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2018 Adopted Annual Operating & Capital Improvement Budget

PUBLIC WORKS Expenditure

PUBLIC WORKS Expenditure Detail 2016 Audited Actuals 2017 Amended Budget 2018 Adopted Budget % Change Personnel Regular Wages $ 2,775,733 $ 2,880,986 $ 2,999,065 4.10% Longevity Service Award 32,419 32,933 34,483 4.71% Overtime Wages 68,757 114,195 109,890 -3.77% Clothing Allowance 5,425 5,550 5,650 1.80% Communication Allowance 5,720 6,780 5,460 -19.47% Vehicle Allowance 3,600 3,600 3,600 0.00% Social Security 171,297 182,154 188,941 3.73% Medicare 40,570 40,336 41,789 3.60% Workers Compensation 51,284 64,457 68,673 6.54% Retirement Contributions 192,449 200,587 110,365 -44.98% Medical Insurance 406,795 424,979 448,856 5.62% Dental Insurance 19,294 21,431 22,329 4.19% Insurance Waivers 6,554 6,275 8,925 42.23% Life/AD&D Insurance 10,222 10,419 9,773 -6.20% Disability Insurance 8,492 8,932 8,699 -2.61% Total Personnel 3,798,611 4,003,614 4,066,498 1.57% Purchased Services Professional Services 36,366 337,500 131,500 -61.04% Contracted Services 39,204 41,314 35,957 -12.97% Catering/Dining Services 869 1,000 1,500 50.00% Repair/Maintenance Services 591,872 588,882 555,150 -5.73% Disposal/Recycling Services 809,321 802,813 811,603 1.09% Telecommunication Services 5,793 12,752 11,592 -9.10% Postage/Shipping Services 7 - - 0.00% Training/Education 32,434 47,385 45,010 -5.01% Dues/Memberships 5,346 9,085 9,340 2.81% Mileage/Travel 329 - - 0.00% Rentals/Leases 14,315 19,070 13,850 -27.37% Total Purchased Services 1,535,856 1,859,801 1,615,502 -13.14% Supplies/Non-Capital Equipment Office Supplies 6,671 500 500 0.00% Operating Supplies 600,812 688,819 678,244 -1.54% Non-Capital Equipment 121,350 42,185 127,010 201.08% Uniforms/Safety Equipment 16,053 22,350 20,700 -7.38% Gas/Electricity 234,528 255,000 255,000 0.00% Water/Sewer 6,880 5,910 6,010 1.69% Fuel/Propane 172,938 250,100 232,600 -7.00% Total Supplies/Non-Capital Equipment 1,159,232 1,264,864 1,320,064 4.36% Capital Outlay Capital Equipment 1,449,146 1,356,250 1,547,223 14.08% Total Capital Outlay 1,449,146 1,356,250 1,547,223 14.08% Total Expenditures $ 7,942,845 $ 8,484,529 $ 8,549,287 0.76% 154

ADMINISTRATION Statement of Purpose The Administration Program assures high quality department outcomes. Description The Administration Program is responsible for assuring the overall effectiveness of department programs. This is achieved through establishing and monitoring performance expectations, employee training and development, and identifying opportunities for improved service delivery. Additionally, Administration is the first point of contact for residents, businesses and other departments and agencies. The program manages the administrative functions of the department including invoice processing, Large Item Pick Up (LIPU) scheduling and coordination, trash and recycling service calls, departmental communications, bid process administration, fleet work order administration, and Right-of- Way permit processing. Accomplishments In 2017, Administration in partnership with STS implemented an enterprise asset management system, with service request management and work management functionality. This included providing structure to the GIS data layers, and establishing work flows for the system. Implementation of all service request and work order templates will continue in 2018. Administration is now handling the day-to-day oversight of the residential trash and recycling contract including resolution of service concerns with the contracted provider. In public policy matters, Administration facilitated the discussion with City Council for the creation of policy and procedures for the transfer of private residential roads. Goals/Objectives In 2018, the Administration Program plans to complete the following: Implement Phase 2 of the asset management system to include templates to support work flows for departmental operations. Complete the design of Phase 2 for the Maintenance Facility Improvements and commence construction. Lead departmental activities for the organizational planning effort to align activities and initiatives to organizational outcomes. Outcome Measures 2015 2016 2017 2018 Actual Actual Estimate Target Percent of departmental objectives achieved. 85 71 80 100 Service Level Indicators 2015 Actual 2016 Actual 2017 Estimate Number of Large-Item-Pick-Up requests taken. 3,202 4,550 4,800 Number of Roads service calls taken. 116 89 100 Number of Transportation Services calls taken. 97 98 110 Number of Trash and Recycling calls taken. 182 198 250 Number of Electronic and Appliance Waste calls taken. 425 534 600 Number of Environmental Services calls taken. 54 55 55 Number of Parks, Trails & Recreation calls taken. 148 180 180 Number of other Village department calls taken. 170 205 230 Number of Fleet work orders entered. 881 845 860 Number of Right-of-Way permits processed. 224 220 225 Number of invoices processed. 3,799 4,050 3,800 Number of GV website Report-A-Concern request taken. 83 83 85 155