Chapter 14: Storing Contacts and Organizing Tasks 291 4. Double-click a contact to open it in the Contact window so you can edit it. Then click the Save & Close icon when you’re done. 5. Choose File➪Print Preview. Outlook shows you what your contact list will look like when printed, as shown in Figure 14-4. 6. Click Print. If you just want to print information from a single contact, right-click that contact and choose Print. Figure 14-4: The Print Preview window lets you see how your contact list will look before you print. Categorizing Contact Information If you collect enough names, your contact list may soon get unwieldy with both personal and business contact information jumbled together. To help you sort out your contact list, you can assign each contact to one or more categories. For example, one category may be Personal Friends while another may be Customers. (You can assign a contact to multiple categories, too, such as putting someone’s entry under both the Personal Friends and Customers categories.)
292 Part V: Getting Organized with Outlook Creating categories Before you organize your contacts into categories, you need to define your different categories. Outlook creates default categories that are color-coded and named Blue Category or Red Category, but you’ll need to customize these categories for your own use. To create your own categories, follow these steps: 1. Choose Go➪Contacts. 2. Click a contact. 3. Choose Actions➪Categorize. A menu appears, as shown in Figure 14-5. Figure 14-5: The Categorize menu lists all your current categories. 4. Choose All Categories. The Color Categories dialog box appears, as shown in Figure 14-6.