Chapter 16 Using a Database In This Chapter Understanding how databases work Designing a database Editing a database Typing information into a database Closing a database Adatabase is nothing more than a program to store useful bits of information such as names, addresses, and phone numbers, or inventory part numbers, shipping dates, customer codes, and any other type of information that you think is worth storing. To help you store information in a database, Office 2007 comes with the database program, Access. Access provides two huge advantages over storing information on paper. First, Access can store literally billions of chunks of information (try doing that with a Rolodex file or a filing cabinet). Second, Access makes it easy to search and sort through your information in the blink of an eye. The three main advantages of a computer database over a paper database are Massive storage: The largest computer database can fit on a hard disk, but a paper database might take a roomful of file cabinets. Fast retrieval: Searching for a single name in a computer database is fast and easy. Doing the same thing in a paper database is difficult, error prone, and nearly impossible with a large database. Reporting: A report can help you make sense out of your data, such as showing a list of customers who earn a certain amount of money and live in a specific area. Trying to find this information in a paper database is time consuming and error prone.
312 Part VI: Storing Stuff in Access Understanding the Basics of a Database A database is nothing more than a file that contains useful information that you need to save and retrieve in the future. A database can consist of a single name and address, or several million names and addresses. A typical Access database file consists of several parts: Fields: A field contains a single chunk of information such as name, street address, or phone number. Records: A record consists of one or more fields. A business card is a paper version of a database record that stores fields (name, address, phone number, and so on) about a single person (record). Tables: A table displays records in rows and columns, much like a spreadsheet. Tables group related records, such as records of all your customers or records of all your invoices. Forms: A form displays all the fields of a single record onscreen, mimicking a paper form, so that you can add, edit, or view a single record at a time. Queries: A query lets you retrieve certain information based on your criteria such as only retrieving names and addresses of people who earn more than $50,000 a year and have children. Reports: A report arranges your data in a certain way, such as showing all customers who placed over 1,000 orders last year or all customers who live within a certain ZIP code. Access is known as a relational database. Basically, this means you can store data in separate tables and link or “relate” them together to avoid duplicating data in multiple tables. One table might contain customer names and addresses while a separate, related table might contain those same customers’ purchase orders. Here are the two basic steps to using a database. First, you need to design your database, which means deciding what type of information your database will hold, such as names, addresses, e-mail addresses, telephone numbers, and so on. After you design a database, the second step is filling it with actual data, such as typing the name Bob Jones in the Name field or the e-mail address BJones@somecompany.com in the E-mail field. The whole purpose of a database is to store information you need to retrieve in the future, such as names and phone numbers of customers. For example, there’s no point in storing the fax number for people if you’ll never need to send them a fax.
Microsoft Office is a full-fledged suite comprises of different applications, services and servers. The applications that make up Office get updated with the launch of its latest versions. However, the basic application like PowerPoint, Word, Excel and a few more remained same with improvement in the features. Users can purchase any of the Office versions depending upon the specific requirement of their home or business PC. Before purchasing an Office Setup,
Office 2007 is a suite that offers a set of applications, servers and services for home and professional use. This office suite introduces a new graphical user interface named Fluent User Interface. The complete Office package has also introduce ribbons and a specialized Office menu that can be used as an alternate to traditional tool bars and menu bars.
Contact Microsoft office customer service number 1-888-909-0535 USA.Microsoft Office is a brand name which offers the best suite of servers, and applications to the Microsoft users. Nowadays, it is considered as the best tool for the work of people.Visit website:http://www.microsoftoffficesupportnumber.com/microsoft-office-support/
Office is a productivity suite designed and developed by the renowned tech giant, Microsoft. The complete Office package includes a variety of applications, servers and services. Earlier versions of this suite were offering only limited applications, including PowerPoint, Excel and Word.
Microsoft, the tech giant offers a suite of applications, servers and suites with the name of a package, MS Office. The initial versions of Office setup included few applications. Over the years, MS Office applications have grown significantly closer with shared features, including a Visual Basic for Applications scripting language, a common spell checker and OLE data integration. Office suites are available for desktop and mobile both the versions.
Microsoft Office is a popular suite consisting applications, servers and services. The basic version of Office included only Word, Excel and PowerPoint. The latest versions, i.e. Office 365 and Office 2016 have a lot more than these features.
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