Chapter 13: Organizing E-Mail with Outlook 279 Reading and Organizing E-Mail When Outlook retrieves e-mail, it organizes messages according to time. Messages received today appear under the Today heading, messages received last week appear under the Last Week heading, and messages received last month appear under the Last Month heading. Outlook gives you two ways to read an e-mail message: In the Preview pane In a separate window The Preview pane can be handy for browsing the content of different messages to see if you really want to read them or not. Because the Preview pane shows only part of the message, some text may appear cut off. Viewing a message in a separate window is more useful when you want to read the entire message. Figure 13-15 shows what the same message looks like in the Preview pane (top) and in a separate window (bottom). To view an e-mail message, follow these steps: 1. Choose Go➪Mail. (You can also press Ctrl+1 or click the Mail button in the lower-left corner of the Outlook window.) Outlook displays the Mail pane. 2. Click a message in the Inbox pane. Outlook shows your chosen message in the Preview pane. 3. (Optional) Double-click the message in the Inbox pane. Outlook displays your message in a separate window. 4. Click the Close box to make the message window disappear. Categorizing messages One problem with receiving messages is that you may have personal and business messages mixed together, and trying to find an older message later can involve tedious searching through your past messages, one by one. To solve this problem, Outlook lets you categorize messages according to color. You may use red to highlight important messages, yellow to highlight personal messages, green to highlight business messages that involve money, and so on.
280 Part V: Getting Organized with Outlook Figure 13-15: The Preview pane lets you browse the contents of a message, which you can later view in a separate window. Color categorizing a message To categorize a message, follow these steps: 1. Choose Go➪Mail. (You can also press Ctrl+1 or click the Mail button in the lower-left corner of the Outlook window.) Outlook displays the Mail pane. 2. Click a message in the Inbox pane. 3. Choose Actions➪Categorize.
Office 2007 FOR DUMmIES‰ by Walla
About the Author The author current
Author’s Acknowledgments Margot H
Contents at a Glance Introduction .
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xvi Office 2007 For Dummies Part IV
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xx Office 2007 For Dummies Printing
2 Part I: Getting to Know Microsoft
4 Office 2007 For Dummies Microsoft
6 Office 2007 For Dummies
In this part . . . At first glance,
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In this part . . . Word processing
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56 Part II: Working with Word Switc
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62 Part II: Working with Word Navig
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68 Part II: Working with Word Check
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74 Part II: Working with Word Grow
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104 Part II: Working with Word Colo
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In this part . . . If adding, subtr
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In this part . . . The fear of publ
206 Part IV: Making Presentations w
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330 Part VI: Storing Stuff in Acces
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In this part . . . After spending y
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374 Part VII: The Part of Tens When
376 Part VII: The Part of Tens To t
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382 Part VII: The Part of Tens Savi
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386 Part VII: The Part of Tens Clos
388 Office 2007 For Dummies Access
390 Office 2007 For Dummies contact
392 Office 2007 For Dummies editing
394 Office 2007 For Dummies expandi
396 Office 2007 For Dummies grammar
398 Office 2007 For Dummies margins
400 Office 2007 For Dummies Outlook
402 Office 2007 For Dummies text bo
404 Office 2007 For Dummies scroll
406 Office 2007 For Dummies Word (c
408 Office 2007 For Dummies Word (c
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