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Open Air Business February 2018

The UK's outdoor hospitality business magazine for function venues, glamping, festivals and outdoor events

HAE EHA - improving

HAE EHA - improving benefits and support for its members Achieve the highest industry standards Reduce risk Improve service delivery levels For further information visit www.safehire.org.uk or call the SafeHire Team on 0121 380 4613. Developed in partnership with: Visit SafeHire at the EHA Stand J56E

EVENTS RISK Assessment Getting your head around risk assessment with Chris Hannam I AM SURE that most of you will have heard of risk assessments and you may know they are a legal requirement, but do you know what they comprise of or how to carry one out? Risk assessment forms the basis of modern day health and safety. Event organisers are legally responsible for ensuring that overall safety at their event is maintained so that, as far as reasonably practicable, people setting up, breaking down and attending are not exposed to risks to their health and safety. Employers are legally required to produce them to limit risks to their employees, and it will be a condition of an event license that they be produced to an adequate standard. The local authority will need to see copies to ensure they are satisfied that an organiser has taken all reasonable steps to protect the safety of the public. Employees will need to see them for the jobs they undertake so they know what controls need to be put in place; they are of little use if they are just filed away. A risk assessment is a systematic examination of a task, job or process for the purpose of: › Identifying the significant hazards that are present › Deciding if what you have already done reduces the risk of someone being harmed to an acceptable level, and if not; › Deciding what further control measures you must take to reduce the risk to an acceptable level. The purpose of risk assessment is to identify what you need to do to meet the minimum legal requirements. By meeting your minimum legal duties you will, by default, have reduced risks to the lowest possible level. To find out what the lowest possible level is you will need to research the relevant legislation, regulations and Health and Safety Executive guidance documents. A risk assessment is not about creating huge amounts of paperwork, but rather about identifying sensible measures to control the risks in your workplace and at your event. We carry out risk assessments every day, such as when we cross the road; the hazard in this case would be moving vehicles. We stop, look and listen before we cross; those are the controls we use. HAZARD = anything with the potential to cause damage or harm RISK = the likelihood of harm and the seriousness (severity) of the damage Likelihood X Severity = Risk Rating CONTROLS = the procedures or actions that must be put in place to reduce the risk to the lowest possible level We can carry out a ‘risk rating’ by using the the table on the next page. Initially this is done in the raw state, with no controls listed. We then add the controls to our assessment and carry out a second risk rating on the activity with these controls in place. This gives a residual risk factor. Hazard identification and risk assessment will help you: WWW.OPENAIRBUSINESS.COM 53