Chapter 19: Ten Tips for Using Office 2007 373 6. Click on a tab name (such as Home or Page Layout) in the Categories box. The Commands box lists all the available commands stored within that tab name. 7. Click a command in the Commands box. The Current Keys box lists any shortcut keystrokes currently assigned to your chosen command. 8. Click in the Press New Shortcut Key text box. 9. Press a unique keystroke combination, such as Ctrl+F7 or Alt+8. 10. Click Assign. Word assigns your keystroke to your chosen command. If the keyboard shortcut you choose is already assigned, Word will alert you. 11. Click Close. The Word Options window appears again. 12. Click OK. You can use your keystroke shortcut in any Word documents. Zooming In (And Out) to Avoid Eyestrain For many people, Word, Excel, and PowerPoint may display text too tiny to see comfortably. To overcome this problem, you can increase the magnification in Word, Excel, or PowerPoint so that text appears bigger without physically altering the file itself. Here are three ways to zoom in (or out) the magnification: Drag the Zoom slider that appears in the bottom-right corner. Hold down the Ctrl button and scroll the wheel of your mouse (assuming your mouse has a wheel). Click the View tab and then click the Zoom icon in the Zoom group. When a dialog box appears, click a magnification percentage (such as 125%) or type your own magnification percentage (such as 138%). Changing the magnification only changes the way your text appears. Zooming in (or out) doesn’t physically alter the text itself.
374 Part VII: The Part of Tens When in Doubt, Right-Click the Mouse As a shortcut to giving commands to Office 2007, remember this simple guideline: First select, then right-click. So if you want to change text or a picture, first select it to tell Office 2007 what you want to modify. Then right-click the mouse to display a pop-up menu of the commands. These pop-up menus display a list of only relevant commands for the item you just selected. Freezing Row and Column Headings in Excel One problem with creating large spreadsheets in Excel is that your identifying row and column headings may scroll out of sight if you scroll down or to the right of your worksheet. To prevent this from happening, you can “freeze” a row or column that contains identifying labels. That way, when you scroll through your worksheet, your frozen row or column always remains visible. To freeze a row or column in an Excel worksheet, follow these steps: 1. Click the View tab. 2. Click the downward-pointing arrow that appears to the right of the Freeze Panes icon in the Window group. 3. Click one of the following: • Freeze panes: Divides a worksheet into multiple panes • Freeze Top Row: Always displays the top row no matter how far down you scroll • Freeze First Column: Always displays the first column no matter how far to the right you scroll. To unfreeze a row or column, repeat Steps 1–3 but click Unfreeze Panes.