prequalification prequalification

Item # 5
Council Report No. PW-014-17
March 21, 2017
PRE-QUALIFICATION FOR GEOTECHNICAL AND MATERIALS TESTING
SERVICES FOR MUNICIPAL CAPITAL WORKS PROJECTS, WS-RFPQ-17-10
(F18)
Report prepared by: Capital Projects Coordinator
RECOMMENDATION:
The Director of Public Works recommends:
1) That Council award the Request for Pre-Qualification WS-RFPQ-17-10
for Geotechnical and Materials Testing Services for Municipal Capital
Works Projects to the following roster of Respondents:
• WSP Canada, Inc.
• SNC Lavalin GEM Ontario, Inc.
• SOLA Engineering, Inc.
• Stantec Consulting, Ltd.
• Peto MacCallum, Ltd; and
2) That Council authorize staff to assign geotechnical and materials
testing services work to the roster of pre-qualified consultants on a
rotational basis for work up to $30,000 through to the end of the prequalification
period on December 31, 2018; and
3) That Council authorize staff to invite the roster of Consultants to bid
on work with an estimated value from $30,000 to $75,000 and award
the work to the bidder meeting the requirements of the Town,
including price and availability, through to the end of the prequalification
period on December 31, 2018.
1. PURPOSE:
The purpose of this Report is to provide Council with an overview of the results of
the Request for Pre-Qualification (RFPQ) WS-RFPQ-17-10, for Geotechnical and
Materials Testing Services for Municipal Capital Works Projects. The report also
seeks Council approval to award the RFPQ to a roster of five (5) Consultants who
will be engaged as-needed on a rotating basis, in order to provide geotechnical
and materials testing services.

Council Report March 21, 2017
2. EXECUTIVE SUMMARY:
The Town issued an RFPQ for Geotechnical and Materials Testing Services in
support of Capital Projects on February 6, 2017. The purpose of pre-qualification
is to ensure that the successful Respondents invited to perform the geotechnical
related work are experienced and capable of delivering quality and value specific
to typical project requirements. This allows the Town to conduct background
investigations to inform the design and to support the construction of Capital
Projects in an efficient, timely, cost effective, and highly skilled manner.
The Town received ten (10) compliant bids for this pre-qualification process. As
noted in the RFPQ, a minimum score of 70 out of 100 is required for Respondents
to be pre-qualified. The Evaluation Team identified the following Respondents as
having an average RFPQ scores of 70 or higher:
• SOLA Engineering, Inc.
• SNC Lavalin GEM Ontario, Inc.
• WSP Canada, Inc.
• Stantec Consulting, Ltd.
• Peto MacCallum, Ltd.
• Cambium, Inc.
As noted in the RFPQ, the top five (5) highest scoring compliant bids may be
selected to form the pre-qualified roster. Of the list stated above, the following five
Respondents were found to be compliant and hold the 5 highest average scores:
• WSP Canada, Inc.
• SNC Lavalin GEM Ontario, Inc.
• SOLA Engineering, Inc.
• Stantec Consulting, Ltd.
• Peto MacCallum, Ltd.
Staff recommend that these five (5) bidders be pre-qualified to support approved
Capital Projects in 2017 and 2018.
3. BACKGROUND:
Each approved Capital Project requires the support of a geotechnical investigation
prior to implementation in order to determine design and construction
specifications. This may include: determining the location and depth of the water
table; soil structure below existing roadways; requirements for depth and type of
granular bases and asphalt pavements; environmental considerations; and, soil
disposal requirements.
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Council Report March 21, 2017
Once the construction phase begins, materials testing and inspection services
provided by Geotechnical Technicians, Engineers and Environmental Scientists
ensure that the quality of materials and construction methods applied by the
contractor meet the requirements outlined by the Town and Ontario Provincial
Standard Specifications.
The scope and timing of this work is not typically conducive to a separate,
competitive process. Often times, geotechnical or materials testing services are
required to be on call due to the uncertainties and nature of typical Capital Projects;
such as: scheduling of materials deliveries, delays in progress due to unexpected
issues or encountering impacted soils.
In an effort to obtain highly qualified Geotechnical Consultants and to streamline
the procurement process, Staff have initiated a pre-qualification roster to provide
geotechnical and materials testing services for Capital Projects that will be
undertaken in 2017 and 2018. This stage of the procurement process involves the
establishment of a list of the top five (5) scoring pre-qualified Consultants through
a pre-qualification process. Using this roster, work that is estimated to be valued
up to $30,000 will be assigned on a rotational basis beginning with:
• WSP Canada, Inc.
• SNC Lavalin GEM Ontario, Inc.
• SOLA Engineering, Inc.
• Stantec Consulting, Ltd.
• Peto MacCallum, Ltd.
Work that is estimated to be valued between $30,000 and $75,000 will be bid by
the pre-qualified roster and will be awarded based on the Consultants’ ability to
perform the required work, based on timeframe and price. This will allow staff to
initiate multiple concurrent investigation or testing programs using a wide spectrum
of available resources.
4. ANALYSIS & OPTIONS:
In accordance with the Town’s Procurement By-law, WS-RFPQ-17-10 was
advertised publicly on February 6, 2017 on the online procurement portal
www.biddingo.com.The bids were received on February 22, 2017 at 3:00 p.m.
Ten (10) compliant submissions were received.
An RFPQ Evaluation Team consisting of the Manager of Capital Projects, the
Capital Projects Coordinator and the Town’s external project manager from
Municipal Engineering Solutions reviewed the submissions and scored the
proposals, as per the scoring criteria outlined in the RFPQ document.
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Council Report March 21, 2017
The process of evaluation used by the Evaluation Team to determine which
submission, if any, would result in pre-qualification, involved a general assessment
to ensure submission compliance and additional criteria relevant to the Town’s
requirements for this process based upon the following:
Criteria
Number
Evaluation Criteria
Weight
Factor (%)
1 Similar Experience 20
2 References 15
3 Schedule of Unit Prices 30
4 Resumés of Key Personnel 10
5 Resources 15
6 Quality Control & Cost Control Program 5
7 Safety Qualifications, Policy Statement & Record 5
Total: 100
The responding consultants and their respective RFPQ scores are as follows:
Consultant
RFPQ Score
WSP Canada 82.4
SNC Lavalin (GEM) 80.4
SOLA Engineering 76.9
Stantec Consulting 75.2
Peto MacCallum 74.0
Cambium 70.4
AECON (AME) 67.8
Amec Foster Wheeler Environment & Infrastructure 67.5
Exp Services 65.2
DST Consulting Engineers 63.2
Of those consultants who achieved a minimum RFPQ score of 70 points, the top
five (5) consultants are proposed to form the pre-qualified roster; namely:
Pre-Qualified Geotechnical Roster
RFPQ Score
WSP Canada 82.4
SNC Lavalin (GEM) 80.4
SOLA Engineering 76.9
Stantec Consulting 75.2
Peto MacCallum 74.0
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Council Report March 21, 2017
5. FINANCIAL IMPLICATIONS:
The establishment of this pre-qualification roster has no immediate financial
implications. The separate approved project budgets will be used to fund the
required geotechnical and materials testing services.
6. ALIGNMENT WITH STRATEGIC PLAN:
This report is aligned with the Town’s Strategic Plan in the following manner:
2. Fiscal and Asset Management
As stewards of the public trust, manage the Town’s resources in a fiscally
responsible manner, promote partnership opportunities and advance Town
interests
2.2 Sustainable long term fiscal plan for all infrastructure and buildings
2.4 Long term asset management and infrastructure planning, including
adequacy of reserves
7. ATTACHMENTS:
None
For further information on this report, please contact Rob Flindall, Director,
Public Works, at 905-640-1910 or 1-855-642-8697 ext. 2248 or via email at
rob.flindall@townofws.ca
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