Chapter 13: Organizing E-Mail with Outlook 271 7. Click OK. Outlook automatically enters your chosen e-mail address in the To text box. 8. Click in the Subject text box and type a brief description of your message. 9. Click in the message text box and type your message. If you click the Save icon on the Quick Access toolbar, you can store the message in your Drafts folder so you can edit and send it at a later time. 10. Click the Send icon to send your message. Forwarding an e-mail message Sometimes you may receive a message, but rather than reply to it, you want to send it (forward it) to someone else. Forwarding a message essentially copies a message and sends it to someone else whom the original sender may not even know. (This can be handy for sending incriminating e-mail messages to prosecutors trying to collect evidence to put your boss in prison.) To forward a message, follow these steps: 1. Choose Go➪Mail. (You can also press Ctrl+1 or click the Mail button in the lower-left corner of the Outlook window.) Outlook displays the Mail pane. 2. Click a message that you want to forward to someone else. 3. Choose one of the following: • Click the Forward icon. • Choose Actions➪Forward. • Press Ctrl+F. A message window appears that contains your chosen message. If you try to forward a message that contains HTML code known as a Web bug, Outlook may display a dialog box warning you that the content of the forwarded message may send information back to the original sender to verify that your e-mail address is valid. 4. Click in the To text box and type an e-mail address. (Or click the To button to choose a stored e-mail address.) 5. Click in the message window and type any additional text you want to send along with the forwarded message. 6. Click the Send icon.
272 Part V: Getting Organized with Outlook Attaching Files to Messages Rather than just send plain text, you can also attach a file to your message. This file can be anything from a picture, a song (stored as an audio file), a program, or even another e-mail message. Be careful when attaching files to messages because many ISPs put a limit on the maximum size of an e-mail message, such as 10MB. Also try to keep any file attachments small because if the recipient has a slow Internet connection, downloading a large file attachment can take a really long time. Attaching a file to a message If you want to send someone a picture, video, audio file, compressed file, or even an entire program, you need to attach that file to a message by following these steps: 1. Follow the steps in the earlier section, “Creating E-Mail,” to create a new e-mail message, type a subject, and type an e-mail address. 2. Click the Insert tab. 3. Click the Attach File icon. The Insert File dialog box appears. 4. Click the file you want to attach to your message and then click Insert. Outlook displays an Attach button and text box in the message window, as shown in Figure 13-9. If you hold down the Ctrl or Shift key while clicking a file, you can select multiple files at once. 5. (Optional) Click the Attach button to display the Insert File dialog box so you can select more files. 6. (Optional) Right-click any file in the Attachment text box; when a popup menu appears, choose Remove if you change your mind about attaching a file to a message. 7. Click the Send icon. Rather than select multiple files to attach to a message, you can compress or zip multiple files into a single compressed file by using a separate program like WinZip or by using the built-in Zip compression feature in Windows.
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Office is a productivity suite designed and developed by the renowned tech giant, Microsoft. The complete Office package includes a variety of applications, servers and services. Earlier versions of this suite were offering only limited applications, including PowerPoint, Excel and Word.
Microsoft, the tech giant offers a suite of applications, servers and suites with the name of a package, MS Office. The initial versions of Office setup included few applications. Over the years, MS Office applications have grown significantly closer with shared features, including a Visual Basic for Applications scripting language, a common spell checker and OLE data integration. Office suites are available for desktop and mobile both the versions.
Microsoft Office is a popular suite consisting applications, servers and services. The basic version of Office included only Word, Excel and PowerPoint. The latest versions, i.e. Office 365 and Office 2016 have a lot more than these features.
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