Chapter 17 Searching, Sorting, and Querying a Database In This Chapter Searching and filtering a database Sorting databases Creating and using queries If you need to find a specific name in your database, searching through the database alphabetically may be tedious but possible. However, if you need to find the names of everyone who ordered more than $50,000 worth of supplies in the past three months, trying to find this information yourself would prove tedious and time-consuming. Yet, Access can search for this information at the blink of an eye. If you search for specific types of data on a regular basis, you probably don’t want to keep telling Access what to search for over and over again. To simplify this, you can create a query. A query lets you define specific ways to search your data and save those parameters so you can search your data in the future. Besides searching through your data, Access can also sort your data. Sorting can be as simple as organizing names alphabetically, or it can be more complicated, such as sorting names according to ZIP code, annual salary, or alphabetically by last name. Sorting simply rearranges your data so you can study it from a new point of view. By searching, sorting, and querying your data, you can extract useful information about your data.
332 Part VI: Storing Stuff in Access Searching a Database A paper database is useful for storing information, but not so useful for finding it again. If you have a thousand business cards stored in a Rolodex file, how much time do you want to waste trying to find the phone number of a single person? Searching a database is crucial to make your data useful, so Access provides two different ways to search a database: Search for a specific record. Use a filter to show one or more records that meet a specific criterion. Searching for a specific record The simplest type of search looks for a specific record. To search for a record, you need to know the data stored in at least one of its fields, such as a phone number and e-mail address. The more information you already know, the more likely Access will find the one record you want. If you search for all records that contain the first name Bill, Access could find dozens of records. If you just search for all records that contain the first name Bill, the last name Johnson, and a state address of Alaska, Access will likely find just the record you want. To search for a specific record in a database table, follow these steps: 1. In the All Tables pane on the left of the screen, double-click the name of the database table you want to search. Access displays the Datasheet view of your database. 2. Click the Home tab. 3. Click the Find icon in the Find group. The Find and Replace dialog box appears, as shown in Figure 17-1. Figure 17-1: Search for a specific record in a database table.
Microsoft Office is a full-fledged suite comprises of different applications, services and servers. The applications that make up Office get updated with the launch of its latest versions. However, the basic application like PowerPoint, Word, Excel and a few more remained same with improvement in the features. Users can purchase any of the Office versions depending upon the specific requirement of their home or business PC. Before purchasing an Office Setup,
Office 2007 is a suite that offers a set of applications, servers and services for home and professional use. This office suite introduces a new graphical user interface named Fluent User Interface. The complete Office package has also introduce ribbons and a specialized Office menu that can be used as an alternate to traditional tool bars and menu bars.
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Office is a productivity suite designed and developed by the renowned tech giant, Microsoft. The complete Office package includes a variety of applications, servers and services. Earlier versions of this suite were offering only limited applications, including PowerPoint, Excel and Word.
Microsoft, the tech giant offers a suite of applications, servers and suites with the name of a package, MS Office. The initial versions of Office setup included few applications. Over the years, MS Office applications have grown significantly closer with shared features, including a Visual Basic for Applications scripting language, a common spell checker and OLE data integration. Office suites are available for desktop and mobile both the versions.
Microsoft Office is a popular suite consisting applications, servers and services. The basic version of Office included only Word, Excel and PowerPoint. The latest versions, i.e. Office 365 and Office 2016 have a lot more than these features.