4 Steps to create A Document Management System
Do you own a business? If yes then you are well aware of the fact that you and your employees have a lot of documents to deal with. Managing those documents will be a huge task. Checkout the presentation 4 Steps to create A Document Management System by Midcon Dara Service, document management services in Oklahoma city.
Do you own a business? If yes then you are well aware of the fact that you and your employees have a lot of documents to deal with. Managing those documents will be a huge task. Checkout the presentation 4 Steps to create A Document Management System by Midcon Dara Service, document management services in Oklahoma city.
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
4 <strong>Steps</strong> <strong>to</strong> <strong>create</strong> A <strong>Document</strong><br />
<strong>Management</strong> <strong>System</strong>
organized, all organizers need <strong>to</strong> have<br />
invoices? Do your company has specialized<br />
followed? You will need <strong>to</strong> spend some<br />
FOR<br />
RULES<br />
DOCUMENT<br />
MANAGEMENT<br />
Every organization <strong>create</strong>s a variety of<br />
documents in the process of keeping track<br />
of the things. In order <strong>to</strong> keep things<br />
certain rules in place. For that, you need <strong>to</strong><br />
answer some questions like do you have<br />
in-house templates for some of your<br />
business documents such as letters,<br />
in-house style guides that need <strong>to</strong> be<br />
time <strong>to</strong> decide how these things should be<br />
done <strong>to</strong> ensure consistency and efficiency.
organizational. Even if you own a very small<br />
s<strong>to</strong>rage. Not just the cost of s<strong>to</strong>ring<br />
s<strong>to</strong>red. You need <strong>to</strong> follow a good document<br />
TO STORE<br />
HOW<br />
DOCUMENTS<br />
There are two aspects of document s<strong>to</strong>rage.<br />
One is physical and another is<br />
business there is a cost associated with<br />
documents but the cost of the time that you<br />
and your employees spend in s<strong>to</strong>ring and<br />
retrieving files. The most important question<br />
you will face is how the documents will be<br />
management practice. You need <strong>to</strong> be<br />
aware of how you are going <strong>to</strong> archive the<br />
documents and how you are going <strong>to</strong><br />
handle them once they are out of date.
THE<br />
SIMPLIFY<br />
RETRIEVING<br />
DOCUMENT<br />
PROCESS<br />
<strong>Document</strong> retrieval is the heart of your<br />
document management system. Sometimes<br />
it may take one hour in a day <strong>to</strong> retrieve the<br />
s<strong>to</strong>red documents. If you follow a good filing<br />
practice then the process can be a little easy.<br />
If you do some practices such as consistently<br />
follow a file naming convention then finding<br />
the documents will be much easier. Creating<br />
a file location list is highly recommended as it<br />
will be easier for you and employees <strong>to</strong><br />
remember where a particular type of file will<br />
be s<strong>to</strong>red and <strong>to</strong> retrieve from.
Also, you should always back up your<br />
YOUR<br />
KEEPING<br />
SECURE<br />
DOCUMENT<br />
The first step in securing your documents is<br />
<strong>to</strong> physically secure your business premises.<br />
You need <strong>to</strong> have security system such as<br />
alarm system installed on the premises. All<br />
your cabinets should be kept locked all the<br />
time except the time you need the files.<br />
documents.
Broadway Extension Hwy, Oklahoma City, OK 73114<br />
13431<br />
888-913-6010<br />
midcondataservices27@gmail.com<br />
http://midcondata.com<br />
Contact Us
Change language