Chapter 13: Organizing E-Mail with Outlook 267 1. Choose Tools➪Account Settings. The Account Settings dialog box appears (refer to Figure 13-6). 2. Click the e-mail account you want to edit and then click Change. The Change E-mail Account dialog box appears (which displays options similar to those shown in Figure 13-5). As an alternative to clicking the Change icon, you can also click the Repair icon to have Outlook try to automatically configure your e-mail account settings. 3. Make any changes, such as changing the password or incoming or outgoing mail server settings, and then click Next. A dialog box appears to inform you that you’ve changed your settings. 4. Click Finish. Creating E-Mail After you set up an e-mail account, you can start sending e-mail. The three ways to create and send e-mail are Create a message and type the recipient’s e-mail address manually. Reply to a previously received message. Outlook then adds the recipient’s e-mail address automatically. Create a message and use a previously stored e-mail address. Outlook adds the e-mail address automatically. Creating a new e-mail message The most straightforward way to send a message is to type the recipient’s e-mail address and then type your message. To create a new e-mail message and type the e-mail address, follow these steps: 1. Choose Go➪Mail. (You can also press Ctrl+1 or click the Mail button in the lower-left corner of the Outlook window.) Outlook displays the Mail pane. 2. Choose one of the following: • Click the New button (don’t click the downward-pointing arrow next to the New button). • Choose Actions➪New Mail Message. • Press Ctrl+N.
268 Part V: Getting Organized with Outlook The message window appears, as shown in Figure 13-7. Notice that the message window displays a Ribbon with Message, Insert, Options, and Format Text tabs. Figure 13-7: The message window lets you type and format a message. 3. Click in the To text box and type the e-mail address of the person you want to receive your message. Make sure you type the e-mail address correctly. One incorrect character, and your message won’t go to your intended recipient. 4. (Optional) Click in the Cc text box and type another e-mail address to send the message to more than one person. 5. Click in the Subject text box and type a brief description of your message. Many people use spam filters that examine the Subject line of a message, so it’s a good idea to not type your subject text in ALL CAPITAL LETTERS or use multiple exclamation points!!! Otherwise, your recipient’s spam filter may inadvertently flag your message as spam and delete it before anyone can even read it. 6. Click in the message text box and type your message.
Microsoft Office is a full-fledged suite comprises of different applications, services and servers. The applications that make up Office get updated with the launch of its latest versions. However, the basic application like PowerPoint, Word, Excel and a few more remained same with improvement in the features. Users can purchase any of the Office versions depending upon the specific requirement of their home or business PC. Before purchasing an Office Setup,
Office 2007 is a suite that offers a set of applications, servers and services for home and professional use. This office suite introduces a new graphical user interface named Fluent User Interface. The complete Office package has also introduce ribbons and a specialized Office menu that can be used as an alternate to traditional tool bars and menu bars.
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Office is a productivity suite designed and developed by the renowned tech giant, Microsoft. The complete Office package includes a variety of applications, servers and services. Earlier versions of this suite were offering only limited applications, including PowerPoint, Excel and Word.
Microsoft, the tech giant offers a suite of applications, servers and suites with the name of a package, MS Office. The initial versions of Office setup included few applications. Over the years, MS Office applications have grown significantly closer with shared features, including a Visual Basic for Applications scripting language, a common spell checker and OLE data integration. Office suites are available for desktop and mobile both the versions.
Microsoft Office is a popular suite consisting applications, servers and services. The basic version of Office included only Word, Excel and PowerPoint. The latest versions, i.e. Office 365 and Office 2016 have a lot more than these features.