TMRR Phase, the requirements validation authority will validate the CDD (or equivalent requirements document) for the program. This action will precede the Development RFP Release Decision Point and provides a basis for preliminary design activities and the PDR that will occur prior to Milestone B unless waived by the MDA. Active engagement between acquisition leadership, including the MDA and the requirements leadership, including the validation authority (the JROC for MDAP and MAIS programs), during the development and review of proposed requirements trades is essential to ensuring that the validated requirements associated with the program continue to address the priorities of the DoD Component and the joint force in a cost effective and affordable way. The MDA (and CAE when the MDA is the DAE) will participate in the validation authorities’ review and staffing of the CDD (or equivalent requirements document) prior to validation, to ensure that requirements are technically achievable, affordable, and testable, and that requirements trades are fully informed by systems engineering trade-off analyses completed by the Program Manager or the DoD Component. 2. The KPPs and KSAs included in the validated CDD, will guide the efforts leading up to PDR, and inform the Development RFP Release Decision Point. As conditions warrant, changes to KPPs and KSAs may be proposed to the applicable capability requirements validation authority. All non-KPP requirements (when delegated by the capability requirements validation authority) are subject to cost-performance trades and adjustments to meet affordability constraints. Cost performance trades (for non-KPP requirements) will be coordinated with the cognizant capability requirements validation authority. (b) CSBs. For ACAT I and ACAT IA programs, and following CDD Validation, the Acquisition Executive of each DoD Component will form and chair a CSB with broad executive membership including senior representatives from the Office of the USD(AT&L) (including the Assistant Secretary of Defense for Acquisition), the Joint Staff (Director of Force Structure, Resources, and Assessments, J-8), DOT&E (or designated representative), and the DoD Chief Information Officer DoD CIO; empowered representatives from the Service Chief of Staff and comptroller offices of the Military Department concerned; representatives from other Military Departments where appropriate; the Military Deputy to the CAE; the PEO; and other senior representatives from OSD and the DoD Component, as appropriate, in accordance with section 814 of Public Law (P.L.) 110-417 (Reference (f) (g)). A DoD Component equivalent board will serve as the CSB for an ACAT IA program that is a DBS. DoD Components should also form appropriate level and composition CSBs for lower ACAT programs. 1. The CSB will meet at least annually, and more frequently as capability requirements or content trades are needed, to review all requirements changes and any significant technical configuration changes for ACAT I and IA programs in development, production, and sustainment that have the potential to result in cost and schedule impacts to the program. The CSB will review potential capability requirements changes and propose to the requirements validation authority those changes that may be necessary to achieve affordability constraints on production and sustainment costs or that will result in a more cost-effective product. Changes that increase cost will not be approved unless funds are identified and schedule impacts are Change 2, 02/02/2017 24

DoDI 5000.02, January 7, 2015 addressed. The CSB will monitor changes in program requirements and ensure that the Service Chief, in consultation with the Secretary of the Military Department concerned and the JROC, approves of any proposed changes that could have an adverse effect on program cost, schedule, or performance. Program requirements will fall under the cognizance of the CSB upon receipt of a validated CDD or other validated requirements document, and before the Development RFP Release Decision Point. CSBs may also be formed earlier in the program at the discretion of the CAE. 2. The Program Manager, in consultation with the PEO and the requirements sponsor, will, on at least an annual basis, identify and propose to the CSB a set of recommended requirements changes to include descoping options that reduce program cost and/or moderate requirements and changes needed to respond to any threat developments. These options will be presented to the CSB with supporting rationale addressing operational implications. The chair of the CSB will recommend to the DoD Component requirements authority, the validation authority, and the DAE (if an ACAT ID or MAIS program and KPPs are affected) which of these options should be implemented. (6) Development RFP Release Decision Point (a) This decision point authorizes the release of RFPs for EMD and often for LRIP or Limited Deployment options. This review is the critical decision point in an acquisition program. The program will either successfully lead to a fielded capability or fail, based on the soundness of the capability requirements, the affordability of the program, and the executability of the acquisition strategy. The acquisition strategy is put into execution at this decision point by asking industry for bids that comply with the strategy. Release of the RFP for EMD sets in motion all that will follow. This is the last point at which significant changes can be made without a major disruption. (b) The purpose of the Development RFP Release Decision Point is to ensure, prior to the release of the solicitation for EMD, that an executable and affordable program has been planned using a sound business and technical approach. One goal at this point is to avoid any major program delays at Milestone B, when source selection is already complete and award is imminent. Therefore, prior to release of final RFPs, there needs to be confidence that the program requirements to be bid against are firm and clearly stated; the risk of committing to development and presumably production has been or will be adequately reduced prior to contract award and/or option exercise; the program structure, content, schedule, and funding are executable; and the business approach and incentives are structured to both provide maximum value to the government and treat industry fairly and reasonably. (c) At the Development RFP Release Decision Point, the Program Manager will summarize TMRR Phase progress and results, and review the Acquisition Strategy for the EMD Phase. Specific attention will be given to overall affordability; the competition strategy and incentive structure; provisions for small business utilization; source selection criteria including any “best value” determination; framing assumptions; engineering and supportability trades and their relationship to validated capability requirements; the threat projections applicable to the system; Should Cost targets; risk management plans; and the basis for the program schedule. Change 2, 02/02/2017 25

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