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Annual Performance Plan 508

Annual Performance Plan 508

Strategic Goal Metric

Strategic Goal Metric Housing Meet the Need for Quality Affordable Rental Homes Project-Based Rental Assistance (PBRA) [Section 8] • Description: This sub-metric tracks the number of families receiving rental assistance through the Section 8 PBRA program • Data source: Tenant Rental Assistance Certificate System (TRACS) and Integrated Real Estate Management System (iREMS) • Unit of measurement: Families receiving rental assistance through the Section 8 Project-Based Rental Assistance program • Dimension: Count • Calculation method: Total count of units receiving rental assistance through the Section 8 Project-Based Rental Assistance program • Frequency: Quarterly • Direction: Flat • Data quality (limitations/advantages of the data): The Tenant Rental Assistance Certificate System (TRACS) has more than 6,000 business rules to ensure data validation. The applications are working with clean, accurate, and meaningful data. Data fields are required for property and project management purposes. These systems serve two primary customers: HUD staff and business partners called performance-based contract administrators. • Measurement Validation, verification, and improvement of measure: The system business rules and operating procedures are defined in HUD Occupancy Handbook 4350.3; HUD’s IT system security protocols; and financial requirements established in the Office of Management and Budget’s Circular A-127. Often referenced as validation rules, these business rules check for data accuracy, meaningfulness, and security of access logic and controls. The primary data element for the Tenant Rental Assistance Certificate System is the HUD 50059 tenant certification, which originates from owner/agents, performance-based contract administrators, and traditional contract administrators. HUD’s 50059 transmissions are processed via secure system access and a predetermined system script. Invalid data are identified by an error code and are returned to the sender with a descriptive message and procedures to correct the error. This electronic process approximates that of the paper Form HUD 50059. The Tenant Rental Assistance Certificate System edits every field, according to the HUD rental assistance program policies. Sequence: 17f 164 Section Three: Additional Information

Strategic Goal Metric Rental Assistance Payments (RAP) Meet the Need for Quality Affordable Rental Homes • Description: This sub-metric tracks the number of families receiving rental assistance through the Rental Assistance Payment (RAP) program • Data source: Tenant Rental Assistance Certificate System (TRACS) and Integrated Real Estate Management System (iREMS) • Unit of measurement: Families receiving rental assistance through the Rental Assistance Payment (RAP) program • Dimension: Count • Calculation method: Total count of units receiving assistance through the Rental Assistance Payment (RAP) program • Frequency: Quarterly • Direction: Decreasing • Data quality (limitations/advantages of the data): The Tenant Rental Assistance Certificate System (TRACS) has more than 6,000 business rules to ensure data validation. The applications are working with clean, accurate, and meaningful data. Data fields are required for property and project management purposes. • Measurement Validation, verification, and improvement of measure: : The system business rules and operating procedures are defined in HUD Occupancy Handbook 4350.3; HUD’s IT system security protocols; and financial requirements established in the Office of Management and Budget’s Circular A-127. Often referenced as validation rules, these business rules check for data accuracy, meaningfulness, and security of access logic and controls. The primary data element for the Tenant Rental Assistance Certificate System is the HUD 50059 tenant certification, which originates from owner/agents,. HUD’s 50059 transmissions are processed via secure system access and a predetermined system script. Invalid data are identified by an error code and are returned to the sender with a descriptive message and procedures to correct the error. This electronic process approximates that of the paper Form HUD 50059. The Tenant Rental Assistance Certificate System edits every field, according to the HUD rental assistance program policies. Sequence: 17g Section Three: Additional Information 165

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