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Employee Handbook V5 2018

c using frg information

c using frg information As an employee, you’ll be entrusted with a range of information and data about our business, clients and respondents, and there are some important rules about how you treat this information that you will need to follow at all times: You must only access respondent information for work purposes. It is a criminal offence to use or obtain respondent information for your own purposes or on behalf of someone else. You must not give any confidential information belonging to FRG to anyone outside the company, unless you need to as part of your job or you are required to by law. This applies throughout your employment with us and after it has come to an end. You must never use any confidential information, including respondent details, data or records for your own purposes. If we ask you to, you must return (or destroy) any of our information at any time. You must not disclose any confidential information, including personal data about re spondents and other employees to anyone else unless you are authorised to do so. For twelve months after you leave FRG, you must not try to persuade any clients you have worked with to take their business elsewhere. If you are trusted with information about a client company, or their client, you must not disclose any information which could undermine the reputation or commercial position of either company. You must not take client or respondent information or equipment with you if you leave the company. You must comply with company procedures and policies at all times. You can see more detail about your duty of confidentiality in your Statement of Main Terms and Conditions. c p Any breaches of security regarding personal, client or respondent data will be treated very seriously, investigated througouhly and, if necessary, disciplinary action will be taken which could result in you losing your job. copyright You must not copy, share or publish any material that this protected by copyright unless you have the permission of the person who owns the copyright. looking after your data Like all companies, we need to hold personal information about you. We do this in a number of ways, but mainly computer systems using online cloud software – HR Online. Whatever the information is that we hold we make sure your data is processed in line with the Data Protection Act and any Codes of Practice issued by the Information Commissioner. You have the right to see the personal data we hold about you and if this is incorrect for any reason you can let us know and we will make any appropriate changes. The type of information we hold includes (but is not limited to) your home address, emergency contact details, your bank account details and your National Insurance number. We also hold information about your gender, age, ethnic origin and any disabilities you might have. Other examples include personal data you provided to us when you applied to FRG and information about your performance during your career with us.

We also need to pass relevant data to other companies who provide us with business services linked to your employment with us, for example administering our pension and benefit schemes. We will only pass your personal information onto other employees if they need this information to be able to do their job, or to anyone else if they have the appropriate authority. If we need to share your personal data with any organisation outside the European Economic Area we won’t do this unless we’re satisfied that this data will be processed as securely as if it were being processed by ourselves. Should you leave the company there is some specific personal information about you that we will keep on our records for a reasonable period in line with legislative requirements.

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