LW EMPLOYEE HANDBOOK DRAFT

EXPENSE AND REIMBURSMENT PROCESS
Credit Card Process
When using a credit card through Living Waters, you are required to turn in all of your receipts on a
monthly basis. We use an online system to process these receipts, called Expensify. By the 10th of
every month, all your receipts from the prior month need to be entered into Expensify. Enter into
Expensify the copy of the receipt, the correct dollar amount (including tip if used), date of the purchase,
category for which account is being charged and then sent in on a report to our administration team.
Reimbursements
When you or someone on your team needs a reimbursement, a copy of the receipt gets sent to
admin@livingwatersmedford.org. In the email, specify who the reimbursement is for, the amount of
the reimbursement and what account is being charged for that purchase. The reimbursement will be
completed by the following Monday after you have emailed it in.
Church Check Needed
If you or your team needs a check to be written by the church for a specific purchase, email to admin@
livingwatersmedford.org who the check needs to be written to, the dollar amount and what account
is being charged for that purchase. The check will be written by the following Monday after you have
emailed it in, so please prepare this ahead of time.
Contact Kim Butcher for more in depth explanation
24 LIVING
WATERS
EMPLOYEE HANDBOOK