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Microsoft Office For Dummies

Chapter 8: Playing with

Chapter 8: Playing with Formulas 165 To use a function, follow these steps: 1. Click in the cell where you want to create a formula using a function. 2. Click the Formulas tab. 3. Click one of the following function icons in the Function Library group: • Financial: Calculates business-related equations, such as the amount of interest earned over a specified time period • Logical: Provides logical operators to manipulate True and False (also known as Boolean) values • Text: Searches and manipulates text • Date & Time: Provides date and time information • Lookup & Reference: Provides information about cells, such as their row headings • Math & Trig: Offers mathematical equations • More Functions: Provides access to statistical and engineering functions 4. Click a function category, such as Financial or Math & Trig. A pull-down menu appears, as shown in Figure 8-2. Figure 8-2: Clicking a function library icon displays a menu of available functions you can use.

166 Part III: Playing the Numbers with Excel 5. Click a function. The Function Arguments dialog box appears, as shown in Figure 8-3. Figure 8-3: Specify which cell references contain the data your function needs to calculate a result. 6. Click the cell references you want to use. 7. Repeat Step 6 as many times as necessary. 8. Click OK. Excel displays the calculation of your function in the cell you selected in Step 1. Using the AutoSum command One of the most useful and commonly used command is the AutoSum command. The AutoSum command uses the SUM function to add two or more cell references without making you type those cell references yourself. The most common use for the AutoSum function is to add a column or row of numbers. To add a column or row of numbers with the AutoSum function, follow these steps: 1. Create a column or row of numbers that you want to add. 2. Click at the bottom of the column or the right of the row. 3. Click the Formulas tab. 4. Click the AutoSum icon in the Function Library group. Excel automatically creates a SUM function in the cell you chose in Step 2 and highlights all the cells where it will retrieve data to add, as shown in Figure 8-4. (If you accidentally click the downward-pointing arrow under the AutoSum icon, a pull-down menu appears. Just choose Sum.) 5. Press Enter. Excel automatically sums all the cell references.

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    Office 2007 FOR DUMmIES‰ by Walla

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    About the Author The author current

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    Contents at a Glance Introduction .

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    2 Part I: Getting to Know Microsoft

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