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PAGE 6 New Advising

PAGE 6 New Advising Strategy Dr. Ahmed Massoud. Associate Professor & Program Coordinator of EE Program Academic advising in College of Engineering (CENG) is a collaborative and guided process to involve academic advisor, faculty and students in clarifying direction, establishing goals, identifying opportunities and challenges, and gauging progress along the way. The academic advisor serves as the primary link between the student’s academic program and other resources available at the university. In order to assist students in making informed choices about their education and career goals, academic advisors help students identify available opportunities and options while also communicating accurate and timely information about academic policies and procedures, programs, resources, and career opportunities. Academic advising is available to all students. Through individual and group meetings with the assigned academic advisor, the students are assisted with: Knowledge of curricular requirements for their major, Knowledge of student information and resources use, Knowledge of relevant QU rules, policies and procedures, and Participation in academic support services and campus involvement opportunities. The academic advising office provides students with information about the available Qatar University resources and refer students to them (Academic: Academic Departments in the CENG, Student Learning Support Center, Technology Innovation & Engineering Education Unit, The Library) and (Non-academic: Career Services Center, Student Counseling Center, Special Needs, Students Activities, Financial aid/ Scholarship section). New academic advising model (Shared Academic Advising) As part of the Road to Student Success initiative at QU level, a new Piloting Shared model for Academic Advising is implemented in CENG. The new Shared model requires the faculty involvement in the advising process as it ensures that functions of advising are shared between professional advisors and faculty advisors. Students support and success are shared responsibility, where all should work together as a team to provide the needed support and create an environment that is conducive to enhance students’ performance and success. In the new academic advising model, there are two typical advisors, namely, professional advisors and academic advisors as shown in Figure 1. Role of faculty advisors In this model, the faculty advisor are responsible for Junior and Senior students regarding the following but not limited to: Help students with study plan and course registration, schedule (i.e., adding or dropping courses). Track students’ academic progress/performance. Inform students about perquisite course equivalency. Help students with their study skills, time manage- Figure 1. Professional and Academic (Faculty) Advisors EED NEWSLETTER VOL. 2, ISSUE 1

VOLUME 1, ISSUE 1 PAGE 7 ment and/or test taking strategies. Provide career development; internship/graduate studies. Inform students about QU policies and procedures (changing major/minor, probation policies). Provide professional advise related to major courses & content . Help students with their graduation requirements. Refer students to other campus resources when needed. Do courses substitute/ equivalency All the advising sessions & relevant documents are documented using Appointment Manager (AM). Role of the Professional Advisor Professional advisors are responsible for Freshmen & Sophomore (60 - CH) & All-at-Risk students & Academic Warning . They are responsible of the followings: Teach the students QU policies , regulations , procedures, study plan, resources , skills Implement the interventions of at risk students & academic warning. Review student records & do required equivalency. Teach students about available University resources and make necessary referrals. Document the advising session in AM. Objectives of the Model The objectives of this model can be summarized as follows: Students success Progression, retention, graduation rates. Shared Responsibility. Timely intervention Continuous improvement. Advantages of the Model The main advantages of this model are: Each student admitted to QU will be assigned to a professional Advisor. More accountability on both faculty and professional advisors. Reduce the load stress for the professional and faculty advisors. Enable the faculty to contribute into the students success and progress Allow the professional advisors to focus their efforts and time on the targeted categories. Students can be referred to Campus resources through Appointment Manager (AM) by the faculty advisors & the professional advisors. Enable the faculty Advisors & the professional advisors to document the advising session’s notes in AM and share it to follow up. Assessment of the Model The indicators used for assessing this model are: The number of students’ visits to the Faculty Advisor documented in the AM. Student progression, retention and graduation rates. Student satisfaction rate. Percentage of Faculty Advisors who have provided accurate information to students from AM. Commitment Positive Attitude Teamwork Sense of individual and collective responsibility Ongoing support Being resourceful EED NEWSLETTER VOL. 2, ISSUE 1

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