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Annual Performance Plan 508

Annual Performance Plan 508

Management Objective:

Management Objective: Grants Management Make the grants management process more efficient and effective by automating and streamlining processes, improving timeliness, and tracking performance. OVERVIEW HUD’s management and oversight of grants can be more effective and efficient at a number of points over the grant life-cycle. This is the result of a number of conditions: decentralized responsibilities and unclear authorities, a lack of policy and process standardization across program offices, the existence of a multitude of grant-related IT systems for identical or similar tasks, the lack of enterprise grantee performance indicators, and minimal, centralized oversight of program operations. To address these challenges, HUD will: develop an enterprise performance reporting capability for the Agency’s discretionary grants; standardize and strengthen oversight of grant-related policies and processes; improve programmatic oversight of grant programs for compliance and performance; and align and optimize grantrelated IT systems agency wide. STRATEGIES • Streamline the grants management process. Strengthen and align enterprise-wide grants management responsibilities, policies, processes, and IT systems. • Reduce the amount of time it takes to get funds to grantees. Assure the alignment of HUD’s policies and processes and the optimization of IT systems results in decreasing the time it takes to get funds to grantees. • Develop a comprehensive, standardized performance reporting capability. Evaluate, align, improve, and consolidate grantee performance information to inform agency decision-making and improve outcomes. LEADING THIS OBJECTIVE Henry Hensley Performance Improvement Officer Office of Strategic Planning and Management Rajeev Sharma Enterprise Architecture Director Office of the Chief Information Officer Cliff Taffet General Deputy Assistant Secretary Office of Community Planning and Development 130 Achieving Operational Excellence Management Challenges and Objectives

FY14 APG PROGRESS UPDATE HUD has reduced the amount of time to award grants during the second year of implementation of the GrantSolutions shared service from HHS – seeing a reduction to 203 days from submission into clearance to obligation. MAJOR MILESTONES 12/31/2015 130 Realign and consolidate performance data elements for Enterprise Performance Reporting for discretionary grants Develop standardization for grantee data collection and for receiving performance data from grantees 11/1/2015 Complete analysis for optimization of grant related IT systems Make associated recommendations for system consolidation and/or migration based on analysis. 9/30/2016 Implement an Enterprise Performance Reporting Capability for competitive grants MEASURING OUR PROGRESS Evaluate, select, and implement an agency-wide performance reporting system for competitive grants. To track our progress towards this objective, commencing in FY 2015 HUD will track the following performance indicators: Notice of Funding Availability (NOFA) Timeliness Number of days from submission of NOFA into departmental clearance to obligation of funds FY12 Actual FY13 Actual FY14 Actual FY14 Target FY15 Target No Data 347 203 131 207 207 FY16 Target TBD based on FY15 Actual 130 The draft standardized core performance data elements were placed into Departmental Clearance in December 2014, after consulting with internal HUD grant program stakeholders during the Spring and Summer of 2014. Competing priorities prevented the draft document from completing Departmental clearance in Q1 2014 as anticipated. GMO’s current timeline calls for publication in the Federal Register in Q2 / 2015 and completion of the 60 day public comment period in Q3 with time thereafter for response. 131 FY 2014 Actual is reflective of 15 FY 2014 NOFAs that were fully obligated as of 12/15/14 out of the 26 total FY 2014 NOFAs. Many NOFAs began departmental clearance later in the fiscal year. Achieving Operational Excellence Management Challenges and Objectives 131

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