42765VC_employee_handbook_update_2018_r2
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ELECTRONIC<br />
COMMUNICATION<br />
AND SOCIAL MEDIA<br />
POSTMAN PAT<br />
IN CYBERSPACE!<br />
The Electronic Communications and Social<br />
Media Policy aims to govern the use of the<br />
ADvTECH (and, by inference, The IIE’s<br />
Varsity College) ICT infrastructure in order<br />
to ensure effective use of our computers,<br />
data lines, and communication platforms<br />
which, in turn, improves our ability to<br />
provide a predictable and stable<br />
operating environment.<br />
The highlights of the policy are:<br />
• No sending of spam or unsolicited<br />
emails or misuse of the distribution lists<br />
will be allowed. Any spam should be<br />
reported to themarshal@advtech.co.za<br />
immediately.<br />
• The maximum email size is set to 15<br />
megabytes (MB); however, any<br />
attachments larger than 5MB should be<br />
shared through OneDrive instead.<br />
• Ensure that you maintain your mailbox<br />
size below 20GB by adopting proactive<br />
filing habits. Speak to your ICT<br />
department for assistance.<br />
• Consider compressing large documents<br />
before emailing them.<br />
• Do not share your login details<br />
with anyone!<br />
• Lock your laptop/computer when you<br />
are away from your desk.<br />
• You will be held responsible for any<br />
activity on your username.<br />
• Do not fabricate a message and/or<br />
sender of a message.<br />
• Do not post or transmit, by any means,<br />
any content, which is, unlawful,<br />
harmful, threatening, abusive,<br />
harassing, defamatory, vulgar, obscene,<br />
sexually explicit, profane, hateful,<br />
racially, ethnically or otherwise<br />
objectionable content of any kind.<br />
• Do not post or transmit, by any means,<br />
any content which brings the company<br />
into disrepute.<br />
• Do not use any communication facilities<br />
to offer or solicit private services for<br />
private selling of goods and/or services.<br />
• If you are out of the office for a full day<br />
or more then you should activate your<br />
“Out of Office” function.<br />
• You are required to follow the Loss<br />
Control Policy in the event that<br />
equipment (i.e. laptop or computer) is<br />
stolen or lost.<br />
• Communications such as emails,<br />
voicemail and items stored on users’<br />
computers are the property of ADvTECH<br />
and should, at all times, be treated as<br />
though others may later view the<br />
m.<br />
• You may not excessively downlo<br />
load,<br />
reproduce, share, retain and<br />
nd/or create<br />
records that contain music, images,<br />
sound or video, if such record is not<br />
reasonably required for the user’s<br />
official business.<br />
• The personal use of Internet and<br />
/or<br />
social media while using company<br />
property, resources and time is<br />
discouraged and, where it affects the<br />
productivity or role of the person<br />
concerned, may be considered as an<br />
abuse of company resources. e Common<br />
sense and good judgement should guide<br />
personal and private usage.<br />
Any breach of this policy will result in:<br />
• A user’s email privileges being revoked<br />
or restricted without warning or<br />
consultation, and/or;<br />
• Disciplinary action will be taken against<br />
the offender. Such disciplinary action<br />
will be taken in accordance with<br />
ADvTECH’s Disciplinary Policy, a copy of<br />
which can be obtained from your<br />
HR Department.