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Annual Performance Plan 508

Annual Performance Plan 508

training plans to fill

training plans to fill gaps, and enhanced performance accountability through the use of established performance metrics. • Increase opportunities for small business. Improve HUD’s small business opportunities through enhanced market research and early collaborative planning. OCPO and the Office of Small and Disadvantaged Business Utilization (OSDBU) will develop acquisition tools and procedures to enhance market research fostering identification of a broader base of small businesses with core disciplines consistent with HUD’s mission. These tools will be launched through a multi-educational approach to the acquisition workforce, including instruction, simulation, case studies and experiential sharing. • Optimize the use of acquisition strategies. Utilize internal and external acquisition vehicles that leverage HUD’s and the government’s buying power in order to optimize successful contractual outcomes and reduce costs. These strategies include Best Value – Lowest Priced Technically Acceptable – evaluation methods, strategic sourcing initiatives, increased competition, reduced use of risky contracts, and the use of more fixed price and performance-based strategies. LEADING THIS OBJECTIVE Keith Surber Acting Chief Procurement Officer Office of the Chief Procurement Officer FY14 APG PROGRESS UPDATE HUD missed its target for requisitions released by their target release date but exceeded its target for awards meeting their target award date (among those released on time). The total number of days to contract award by acquisition strategy was also a mixed success with several exceeding their targets and a few missing. While the Department still plans to create a new job series and position of the Contracting Officer Representative to overhaul the role of program office personnel in the acquisition process, these efforts have been delayed. MAJOR MILESTONES 9/30/2016 125 Implementation of new streamlined acquisitions process, including for Contracting Officer Representatives OCPO will work to professionalize the Contracting Officer Representative job series and program at HUD in order to remove ambiguities created by our current practice, align HUD with the rest of the Federal Government, and allow for all stakeholders to participate in performance management of CORs. 125 The milestone date was changed from 2015 because the Acting Deputy Secretary indicated that HUD will not begin launch until 10/1/2015. The implementation date was also modified because of potential budget implications that some offices had not included in their budget submissions. 122 Achieving Operational Excellence Management Challenges and Objectives

MEASURING OUR PROGRESS Standardized monthly reports and data from HUD’s Acquisition Management System will support calculation of performance metrics to determine progress. The following performance indicators will be tracked. Percentage of requisitions released by the target requisition release date (by Program Office) Improve customers’ timely submission of acquisition requirements by the agreed-upon planned target requisition release date. FY12 Actual FY13 Actual FY14 Actual FY14 Target FY15 Target FY16 Target No Data 35% 30.5% 47% 59% 67% Percentage of awards meeting target award date (by the Office of the Chief Procurement Officer) This indicator will track the percentage of awards that are made by the agreed-upon target award date, for actions released by the target requisition release date. FY12 Actual FY13 Actual FY14 Actual FY14 Target FY15 Target FY16 Target No Data 55% 87.3% 126 67% 79% 85% Total number of days to contract award, by acquisition strategy This indicator will track the total number of days to award procurement, categorized by each of the main acquisition strategies used to make the award. Acquisition Strategy FY13 Actual FY14 Actual FY14 Target FY15 Target FY16 Target 8a Set Aside Sole Source 96 65 60 60 60 Full and Open Competition/ Competitive Set Aside 167.8 287.6 210 210 210 Interagency Agreement 34 40 30 30 30 Modification: Option 37 27 30 30 30 Sole Source Negotiated 53 68 75 75 75 Task Order Competitive – HUD 97 27 45 45 45 Task Order Competitive – GSA 156 74 120 120 120 Task Order Non-Competitive Negotiated Task Order Non-Competitive Pre-priced 59 44 30 30 30 34 56 30 30 30 126 This high percentage of awards meeting target award date is reflective of early submissions of requisitions to OCPO, a practice no longer used in an effort to improve the quality of requisitions. Therefore, we expect a lower percentage of awards meeting the target award date moving forward, and the targets for FY15 and FY16 remain unchanged Achieving Operational Excellence Management Challenges and Objectives 123

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