3 months ago

Annual Report 2017[6748]


Annual Report for the year of our Lord 2017 Electoral Roll Officer’s Report Every year before the Annual Vestry meeting it is the role of the Electoral Roll Officer to report the situation within the Parish in terms of the number on the electoral roll and the number of regular service attenders. Approximately 1 month before the Vestry Meeting the Electoral Roll is displayed at the back of Church to enable the congregation to ensure that they are registered. Each year the roll is updated with additions and deletions and every 5 years the Electoral Roll is renewed, and members of the congregation are required to fill in a new electoral roll form (this will happen next year 2019). Last year we had 154 members registered of which 133 were considered as regular attendees. A number of people have asked why we have an electoral roll and below is an explanation of the reasons etc. WHY DO I NEED TO BE ON THE ELECTORAL ROLL? What is the Electoral Roll? It is a list of names and addresses of the lay people of the parish, who are aged 16 and over, and who fill the conditions below. Why does my name need to be on it? Because only those whose names are on the Electoral Roll can: ✤ stand for election to*, and vote for, the Parochial Church Council; ✤ be eligible to be a Churchwarden and vote for the People’s Warden; ✤ vote for representatives on the Area Deanery Conference and the Diocesan Conference. What are the Conditions? “That I am qualified according to the provisions of Section 4(2) of Chapter IVC of Volume I of the Constitution of the Church in Wales.” This means: (2) A lay person who is over sixteen years of age shall be entitled to have his or her name entered on the Roll if he or she: (a) (i) is a Communicant; and (ii) is not a member of any religious body which is not in communion with the Church in Wales, without the written dispensation of the Diocesan Bishop from this requirement; (b) is resident in the parish, or, if not so resident, has habitually attended public worship in that parish during a period of six months prior to enrolment; (c) (d) has signed a form of application for enrolment; and does not have his or her name entered on the Roll of another Parish in Wales, save with the consent of the Parochial Church Councils of both parishes. How do I go about it? Complete, sign and date the form then return it to the me. What then? A copy of the Electoral Roll will be displayed near the main door of your church before the Vestry Meeting each year. You can therefore check that your name has been entered. If at any time you want your name removed, all you must do is to request in writing that it is removed. Every five years, a new roll is prepared, which means you will need to re-apply to ensure you are included on the new register. Note: Data Protection Act 1998 (to be replaced in May 2018 by the General Data Protection Regulation) The information on this form will be held on the electoral roll of the parish in accordance with Chapter VI of the Constitution of the Church in Wales. Alan Pickard (Tel No. 01792 204717) Electoral Roll Officer Parish of Killay St Hilary’s Church and St Martin’s Church Diocese of Swansea and Brecon Page !16

Annual Report for the year of our Lord 2017 Explanation of the 2017 Accounts for the Parish of Killay The pages following outline the amount of money received and spent over the year ending the 31 st December 2017. The closing balance across all accounts was £36,120.58 after taking into consideration outstanding payments and receipts (see attached). This money is made up of the following: 1. £24,844.30 in our Restricted Account, which is made of: St Hilary’s Building and Fabric etc. £6,182.11 St Hilary’s Legacy for hymnals £3,311.95 St Martin’s Building and Fabric £3,657.14 Flower Fund (both churches) £ 514.00 St Hilary’s Building Damp Fund. £11,179.10 2. The Churchyard Account which is also a restricted account has a balance of £1,136.07. 3. The balance of the current account is £10,142.21. Through your great efforts in giving and fundraising we have been able to pay our Parish/Ministry Share for 2017 in full. This is despite that in 2017 once again, we saw our quarterly payment for our “Parish Share” increase to £23,796.40, an annual cost of £85,185.41. We were hoping with the advent of a change in the way the overall Ministry share was allocated, that our share would be more realistic for 2018. I am happy to report that the Parish Share for 2018 has decreased to £80,763 for the year, a decrease of £4,422.41. We can only hope that this will continue. As treasurer and on behalf of the Parish of Killay PCC I would like to thank those who were able to increase their contribution last year and have decided to give via the “Gift Direct”, as this makes budgeting so much easier. I am aware that there is a limit to the amount you can contribute, and I am certain that several of you have already reached that point. Alan Pickard, Treasurer Parish of Killay St Hilary’s Church and St Martin’s Church Diocese of Swansea and Brecon Page !17

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