Chapter 14: Storing Contacts and Organizing Tasks 295 Obviously, this is a clumsy solution, so Outlook offers another way to share your contact information with others: As a vCard As an Outlook file The vCard format is a standard for storing names and addresses, which many personal information-organizing programs can import. If you need to share your Outlook data with someone who isn’t using Outlook, you need to store and share your data as a vCard. If you’re sharing information with someone who also uses Outlook, you can store your data as an Outlook file. Whichever format you choose (vCard or Outlook format), you can then e-mail the contact information to someone else. To share contact information, follow these steps: 1. Choose Go➪Contacts. 2. Click the contact you want to share. 3. Choose Actions➪Send Full Contact. A pop-up menu appears. 4. Choose either In vCard Format or In Outlook Format. An e-mail window appears. 5. Click in the To text box and type an e-mail address. 6. Click Send. Outlook sends your contact information to your chosen recipient. Defining Tasks To help you stay focused on the important tasks you need to accomplish for each day, Outlook lets you create a to-do list. By using this list, you can see what you need to do (and get a sense of accomplishment when you can cross it off your list).
296 Part V: Getting Organized with Outlook Creating a task A task typically defines some action with a definite, measurable ending such as Finish writing monthly report or Embezzle another $20,000 for the weekend. To create a task, follow these steps: 1. Choose Go➪Tasks (or click the Tasks button that appears to the left of the Outlook window, or press Ctrl+4). 2. Chose Actions➪New Task (or press Ctrl+N). An empty task window appears, as shown in Figure 14-8. Figure 14-8: The task window list lets you define the details of your task, such as starting and ending dates. 3. Click in the Subject text box and type a brief description of your task. 4. Click in the Due Date list box. (Skip Steps 4–9 if you don’t want to choose a due date and a starting date.) A downward-pointing arrow appears. 5. Click the downward-pointing arrow. A calendar appears. 6. Click a due date. Outlook displays your chosen date next to your task. 7. Click in the Start Date list box. A downward-pointing arrow appears.
Office 2007 FOR DUMmIES‰ by Walla
About the Author The author current
Author’s Acknowledgments Margot H
Contents at a Glance Introduction .
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2 Part I: Getting to Know Microsoft
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In this part . . . At first glance,
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In this part . . . Word processing
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In this part . . . The fear of publ
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346 Part VI: Storing Stuff in Acces
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In this part . . . After spending y
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390 Office 2007 For Dummies contact
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400 Office 2007 For Dummies Outlook
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