Subject Privacy There are also those who are depicted in the works whose privacy must be considered. Did they give their permission to be represented in a collection? Even when institutions try to restrict access to names and other identifiers that appear in records, metadata and finding tools can inadvertently give these away to the public (Hodson 1467). This is especially an issue in digital collections where it is much more difficult to restrict access. Once something is on the internet, many more people will have access to the information than if the materials are housed in an institution frequented only by a small number of scholars who have been asked to keep certain information private.
“ As appropriate, archivists place access restrictions on collections to ensure that privacy and confidentiality are maintained, particularly for individuals and groups who have no voice or role in collections’ creation, retention, or public use. ” SAA Code of Ethics