Chapter 18: Creating a Database Report 363 Depending on the criteria you choose, a Custom Filter dialog box appears, as shown in Figure 18-13. Figure 18-13: Define your filter criteria. 5. Type your criteria in the Custom Filter dialog box and then click OK. Access applies your filter to your report. You can always turn off your filter by clicking the Home tab and then clicking the Toggle Filter icon in the Sort & Filter group. Editing a Report After you create a report, you may want to modify it later to expand the space used to display data or eliminate fields altogether. To edit a report, you must switch to the Design view of your report. After you view the report in Design view, you can modify your report. To switch to the Design view of a report, follow these steps: 1. Make sure your desired report appears on the screen. (Follow Steps 1–3 in the earlier section, “Viewing and Printing a Report.”) 2. Click the Home tab. 3. Click the downward-pointing arrow underneath the View icon that appears in the Views group. A pull-down menu appears. 4. Choose Design View. Access displays your report in Design view, as shown in Figure 18-14. At this point, you can move, resize, add, or delete fields on your report. Text that appears in bold are labels that print identifying labeling text, such as First Name or Sales Region. Text that appears in normal type face (not in bold) represents fields that display data when you view your report.
364 Part VI: Storing Stuff in Access Figure 18-14: The Design view of a report shows you the layout of the fields that appear on a report. Resizing fields When the Report Wizard creates a report, it doesn’t always leave enough room to display your actual data. If a field is too small, Access may display data as a series of x’s, such as xxxxx. If this occurs, resize a field to make it wider. (If your data turns out to be smaller than the field, you may need to shrink the field.) To resize a field, follow these steps: 1. Display your report in Design view by following Steps 1–4 in the preceding section, “Editing a Report.” 2. Click the field you want to resize. Access highlights your chosen field and its identifying label, as shown in Figure 18-15. 3. Move the mouse pointer over the left or right edge of the field until the mouse pointer turns into a two-way pointing arrow. 4. Drag the mouse to resize and expand or shrink the field.