Chapter 17: Searching, Sorting, and Querying a Database 337 Table 17-1 Common Criteria for Filtering Different Types of Data Field Data Filtering Criteria Description Type Text Equals Field must match filter text exactly. Does Not Equal Begins With Does Not Begin With Contains Does Not Contain Ends With Does Not End With Field must not match filter text. Field must start with the filter text. Field must not begin with the filter text. Field must contain the filter text. Field must not contain any part of the filter text. Field ends with the filter text. Field does not end with the filter text. Numbers Equals Field must equal filter number. Does Not Equal Less Than or Equal To Greater Than or Equal To Between Field must not equal filter number. Field must contain a number less than or equal to the filter number. Field must contain a number greater than or equal to the filter number. Field must contain a number that falls between two filter numbers. Dates Equals Field must equal the filter date. Does Not Equal On or Before On or After Field must not equal the filter date. Field date must be equal or earlier than the filter date. Field date must be equal or later than the filter date. To create the filter criteria, follow these steps: 1. In the All Tables pane on the left of the screen, double-click the name of the database table you want to filter. Access displays the Datasheet view of your database.
338 Part VI: Storing Stuff in Access 2. Click the Home tab. 3. Click in the field (column) that you want to use as a filter. 4. Click the Filter icon in the Sort & Filter group. A pop-up menu appears (refer to Figure 17-2). 5. Select the Filters option, such as Text Filters or Number Filters. A submenu of filter options appears, as shown in Figure 17-5. Figure 17-5: The Filter pop-up menu lets you specify the criteria for a specific field. 6. Click a filter option, such as Between or Less Than. The Custom Filter dialog box appears, as shown in Figure 17-6. The Custom Filter dialog box contains the name of your filter option such as Between Numbers. Figure 17-6: Type in a value for your filter criteria.
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