Chapter 2: Editing Data 31 Keystroke Word Excel PowerPoint Access Up/Down Up/down Up/down one row Next/previous Up/down arrow one line slide; up/down one one record line (when text box is selected) Left/Right Left/right one Left/right one Next/previous Left/right arrow character column slide; left/right one field one character (when text box is selected) Selecting Data To modify data, you must tell Office 2007 what you want to change by selecting it. Then choose a command that changes your data, such as underlining text or deleting a picture. To select anything in Office 2007, you can use either the mouse or the keyboard. Generally, the mouse is faster but takes some time getting used to coordinating the motion of the mouse with the movement of the mouse pointer on the screen. The keyboard is slower but much simpler to use. Selecting data with the mouse The mouse provides two ways to select data. The first way involves pointing and dragging the mouse, as shown in Figure 2-1. 1. Point the mouse pointer at the beginning or end of the data you want to select. 2. Hold down the left mouse button and drag (move) the mouse pointer over the data to select it. When you drag the mouse, hold down the left mouse button. If you don’t hold down the left mouse button as you move the mouse, you won’t select any data when you move the mouse pointer across the screen. You can also select data by clicking the mouse. To select a picture, such as a chart in Microsoft Excel or a photograph added to a Microsoft Word document, just click the picture to select it. Office 2007 displays rectangles, called handles, around the border of any selected picture, as shown in Figure 2-2.
32 Part I: Getting to Know MicrosoftOffice 2007 Figure 2-1: Dragging the mouse pointer selects data in Office 2007. Figure 2-2: To select a picture, just click it once. Handles