Chapter 13: Organizing E-Mail with Outlook 281 A list of different color categories appears, as shown in Figure 13-16. Figure 13-16: The Categorize submenu lists all the different colors you can choose to categorize a message. You can also see the list of different color categories if you click the Categorize icon or if you right-click a Category icon inside a message, as shown in Figure 13-17. 4. Click a category. Outlook displays your chosen color in the Category icon of the message. (If this is the first time you’ve chosen a color, Outlook displays a dialog box, giving you the chance to give the color a more descriptive name.) Figure 13-17: The Categorize submenu lists all the different colors you can choose to categorize a message.
282 Part V: Getting Organized with Outlook After you color-categorize your messages, you can organize them in groups by choosing View➪Arrange By➪Categories. Clearing color categories from a message To clear color categories from a message, follow these steps: 1. Click a message that contains a color category. 2. Choose Actions➪Categorize➪All Categories. The Color Categories dialog box appears, as shown in Figure 13-18. Figure 13-18: The Color Categories dialog box lets you add colors to or remove colors from a message. 3. Select the check boxes to add or remove a color category from the message you selected in Step 1. 4. Click OK. If you want to clear color categories from all messages, choose Actions➪ Categorize➪Clear All Categories. Retrieving a file attachment from a message Rather than just send text, people might send you pictures, word processor documents, or databases as file attachments. When you receive a message with a file attachment, Outlook displays a paper clip icon next to the message, as shown in Figure 13-19. Never open a file attachment unless you absolutely trust its contents. Many hackers send viruses, worms, and Trojan Horses as file attachments, so if you’re not careful, you could accidentally infect your computer and lose your data.