Chapter 7: The Basics of Spreadsheets: Numbers, Labels, and Formulas 151 Adding a header (or footer) Headers and footers are useful when printing out your spreadsheet. A header may explain the information in the spreadsheet, such as 2007 Tax Return Information, and a footer may display page numbers. To create a header or footer, follow these steps: 1. Click the Insert tab. 2. Click the Header & Footer icon in the Text group. Excel displays the Design contextual tools tab and creates a text box for your header and footer, as shown in Figure 7-21. 3. Type your header text in the header text box. 4. Click the Go To Footer icon in the Navigation group. Excel displays your footer text box. 5. Type your footer text in the footer text box. Figure 7-21: The Design contextual tools provides tools for creating a header or footer.
152 Part III: Playing the Numbers with Excel Printing gridlines Gridlines help you understand how your numbers, labels, and formulas are aligned with one another. If you need to print a large spreadsheet, you may want to print gridlines to make it easier to understand. To print gridlines and/or row and column headings, follow these steps: 1. Click the Page Layout tab. 2. (Optional) Select the Print check box under the Gridlines category. 3. (Optional) Select the Print check box under the Heading category. Defining a print area Sometimes you may not want to print your entire spreadsheet but just a certain part of it, called the print area. To define the print area, follow these steps: 1. Select the cells that you want to print. 2. Click the Page Layout tab. 3. Click the Print Area icon in the Page Setup group. A pull-down menu appears, as shown in Figure 7-22. Figure 7-22: The Print Area menu lets you define or clear the printable cells. 4. Choose Set Print Area. Excel displays a dotted line around your print area. 5. Click the Office Button and then click the right-pointing arrow that appears to the right of Print. A print menu appears. 6. Choose Quick Print (to print) or Print Preview (to see what your spreadsheet will look like before you print it).