Views
11 months ago

2018 Adopted Annual Operating & Capital Improvement Budget

ADMINISTRATIVE SERVICES

ADMINISTRATIVE SERVICES Personnel & Financial Summary 2016 Audited Actuals 2017 Amended Budget 2018 Adopted Budget % Change Staff - Full Time Equivalency (FTE): 20.00 20.00 20.00 0.00% Expenditures By Category: Personnel $ 1,782,606 $ 1,878,628 $ 1,943,109 3.43% Purchased Services 1,185,357 1,384,558 1,314,780 -5.04% Supplies/Non-Capital Equipment 226,582 202,060 280,332 38.74% Capital Outlay 163,253 152,900 703,599 360.17% Total Expenditures $ 3,357,798 $ 3,618,146 $ 4,241,820 17.24% Expenditures By Division: Administration $ 180,037 $ 181,074 $ 185,272 2.32% Information Management Services 243,401 313,728 283,360 -9.68% Municipal Court Services 233,623 238,183 239,500 0.55% Human Resource Services 801,529 861,966 916,831 6.37% Shared Technology Services 1,899,208 2,023,195 2,616,857 29.34% Total Expenditures $ 3,357,798 $ 3,618,146 $ 4,241,820 17.24% Expenditures & Full-Time Equivalency Expenditures $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- 2016 Audited Actuals 2017 Amended Budget 2018 Adopted Budget 20.50 20.00 19.50 19.00 18.50 18.00 17.50 17.00 16.50 16.00 15.50 15.00 Full-Time Equivalent (FTE) Total Expenditures Staff - Full Time Equivalency (FTE): 64

ADMINISTRATIVE SERVICES Expenditure Detail 2016 Audited Actuals 2017 Amended Budget 2018 Adopted Budget % Change Personnel Regular Wages $ 1,352,008 $ 1,416,291 $ 1,468,536 3.69% Longevity Service Award 9,080 10,115 10,070 -0.44% Overtime Wages 1,155 3,240 2,363 -27.07% Tuition Reimbursement 22,165 35,000 35,000 0.00% Communication Allowance 2,940 3,360 2,940 -12.50% Vehicle Allowance 3,600 3,600 3,600 0.00% Social Security 81,257 86,053 88,324 2.64% Medicare 19,250 20,493 20,924 2.10% Workers Compensation 1,713 2,162 3,725 72.29% Retirement Contributions 84,438 96,814 52,600 -45.67% Medical Insurance 179,978 174,988 230,479 31.71% Dental Insurance 9,976 10,492 11,407 8.72% Insurance Waivers 6,162 6,500 4,100 -36.92% Life/AD&D Insurance 4,739 5,128 4,783 -6.73% Disability Insurance 4,145 4,392 4,258 -3.05% Total Personnel 1,782,606 1,878,628 1,943,109 3.43% Purchased Services Professional Services 60,918 87,061 79,636 -8.53% Contracted Services 22,762 67,093 40,393 -39.80% Catering/Dining Services 13,432 11,600 12,000 3.45% Repair/Maintenance Services 555,531 658,070 607,562 -7.68% Telecommunication Services 111,176 95,053 88,988 -6.38% Postage/Shipping Services 913 1,280 1,280 0.00% Advertising/Notification Services 11,794 14,000 14,000 0.00% Printing/Publication Services 3,227 8,460 9,161 8.29% Training/Education 54,619 74,156 69,052 -6.88% Dues/Memberships 17,158 15,318 16,016 4.56% Mileage/Travel 1,225 512 100 -80.47% Rentals/Leases 97 - - 0.00% Insurance Premiums/Deductibles 332,505 351,955 376,592 7.00% Total Purchased Services 1,185,357 1,384,558 1,314,780 -5.04% Supplies/Non-Capital Equipment Office Supplies 2,197 3,413 2,900 -15.03% Operating Supplies 11,344 19,000 19,100 0.53% Non-Capital Equipment 213,041 179,647 258,332 43.80% Total Supplies/Non-Capital Equipment 226,582 202,060 280,332 38.74% Capital Outlay Capital Equipment 163,253 152,900 703,599 360.17% Total Capital Outlay 163,253 152,900 703,599 360.17% Total Expenditures $ 3,357,798 $ 3,618,146 $ 4,241,820 17.24% Explanation of Budget Variances The Administrative Services Department 2018 budget represents an increase of 17.24 percent over 2017, for a total of $623,674, of which $64,481 is an increase in personnel costs. The majority of this increase, a total of $550,699, can be attributed to the addition of new capital technology throughout the Village. The Police Department will be implementing a new records management system, which is currently expected to cost $434,430. Additional capital upgrades include a new revenue management system for collection and processing of Village taxes, a new backup system for increased security of Village records, a new Keri door system securing all Village facilities, and the final phase of conference room technology upgrades result in a total of $182,469. The addition of non-capital equipment, including the replacement of the Brazos handheld devices in the Police Department, result in an increase of $66,034. 65