Chapter 14: Storing Contacts and Organizing Tasks 293 Figure 14-6: The Color Categories dialog box lets you rename your category names. 5. Click a category (such as Blue Category) and then click the Rename button. Outlook highlights the category name. 6. Type a new name for your category, such as Friends or Customers, and then press Enter. 7. Repeat Steps 5 and 6 for each category you want to rename. 8. Click OK. Storing names in categories After you give distinct names to your categories, you can assign names to one or more categories to help you search through your data. To organize names into categories, follow these steps: 1. Choose Go➪Contacts. 2. Choose Actions➪Categorize. A menu appears listing all your available categories. 3. Select the check box of a category. Repeat this step for each additional category you want to assign the contact.
294 Part V: Getting Organized with Outlook Viewing names by categories After you assign names to different categories, you can view them organized in different categories by following these steps: 1. Choose Go➪Contacts. 2. Choose View➪Current View to display a list of different categories, such as Phone List or By Category. 3. Click By Category. Outlook displays your contacts organized into categories, as shown in Figure 14-7. Figure 14-7: Categories divide your contact list into smaller, more manageable lists of related names. Sharing Contact Information You may have the name and address of someone like the president and want to share this information with someone else. You could just print this data and force that other person to retype all this information back into their computer all over again.