10 months ago

Cypress Mill March 2018


CYPRESS MILL BLOCK CAPTAINS BLOCK NAME EMAIL PHONE Autumn Glen Ct. Marilyn Meyers 832-646-4544 Bladenboro (Park 1) Theresa Bacom 832-443-0236 Cross Stone Ct. Shalise Law 281-653-6933 Cypress Ridge Dot Wilson 281-304-1440 Delta Estates Ct. Elaine Nall 281-304-0604 Harmony Estates Gloria Layman Huntmont Drive (Place) Brett Stanaker 832-257-2428 Mallard Estates Ct. Jo Ann Nowak 281-304-1614 Mills Park Ln. Kim Kirkhart Palos Park Dr. Kim Worchesik 281-304-9009 Rosehill Estates Ln. Ronnie Kallus 281-304-1246 Moss Valley Drive Melissa Kelly 713-582-4060 MESSAGE FROM YOUR HOA BOARD OF DIRECTORS HOA Board Positions Opening Up! Greetings fellow homeowners: 2018 assessment fees were due in full at the end of January. If you need to set up a management payment plan, please contact Angela as soon as possible. Late interest and/ or legal fees can mount up and much of this can be avoided with a payment plan. The Easter Bunny is coming! Hippity hop through the pages for more information. Cypress Mill HOA Board of Directors CYPRESS MILL BOARD Cypress Mill community pages or groups on Facebook, Nextdoor and other social media are not affiliated with the Cypress Mill Homeowner’s Association. The Association assumes no responsibility for their content. For official information, please log into www. As mentioned previously, there will be HOA Board positions opening up in April. If you are a homeowner and would like to be part of this team; please contact Emma or Angela for more information. They can be reached at: Emma -, Angela - angela.rivera@associa. us. Emma and Angela take care of the day-to-day operations of the community under the direction from the HOA Board. REMINDER: ASSESSMENTS WERE DUE JANUARY 1, 2018 Please pay your assessments on time to prevent late fees and/or interest charges being added to your HOA account. Please visit www.pmghouston. com to pay and/or mail in your payment to PO Box 3157 Houston, TX 77253. Need to set up a payment plan? Please call 281-213-3184 and/or send an email to Angela Rivera at or Emma Deatherage at 713-329-7141 and/or send an email to CYPRESS MILL HOMEOWNERS ASSOCIATION, INC. MINUTES OF BOARD OF DIRECTORS MEETING, OCTOBER 25, 2017 CALL TO ORDER The Board of Directors meeting of the Cypress Mill Homeowners Association Inc. was held on October 25, 2017 at Cypress Mill Recreation Center, 14710 Mills Park Lane, Cypress, Texas. Those in attendance were Dennis Brewer, Larry Ramirez, Jennifer Taylor, Beverly McGaughey and George Rogers. Emma Deatherage and Angela Rivera were also in attendance (representing Principal Management Group). With a quorum duly established, Dennis Brewer, called Cypress Mill Board of Director’s meeting to order at 6 PM with an open prayer. CONSTABLE FORUM Lance Rodgers reported September’s crime statistics. The following questions were received: • House of Wild Ivy Court - under investigation • Link to TIPS on website • Inoperable vehicles located on streets • Business operating from home CONTRACTOR FORUM Hitech Landscaping, Bradley reported trimming of the common area trees were scheduled. The Board requested an estimate for review. APPROVAL OF MINUTES The Board approved the Board of Directors Meeting Minutes of the September 27, 2017 were reviewed, discussed and approved. 4 March 2018 | Cypress Mill Community Newsletter

TREASURER’S REPORT Emma Deatherage presented the September 2017 Financials. The Financials were accepted as presented. The following items noted: • Operating Funds of 89,682.83 and Reserve Funds of $356,757.13 as of September 30, 2017. • 97% of the 2017 assessment have been collected. • September 2017 YTD actual expenses were over budgeted by $29,309.59 (due to Audit, Legal Fees and Clubhouse Repairs) MANAGEMENT REPORT Emma Deatherage review the monthly reports: • Covenants Status Count Report - 155 violations letters sent out in the last 2 months and 26 closed violations. The majority of violations were trashcan in view and lawn maintenance. • Delinquency Status Count Report - currently at 97% collected. 49 accounts were transferred to the attorney’s office for collection and 3 accounts for deed enforcement. • 4 ACC applications were approved since October1st. OLD/NEW BUSINESS The Board reviewed the 2018 Proposed Budget. The Board approved the Assessment increase of 10% - 2018 assessments will be $506. The 2018 Budget was approved with noted changes. The Board reviewed the renewal contract from A-Beautiful Pools for the 2018 pool management. The Board requested the scheduled changed as noted and requested contractor to submit revised contract for execution. HOMEOWNER/CONTRACTOR FORUM Homeowners present discussed the following items: • Veteran’s Day celebration discussion • Violation - stored/inoperable vehicles, home business • Seasonal flowers on common grounds • Lighting at Cascade Park and MUD Park • Tree trimming needed on common areas • Stop signs needed at Cascade Bend/Cypress Meade • Fine Policy ADJOURN TO EXECUTIVE SESSION RECONVENE FROM EXECUTIVE SESSION The following items were discussed during the executive session. Motions were made and seconded and passed unanimously to: • 2018 Budget was discussed, changes were made. • PMG to research fining policy for deed enforcement and send information to attorney to draft policy. • The Board approved the Tax Recovery Agreement with Killowatt Partners and approved PMG to request a 12 month energy contract. • The Board approved the quote from Dunrite for the replacement of 3 sets of exterior doors at $3,800 per set. • The Board approved the quote from Audiolink Technologies for the Security Camera System at $3,391.47 ADJOURNMENT There being no further business to come before the Board, the regular business session of the meeting was adjourned at 9 PM. PROTECT ONE OF YOUR MOST VALUABLE INVESTMENTS BY DEVELOPING A CONSISTENT MAINTENANCE SCHEDULE By doing some simple preventative maintenance, you can extend the life of your home and minimize costly repairs. Painting - It is important to put a good coat of paint on your home which may mean painting every three to five years on an average, depending on the quality of the paint. Painting obviously improves the appearance of your home and protects your wood or hardiplank from the elements reducing rot. Don’t forget your ACC application along with paint color samples, which must be processed and approved first! Power washing - Take a walk around your property. If you see green or black mildew on your home and driveway, you can power wash the mildew off your gutters, home exterior, driveway and sidewalk. This small step of maintenance can keep your property looking well maintained. FOR NEW RESIDENTS If you are new to Cypress Mill Angela Rivera: 281- 213-3184 and or via email at angela.rivera@associa. us or Emma Deatherage: 713-329-7141 and or via email at WELCOME TO OUR COMMUNITY Amenities are as follow: Cypress Mill I on corner of Cypresswood Dr and Cypress Rosehill • Pool (pool tag required given during the season no fee for first 2) if lost, stolen or replacement $10 each • Basketball court • Tennis court • Covered playground Cypress Mill II located on 14710 Mills Park Lane • Pool (pool tag required given during the season no fee for first 2) if lost, stolen or replacement $10 each • Fitness center (swipe key is $10 each) check or money order only • Clubhouse • Covered playground Pool is open seasonal from May to September each year Fitness center hours are 4:30 AM to 10:30 PM everyday Clubhouse Rental is $100 with a $300 deposit (prices may change) Assessments must be paid in full and current to receive a pool tag, fitness key or to rent the clubhouse also paperwork must be filled with current photo ID is required All paperwork and fitness swipe key can be filled and paid at recreation center (clubhouse) with Management Company Hours: Monday: 8 AM-5 PM Tuesday: 1-5 PM Wednesday-Friday: 8 AM-5 PM Please note that on-site management does take a one hour lunch break Recreation Center (clubhouse) phone 281-213-3184 The community events are: Easter Celebration, 4 th of July Celebration, Veteran’s Day Celebration and Christmas Celebration. All celebrations are located at the Cypress Mill II Recreation Center. If any further questions please call it will be my pleasure to assist you on-site community manager Angela Rivera. All Homeowners Association Meetings are held the fourth Wednesday of each month at 6 PM at the recreation center - clubhouse with the exception of November and December the HOA Board is on holiday during these months and resumes in January. This will be the Cypress Mill website for residents: CypressMillHOAInc/Pages/AcwDefault.aspx Cypress Mill Community Newsletter | March 2018 5