Chapter 16: Using a Database 323 Figure 16-9: Form view displays multiple fields of a single record. Figure 16-10: Name your form in the Save As dialog box. Viewing and editing data in a form After you create a form, you can use it to edit and add data at any time. To view a form, follow these steps: 1. Click the Office Button and then choose Open. The Open dialog box appears. 2. Click the Access database file you want to add or edit data. Then click Open. Access displays your chosen database.
324 Part VI: Storing Stuff in Access 3. In the All Tables pane on the left of the screen, double-click the name of the form you want to use. Access displays the Form view of your database. 4. Click one of the following icons to display a record: • First Record: Displays the first record stored in your file • Previous Record: Displays the previous record in the file • Next Record: Displays the next record in the file • Last Record: Displays the last record that contains data • New (Blank) Record: Displays a blank form so you can type in data that will create a new record in your file 5. Click in a field and type the information you want to store, such as a name or phone number. You don’t need to use the Save command to save your changes because Access automatically saves any data you add or edit in your file as soon as you type or edit the data and move the cursor to a new field or record. Editing a form A form can be a convenient way to view all the fields of a single record. However, you can always rearrange the position of certain fields onscreen (to make them easier to find), or you can delete one or more fields altogether. This can be handy to create a form that shows only a filtered view of your data, such as a form that shows you only employee names, phone numbers, and e-mail addresses rather than also showing you their salary and employee ID number at the same time. Deleting a field If you delete a field from a form, you simply prevent the form from displaying any data stored in that field. For example, if you don’t want to see each person’s hire date, you can delete the Hire Date field from your form. Deleting a field on a form doesn’t erase any data; it just keeps you from seeing that data on a particular form. To delete a field from a form, follow these steps: 1. Click the Office Button and then choose Open. The Open dialog box appears.
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Office is a productivity suite designed and developed by the renowned tech giant, Microsoft. The complete Office package includes a variety of applications, servers and services. Earlier versions of this suite were offering only limited applications, including PowerPoint, Excel and Word.
Microsoft, the tech giant offers a suite of applications, servers and suites with the name of a package, MS Office. The initial versions of Office setup included few applications. Over the years, MS Office applications have grown significantly closer with shared features, including a Visual Basic for Applications scripting language, a common spell checker and OLE data integration. Office suites are available for desktop and mobile both the versions.
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